001We'll go ahead and call this meeting to order. This is a regular meeting for Thursday, July 17th, 2025 at 5:30 p.m. the Emit Shley Administration Building. Mr. Cole, can you call roll? >> Yes, sir. >> Mrs. Cameron, >> present. >> Mrs. um Mrs. Crumbley, >> present. Mr. Rosco present. >> Mr. Crow present. >> Right onto the flag of the United States of America and to the flag of Mexico. Any changes to the agenda? Any requested changes to the agenda from any board members? >> Okay. None. >> Entertain a motion. >> I'll entertain a motion to approve the agenda as presented. >> I'll second that. >> Mr. Croll. >> Yes, sir. >> Mrs. Can? >> Yes. >> Mrs. Kremley? >> Yes. >> Mr. Rosco? >> Yes. >> Mr. Croll? Yes. >> Two things. I want to
002welcome president or superintendent to his first meeting as the uh Demi public schools superintendent. So grateful to have him >> and and for the record I'm I'm extremely grateful to be here. So thank you so much. >> The second announcement is that this meeting is going to last four hours. So we want we'll let >> until it's done, please. >> No, I'm just kidding. Um, all right. On to public comment. Any public comment? No. >> Nothing. Okay. On to reports. Any a Deming? Uh, no report, Mr. President, from NA Deming this evening. >> On to consent agenda. >> I'll move to approve the consent agenda. >> I'll second. >> Mr. Croll? >> Yes, sir. >> Mrs. PZ, >> yes. >> Mrs. Cameron, >> yes. >> Mrs. Crumbley, >> yes. >> Mr. Rosco, yes. Mr. K,
003yes. Okay. And with that, on to action items. Action item A, consideration or resolution authorizing the disposal of assets not currently in the inventory on the inventory office furniture through public auction. Uh, Mr. President, members of the board, uh we do have uh a full house of items up in the Florida uh in the maintenance where the maintenance yard. Uh we're going to want to go that for auction. Uh Mr. Dart is here to explain what we might have in there and answer any questions that you may have. >> President Rosco, members of the board, >> and items up for auctions. So, the list consists mostly of uh used furniture, um outdated furniture. We gave the district a go at it, too. So, what's left is what's left. Um it'll be posted up for the
004P a public option and uh if you guys have any questions for me >> questions by the board. >> Just want to provide a clarification. I want to thank uh Mr. Dwart and his team for getting this on this agenda. We want to get this auction done in this area cleared out so they have ample space for all their uh inventory receiving and other workspaces there in in the maintenance uh yard. Any questions, comments by the board? If not, I'll entertain a motion. >> We'll move to approve the resolution authorizing the disposal of assets not currently on the inventory furniture through public auction. >> Have a second. >> Mr. Croll? >> Yes. >> MZ? >> Yes. >> Mrs. Cameron? >> Yes. >> Mrs. Crumbley? >> Yes. >> Mr. Rosco? >> Yes. >> Mr. Cole? Yes.
005>> Thank you, Mr. >> On to action item B, consideration of budget adjustment requests. Uh Mr. Adcock is going to help us with this item. >> So um what you have before you is is a a bar. Um it's an initial budget that we're asking for. There was a go. >> It's a it's for a comprehensive literacy development uh grant that we received. Uh most of it is going into supplies. Um, and there's a little bit that is in professional development. Um, if you need some more information about what this grant consists of and what it is for, we do have a couple of, uh, our directors here, um, Chavez and Chavez. They can answer any questions you may have about specific about the grant. >> Questions by the board. >> I'll entertain a motion.
006I'll move for the disposal of miscellaneian items as >> that's item B. >> Oh, I'm sorry. What I see? >> Oh, I went on down. I was going to get us the thing. Uh, consideration of the budget adjustment request. >> The New Mexico PED comprehensive. Is that right? >> Yes. >> Literacy state development mini grant. >> I'll second. >> Mr. C. >> Yes, sir. >> Mrs. PZ. >> Yes. >> Mrs. Cameron. >> Yes. >> Mr. Mr. Rosco, >> yes. >> Mrs. Crumbling, >> yes. >> Mr. Crow, yes. >> Thank you, Mr. FCO. Um, on item C, consideration to approve initial fleet service contract with M& buses for 2025 2026 exclusion in the amount of 1,382,184.88. Mr. President, members of the board, we had talked about some of these items in our workshop earlier this week.
