001Good evening. We'll go ahead and call this meeting to order. This is the regular meeting for Thursday, August 21st, 2025 at 5:30 p.m. at the end of Shockley Administration Building. Um, Mrs. Cameron, can you call roll, please? >> Yes. Uh, Mr. Rosco, >> yes. Present. >> Mr. Croll. >> Miss Crumbley, >> present. Miss PZ >> presence. >> We have a for quarantine to the flag >> of the United States of America and to the republic for which it stands. One nation under God indivisible with liberty and justice for all. I salute the flag of the city of New Mexico. >> Any changes to the agenda? >> No, sir. >> Good. I'll entertain a motion to approve the agenda. >> I'll move to approve the agenda. >> I'll second. >> Mrs. Cameron. >> Uh, Mr. Rosco.
002>> Yes. >> Mrs. Cameron? Yes. Uh, Miss Krimley? >> Yes. >> Miss Pas? >> Yes. You have a quorum >> on to reports any dimming. >> We are presenting further down under the CDA. So if we can wait till then. >> Yes. Thank you. M >> on to super reports and updates. Okay. Well uh thank you uh Mr. President, members of the board. Um you know thank another wonderful month here. I've decided it's great to be a Wildcat. I want to remind everybody of that as we start off the the reports and and every meeting. Um we shifted uh from the board we shifted some of the superintendent reports to the front uh of of the of the meeting is oftentimes sometimes we have assistance from other departments for that to make sure that they're
003available. Um throughout the time that we're here we want to always give you an update monthly on student enrollment. So uh Charles slide please. Uh it's important to keep an eye on our enrollment trends. Really two numbers we always want to look at overall student enrollment and a number of kindergarteners that we have. Uh this is really important again for to remind the board and for the public to know that that the state grants our our funding and our grant funding is really based on our student enrollment not necessarily attendance but student enrollment and uh we report to the ped on these uh four days uh these days we see here the 40th 80th 120th and end of year um back one more Charles uh then of course the average it's not really the enrollment
004it's called membership but the numbers on the 80th and 20th. When those are averaged together, that's what dictates Earth. So, I'm going to ask Miss Cole to join me up here just in case I get something wrong. She helped put together this uh uh uh slideshow and um she's going to keep this up to date for us. So, we have the same numbers we're looking at very briefly um in every meeting. Next slide, please. So, what you can see here um over is the last four years, the last four years of enrollment and our current enrollment. You can see it's broken down on the bottom by the 40th, 80th, and 120th day. So, right now we're kind of in the uh orange line, the 40th day um enrollment. You can see that on the 40th
005day, which typically falls in October, the actual count day. Uh last year, we were at 4750 students districtwide in October. Uh as of the time Miss Croll pulled this information, which I believe was on the 14th. On August 14th, we were at 4,788. So, typically, and Mr. Correct me if I'm wrong here. Typically the trend here in Deming is we have a certain number of kids that start in August. Uh we have kids that that that drop that don't have complete enrollments, families that come in. So we'll have a number here. The number will steadily climb as we get towards the 40th day and then usually after the 40th day it kind of starts dropping back down when we get to the 80th and 120th. So it will kind of level out. So if you
006look um again at those lines under 2425, you can see how the orange line at the 40th day of last year was at 4750 and then by the time we got to uh the 120th day, which falls in February, we're down to uh 4672. So um I think the trend that that uh that we'll share at the end is that we're kind of at a flat enrollment. Um if you care to see at your leisure, we have the schools um all linked there on the slideshow. Next slide, Mr. Attorney. >> I do always want to uh put the kinders in front of you in these board meetings because uh our kinder enrollments are what over time is going to flow through our school system. And so um if the kinder numbers come in low over
007time, right, our overall student population is going to, you know, um h possibly have a little bit of uh decline. In the top right hand corner, again, these are broken down by the 40th, 80th, and 120th. um counts. You can see there that uh we had a big jump um after the pandemic, right? We came back from the pandemic, we had this giant jump and then we have leveled um we have leveled back down. Uh last year on the 40th day in October, we had 443 kindergarteners right now or when Miss Ro pulled this report, we had 354. Um again, that's probably going to go up and then down just a little bit. I'm I would venture to say at the at the end of this year we might have 10 10 11 more kindergarteners
008than we had last year seems to be the trend. Would you agree Sarah? Um and uh again the last couple of years there's only been like a 3% growth in kindergarten enrollment. So we need to keep an eye on that. Uh as four years ago we had 396 kindergarteners, right? We had 3445 last year. That makes a difference year after year in our enrollment. Um last slide here on enrollment and then we can last couple slides and Sarah and I can try to answer any questions. Again Sarah prepared this analysis uh uh for you again indicating on the uh in the 2122 we saw these significant jumps um after the pandemic then we hit that peak then there's been a decline um since the 20 since the 22 23 school year. She's giving you the
009decline information there. Um she said um you know she predicts us to have less than a percent different difference the on the 40th of October. Next slide Charles. Um the growth outlook stabilization not really a strong growth trend. Um we wouldn't say it's um it's kind of flattening after a decline. I think was there one more Charles? Um, and here's a summary for that Miss Croll um provided, but again, just a tiny bump for this year. Could be a slow recovery in enrollment. Um, but it's too early to say, right? Birth rates, kindergarters coming in um may dictate that. Uh, so are there any clarifying questions you have for me or Mrs. Croll? Um, or any additional information you'd like to see on your monthly student enrollment update? I thought that was easily digestible. I
010appreciated it. >> Excellent. Sometimes I have a tendency to complicate things. So, thank you for that feedback that we're coming with. Thank you, Miss Scroll. All right. Appreciate it. >> Thank you, ma'am. >> Okay. Uh, next, we also um have committed to try to share with you HR uh numbers each day. Hopefully, this this link should open. Charles, if you can you can click on the tab that says July, please. So, this is the the information we shared with you in July uh of our vacancies. Charles, if you scroll up a little to the bottom, Charles, so we can see the total. So, uh and as of July, we had hired 99 new employees into our system. Uh we had 21 uh total vacancies on our campuses. Um I'm sorry, 30 I'm sorry, 35 uh
011open positions on our campuses. Charles, if you click on August tab, please. Uh, scroll down to the bottom. Uh, to date, uh, we have had 146 new employees to date and we're down to 23 open positions. So, we brought people in and our our positions are down. You can see uh, by school there on the right hand side the um, schools that have um, vacancies. So, again, we'll bring this to you monthly uh, to track. Um, I know that Miss Nips and her team helped uh compile this. Any clarifying questions on on this information here? >> Is there a way to track when we have um when it comes to teaching positions, whether it's like a long-term sub who's in charge of that classroom versus a teacher? >> Um, I I I I we can
012try to get in there to see how many long-term subs that we have in place. We can we can start adding that to our report uh to track that maybe by campus. Would that be good to know? Hey, long-term subs. Yes. So, we have by campus. I think that's a reasonable a reasonable and informative request. Miss Miss Davis >> mean the 21 openings, those are all long-term. >> Oh, okay. So, so what you're saying, Terry, is that is that um none none of these people on uh that are listed as hired were hired on long-term sub position. We're only having long-term subs in our vacancies. >> Okay. Okay. Well, that's a that's a great answer. Got that right there, Mr. Brley? >> Okay. Any other clarifying questions? >> All right. Thank you. Uh, next slide,
013Mr. Turner. Little um transportation update. Uh, as you know, uh, we started off in in July with a conversation about transportation and and and contracts for our first few meetings. And I think it became very clear, uh, the board here, right? We want the for our for our busing services the safe most efficient cost-effective transportation that we can have for our students that are in zone and we want to optimize those routes to ensure the best use of taxpayer um dollars. So there um uh starting in June, right? There had been announced there was going to be some to and from when I say to and from that means uh you know to school and and from school uh some changes to our to and from transportation shifts that were announced um uh in in
014June to meet the expectations. I think one thing um that I want to clarify for the board and the public as well is that routing students is more of a challenge uh than it seems. It's kind of a a complex task rather than to and from kids. So, as you all know from our previous conversations, um our turf, our our transportation exception request process started in June 2025, which was a shift from our old uh 501T process. Right? These the 501T process and the turf process are both designed to uh provide transportation accommodations for students who are uh traveling out of their attendance zone uh to go to a different um uh school. Um, as I mentioned before, uh, to the school board, you know, we we have a this turf process and this 501T
015policy that allows these exceptions that's currently in conflict with a policy that we have, um, in place that we may need to look at. But, um, you know, uh, so this new process, some other events at the start of the year, um, you know, caused our changes to our, um, out of zone students who requested a turf. Um just a summary of the turfs that were given. Uh the staff had um turf requests were a total of 59 students. We announced our new plan to to have Smith School as the pickup location for um staff member students on turfs. Once that was announced, it was reduced to 34 students. Um on the first day that we did the Smith School plan for staff students, uh 13 students um uh were there. So we we um
016accommodated for for 13 students and then parents came and picked them up. It was a pretty good a pretty good process. Then after we did that we um were taking care of our community turf requests. So the nonIEP and McKenna Vento turf requests uh IEP students disabilities do get accommodated transportation many cases um even if it's out of attendance zone. And the Mckin Vento is for our unhoused um uh students suffering u from unhoused situations. uh they can also access transportation as well. Um there were 48 community turf requests uh this year. Uh they were all approved and were able to accommodate um all of them. Uh 32 were uh direct uh busing and 16 required transfers. Um anytime you're doing bus transfers, there's some complexity in doing the bus transfers, but uh transportation team
017was able to accommodate all of those. And then um as we've been talking about our goal prior to next year is to review the policy related to student transportation uh especially that to out of zone students. So uh we were in a shifting process. Um I I think the the important thing to know is that um our our accommodation of in district uh uh inzone students um is what the state funds and is is the number one priority. We're looking to make sure that's done safe, efficiently, and cost effectively and then we can work on these other things elsewhere. Typically, when you're trying to route your in district students first and efficient make those routes efficient, it's always going to cause delays for special routes or accommodated routes. So, wherever we go with this policy
018next year, um my experience tells me that when it comes to any exceptions that are going to be granted possibly via policy, um there's always going to be a delay in getting those kids routed onto the bus because um they're the exceptions. So, any clarifying questions from the board about uh the student transportation update? >> The only thing I was kind of curious about was the um 501 process that you talked about last year, >> right? >> So, what we had 59 requests this year and it was reduced to 34. Do you have an idea what it was last year? How many requests? You >> know what? That's an that's an excellent um question, Miss Pez. I was prepared to answer. I don't know if if Miss Patty happens to know the old 501 TS.
019How many uh when your first year that you came in? >> That's kind of the average maybe. >> Yeah. If you want to come up here, Patty, so we can hear you. Sorry. >> So, unfortunately, I don't have that number right at the top of my head. The 59 that you're referring to right now are just the staff. I know a total of 195 included not only staff and uh community last year. Um but I didn't come prepared with the number for last year for just staff. Go. >> Are you saying last year the total was 195 for both >> community and staff? >> Okay. So, so this year we had about we had 54 plus 48 which is about uhund 107. >> Yes. >> This year total >> paid about the same number last
020year. Um but I didn't have that exact number prepared for you today. >> Yeah. So, what I'm what I'm hearing, I'm hearing a little bit of 107 this year total between staff and community and then maybe last year upwards of close to 195 or 200. >> All right. Thank you. We'll try to get that number back verified for you, Miss P. >> Just wondering. I was just >> Thank you. >> Any other clarifying questions? >> Okay, that's all I have for those reports, Mr. Riskcoll. >> Okay, on to public comment. Any individual wishing to speak on the agenda to speak on an agenda item must sign prior to meeting. Once meeting has started, request for comments will be done at the discretion of the board. Individuals be limited to three minutes unless a member of
021the board requests to extend the time for individual addressing the board. We do have one person that signed up, Mr. Russell Johnson. Mr. President, members of the board and superintendent, I appreciate the update on student transportation. I'm here today to express my frustration and concern over the recent handling of transportation, particularly for students who had 501ts canled and those considered ineligible riders due to not attending their boundary school. First off, it's unacceptable that the transportation department knew back in June that 501ts were being cancelled and replaced with these turf applications. Yet, families were not permitted to see, much less submit the new paperwork until the first day of school. This left at a minimum 103 is what we were told at the time, students without a way to get to school on time or at
022all, creating chaos during the most critical time of the academic year. The failure to notify families ahead of time or provide a reasonable process shows a lack of planning and consideration for the needs of our students. Yesterday, we did receive notification that our application was finally approved to allow our child to ride the bus starting Monday. Given that it took a month to go over the applications further proves that this process should have been started over the summer rather than when school started. Additionally, I've raised a serious question that continues to go unanswered. How does Palomas Chihuahua Mexico fall within the boundaries of the Deming public school district? Currently, seven buses transport students from the port of entry to to Columbus Elementary and 15 more buses haul students to secondary schools in Demi. That's 22
023buses daily for students residing in another country. And I learned today that it's upward of 800 students that load up at the POE. Meanwhile, my own child who lives within the district is denied transportation because he does not attend his boundary school. This is a clear double standard that many families are questioning. How can a student who resides outside the United States receive full transportation services while local students are told they're ineligible? I urge the board, and it looks like you're going to, in future meetings, to re-examine this policy and provide a transparent explanation to the public. Families deserve answers and fair treatment. especially when it comes to the safety and accessibility of ed of our child's education. Thank you. >> Thank you, sir. >> On to consent agenda. >> Any questions from the from
024the board? If not, I'll entertain a motion. Move that we approve the consent agenda as do I need to read each one? >> No. >> Uh as >> the consent agenda. >> I'll second. >> Mrs. Cameron. >> What? >> Take role, please. >> Oh. Oh, I'm sorry. Uh Mr. Rosco. >> Yes. >> Mr. Croll is not here. Miss Kumley. >> Yes. >> Miss Paz. >> Yes. >> Miss Cameron. Yes. >> Okay. The motion passes. I apologize. >> No problem. We'd like to recognize Representative Jennifer Jones is in the audience this evening. So, we'd like to thank you for coming to our meeting. Appreciate that. Yes, ma'am. On to uh discussion items. >> Okay. Uh thank you, Mr. President. We have several um discussion items today. Uh one, our first discussion item has to do with
025uh safety. Um, again, you know, we had some situations we were dealing with, particularly at Deming High School the first week of school. And I really do want to once again thank um all of our all of our teachers and staff and principles for their proper, you know, their proper and prompt action, our security staff here in Deming public schools in addition to all of our local law enforcement um agencies. really a um though it was a unnerving situation really a demonstration of the um kind of response and support that this community is going to get um if there you know we're ever um a true need. Um so we're going to talk about safety. I've listed kind of uh four topics here to mention to you and get your and get your feedback on.
026I've listed them here. A rape panic button, weapons detection systems, use of canines and and random searches. Um there'll be some policy elements to this later um as well. Next slide, please, Charles. >> So, um the the first item I want to talk about is the the Rave um uh panic button. It's a it's a it's a it's a app that's downloaded on the phone that really can allow for um quick notification of an inschool or on school district facility incident that is actually connected uh when done when in full um implementation is connected to local law enforcement um dispatch that every person can have on their phone. It's currently provided free to New Mexico schools. Um, and uh, there's some great implementation support that's available uh, from the state to connect both law enforcement
027and school districts. Uh, that's available. So, next slide, I want to show you some some snapshots from this. So, this is actually um, in the district I came from, this was uh, something that was in place. So, these are actually um, screenshots from my phone from the actual app. So on the left hand side, one screen that every person that downloads the app will have access to is is this is the panic button. Okay, if you're in a school on a school facility, you press one of these automatically contact uh dispatch uh right away. Um and then of course it's programmed to give you know uh that that information. Um uh so that is the panic button featured. when there is um something that's a non-emergency, the staff can use this uh second screen that's
028called staff assist where anybody um and and how this works is is each um school gets sort of geoenced um uh with GPS mapping and so you actually know when you're in the they'll know where your phone is at on the facility and then if I'm a staff member I have a non-emergency but I'm out there and I see a suspicious vehicle or there's a disturbance or some kids having a medical issue. I can actually um you know, you can see my location there. I can actually select uh the what I'm seeing the minor minor medical issue. I can uh indicate where it's at in the building. Um and that staff assist will go out to uh principles, administrators, other people that have access to you know what, there's a medical issue, there's a disturbance,
029uh there's a missing student over in this area. And um you know, you can we can respond that way. And then um during an emergency, there's also a way for um on this last one on the right is is called a staff assist. So let's say there is a lockdown for some reason. Uh kids can't leave the room and the principal needs to to check in on all the teachers or pass information, they can actually use the staff assist button to have everybody check in to make sure that they're okay. Um and so these are some of the features um that are part of the uh rave panic button. Um I do know that Mr. Mr. Hasso and Mr. um Mr. P are already in the process of implementing this. We had a conversation the
030other day about what might the time might be to get this rolled out. Um Mr. is currently in the process of getting connected with law enforcement, getting the consultant uh down from the ped and we have a target of um uh implementing and we you know we should be able to go live no later than the start of next school year because the you know the state will come down and train each campus on how to use this. Um and so this is something that's free. It's been available um and we'll get that we'll get that rolled out to communicate during um emergency situations. Any clarifying questions about the rave panic button? So if you hear about that, that's the RA panic button. Next slide, please, Charles. >> The other option we have, and I'm
031going to have Mr. Pa and Mr. Hasso join at the podium on this. Um, so we also, and I I know prior to me uh coming on in this role, there had been discussion about metal detectors and other weapons detection systems in our schools. Uh my understanding is currently at some point in the past couple of years there was a a system bought two gates which I think serve as more of your traditional magnetometers. Uh kind of bulky um kind of hard to move. Um and so we have those. Um another system that went last year, is that right Vinnie and Andy? For some principles was the Evolve weapons detection system. Um it's not that portable. It's slightly more portable portable than um than a magnetometer. Um again, it you can more rapidly scan people
032as they come in and uses AI technology to sort of detect uh hey, is this metal thing going through a weapon or not? That way you're not stopping every kid, right? It it has a system set up. One thing about Evolve is it's equipment that you lease. It's expensive. It's um at minimum we were looking up about $3 to $7,000 per unit per month >> and you have to sign a four-year lease. >> Wow. >> So So some of these things were like $40,000 a year minimum >> a lease uh per campus. Right. >> So um I'll have and I'm going to have Benny talk a little bit more about open gate here in a second. Right before coming on, I uh Benny and and Andy were both at a SRO uh conference um in
033Greatvine, Texas, and they found a similar uh they had a presentation from a similar AI system called OpenGate that has many of the features of Evolve a little more custom custom custom customization and um uh uh portability. So, I'll let Andy and Vinnie talk a little bit about a little bit about OpenGate and we'll try to answer your questions about weapons detection systems and get some feedback. >> Members of the board, so we did we attended the SRO conference in Grapevine this past summer and we were able to watch Open Gate actually be used and and we demoed there at the conference. Um, one of the things that the high school has told us over and over that they they want to use it in several locations. For example, if we decide to put it
034up at a sporting event, we we want to be able to send it up there. If we want to move it to the football field or any of the fields that we operate currently, um Oh, we liked So, Evolve, after seeing it demoed here, is very bulky. Once you set it up, you're going to have a hard time moving it. And it was a a big system. It's a nice system, but also the cost associated with. When we looked at Open Gate, each pedestal is 25 pounds. Andy picked one of them up and took off with it while we were standing there and and just to see, you know, how how portable is it? Um, of course, you you set it up with the parameters they have and and it operated great. The nice thing
035about that that we were we enjoyed was the guy that was programming it did it right off his phone. So he set it depending on what it was he wanted to detect and then people started walking through it and so it was it was really user friendly and then one more added bonus there is no cost once you buy the equipment it's yours and the the one thing I asked him because with Evolve every year we have to download updates with this one every time there's any changes or updates that the company has come up with they're downloaded into the system when you log on it download it automatically downloads it to you and it operates off of everybody's phone anybody that's going to operate it can do it right off their phone so very
036portable uh very lightweight to move I asked him on the um the um charge he said 10 hours you know if you were in just using it constantly you'd get about a 10 hour u use on the charge on the batteries that it has included. So, I mean, everything was was really great about this thing. We enjoyed it. One other aspect of it was the wands. So, the wands that they demoed for us, we currently have Garretts along with the metal detectors we have at the high school, which are Garretts. Um, these emit a tone depending on on the thickness of the metal that you're sensing. And that was one of the things that like um dis Mountain High School because of the vape situation that we're having there, >> they they like that because
037you're going to be able to tell as you scan these students uh what it is that they're conceiving. And so and it gives you a different tone for each one. So, you know, just across the board, this was a great system. and we we got the individual's contact information, but we haven't contacted him yet because I didn't want to move forward with putting them through a demo if we're not even going to bother to to purchase it. But I think looking at both of those, I think open gate is for our money and for what we want to use it for. I think open gate would be the better system to have. >> Is open gate the the thing that you walk through? >> That's the name of the That's what they call it. It's
038called open gate. The the company is C E I A and I don't know what it's >> I I Googled it. So it's just but it is the thing that you walk through, but they also have >> two pedestal signal. >> Okay. >> And they're I don't know. They're probably four to five inches in diameter. >> Yeah. >> And and and that's what you There they are right there. >> Good job. You described it perfectly, Benny. Perfectly. Perfectly. >> Yeah. So So you just walk through them and they have a handle. you grab them and they're very portable, so you set them up. Uh, I mean, it it was great to watch it. It it we we got to see it demoed and and then went to go visit with the the um vendor afterwards.