007Uh but as item for action this evening, we have Patty and Bert team here for any other questions you may have. And we also have uh contractors back here as well. >> Mr. Mr. President, members of the board, superintendent, here we are again for you to asking for consideration of approval of our transportation of contracts for the first item is Mnt contracts for 1,382,1848. This time, if you have any other questions, a lot of these questions that you had were answered at our work session on Tuesday, which we thank you for that opportunity to address those concerns. And um once again we're here if you have contractors we're here as well. >> I'd just like to make a comment that uh it was such an amazing work session that we had got a lot of
008information. Uh first time we got to know exactly what you have to deal with and really appreciate your team. >> Any other comments? And just to echo that, yeah, it's it was very insightful and and we're dealing with between the two contracts, we're almost over $2 million and moving kids around. So, it's a lot of money and it's taxpayer money and so we want to make sure that we make the right decisions based on the information that we have in front of us. And so, being able to understand some of that stuff, it's a huge task. Um, and it's not something that we take lightly. So, thank you for the work that you guys did on this this whole thing. So, With that, I'll entertain a motion. >> I'll move to approve the initial fleet
009service contract with Mnt Buses Incorporated for the 2025 2026 school year in the amount of 1,382,000 or $184.88. >> I'll second that. Mr. Croll. >> Yes, sir. Mrs. PZ, >> yes. >> Mrs. Canel, >> yes. >> Mrs. Kremley, >> yes. >> Mr. Enosco, >> yes. Mr. Crow. Yes. Okay. And with that on to item D. Consideration to approve memorandum of understanding between Deming public schools and MNT buses inc for 2025 2026 school year or emergency transportation in the event of large evacuation of students. DPS attrition model air conditioning equipment maintenance and repair for buses acquired by the contractors. >> We also have Muso with this one as well. >> Yes. So here at your request, we went ahead and separated the memorandum of understandings for those items that you just listed. These are routine items
010that we do um every year. Um the first one being the emergency transportation in the event of a large evacuation. Simply grants us the opportunity to use the contracted buses or any catastrophic event or anything that might happen. We just call the contractors up and basically are able to use them. We work with law enforcement. We work with district officials and of course our team and the contractors to get the buses to the area that needs to be um they need to get to. And so that's what that first u memorandum is understanding does. And like I said, we separated it right now. It just talks about MT buses. We also have the next one on the list that is the DPS attrition model. So what basically that does is in the past that Yummy
011public schools has chosen to um be able to offer a rotation for any buses any of our sped buses remaining which are if one of our drivers retires resigns or is terminated then we would offer contractors whoever's up for rotation an opportunity to buy those buses and acquire that route. And that's what that memorandum of understanding basically covers. The next one on that list is for the air conditioning equipment. And basically all of those buses that have been attrition, the sped buses, um we would have to take responsibility for the air conditioners, any service, maintenance, or any major repairs. Um that has happened in the past. As a matter of fact, this last year we worked with Mr. Haynes. Um, but that's basically what thatou covers there for only our spread buses that are built
012that were built for 2021. >> Questions by the board comments. If not, I'll entertain a motion for that. I make a motion that we approve a memorandum of understanding between any public school buses for 202526 school year for emergency transportation in the event of a large evacuation of students for um DPS CPS attrition model and also the air maintenance and repair for buses that are hired by the contractors. >> I'll second that Mr. Cro. Yes, sir. M P. >> Yes. Mrs. Cameron, >> yes. >> Mr. Rosto, >> yes. >> Mrs. Crumbley, >> yes. >> Mr. Croll, yes. >> Okay. On to item E. Consideration to approve memorandum of understanding between Deming Public Schools and Mnt Buses, Inc. for chartered activity trips for the 2025 2026 school year. >> As mentioned in our work session, the