039So, >> wow. >> And for the cost that we would be paying for evolved, we could actually purchase probably three to four sets of these. So, we would be able to have in different locations, say at graduation. At graduation, we have several gates that are open. So, we set you >> set them up and go. >> Yeah. >> Wow. >> You flip back to the presentation, Charles. >> It's impressive. >> I'm going to say a couple other quick things. I'm going to loop back because I need on all three of these things. And again, um um and stay here, Vinnie. I need to don't go anywhere. Uh the use of use of use of use of canines. We had there's weapons, I guess, a new weapons detection K9 as part of a a dimming um
040police department. We had to offer support from there. And then of course there is um uh you know I put here random searches uh with handheld wands. Now what I'm going to share here is um and it'll come here shortly in in the meeting. There are policy implications to all of these prior to doing any of this. Okay. So understand that that you know we have to take some policy actions uh before we were if we were to consider do any of this. Now um the feedback that that I need from the board to guide us as a team here uh from a finance perspective, safety, schools, administration, um uh we need your feedback on um uh these systems here. Um what do you feel about using some of of these as a deterrence, mitigation,
041safety situation here? >> I'll stay quiet because I'm I'll >> I thought you were going to be the first one. Well, no. My stance I think is obviously by this point, but uh and just given my background, but I'll let you guys kind of >> believe it's something that everybody uses everywhere. So, I the way that the world is right now, um safety is very important. So, >> yeah. >> Thank you. I agree that whether this is the one we want, but I agree that we have to make sure uh that we have everyone uh in our in our whole system aware and can know what to do or how to use it or and I've worked with Benny I think we did 10 years or something and uh it's uh anything we can do
042to keep our kids safe And it's not only our children, it's our staff and it's also parents or others that might be on the the uh on our different places within our system. So whichever is the best, I think that's what we want to do because just one person and uh we would regret that we did not pay that extra step if it was indeed worth it. And I know we have several people right up here that can know more about it than I do. >> I I mean I think that the open gate is a great idea. Um they used to use kines a long time ago. >> So back in the day I don't I don't have any opposition to that. I I don't know that random search is is a great idea.
043Um, but I'm open to talking about it. >> Yeah. And I agree. I mean, you know, that anything that we can do to try to mitigate the the the possible threat of of anything that could happen, I I'm I'm for, you know, I think that in a combination of of stuff is listed, I think, would be, you know, a great idea. Um, you know, at some point in time, we it's unfortunate we have to focus so much on safety and not being able to focus on just teaching kids. And at some point in time, something's got to give in the respect that if you're going to come to school, then you're subject to search, >> no questions asked. And if you don't, then you can't be here. Um because it's got to be a situation
044that the safety of the kids has to override every single thing. And if you're not going to abide by those and go somewhere where you may have to abide by um I mean that's just that's just the way that it is. And I think that these these systems help deter um are we going to catch every single thing? Maybe, maybe not. um you know and I go back to time that I did and the school shooting I was involved in and stuff like that and man it's it definitely changes you know things and and you stop to think that man these kids just came just to come to school today you know uh with no other expect with no other expectations and something like this happens so it's unfortunate that these these things happen and
045it's unfortunate they're becoming more commonplace >> and so I think it's we as a board have the ability to kind of push back and um try to make our district the safest possible. >> Thank you. Thank you. Um next slide, Mr. um we'll talk we're going to talk about conflict of interest in a second and I'm going to loop back to these policies related to this. The the last thing I'll share on safety before Charles talks a little bit about conflict of interest is um uh you know my understanding from what I've uh observed prior to coming to this job uh the conversation about these um weapons detection systems procedures um right now lies oftentimes around our secondary schools correct our intermediate and above. Okay. I just want to make sure that I'm I'm not
046missing uh something in my my research. >> I mean, I think that's been the information we've gotten from them is that a majority of the incidents that's where it's happening. >> I think there's been some at the elementary level, >> but it usually involves um airsoft >> our kids >> and we see it more after the fairs because they go to the >> Yeah. They can buy them really cheap and they come to school and they want to play. But the real things >> are secondary, right? >> It's at secondary though. Every issue that we've had has been at the secondary. >> Well, thank you uh Mr. Hasso and Mr. P. Um we're going to move on to conflict of interest and I'm going back to some policy stuff regarding this momentarily. Thank you. Thank
047you for your gentlemen. >> Mr. Turner is going to share a little bit about conflict of interest disclosures that um you um we sometimes do here as a >> Mr. President, members of the board, Superintendent Wdemouth, uh we just want to have a discussion around the parameters of conflict of interest disclosures. The last couple of months, we've had a couple come before you guys. Um and and some of them are large vendors like our t-shirt print shop business, but we've also have seen recently some smaller ones that we may not a whole lot of business with. Uh maybe in the $500 range. Uh, so we just want some feedback on if there's a dollar limit you would like before disclosure, if you want to see all of the all of the conflict, uh, uh, just,
048you know, something that can help streamline us and give us a a box that we we can operate in. uh the district does have the ability to put these in uh in a in a way that through our vector trainings that our employees can review the policies and disclose whether or not they have a conflict uh early on into the year. Uh so we're open to any feedback or suggestions or questions. >> When you talk about conflict, is that like based on relationship? >> Yes, based on relationship and or financial interest. >> Okay. Do we already have a policy about that? >> We do. >> Okay. >> Yeah. Yes. There there is a policy um you know uh Mr. Crummy. I'm not I'm not sure about you know the parameters on when it should be
049how it should be um disclosed. I think what I've learned in talking with Mr. Turner and just being here a little bit of time. Um there's potentially a lot of conflicts that right you know may be happening on purpose or access. We have two thoughts. one we where where annually um everybody is disclosing whether or not they have a a conflict, right? Then we kind of can gather a list of hey these 15 people well 15 these 50 people said they have potential conflicts here's the reason here's the potential dollar amount right and then it's just that then we just have that as a record and we can share it with you and then make it a procedure here to say that if you you know if you do a conflict comes throughout the year
050you fill out this form you report to HR we kind of a master a master list to operate from. Um uh and then we decide and we can look at policy and we decide do we need to bring that all to you just as information, right? Approve them as a as a as like a chunk or just say, hey, we're going to just bring the ones that are $1,000 and above for you all to approve if necessary and then we just have the ones lower than that as record for us administrations. That's kind of what we're curious about. My my personal opinion would be to just defer to the district on that. I don't >> I don't have a hard opinion on it either way. >> Anybody else? >> It's a small community, so they
051>> Yeah, it happens. That's what I was going to >> There's not very many places to go for things. >> Okay. So, what I hear the board saying, and we'll work with with with with HR and and see um uh if we can, you know, we're already in the middle of vectoring uh with the staff, uh work with Miss NIPS and we could add a special uh special extra dimming vector. Um if that's not feasible this year, then we'll continue to bring you the ones that we know of and bring them to you. about we'll try to put a process in place that that allows us to gather a a master list and and really figure out it you know procedurally or policy wise what you need to know or not that seems >> sounds
052good >> I think I think our community would really appreciate that our community that have you know uh services and providing services and then find we go out yes ma'am >> I think the more we can give back to our community the better we are >> is Thank you. Turn next uh topic please. Oh, sorry. Go ahead. >> You're good. Uh on on policy on discussion items. Uh next one is policy jih student interrogation searches and arrests. So this relates back to item um a regarding safety. As I mentioned, if we are going to um do anything with uh searches, we're going to have to modify our um our policies. So um our current policy JIH is a very very standard policy and again it's designed to protect the district and of course protect the
053students um fourth amendment rights Charles we can click on the EPS poly policy JIH it is really just reminding us down here I put it in yellow for you all when a search is permissible and I think it's important to know um that a search is permissible We don't the schools don't have to have probable cause. Uh the high standard that law enforcement has to have. Uh we just really have to have what's called reasonable suspicion. Typically, it needs to be individualized, right? We need to have a a report from somebody identifying that I this is what I saw uh occurring or there possible dangerous situation. As long as it's reasonable and typically if it's individualized uh we can conduct a search. So that's a very very standard policy that's in place now uh for
054uh for anything. So changes that we might cons that we would consider would be added to policy JH. And so I got a couple of examples. Uh they're actually simple additions that we can make. I didn't reinvent the wheel. Went out and did some uh some research. So Charles, we go back to the main um slideshow, please. Uh so um very re there's not too many school districts in New Mexico that use weapon detection systems. Uh, I know I know Cruis does for sure. I know it was a conversation in Albuquerque a couple years ago, but I'm not sure that they do. I didn't find much that they had published. But if you click here, Charles says LCPS policy addendum. This was their addendum to policy JIH. Uh, that covered their their um weapons detection
055systems. That's it. Very stuck just stuck right in there uh with JIH. And the key thing I've I've I've highlighted here is that uh it has to be universal and uniform. Okay. The way you get into situations with student searches um especially when you're doing searches of large groups um remember I said it has to be individual search individual students for individual situations. When you get beyond that you really need to make it universal. And so, um, and that's to prevent, you know, uh, discrimination, targeting, all kinds of different things. So, if we put this in place, we're going to have to make sure, um, that we universally screen all of the students. Okay. Now, uh, let's go go right. So, random searches, right? Because I think U. President Rosco hit with any of these
056things that we may consider. It's about mitigating, right? It's about mitigating the situation, making everybody think twice about the decisions they're made, something dangerous to school. Um, universal screenings can mitigate. Uh, I am I I've had a some conversations uh in my previous role about random searches. They definitely open you up to more legal challenges because uh random's random till somebody says it's not random and then you are in a whole box of of issues. So, I was unable to find a New Mexico school district using random searches. Um, in my previous role, uh, I had wanted to do some random searches. Called some legal counsel and they said, "Well, I don't recommend you use random searches." Now, you go do a a search around the country. In other states, they do use random searches.
057And so, what I provided here for you um, is just very simply what they do in uh, Clark County, Nevada. That's Las Vegas, uh, Nevada area charge. We're going to click on that real quick. And, uh, they they have two sections here. This kind of bottom of this first page that says, um, random arrival searches. So, you have to imagine that they they're setting up the two gates, and they're not screening every kid, but they've decided ahead of time, we're going to screen every third or fifth kid, right? There's a whole process of saying the day it's every seventh kid and then every seventh kid goes through and everybody else goes in normal, right? That's a random search. There's a whole, you know, giant bit of procedures there that I'm not going to go over,
058but that's a random arrival search using uh the gates. Um, scroll down a little bit, Charles, please. Then they're talking here about a random classroom search again where you go and you go into classroom and then you can randomly search kids uh search a random classroom. Now, are we talking about these all ages? All >> Well, again, Miss Cameron, I think uh one thing when we're talking about this, we're really in our mind, we're thinking about for secondary for the older students. Okay. So, again, um there are school districts around the country who do do random searches. Uh can't find one in Mexico. Can't find um any legal advice so far that would would recommend that. So, I just wanted to put the information out on the random searches. Uh Charles, back to the slideshow,
059please. And then finally, uh, use of canines. Um, there is already a regulation, uh, that allows, uh, Charles, if if you click on that, uh, that allows for use of canines for Okay, something went wrong. That's okay. I can tell you a little bit about it. Something went wrong. Talking too much. Um, that it's it's use of it's use of canines for drug searches. Okay. All these procedures in there again to protect the student and their rights. If we were going to have a um use of K9 policy, it would have to have anou with the police department and it would be um similar in fashion to uh what the regulation is for drug dog searches. Okay. Um again, all of these if the board chose to take um uh action and modify them, we
060would obviously have some pretty thorough legal review ahead of time. Um obviously, oh, there you go. Charles is very handy. Uh again, it's it's got the whole procedure here. This is again a regulation, not necessarily a um >> uh policy. So, this is something that regulation-wise I could work with legal and Charles to get this into a weapons search regulation wise um and might be able to launch something like that relatively quick if we were trying to wait if if there was going to be a change in our search policy relative to um uh like a universal screening. So again, um these things are going to take time to put in place, but uh using the weapon detections dog under this regulation may be the maybe the first thing we could do to start some
061mitigation um if appropriate. So back to the slides and Charles. Uh so anyway, those are the those uh I wanted to uh share with you and let you know that um we can go forward on all uh none of these. The sense I get from the board is we need to go forward on the universal screening. Uh we need to get some quotes and demos from OpenGate or any other companies that come. That's the consensus I'm hearing. I'm also hearing a little bit of hey let's see what we can do about this regulation weapons the drug dog regulations maybe kind of quickly. We'll have to ask legal if we need to. It should fall under the regular policy we already have in place. Um but um if we can do it in regulation, we may
062be able to move that along kind of fast. Um, and then I know member Kremley had kind of said, "Okay, random searches." Uh, I don't know about that. I just need the last feedback on how you all feel about random about random searches. If you need if you think it's important me to investigate that further or just stick with the other two. >> I'll stick with the other two for now. >> Okay. >> I think moving on the other two ASAP would be great. So that if we had to do two reads of a policy revision Yeah. >> then we may need to do that. >> Yeah. And we'll talk about there's a whole policy thing here in a minute. in general that you know I think we have a space we can do this
063best okay that's how uh administratively we'll move forward uh to get information that is um that is needed >> dism and maybe this is not appropriate now but when it talks about the random searches uh do our our uh police and others have the ability to just come in and do random searches >> no ma'am school school searches done by school officials. Anything that would would be done by an SRO in the schools of a search would have to follow that very high standard of probable cause and is done um uh on extremely rare occasions. So this would really only be involving uh school officials. Okay. All right. Next. Oh, sorry. >> No problem. On to uh policy KF, community use of school facilities and exhibits KF through EB. >> Okay. Uh very quickly here,
064we do get we need your feedback on we we do get a lot of requests here for use of our school facilities uh for a variety of of of different things for practices and events and and so um for consistency purposes I I want to make sure um I get your feedback on on a few things that we're thinking. So Charles, if you press on policy KF there, again, this is a very standard policy throughout um throughout the state. I've highlighted some some important things here. Uh right, it says we can lease stuff for lawful purposes and interested community. It kind of describes it. It says there in our policy that a reasonable fee shall be uh charged for the use of the property. Uh but you know, services rendered from the other organization can
065count kind of in exchange for that cost. Okay. And go down to the last highlight I have Charles on the bottom. Uh and of course it says the superintendent can allow um uncompensated use u if that promotes educational function of the district and it defines what educational function is. So again we we as per policy we can rent as per policy we can charge a fee as per policy um I can uh the superintendent can allow uncompensated use or educational function. So this is a standard uh policy with this. I'm not recommending any changes in the policy. It's just information about the accompanying um uh regulation or exhibit I want to share with you that may define a starting point for some some charges. Um uh so this is our our our current regulation related
066to renting things. And our current regulation says stay on the on the top there Charles. Our current regulation says hey you charge different fees for different categories or groups. Okay. Right. These are the ones that kind of came as part of the uh as part of the policy service. Um and then it says, you know, call a district office, we'll tell you how much we're going to we're going to charge. Okay. Um and then uh and again, scroll down a little bit, Charles. And it says, of course, if you if your group will do something, right, the value of goods can be used as a as a as a swap. Put that again, Charles. Now, here's what what I kind of want to have a conversation about is um and this is done regulation wise,
067okay? You know, by us administratively, we just want your feedback on grouping uh organizations into different categories that will be basically from no fee to full fee. Does that make sense? So, um I'm not again in the business of reinventing the wheel here. Um so I'm I'm bringing you uh an example of here from New Mexico. So here uh this particular district has done school groups group one. Okay. All the different things that occur. Uh again these are school groups athletic groups that are operated by the school the PTO or things established by the district. Okay. Uh going down to the where there's a little price chart on the bottom. Charles keep going. Uh you'll notice for group uh for group one there's really no charge for the use of the facilities. Okay. On the
068B there might be a charge for um S&P or stuff like that possibly but for group one there's no charge. Go back up Charles to the group two. Uh group two is organized into other public institutions uh educational institutions Mexico uh Western UTEP. This is really saying that again uh if you're another educational institution again you fall in the their group two also falls in the no charge or the use of facilities category but maybe for student nutrition personnel security custodial those kind of things. Okay. So educational groups whether they be our own or other ones no charge. Okay that just as a a thought. uh youth groups uh group three these are ones that we oftent times um uh deal with here uh in dimming uh again I highlighted here for you schoolaged individuals
069so this is saying hey if you're a school if you're a if you're a group that serves school age you know church youth groups boy scouts maybe a little peeweee football leagues um they fall into a different category again some parameters on on us determining if we need security all those kind of Scroll down, Charles. You'll see that group three here is in a different uh category of charging. You go one more down, Charles. You'll see group three, right? There's a a a little bit of a facility use fee here. Now, I haven't had a chance to set sit down with Joe or Albero too much to talk about uh these fees. Um but these are some sample fee ranges that, you know, are good starting points to to look at if you know we
070choose to charge a a fee for these groups. Okay. And then lastly, group four you'll really see is kind of everybody else that's not a school age child. Um other groups in the community uh they again if if Charles go back to the bottom they have the kind of I would say the full fee. Okay. Then scroll down a little bit Charles and it reminds that again um if you're going to need custodial services to nutrition security um they'll there'll be charges um for for that. So I guess what I need your feedback on again this is a ex exhibit or regulations probably a regulation yes this is a regulation this is something that we can go it's an exhibit we can go forward with this administratively but I just wanted some quick feedback on
071do we have the groups right you know groups 1 2 3 4 obviously no charges for our our kids that are part of our our district authorized programs uh no charge no charge for use facilities for other educational institutions. Okay, that seems reasonable. Uh discounted charge for uh schoolaged groups that aren't part of the school and then uh full charge for um >> Everyone else. Um do those categories seem reasonable? Because again, I'm I've got some feedback here. I'm newer to town and I I want to make sure we at least have those in the right buckets. >> I think so. Okay. I think in a community like ourselves that don't have a lot of places to go that uh for community it it just brings us together uh and working with the schools and
072feeling like when we're going out asking for them for example we're going to build a new gym and we're asking for the their support and money you know that they've already giving we're already giving it uh in the public And unless it's something that's just so extravagant that it's going to maybe cost a lot to sometimes we also I uh groups have uh not charging for for the use of it but for cleanup afterwards too and sometimes that has been added on. So, so I think what we'll do, it sounds like my my biggest feedback I wanted tonight was do we have the groups of students right um from here uh this will not require any action. Uh from here I will sit down a little more with facilities a little more with uh with
073with u finance to make sure we have our you know for the for the non- studentent groups our rental our rental numbers and then I'll just bring that back to you at some point right uh just as a information so you'll be you'll be um aware. >> Could we also >> Yes ma'am. Could we also get information about like the process that's in place for community groups to be able to actually enjoy the benefit of this? Because I don't think that that's information that's really been disseminated out there. Um I think that's why you see groups at parks or >> Mr. Crumbley, what you what you're sharing, Miss Crumbly, is hey, just as a general, did you know that schoolboard policy allows use of school facilities for outside groups? as like a simple PSA situation,
074right? >> And then if you want to use that, here's the we have to again administratively, we have to work on app the proper application process and make sure we're in agreement about the right kinds of fees and then that way it's >> correct information correct information to everybody out there. >> Yes, >> we can do that. >> Thank you. >> All right. Thank you. All right, Mr. Ro going through with that stuff. >> On to item E, first review of revisions of two board policy CB. uh superintendent that be me. >> So this is for the board. This is um trying to line out there's some um requirements through PED to kind of line out some of our um dates when it comes to evals for the superintendent. And so there's a there's a
075mid review and then there's a the end of the year. And then so this is just pretty basic stuff. Um this is was sent from to our from our lawyers to us. Um so they've they've kind of gone through it and and uh been able to u address any any things that we've had. Myself and and Ashley did have a meeting with them in reference to this just to kind of um get the ball rolling on it. And so this is what they sent us in response to that meeting. So, any questions on that? >> I do want to add something just that I did learn today for clarification some of the board uh the board members on this. Some of the some of these adjustments being made are in reaction to a uh law
076passed by the legislature saying that um uh action on a superintendent's contract can't be taken um after the date of the election and before the new board is sworn in. So that was a change that was made by state law. Our policies didn't match that uh in addition to the evaluation time. So the bulk of this is adjusting in policy the evaluation timeline, right? >> Um to uh to make sure we're meeting this state the state law about kind of the moratorum on superintendent contract action from election day to um the swearing in of the new. So I just just for broad clarification there and for the uh public as well. >> Yeah. So um just like it says there it adds a working relationship with the board as a part of the evaluation evaluation
077for the superintendent and then it strikes um the other stuff there. So, >> and then the next item, item F is the first review and revisions to board policy >> CBI1. >> Yeah, it's >> okay. That one. Yeah, CBI1 evaluation of the superintendent. So, kind of the same thing, just changing some stuff to get ourselves aligned as a board and as as a district to to be in compliance with that. So, um a lot of red sure there's some I'm sure there's some there's some teachers out there that are probably loving that that much red on paper. >> Yeah. So, >> yeah. And just a couple clarifications here again like I said a lot of red here underlining what's added uh red is is what is uh what is stricken out and I I will
078say I appreciate the board bring I have reviewed this right obviously I think it's very from as a new superintendent very reasonable uh uh process expectations from you all in addition to a timeline to me that uh that looks um compliant to my understanding of what needs to be uh done >> I think we do need to have a discussion to fill in the number of days in yellow >> as far as when the board wants a copy of the evaluation instrument. As far as how many days do we want that? >> My suggestion is five days. I don't >> Yeah, that would be fair. Or even seven. You can go a week >> cuz So the instrument is just going to be a blank instrument. >> Yeah. >> So I can do five days.