013rates for this upcoming year for activity trips did not change. And so the memorandum of understanding that you have before you would be giving us the opportunity to contract our activity trips if and when our activity drivers are not available to uh the contractors. Again, we use a rotation uh system. And if the contractors were to use a Deming public school bus, the rate in the memorandum is 189 per mile and $19 per hour for driver. Again, if they use their own buses, it would be $35 per mile and $19 per hour for their driver. Um, we have entered a clause in there about title one um bas sorry title n basically stating that to get fair for all of our clubs that we our buses are first on that rotation. We have to all
014buses have DPS buses would have to be used first before we use one of the contractor's buses. >> Questions by the board? >> Then I'll entertain a motion. Make a motion that we approve the memorandum understanding between Demon Public Schools and Mnt Buses Incorporated for charter activity trips for 2020 2025 2025 and 2026 school year. >> I'll second. >> Mr. Co? >> Yes, sir. >> Mrs. >> Yes. >> Mrs. Crumbley? >> Yes. >> Mrs. Cameron? >> Yes. >> Mr. Rosco? >> Yes. >> Mr. Croll? Yes. >> Good. Thank you, gentlemen. look forward to a a good productive and smooth year. >> Thank you again for having a good year. >> Look forward to it. >> Thank you guys. >> Thank you. >> On to F. Consideration to approve initial fleet service contract with Hannes Buses
015Inc. for the 2025 2020 26 school year in the amount of $979,8722. >> Miss Patty again I think Mr. Haynes is here if we have questions as well. Mr. President, members would want to attend the move. Again, um all of the questions were addressed at our work session, but of course, if you are open to any other questions, we are both here to answer. Standing group. >> Mr. Haynes, are you back there? There you go. >> Couldn't see you. >> Sorry. Any questions by the board? >> If not, I'll entertain a motion. We'll move to approve the initial fleet service contract with Hannes Buses Incorporated for the 2025 2026 school year in the amount of $979,8722. >> I'll second. >> Mr. Croll. >> Yes, sir. >> Mrs. PZ, >> yes. >> Mrs. Norman, >> yes.
016>> Mrs. Crumbley, >> yes. >> Mr. Orosco, >> yes. >> Mr. Cruel, yes. Okay, with that on to item G. Consideration to approve memorandum of understanding between Dem public schools and Hannes buses for the 2025 2026 school year for the emergency transportation in the event of large evacuations of students DPS attrition model air conditioning equipment maintenance and repair for buses acquired by contractor. again under this or these are exactly the same since they were contracting with um Mr. H. >> questions by the board. I'll entertain a motion >> consideration to approve memorandum of understanding between the Deming public schools and Hannes buses for 20 incorporated for two 2025 2026 school year for emergency transportation in the event of a large evacuation of students DPS attrition model air conditioner equipment maintenance and repair for bus fusses
017acquired by the contractors have Second. >> I'll second. >> Mr. Croll. >> Yes, sir. >> Mrs. PZ. >> Yes. >> Mrs. Cameron. >> Yes. >> Mr. Rosco. >> Yes. >> Mrs. Crumbley. >> Yes. >> Mr. Croll. Yes. >> Right. On to item H. Consideration to approve memorandum of winter standing between Dai public schools and Hannes Buses, Inc. for chartered activity trips for 2025 2026 school year. >> Again, same terms. Um, the rates do not change. The only difference is upon that rotation then we would ask Mr. Sturings for availability of this transition >> questions. I entertain a motion. >> We'll move to approve the memorandum of understanding between Deming public schools and Hannes Buses Incorporated for chartered activity trips for 2025 2026 school year. Okay. Second. >> I'll second. >> You'll second. Okay. Mr. Croll.
018>> Yes, sir. Mrs. >> PZ. >> Yes. >> Mrs. Cameron. >> Yes. >> Mrs. Krimley. >> Yes. >> Mr. Rosco. >> Yes. >> Mr. Croll. Yes. >> Okay. Thank you, Mr. Haynes. Look forward to a smooth year. >> Thank you. >> Yes, sir. >> You. >> All right. On to item I, consideration of approval of memorandums, memorandums of understanding between Dimming Public Schools and Deming Caesar Chavez High School for 2025 2026 school year for nutrition, transportation, exceptional student services. Uh, Mr. President, these are annual um,US between the DPS and our charter school uh, you know, community partners uh, in the areas of nutrition, transportation, and exceptional student services. If you have questions about uh nutrition, Ginger or Noel can answer that. If you have questions about transportation, Patty or Noel can help us with that.
019And of course, um any ESS uh questions, um Mr. Science or Mr. >> So, President, yeah, President Arosco, um members of the board, um superintendent welcome, um for you is the MLU for the charter school, um and the nutrition department. Um, like it was already stated, it's a standardou. Um, we provide the same meals that we do for DPS students. Um, breakfast, lunch, supper, if there's a snack, we'll do that as well. We also provide a um staff member that will deliver and make sure that all of the federal and um as well as with our community eligibility percentages. >> Mr. chairman, members of the board, superintendent, sorry, I met with him on Tuesday, said don't call him like that. Sorry, I do want to say um he is from uh he taught at my
020nieces and nephews for that. Thank you, sir. And welcome to Demi. Uh yes, we have a great relationship with Demi public schools with uh nutrition, transportation, and exceptional student services. Uh we would like for you to uh continue to support us on those endeavors. >> There any question? So, what you're saying is you don't have a good a good relationship with the board. Have a great >> Oh, okay. There you go, mister. >> I just I just wanted to make sure you kind of left us out. We felt left toward Joe. I knew I would s >> Yes, sir. Any questions by these three items? >> If none, I'll entertain a motion. Approval for memorandums of understanding between Deming public schools and Ben Susa Chaveis Charter High School for 2526 school year for nutrition, transportation
021and exceptional student services. >> Also, Mr. Cro. >> Yes, sir. >> Mrs. PZ, >> yes. >> Mrs. Cameron, >> yes. >> Mr. Rosco, >> yes. >> Mrs. Croley, >> yes. >> Mr. Croll, yes. Now, now you're on your own, sir. Consideration item J consideration of approval of lease agreement with with deming public dimming Caesar Chaveis Charter High School for the 2025 2020 school year members of the board superintendent colleagues uh this is a Chris Masters issue I'm glad to be here to representing him but uh this is nothing you already agreement u we've actually uh had this uh lease agreement with you all in the past I believe that this is something we brought to you um last month or two months months ago. I believe that there was still a few things that needed
022to get worked out. Though, we're appreciative if you could actually uh consider this and vote on our lease agreement. We're happy where we're at. I do want to mention that we do start school on the same day that you all do. Our calendars have to mirror each other simply because we share many of the same students and parents. So, uh we're appreciative that people have actually vote for this visa. I stand for questions or comments. >> Questions, comments by the board. >> If none, I'll entertain a motion. >> That means either Travis Charter High School or the 2025 2026 school year. >> I'll second that. Mr. Gro, >> yes, sir. >> Mrs. PZ, >> yes. >> Mrs. Cameron, >> yes. >> Mrs. Scrimley, >> yes. >> Mr. Rosco, >> yes. Mr. Crow, yes. Thank you
023sir. Thank you. >> Appreciate it. Report to another year. On item K, consideration and approval of approval of service agreement between Demi public schools and Luna County resource officer. Uh Mr. President of board. This is our uh annual agreement between the sheriff's department for our I believe one SRO as I'm I'm learning this. If we have any questions about this uh this uh agreement, I have to lean on uh Miss Nips or Mr. Turner to provide um any clarification on this, but I believe it remains uh similar last year for the one officer. Am I right on that? >> Okay. >> So, they're bringing them back. Is that my understanding? >> Yes. >> And she'll be focusing strictly on that school or she'll still take calls? >> She'll cover Baton, Red Mountain, and >> But
024will she take outside calls? um >> yeah, outside calls outside of our schools. Yeah, that's a that's a question I don't have clarity on, Mr. Croll. Apologize for not um having that for you here and I don't know if there's there's representative representative from the county office tonight. >> I had asked the sheriff to be here, but um he didn't he didn't return a message. So, okay. Um any other questions or comments by the board? The only I can comment is it's an integral piece to this this whole thing and it's very important. Um the conversation that I did have with the the sheriff is just to make sure that we do in fact have that person and that they're going to be available for the schools. So um that was that was that's only