079>> Are you guys okay with five or do you want more or less? >> The seven is good. >> I like the seven. >> Seven. Me member crumbly just u and that's the board decision. Do you would you like to clarify that is is five working seven working or seven calendar sometimes >> in my mind I thought five business days that's how I operate >> sometimes sometimes that comes up but you know >> so seven is fine too seven calendar days >> it's up to you I'm just saying you want >> seven calendar days >> works >> thank you for knowing where my brain was >> that's okay I just put in where you'd like all Right. Um, okay. Um, so this is to your thing. This is probably kind of about, hey, we need
080to do some reads of some policies, safety policies. So, I just want to give you all a little glimpse here. Um, uh, again, July 2024, you all adopted policies, uh, from the NMSBA policy service. >> Uh, mostly all of them. Uh, we know there's been some challenges and making sure some of the updates were done. So, um, I've asked Mr. Turner to aggressively work with the policy service to make sure that what you've already done since July 2024 in action here gets online. Okay. Now, since the policies were adopted, there have been 25 schoolboard association policy advisories that have come out that need to be addressed. Now, these are policy advisories that are typically um done to bring things in compliance with the law that has been passed, right? In addition to that, so what
081I've listed here for you just, you know, for a for is this the first one, Charles? No, there was one more before this, right? Yeah. So, this is just Oh, so this is just a glimpse of all the policy advisories that need to be addressed. Okay. Some of them are very simple new policies. Some of them are edits. Some of them we could adopt just wholesale that don't require much customization. Uh just keep going. you know, uh there's one down here for cell phones. You guys, you'all have kind of already addressed. I want you to pause here. This is an interesting one. I didn't put it here, but it says here, uh uh the one that the 269 uh peral advisory for water safety. The legislature passed a law uh last year where schools are
082required to uh give notification to parents about water safety as an education piece. That's a policy we're supposed to have. Um, again, something that you could just adopt very quickly, wouldn't take too many reads. Um, and I think there's one more, Charles. And this was as of July. Now, I haven't I don't know, there could be another one that's come out, >> but there are 25 of them. >> Wow. >> Plus any additional things that we need to modify. >> Example, we talked about student searches today. That's a modification we need to do. Um, my question is h how as a boore because I want to make sure we start working on these or we're just going to get further and further behind on top of just having to do check the other policies in
083general to make sure they're >> you know if there's any like you know the transportation one all these other things we talked about right my suggestion is we try to I don't know how we would do this. We would try to organize a work session where we take a where we take a chunk of policies and look at them in a work session and kind of consider that sort of a first read of several of them and then and then come back in a regular meeting for action on some of them. Um I've kind of talked with Charles about do we split these up into policies that don't require a lot of modification or discussion, right? and policies that we really need to to put some thought into. Um, and we can kind of do
084a work session. Uh, hey, here's the easy ones. Let's have a little, you know, lunch and then let's talk about these more difficult ones. That way we can use that kind of as a work session first read and then try to get them in place. Um, if not, we can bring them a little bit at a time to board meetings. Um, >> I'd rather get it all. >> Okay. I hadn't thought it might be the the the the feedback from the board. Um any feedback on on attacking these besides what I described? >> I think a lot of them are just kind of just you know change of not going to be like earth shattering stuff. >> I think it's just revisions or updates to things. So I don't think it's going to be a
085heavy lift. >> Correct. It's just the mass amount. >> Correct. So what if we get them ahead of time? Sure. >> So that we get >> Yes. I absolutely that way before the workshop we can be prepared. Now I I'll get >> linked in this aren't they? >> So on this advisory list what I did crumbly is not to be conf to overdo it. These are just the title pages. >> Uh each each advisory comes with like a whole legal explanation of why the changes have to be in place. >> the the lawyer stuff. Um, and so what I'll work with Charles is we'll try to organize them into here's this policy advisory 256 um this stack you know just give it a once over and these ones need more concentration. So >> is it
086possible that there's some in here that we wouldn't implement? Um >> do you know >> you know Mr. Cman I glanced at most of them they they really are as in all good policies >> a lot of um administrative and compliance with NAC and PED rule most of them here. Okay. >> Okay. >> Um and again that's what Charles and I can look out for ones that you know may be superolous to what we need to do here but I didn't I didn't catch any um that were that were that way. >> Okay. A lot of a lot of shall, right? A lot of the school board shall adopt policies. There's a shall we try to we try to shall do it. >> Okay. >> Um so what I hear I'll work with Charles again.