025my concern this whole thing. But um outside of that that's all. Anything else from the board? If none, I'll entertain a motion. >> I will move to approve the service agreement between Demming public schools and Luna County for school resource officer up to $40,46. >> I'll second. >> Mr. Croll? >> Yes, sir. >> Mrs. PZ, >> yes. >> Mrs. Cameron, >> yes. >> Mrs. Crumbley, >> yes. >> Mr. Rosco, >> yes. >> Mr. Yes. >> Okay. On to item L. Consideration of approval of service agreement between Deming public schools and city of Deming for school resource officers. And I believe Chief Lada is in the out there. Yes, we have questions. Again, this is again Terry and Charles help me for two SRO's again this coming school year. I believe it's the same the the
026same SRO officers. And like President OC said um the board has questions. Uh police chief Lada is here in attendance for this. >> The other officer officer Sio Casada and officer uh Angel Via are the two. >> Sir, I just want to say thank you so much for being here. >> You're very welcome. Mhm. >> I think it's been a while since we had up since we started this and I think it's just really a a great u addition over the years uh to have officers online and I think they also have been uh examples to our kids. They're not there just to shake them and rake them but to but to help them also uh understand what they can and can't do. Chief, thank you. I know that this in these times, it's hard
027to to staff a department, much less be able to kind of outsource some of your your folks to things like this. So, uh it means a lot and it does help. So, thank you very much for doing that and sticking with us. Yes, sir. >> Thank you. >> That I'll entertain a motion. >> L consideration approvement of service agreement between Deming public schools and the city of Deming for school resources source officers up to $95,167.58. I'll second that. Mr. Croll? >> Yes, sir. >> Mrs. PZ, >> yes. >> Mrs. Cameron, >> yes. >> Mrs. Krimley, >> yes. >> Mr. Oco, >> yes. >> Mr. Croll, yes. >> Okay, >> that last action item on to item M, consideration of annual meetings resolution for 2025 2026 school year. >> Mr. President, members of the board, this
028is just an annual um resolution that you approved that lists all of our our meetings locations uh to make sure that we are in compliance with the um open meetings act. Uh nothing substantially has changed since last year. We'll continue to have our regular meetings. Uh most cases here at this location on the on the third Thursday also describes the um the notification other requirements. So just need to approve this to make sure we're in compliance with the open meeting act. You have an attachment for that, Charles. Yes. Uh, I just have a correction, but I'll give that to you later on a word spelling. >> Oh, okay. On >> Yeah, I didn't I didn't. >> Thank you, M. Any questions or comments by the board? And then I'll entertain a motion. I'll make a
029motion for the approval of the annual meetings resolution for 20256 school year. >> I'll second that. Mr. Croll. >> Yes, sir. >> Mrs. PZ, >> yes. >> Mrs. Cameron, >> yes. >> Mrs. Krimley. >> Yes. >> Mr. Rosco? >> Yes. >> Mr. Cole? Yes. >> Okay. On to superintendent reports. >> Mr. President, just a couple of shorter reports tonight. One is going to take a little longer because it'll regard policy. First, um just want to share with you the a conflict of interest disclosure at a local business 575. It was formerly known as 575 uh graphics. They are now Desert Peaks Printing. And by the way, board members in that Manila folder. There's some paper versions of uh my report. I sometimes have to look at at paper instead of the screen. Uh there's a
030disclosure here because one of our employees um you does not have financial interest or any part of his business but is uh you know mother of the owner and then the wife of the owner is a teacher at the high school and um in the past when it was formerly 575 graphics there has been um some search bought from there. I know that Mr. Adcock had a general procedure he uses when there may be a, you know, a conflict of interest. Of course, we've disclosed it. So, you know, this is the policy. We are in compliance with the disclosure. And so, Joe, um, do you want to remind everybody generally when these kind of things come up, uh, what is, uh, the the procedure you'd like us to use to make sure we're being transparent?
031>> Well, uh, Mr. president, members of the board of senate. What we've done in the past whenever we've had an employee that had an outside business or has some sort of conflict like that is we would u have the the organization that's trying to buy these shirts in this case for an example uh get quotes from other uh places just to make sure that they're competitive or that they're the the lowest quote. Uh we do like to do business with the local businesses, but we also want to make sure that we're getting um the best value that we can get. >> And let me clarify, the the the listed owner of this business is is not an employee, but um you know, an employes's wife is is you know um involved here. So we just
032want to make sure we disclose that. >> Any questions? >> Does the employees wife directly purchase any items? >> So that is part of why we're doing this disclosure. and when it was previously 575 graphics printing, uh that uh employee would that that employee would purchase it 575 graphics. So that's why we're doing this disclosure because um you know that there may be a purchase possibly made. So we want to make sure we do those the procedure that Mr. Adcock has just described. >> So 575 it was it was owned by somebody else, right? Used to be owned by now that now that it's owned there that that's why we're doing this. and and we have in the past done a lot of business with 575 graphics. Um just a little bit of the of
033the history of that. It used to be Carl's uh embroidery and print works that merged 575 graphics then now that is has been purchased and is now uh desert printing right >> uh desert peaks printing. >> Yeah. Um so we have you know the schools have done a lot of business with the princ um and we want to continue to support those businesses this year. >> Thank you sir. So basically what you're saying is um from now on the procedure will be that there'll be other bids besides this one to make sure that it's >> if if they're using uh this business then we would require them to get additional bids to make sure that they were uh the cheapest or reasonable price for that that item so that they're not inflating the price just
034because of relationships with with the school. questions for Mr. Ak. >> Thank you, M. Thank you, sir. >> Okay. Our uh next item on the report uh is going to be a first read of a policy and uh a discussion of how our um extracurricular uh eligibility ties to it. I'm going to go over this. Um Miss Nips, uh helped uh in in working through this as well as uh Mr. Lozano and his team from the high school. So, I'm going to go through this, but if we have any clarifications that are needed, um, I'll ask Terry and and Michelando to assist us. So, you're going to have one document here that's labeled extracurricular activity eligibility. That's a single sheet, uh, front and back. This is from our adopted policy manual. Uh, we're going to
035have this for our first read tonight and, um, you know, we'll bring it up for action next week. So basically this is the policy that was adopted with the NMS NMSBA policy service and in it it specifically spells out some elements of the NMAA um activity eligibility requirements. Um a a good procedure in this case because oftentimes the NMAA changes their criteria uh a little bit annually and sometimes we get behind on getting those updated in the policy. And so really what I'm proposing here with these changes is that um uh we uh basically refer in this policy to say uh look at the DPS activity athletic policy and that's our policy. That way we're not having to change this policy every time we make a slide adjustment to eligibility because we have a we
036have to have a base we have to meet the minimum NMA base level. sometimes we can add more and so um by basically referring to this as hey refer to the the DPS regulation with the DPS handbook that helps us out. So just a couple of notes here on the policy uh line three and four uh we just uh made a note there in blue that we are defining these um uh as per this policy the activities of either NMAA or what's described in our uh handbook. Um it's going to cover 7th grade starting in seventh grade not just through 9th grade. That's why 9th grade was struck out. We made a note here that um for high school students all classwork needs to be acceptable for graduation to be part of eligibility. Then we
037added here on line 22 and 23 again a reference to right being being uh our eligibility criteria will be in accordance with our Deming public schools activity athletic handbook and eligibility guidelines. What you see in red struck out there are the eligibility guidelines that NMSBA included. So, we took those out, right? And now we're going to refer to our handbook um as as the rules. And of course, in a moment here, I'll speak about our handbook and those are in compliance with the NMAA um bylaws. And then, of course, there's a bullet here that says um when kids are not going to be eligible um or to enforce these requirements, it rests with the superintendent or uh my designate to enforce that. So this will be a simple again we'll bring this back for a
038simple update to policy so we can use our uh DPS handbook um as what we're going to enforce. So um any questions about um adjusting this policy? Basically to refer to the DPS regulations questions about the policy itself questions when we come back next time the only thing you'll take action on is this is this one page policy. But in conjunction with that we wanted to share with you um if you pull out the dimming intercolastic eligibility paperwork you gave. There's there's three of them there. we uh sat down as a team to make some uh slight adjustments to this and really designed to bring this in almost exact alignment with the NMAA uh requirements. So, I'm going to do my best to explain um the difference. So, the first header uh that we put