087We'll try to arrange um a work session uh to get a chunk of these done. Um I know we we have a a board meeting in basically about a month and then we have obviously um break. So my my priority for a a first work session I'll go with Charles but really it's um two things maybe work some with some of these here and if we can get something about the weapons uh first read include that in here that way uh maybe when we get uh in a few weeks on September 21st we might be able to get something approved right if we'd feel hey this is too many policies for one workshop let's prioritize the easy ones right get or the important ones get those done in a workshop and then loop back to
088the the ones we missed a little bit later through meetings. That seem reasonable. >> Okay. All right. Thank you. >> All right. On to construction and other project updates. >> Okay. All right. I'm going to I'm going to guide us through this and and uh and the staffer is going to going to help us when I when I need it. So, just want to make sure the board because in a minute here we're going to talk about some bond stuff. I want to make sure you had an update on construction projects and and we will again could start bringing this every couple of quarterly to you. Uh so remember as you probably know when planning and prioritizing projects uh DPS staff considers life health safety needs uh first which is LHS and facilities master plan
089projects as primary. Obviously maintenance is always ongoing that's necessary. There's things that come up annually that may fall out of the categories above. um and know that the legislature gives us different types of funds to um do these construction projects. So, I just want to share with you what we have in progress and is getting um priced. Those first three you see there are kind of the ones that are currently in progress and we've kind of tried to put a a general completion date there, but you know, whenever you put a completion date on there, then it's actually ends up being uh you know, 3 months later. Oh, I put earliest completion date. So, I saved it saved us here. Earliest. Okay, there you go, Mr. Rosco. Earliest completion date. Those ones um you know,
090you know of these uh other ones here on the bottom. Just know that we did get some special appropriation from the um uh the legislature to do the the high school auditorium. We are working on moving another portable to the early college. A variety of security uh card access and camera replacements that we're going to use some safety and current bond money to do. Um, we are looking at doing a pilot for the district-wide lighting occupancy to save some uh, you know, save some utility dollars at uh, at Red Mountain. A big one here that we're getting some pricing on. We think the price might jump more on this is upgrading for safety purposes, upgrading our our our radios district-wide to a digital um, system, an additional radio tower. was still operating on a lot
091of analog and my understanding is uh that's not the standard anymore for law enforcement and that we need to move towards that. That's going to be >> that's going to be a significant uh project probably at a higher cost than that with some bond money and then shade canopies. We use some operational money on that as well. Um a little bit here we're going to hear about the solar um but there's some ones that will not be covered by solar so we're doing that. Charles. Um you'll see later in action about um you know we have our baseball field that has grass in the outfield. We've got a special we've uh got a um special appropriate Yeah. A little bit of a special appropriation. We didn't put here a little bit of capital outlay special
092appropriation from the uh legislature to support doing this. So it's a big cost but they're pitching a little bit. So we'll take their we'll take their money when they get you'll see that later. and then these other these next two bond things that we're working on and then um the mechanic upgrade. So those things that are in progress already going these next ones that Charles is going to show real quick just as an FYI to you all in the community. These are things that are under review and in um pre-planning often these are um life life health and safety situations that are coming up and of course our facilities master plan. Um, we have some intercoms that are that's that are failing at baton. Uh, system wiring that's going bad. Uh, board uh control boards
093that are 15 years old. We've got to work on that. We're looking at some different types of intercoms versus our I guess we call classic school intercoms. Something that's a little more um multi-use I guess, right? Uh to to do that. Of course, we talked about our our detection systems um is in planning. Um, and then again a safety rekey our exterior doors. Um, camera replacements at DHS. And then I know we did some um, uh, these fall more uh, uh, we did some uh, furniture upgrades throughout the district and our in our in our offices and we know we need to do some of that in school as well. However, um we don't have a process quite yet to make sure we do this in a manner where we're not replacing uh good stuff
094with, you know, new stuff, right? And and so we have to take a look um a look at that. So those are our construction projects uh that we kind of have going on. Um any clarifying questions about those things? No, that um solar thing that's it seems like we approved that like >> six plus eight months ago. >> Yeah. And I think we >> Yes. >> Okay. We we had Oh my gosh. >> It's other projects. Is it Oh, yes. Okay. Sorry. Yes. We'll get Yes. Thank you for that. I was like other projects. What's going on there? >> Sorry. Catch off. I'm sorry, Mr. Turner. Go ahead. Um so so um uh we put here the information from the solar um uh companies. Um here's what I can share with you that that Bab
095shared and she got after the meeting started. Mr. Ro pass these down kind of more clarity. We're working with there's two two groups here uh Sunshshire and and Sunwealth. Miss Stafford these are the um the the financeers correct? They're the finance years. And in summary, uh some of this stuff was going and then uh with some federal legislation that was passed in relation to um the the big beautiful bill, there was um some restrictions put on uh bringing in material from countries of I don't know how to find concern, >> foreign entities of concern. In this case, some of this stuff was coming from China. And so there was a big hold on some of this stuff coming in all over the country. And after that bill was passed, according to what Miss Stafford shared,
096Stafford shared a little bit is there was a lot of lobbying going on up in Washington to then, hey, let's release these type of things. So then some of these these kind of got um uh on their way. But u Bab, I'll let you take it over from here um on anything here that that might be of question. So first of all, San Sh is private all privately funded. So those are those are ready to go. They said probably two weeks has those feds guaranteed loans and grants. Um and so yeah, first new DOE well and then the tech kept changing getting better and better and better. They have to go back to redesign and then the foreign entities of concern. So, we're moving along and as you can see from your list, you can
097see where each project each site is at, whether Vietnam approved, that's hard to fix takes the longest uh or in the process of getting permits or ready to go. >> And then you can see um on the update on the screen, you know, things were were fully approved. I think I think one thing we don't quite have the clarity on that I think you're you're asking President Rosco is hey how many how how many weeks till this gets done and see these is going up right I think that's some clarity you need and I don't know if that's something we were able to to get some some definition on out on the two Sunshshire ones right that idea that hey we should see them going up in a couple of weeks but um >> about
098a week to complete one and then move on to the next >> so once they they want to get them all approved before they start. >> We're talking about Sunwwell wants to get them all approved and then >> that way trades can follow each other each one. >> Okay, that makes sense. >> Get them get them knocked out. >> So that's why Sunshshire is going to end up going first because they've just got one that's that's in that's in technical review. >> So now that they've all been submitted, how long does that P&M approval generally take? Well, it's taken three years. >> Oh, really? >> They did finally put one engineer on all 33 projects. So, we have one instead of seven or eight disagreements. >> So, we had a little bit of a little
099bit of a pass it around P&M situation going. >> Big, but oh no, now they're this big. redesign and then so so what they do is Sunwell's engineers engineer them >> the cyst >> and then they send it to PNM and PNM says no no no this doesn't work and then sends those notes back >> and then they redesign and send them back so it's a process >> and I think the reason why a little bit was happening to the technology and this back and forth between P&M and crumbly is that you know P&M's the one that's getting that right these things are going up that these agreements They're they're getting the electricity they want installed on these things. The thing that's going to get them the most money. And so I >> without having
100to pay. >> Right. >> So now I can see how this right how we're caught in this uh >> Yeah. >> spiral of um >> So this could take a few more years. >> So I think we're I think we'll be done. >> I think we'll be done. >> That's what it sounded like. I don't know. >> I'm gonna get my own welding mask out and get over there and do it. >> Yeah. Because when those guys showed up, it was like they were they ready to >> to go to go build it themselves tomorrow. And like I was like, >> yeah, >> I even asked I was like, where are we at with this? Because it's been like >> dissipating by next July. >> Okay. >> Yeah. So, m Miss M staffer, once it
101be my this would be my request on behalf of the the once once we can get all these things in green, right? Let's try to get from each company a timeline. Right. Right. We can't It's hard to do a timeline now unless it's in green. What's in green? I think we can get a timeline and then I'll share that back with the with with the board to kind of to kind of uh know and I will you know you when all these tax credits were going on for this solar everybody was doing it, companies were going out of business. Uh some districts were asking on these projects. >> Um uh some accepted the project. I think a lot of folks are similarly situated. It didn't help that there was a change from the Biden administration
102with the credits and the extra money to the Trump administration with a pull back on some of the the credits and then the big beautiful bill act. It it just um didn't work out well. But let's get all these the green miss staffer and then we'll we'll get timeline going. Okay. >> Tell them that we're going to we'll start cutting their their pay each day that they don't have green and then see how fast they move in. >> Tell them we want the electricity more free. >> We want a refund. Thank you, ma'am. >> Thank you. Anything else? >> I think we're good. I >> our last discussion one. Okay. I know, you know, we've been along, but we haven't seen you all in a while here. Um bond election. Um we we have a
103bond election um uh uh coming up. Uh we had one in 2021 with the initial sale in 2022. We have one coming up here in November. No tax increase. should be for $7 million. Um, this is the flyer that we used last time that showed what was successfully done in the previous bond and what we're planning for our new bond. So, um, we're going to plan on using the same type of flyer, right? What we did and, um, what we want to do. This was from the 2021 election on what we said we were going to do. Go back to that. Um, uh, you know, we're going to do the central cafeteria upgrades, access, ADA, baseball field, concession, uh, roofs, my little school, all these things here. Now, go back to the main slides, show
104Charles Trails. Um, we're going to continue with the same advertising promotion we did last time. We had the flyers go out. We had some signs. We had some spots on the radio. It seemed to work. Um, unless I get back otherwise, we're going to continue in the same advertising. Yeah. Okay. Um, you go to the next one, Charles. Actually, the next slide. This was just another example of what we did. Next slide. Um, these are the major projects. So, when we say, "Hey, what have we done with your money from the bond?" These are some of the major things that we've done uh with the money. We completed my little school, the lighting. We're bu we're going to start working on this concession stand, baseball field, uh some bleachers, shade structures, technology. So, these are
105things that we're going to say we've done or in progress of doing with the current money we've asked you for. Now, um I'm just going to say this because it'll come up for later for a discussion. Not yet addressed in the 2021 bonfire. Bon bonfire bonfire. I said bonfire. Um was the central cafeteria we we defined it as upgrades in the last bond a liar. Um that has not been addressed. I do recognize in preparing for this job there was a lot of conversation about central cafeteria. Okay, go to the next slide, Charles. So, these are these are things that we um are potentially wanting to do. Now, typically we would go to our facilities master plan to pick things from there, but Charles is going to click on here. uh with all this art
106fund and other funds we've had, we've made a lot of headway on these big priorities in our FMP. Okay. Uh uh green is done. Uh red is uh uh uh red is in progress, blue is um in in in planning stages. Okay. Um at the end of the day, the big thing on here is central cafeteria. Okay. You notice our the FMP from last summer doesn't say doesn't say uh uh upgrade. It says replace. Okay. And so um uh know that uh uh when we talk about for this coming year, we're going to put some wording about replacement. And just scroll down very quickly, Charles. You'll just note these are some other things that were in our FMP. And you'll notice as you scroll down, right, a lot of these things are already right already
107done. Things that we've paid for are already already taking already taken care of. So that's a good use of the money we had. Good use of art money. Back to the main slideshow trust. So this is what we are going to list on our on our um flyer on things that we're going to do. Now, here's what I think the most important thing is is that, you know, right now our FMP doesn't say anything about adding, you know, needing to add classrooms somewhere or do this, right? It's really a lot about maintaining what we have. Like, this is not a add this this bond election is not a add a room to your house bond election. This is a make sure your roof doesn't fall in and your air conditioner works bond election. So, as
108we go out to the community, it's really about maintaining the the the good facilities that we have. And so, we've listed some things here that we're going to go out and talk about and and advertise uh you know, their their maintenance things. Okay? And again, we've put on here on the bottom, second to last bullet, I've underlined it, replacement of central cafeteria. Okay? I I think what we've put here is that uh with that site where we you know well we we have to have a cafeteria. We we can't keep serving seven sites out of these little these little these little things. We're trying to get participation from PSFA so we don't have to pay for the whole thing. That's where sort of the the the the issue is. Um when we are pl you
109know if we plan to replace then we want to talk about hey what could that site be used for in the future right don't just put a cafeteria and say this is the right we just put a cafeteria here right could we put a cafeteria here now and build out some other right some other district facilities from that space. So when when you hear us talking about the plan to replace central cafeteria, it's going to be coupled with um it's going to be coupled with uh additional conversation about use for that site. Now at the end of the day, we go out for a bond election, we say we're going to do these things, but all of a sudden we have all the HVAC units fail for these schools that could quickly eat into what
110we're going to use for Central Cafeteria. Okay. So, so basically we have central cafeteria on here we're trying to do something with. We didn't do anything last time. We do need to do something this time. Okay. >> Yeah, we do. >> Um, so this is what we're going to put on the flyer that any are we missing anything critical here that maybe we didn't we didn't do >> think. So, >> so we'll go forward with that. Um, I I'll share with you for one more bit of feedback online. >> Okay. Okay. Uh, Mr. Rosco, I believe uh >> on action. That's it for me today. >> On to action items. Consideration to approve budget adjustments. Mr. Adcock, >> we have a few uh budget adjustments today for president, member of the board, superintendent. Um the
111first one is just adjusting some of our Carl Perkins money. Uh when it was originally budgeted, it was budgeted under teacher travel, but it's actually for professional development. Um same purpose, just different account that that it's needed to to be in. Uh number three, uh that we have here, this is for uh immigrant funding title three. Uh we did not have an award for this whenever you did the budget. This is to budget for the carryover that we still have in place that we need to get spent. Uh number four is for uh an extended equity in the digital workforce. Uh this is a grant that's through the uh early college. Uh we just got a the amount for that. So we're presenting this to you as an initial budgeted Number five is for the
112grads uh program. This is a program that we've had for several years. Uh we just don't get the budget amount until the year starts. And so this is the initial budget uh for that as well. Uh number six is for our title one. Uh this is for the carryover amount that we have. uh back in the spring whenever we were doing all the budgeting, we did the actual allocation, but this is to uh give us budget authority for the carryover piece to that. Um and then the last one is also an increase bar. It is for our migatory children, uh the title one part C. Again, this was a carryover that we're adding to the budget that was approved back in the spring. Any questions by the board? If none, I'll entertain a motion. >>
113I'll make a motion to approve the consent agenda uh consideration of the budget adjustment request. >> I'll second. >> Mrs. Keman. Mrs. Keman. >> Yes. >> Can you take role? >> Oh, yes, I can. I can. Uh, Miss PZ, >> yes. >> Miss Crumley, >> yes. >> Mr. Crolls, absent. Miru, yes. Cameron, yes. Mr. Rosco, >> yes. >> The motion carries. All >> right. Thank you, Mr. Eco. To consideration to accept quote from M squared Electric to cons consolidate maintenance facility yard into one meter. Mr. Dwarte is going to help us on this item. Rosco, members of board, superintendent welcome. So, it's uh pretty self-explanatory. Um we've outgrown our Florida block over there. Um got about six or seven meters that are old, having a lot of problems now with uh you know uh adding
114new uh equipment. Um HVAC units, having a lot of blackouts. uh take this time uh that we update our facility. Any other questions? Um >> do you guys have for me? >> Is this something that went out for bid? >> Um don't have the the answer for you. This was something that was put together and the ball was handed off to me to come and present. >> Okay. >> I think it should have been. Can I just >> I think all all the proper channels are >> let me Oh no, >> we've lost >> we lost Joe from our procurement sites. >> All states region 19 qualify. Excellent clarification. >> Thank you. Yes. So this was done under a government pricing agreement that we could access without going out to Thank you. Thank you. Great
115question. Any other questions of the board? Okay. If not, I'll entertain a motion. >> So move. >> I'll second. >> Mrs. Cam, can you take role? >> Yes, I can. Uh, M. Pass. >> Yes. >> M. Kland? >> Yes. >> Mr. Curl is absent. Mr. Rosco. >> Yes. >> And Mrs. Cameron? Yes. >> Thank you, Mr. Marte. >> Thank you, guys. >> On to item C. consideration to allow policy to be changed in the name in the same meeting as amendment is presented as well as to approve amendment to policy ACA non-discrimination on basis of sex. This is an extremely simple compliance change. We are need to accurately list in our policy as per uh requirements the name and title of the person who is a title N coordinator and contact in our district. And
116so we had a didn't have clarity in our policy. We just need to update it to um list Enrique Islava our HR coordinator um uh in our policy. That's the only change. >> Okay. >> I'll entertain a motion. >> I'll move that we allow the policy to be changed in the same meeting as amendment is presented and also to approve the actual amendment policy ACA non-discrimination on the basis of sex. I'll second. >> Mrs. Cameron, >> yes. Uh, Miss Kley, >> yes. >> Miss PZ, >> yes. >> Mr. Rosco, >> yes. >> Mrs. Cameron, yes. >> Okay, >> the motion carries. >> Okay. On to item D, consideration to approve amendment to policy JJ, extracurricular activity eligibility. Second read. >> Uh, brought this to you in our last meeting. Again, this was simply um clarifying
117our our policy related to activity and athletic eligibility to um take out uh to again describe what our activities were. Uh define the right grade levels. Um and then on the bottom there, the main changes were um striking out the the um eligibility information in the policy and just saying our eligibility is based on what we publish in our handbook. That way we don't have to change policy every time eligibility changes. and we talked about this uh last time. So, any questions prior to approval or consideration? >> Any questions by the board? >> If not, I'll entertain a >> I make a motion to approve amendment policy JJ exturricular activity eligibility. Second read. Okay. >> Second. Mrs. >> Scammy, can you take >> Yes. Uh Miss Gumley? >> Yes. Miss Payz, >> yes. >> Mrs.
118Cameron, yes. Mr. Rosco, >> yes. Thank you. >> The motion carries. >> On to item E, consideration to accept collective bargaining agreement with NEA Deming for the 2025 2026 school year. >> Okay, have our NEA folks here. And then uh if we have any questions for HR, they can assist us. I have some information from HR as well because Terry's voice is a little working on it there. >> Good evening. Represent on board members. We're here tonight to present the collective bargaining agreement between the school board and the NE um WNEA. We're presenting it for your consideration of the acceptance of the 20205 206 school board. Uh, Miss Burger, do do you just want to give a a 30,000 over over foot view like you told me by office the other day about the the
119you know the changes here that they're really a lot of them were kind of administrative bringing up to policy. Just some broad highlights for the board. >> Um, well, we did obviously change the dates and then of those contract days in the bargaining. Um we kind of brought some of the definitions of descriptions in throughout the um the agreement in alignment with each area such as uh the family members. We added all sections of grandparent and loss um sick leave. Um we changed that for um requiring a doctor's note or a statement. If there's which has long been district um procedure, it's just now actually in writing. if an employee is passed in three consecutive longer than three consecutive weeks. So it has been um personal leave. Um we just kind of clean that up
120some and added a little bit that um approval may be denied. If um time sensitive time for like um if a lot of members are out or employees are out during particular then it may be denied especially like the first week of school the last week of school days right after and before >> again those were in the district for years as just procedures now they're written >> we changed a couple of shot maze to sh for especially in the bereavement um [Music] took out um some of the information that was old that said beginning year 2001 2002 and the new policy well passed new after that. So, we took that out. >> A few years old, >> a little just a few years. >> We had some disagreements with the district and they wanted
121to keep we asked for certain parts of the board policies to be put into the CBA and at the time they wanted it word for word the board policy to match the CBA. It doesn't have to, but that's how they wanted it. So, we were like, okay. And so, it ended up with some very strange verbiage because of that. Uh, a couple of places we kind of cleaned up some of the language, you know, um, just to make it more concise. We changed some of the grammar. Um, we also looked at the digital system and the boys that use a digital clock in and clock out system, cleaning that up. Uh, well, adding to it, I'm sorry, as far as the steps that they need to follow so they continue to uh, clocking in and
122clocking out every time. And then we put in a little bit about the rest of discipline for those who are consistently not necessarily following policy. Um we put in about staff notification as far as if a principal's call using that the staff is notified three days previously two days and we want to add three days for that. And and by CBA in the definitions days always means working days. >> Okay. And yeah, there are lots of places that said see the appendices or seed board for policy and our board policy has since changed. Then we corrected um some different. >> So what I'll just share on behalf of the the district. I think this is uh again this you know what I see here in these summaries is is again a good reflection of the
123working partnership between the district and the union right to make sure um uh there's right uh you know we're lifting out and supporting our employees. But it's very clear in here, right? The union is saying, "Hey, these are some non-negotiables that work in here that we that that we expect when it comes to, hey, you know, you got to bring us sick notes, you got to do these, you got to do that. I think this is a good reflection of a good partnership. >> We have the last couple of years, the first couple years we did bargaining was more traditional bargaining because, you know, it's just how um Mrs. Reynolds, who was head of the bargaining team, had she had been trained. Um, with Mrs. TJO, we have moved more towards what they call um
124interestbased bargaining where they bring an issue, for instance, the sick leave concerns and all of that where we bring an issue and then we just discuss what language could potentially look like and we work together to find the best solutions we can. And it's very nice. Sometimes it takes a while, but it it's very nice to collaborate that way to make sure this is the best fit for all employees. Any questions or comments by the board? If not, I'll entertain a motion. >> I move acceptance of the collective bargaining agreement with NEA Deming. >> Second. >> I'll second. >> Mrs. Cameron Cig. >> Yes. I'm sorry. I'm not used to doing this. Miss Bayz, >> yes. >> Miss Krimley, >> yes. >> Mr. Kroll, absent. Uh, Mr. Rose, >> yes. >> And Mrs. Cameron, yes.