039here uh we added in blue there that of course um we want kids set here to high academic standards and it's listing to right includes uh these activities listed here. Most of these activities are are NMAA sanctioned activities. We've included a few other of the DPS sponsored activities here as well. Please note it's these it applies to these activities. Uh but of course it's not limited to these activities. Um here in paragraph one uh line 17 through 27 there we made some um basic correction here uh referring changing from marking period to grading period that's just a grammatical uh change um with the NMAA eligibility what we had in DPS is that every nine weeks um when grades came out students could lose eligibility. So, you could be eligible at the start of the year
040and then you could get to the nine weeks and be in the middle of a season or season about to start and you could lose eligibility and you'd be ineligible for the next uh nine weeks. Now, that was a little bit above what the NMA had in place. The NMAA says you can regain a if you're ineligible, you can regain eligibility at the nine weeks, but you cannot lose it. So, the major change to what we're putting here in our in our DPS regulation is we're really trying to line that up with the NMAA. So, our students that are eligible at the start of the year, uh, they can't lose eligibility at the nine weeks. Okay? Our kids that are ineligible, they can gain. And, and why would we consider making this change? Because, um,
041you know, being involved in athletics and activities are those things that keep kids in school. And so, um, I think we really felt as a team, we wanted to make sure that when a kid slips up that we're not taken artificially, right, by a DPS rule, taking their eligibility away. Uh, you think of a volleyball player, uh, you know, they're going through volleyball season, um, for whatever factor comes into place that has to do with school. They were they were eligible the start of the year, their grades start slipping. there's some external factors at home that are causing their grades to go down all of a sudden because of a DPS rule in October. You could lose eligibility and that's going to be devastating to this young young lady who maybe volleyball is the only
042thing that's that's that's keeping them going through a a tough a tough time. Uh this this allows them to remain eligible, get to the end of the season and get those grades up by um uh by semester. So um and again semester by the NMAA rule you can lose or gain eligibility at at semester. Um so in summary we're >> yes um one thing that we are going to have coaches do is that every four four and a half weeks they're doing grade checks so that you know yes they could have lost it at nine weeks but we're going to monitor them more closely to say wait a minute you're missing some assignments go get them done so that we can keep you eligible so we're going to stay on top of their grades. >>
043Thank you. Yes. Absolutely. Thank for that clarification. Um Terry, so that before I go on to the other parts of this which are slightly different that is that is a you know a significant change but we feel an important change that in the long run benefits the students um in in helping them remain active in their activities. So any questions or concerns about that change? Again you won't need you won't have to approve this. This is just that administratively but we wanted your your feedback before we finish this up. questions, questions, comments by the board on this and I'll move on to the other parts of this. >> I'm going to just let you know I agree when you when you talk about that because there are kids that um something of a sport is
044what keeps you the method otherwise otherwise all the other factors in their life kind of pulls them away. So I would agree with you that that's probably a good plan and especially since you say it's um something that the state already does. It's not something that we're doing uniquely, but it's something that's done throughout the state. So, um, yeah, I I support that. >> Thank you, Miss. Any other questions about that? And then I'll speak briefly about um page two. I'll do my best. I always get this one messed up. Okay. Um, page two on the top there on on five. We um we have a variety of self-paced online classes here. Used to be just egeneuity. Sometimes we have subjects, sometimes we have adum. They're all kind of the same thing. And so we
045had to have a rule in here based on um you know, if you're in a self-paced online class that um that uh um doesn't end till the end of the semester, we wanted to make sure we clarified what what in the course would be looked at um to calculate eligibility because um you know, grades aren't issued kind of on a on a daily um a daily fashion. I think Miss Nips, when you put this in here, you line this up with what you found in the NMAA handbook. Um, >> straight >> as well. >> Okay. So, again, that was just an alignment there. Any questions about that? >> Just one quick question before I forget to ask the question. >> Does our website link the NMAA handbook online? >> Um, I don't have an answer.