125>> Okay. Thank you. >> Yes. Thank you. >> Onto consideration to approve a proclamation declaring September as attendance awareness month. Mrs. Chavez. >> And and Miss Chavez is going to give us a summary of attendance month here. We're not going to this is not uh medieval times. We're not going to have a full reading of the proclamation, but m Miss Chavez, please give us an overview of this proclamation, the importance of attendance. >> The board, I come before you to ask me to proclaim and declare the month of September as attendance awareness month. As you know, if our students are in school, they can't be learning. So, we're really just wanting to um agree with the city to make attendance important. And um we're I think we're doing a great job of that. So far
126um thanks to Mr. Lima's effort the last two years our chronic absenteeism has gone from 60% to 30%. So our kids are coming more often and I think as a community we come together and talk about how important attendance is. I think then it becomes more um important to our students. I just think this is a wonderful uh proclamation to make everyone awareness of how important it is for students to be in school and uh because if they're not then it holds not only the students uh don't keep climbing and but uh everyone has to go back and I mean teachers have to go back and redo it again. So I I really think this proclamation is very timely. Any other comments by the board? No, I'll entertain a motion. >> I move that we
127accept the proclamation declaring the month of September as attendance awareness month. >> We'll second. >> Mrs. Cameron take it. >> Okay. All right. Uh, Miss PZ, >> yes. >> Miss Kremley, >> yes. >> Uh, Mr. Rosco, >> yes. >> And Mrs. Cameron, yes. >> Okay. >> Thank you. Thank you. >> Thank you. On to item G. Consideration to adopt resolution authorizing disposal of technology items through public auction. Mr. Clickler and or Mr. Turner. >> Mr. Ch. Mr. President, members of the board, Superintendent Yolma, uh Ben is not here tonight, so I'll be stepping in for him. I don't know that I will be as entertaining. Uh but he did give me his narrative, so I am going to try. Uh the first spreadsheet which was appendex A in your packet contains 121 items mostly student
128laptops, old student desktops, projectors and old monitors. Uh the list illustrates the life cycle of computers in addition to the old desktops from and older student laptops from 2018. We also have a number of student computers bought during quarantine that are now 5 years old and have endured as expected heavy use due due to being onetoone devices. Their full warranty is expired and as we have been sorting these old CO era laptops, they have been identified as not repairable. Additionally, there are slightly newer laptops that are damaged and out of warranty and not worth it to repair, plus two devices over $1,000 at purchase time. An interactive display that is out of warranty and broken, and an out of warranty MacBook with a shattered screen that is not worth repairing. The oldest item on appendex
129A is uh from 2010 and it is a monitor. Appendex B has more items we found after the first was turned in and is broadly similar to the uh composition to the first. There are some duplicate records in the spreadsheet which when removed reduces the true number of items to 142. The items over $1,000 in appendex B are fully depreciated. uh they were purchased between 2011 and 2018. The spreadsheet also features a much larger number of COVID era student laptops that are also not repairable. Uh these the ones that we want to keep are redeployed and when the newer computers um are not available. So they're replacement computers basically. Uh the items less than five years old are also student laptops that are around four years old. uh they are out of warranty and too
130damaged to be worth repairing. The oldest item in appendix B is from 2011. And to give you an idea of how we have tried to maintain costs, that device in 2011 cost $453.74. Uh where current student laptop costs around $550 and I stand for questions for Ben if I can. >> That was very thorough. >> Yeah. >> Not even here. >> As it is with Ben. Any comments by the board? If none, I will entertain a motion. >> I'll move to adopt a resolution authorizing the disposal of technology items through public auction as described by Mr. Turner. >> I'll second. >> Mrs. Cameron, can you take? >> Yes. Mas. >> Yes. >> M. Kremling? >> Yes. >> Uh, Mr. Rosco? >> Yes. >> And Mrs. Cameron? Yes. >> Okay. This next one is an appointment
131of board members to serve on the temporary committee for superintendent evaluation for 2025 2026 school year. Um approve the committee to develop a superintendent evaluation template to recommend to the board with input from the superintendent. approval of a date by which the committee will bring recommendation to the board and approval that the committee will be terminated upon approval of the superintendent evaluation template by the board. So this was another piece that we talked with the lawyers about and in order to be able to create a template. Um we need two board members to uh be able to do that and then um as they create that then um there'll be a piece where the superintendent uh gets to get some input in that as well. And then uh it'll be brought back to the the
132board as a whole to be able to vote on and and to put in place. So this was just another piece that we had from prior to that we were just kind of getting everything aligned. So that's where we're at with it. So I know Ashley's done some work on before. So I'd be looking for for two board members to be able to do complete that task. >> Be willing to work with Ashley. >> Okay. Okay with that. Ashley >> Ashley's on the committee. Okay. So, do we need nominations for that or is that just >> um I would say your motion is going to be to accept the recommendation of Miss Bayz and Miss Crumley. >> Okay. >> Uh to serve on the temporary committee. >> Okay. >> Did you guys hear that motion?
133Can I make that motion? >> Yes. >> Okay. So, I would make the motion to uh as recommended to uh allow uh Vice President Crumley and board member Pis to serve on the uh committee for the superintendent evaluation template for the 2025 2026 school year. >> I'll second. >> Mrs. Cameron can take >> Oh, yes. Hi. Miss Pas. >> Yes. Miss Kremlin. >> Yes. Uh Mr. Rosco. >> Yes. >> And Mrs. Cameron. Yes. >> Okay. Thank you. >> Do we also have to >> Yes. >> Okay. I'll move that we approve that the committee develop a superintendent evaluation template to recommend to the board with input from the superintendent. >> Have a second on that. >> Second. >> Mr. Cameron. >> Yes. Moses. >> Yes. >> Miss Kremling. >> Yes. >> Mr. Rosco. >> Yes.
134>> Mrs. Cameron. Yes. >> Correct. Thank you. On to item I. consideration. >> We're not done. >> Sorry. What? >> So, we need to discuss when does the board want Miss PZ and I to finish working on that. >> That was tomorrow. >> I'll give her one more day than that. >> Um, >> when is our next board meeting? [Music] >> Is that enough time? >> I'm not working. Oh, >> thanks. Thanks. Thanks for rubbing that in. >> I would propose by September 18th. >> Okay. >> I'll move that we approve that September 18th, 2025 be the date by which the committee will bring the recommendation to the board. >> Okay. Have a second. >> I'll second. >> Mrs. Cameron, can you take a role on that? >> Yes. >> Mas. >> Yes. >> Mr.
135Grimley. Yes, >> Mr. Roscoll. >> Yes. >> And Mrs. Cameron? Yes. >> All right. >> And then finally, I will move that we approve that the committee will be terminated upon approval of the superintendent evaluation template by the board. >> Okay. Have a second on that. >> I'll second. >> Okay. Mrs. Cameron? >> Yes. Miss Bas? >> Yes. >> Miss Klin? >> Yes. >> Mr. Rosco? >> Yes. >> Mrs. Cameron? Yes. The motion cares. >> Okay. >> Now, now you can go to I. Now we can go on to item I. Consideration to accept quote from Robert Cohen Company LLC to upgrade athletic field baseball/s soccer field 1.5 >> million. Mr. Cohen also has a one GPA price agreement. >> Is that that government thing you were talking about? Okay. There's several agencies that do
136it and we have several different contractors are with different pricing polls. >> Okay. Thank you. >> I I do want to I'll kick this off and uh Babs couldn't finish with. So, you know, this had been kind of in in in brewing in the works for a little bit before I got here and there was um appropriations funds that were um uh uh given from the legislature for this. So, we want to leverage those and and not lose those. Again, as it says here, I learned that there was like really when this was installed, there was only a infield that was turf. Uh the grass and the outfield was um was grass. It was kind of it's been hard to maintain. Um think an opportunity here to upgrade a facility that not can only be
137used um you know during a game but uh lining an outfield for for soccer turfing it can be used of sometimes for PE classes when spaces are um uh at a at a premium. Thank you. Um and and really we already have the u equipment to maintain the turf fields that we purchased for the other ones. And so it's really it's just um I think a good a good long-term um investment in doing this. And again, obviously during the games, we want to have a safe playing field for our athletes out there. And it's just becoming harder and harder as everybody knows to to maintain grass anywhere here in the um in the in the Southwest. So um that was kind of a summary there. Did I miss anything, Babs? >> We do need another
138soccer field to have equity with the boys and girls. That's another reason as well. Yeah. Is the lighting for this field is it adequate? >> Oh yeah. >> Okay. >> It's the it's the >> senior league field. >> Musl. >> Yeah. Okay. >> Okay. >> Any other questions by the board? If none, I will entertain a motion. I make a motion to accept the poll from Robert Cohen Company LLC to upgrade the athletic field um for 1,532,521 [Music] 23. >> I'll second. >> Mr. Cameron can take a roll. >> Okay. Miss Bas. >> Yes. >> Mley, >> yes. >> Mr. Rusco, >> yes. >> Miss Cameron, yes. Motion cars. >> Thank you, ma'am. You're up for the next one, too. Consideration to accept quote from Four Rivers to add shade structure at Memorial Elementary for
139$249,347.19. Can we just buy like umbrellas for the kids? >> I'll kick this off with the with the board here. Umbra umbrellas. >> Okay. They might blow away school here. >> We can afford a few umbrellas. They blow. Um so again um you know we mentioned in sort of our um uh little construction project update we're going to try to start on these stage structures. Um memorial was kind of first up because it was uh brought by administration and we already quotes in place. So we thought this is a good place to um start. Uh very common throughout the southwest to have these shade structures installed on the pl on the playfields. One big change here that's kind of important to know is that previously they had been installing shade structures with the the canvas
140or fabric tops. Those were just blowing and getting destroyed. So as they're getting replaced they're using the metal uh you know the metal shade structures those are more costly but they are um they are more durable. So our goal will be over time to make sure and when the when the solar the ones that aren't addressed by solar covers um that we'll address these as well. So >> did I miss anything babes? Hey, those big playgrounds west side of school will have solar but enough energy that school site to cover additional. So I wanted to get that playground and a little something and this is a CES pricing agreement contract from another local contractor. questions by the board. >> Yes. Can I ask a question? Uh where do these differ that we've come we've paid
141today out of different pockets? >> Are you are you asking Miss Cameron did this particular research or what fund we're paying out of? >> Uh I I I don't know the answer off the top of my head. Miss Miss Cameron, I know we initially budgeted I think out of some was SB9 money which is some capital outlay money we receive. We've been having conversations about um hey as we're moving through some of our bond money from our current election um if we want to make sure that those are some projects we do with current bond money. So that's kind of where we're in a discussion on that. Thank you. >> So it'll be capital outlay money typically one of those two. >> Thank you. >> You're welcome. >> Any other questions with the board? >>
142If not I'll entertain a motion. I'll move to accept the quote from Four Rivers to add shade structures at Memorial Elementary for $249,347.19. >> Second. >> I'll second. >> Mrs. Cameron, can you take RO? >> Yes. Mas. >> Yes. >> Mland. >> Yes. Uh, Mr. Arosco. >> Yes. >> Mrs. Cameron. Yes. >> Okay. Thank you, ma'am. >> Thanks for your >> Thank you. >> Yes, ma'am. On to item 11, board announcements and requests for agenda items. Any board member have any requests for agenda items? Okay. The next regular meeting will be held September 18th, 2025 at 5:30. The meeting will be held at the EMTT Shockley administration building, 400 Cody Road. And I'll entertain a motion to adjurnn. >> So move. >> Seconds. >> Second. >> Mrs. Cameron, Contigo. >> Yes. Uh, Miss Pas. >>
143Yes. Miss Cman. Yes, >> Mr. Rosco.