046Okay. Okay. I don't have an answer for that member, but we can we can look into that and see if that's linked through the athletic and activities um section of our website. Okay. Um I'm going to move on to the cumulative provision and this is where I I get all uh all all turned in circles. So the NMAA also provides an opportunity. So, so typically um to be eligible you you you cannot have more than you can't is it no Fs, right? Yeah, typically it's no Fs, right? Typically no Fs to be eligible. Now, they provide this opportunity called the cumulative provision. If you happen to have one F uh then there is a provision here that if you are um uh beyond 9th grade so in your 10th 11th and 12th grade year that
047you can go back and do a cumulative average of your GPA to um to gain eligibility um at semester. So that way if you kind of messed up one time you slipped up with an F, you can use your cumulative grade to to um to remain eligible. And so, um, we again, this one we just put the things that are struck out were extra DPS items. Uh, the blue is exactly what it says in the NMA handbook. So, we're not putting any artificial uh, restrictions here in DPS on using the um the cumulative provision. Did I get that right, Miss Nipss? Okay. Questions on that? Um, and then lastly on page three, um, again, I forgot to put the strikethroughs on the red here. So, those red items are, um, should be struck through. My
048apologies for not being clear on that. And again, what this is doing with these strikeouts, it's um upgrading marking to grading period and aligning this directly with the NMAA um uh handbook, taking out some of those artificial things in middle school that were maybe keeping kids from completing their participation. Other than that, that's what we have uh for this. We'll go back and, you know, make some of these uh changes. um we'll have that ready. If you all approve the single page policy next month, then that will um obviously put into full force uh what we decide here administrative. Any any questions about that? >> Okay. Um lastly, okay, now everybody's been this is the moment everybody's waiting for all these all these principles here, administrators here waiting for this. Uh I um I just
049going to introduce some folks and then principles when I when uh when I call you up, can you just come up and introduce your team that happens uh to be here with you this evening. Of course, first of all, I want to recognize uh she's not new, but uh you know, I want to recognize Deputy Superintendent Nips on this this new position. Uh you know, as a new superintendent, I'm so thankful to have her her expertise and and knowledge of the district and and the culture of the district to help uh to help guide us forward. And so I just want to congratulate graduate on that new position. >> The principles I want to introduce. We'll go ahead and start. Mr. Lozano, do you want to come up here and uh introduce the whole the
050whole the whole group so they'll everybody will know who they are. So I can I can learn names. This is really for me to learn everybody's names. Uh again, >> Jasper Lazaro, Living High School Principal. Uh, first off, uh, assistant principal Nelson Diaz. Oh, here. [Laughter] >> All right. Up next, Mrs. Lonnie Packet, assistant principal. And our other assistant principal, Haley Carter. >> We have one MIA. I think he was Bill. Uh, Mr. Adrian Apaka, >> but but I know I know Mr. Apadaka, so he he you know, he's been around long enough. I know who he is. So, thank you, Mr. Lozano, for introducing your team. Thank you. >> Okay. Uh, Mr. uh, Mr. Simpson, Early College High School. >> Thank you. And I would like to introduce my uh, Tulsa assistant assistant principal,
051Dr. Rachel Bailey who uh helped me start the early college high school in 2018 who we're now entering our 8th year if you can believe that. >> Okay, Mr. Richmond, if you can come up and share briefly your team. [Music] >> All right. And uh thank you for facing me right here because my other assistant just showed back up. So with that, I'd like to um introduce myself. I'm William Richmond. I am a This is my third year at Red Mountain Middle School. And I would like to introduce Miss uh Marissa Rosco. She's one of my assistants. And secondly, I would like to introduce Miss Deborah Bacho. We uh the last three years we have all worked together at Red Mountain and so we're we're looking forward to a bright and productive year this year
052as we as we've learned lots of things over the last few years that we can hope to implement to increase too. >> Thank you Mr. Richmond. Thank you. And then Miss Sandival Charlotte. There's Miss Charlotte intermediate schools. [Music] >> Good evening. I'm Charlotte Manifal, principal at Dimming Intermediate, and I'd like to introduce my assistant principal, Joselyn Garcia. I'm super excited to have someone. This is We just wrapped up our third year together. And so I opened the building, the new building in 2018 and we're moving rocking and rolling is moving moving right along. So we're super excited to build that whopper. >> The Whopper. They don't know about the Whopper. >> That'll be Yes. >> I got the Whopper. >> That's like from the Wildat. >> Thank you, Charlie. >> Perfect. So perfect. Okay. Uh,
053okay. Bell Elementary. Uh, Miss Miss Caster and, uh, Mr. Libby. Right. Mr. Miss Caster, I mean, you're both new in these positions, right? Now, I want you to know I I was reaffirmed today that Mr. Libby and I worked together at Santaa Middle School about 20 years ago. I just didn't know if it was the same Mr. Libby. I saw the name. I said, "That's is it the same Mr. Libby?" But then he had this beard and stuff that was throwing me off. But uh so I have no new years ago any new for me. It's new for me. Uh anyway, Miss Castro, I'm so sorry. I think I just you know >> I'm about to get a beard. >> Well, um no, I'm really excited to step into this role as principal at Bel
054and work with Mr. Libby to take over the dream team title. >> Thank you. Thank you. and from Baton, Miss Bucka Hendi. >> Good evening. My name is Sandra Baka. I am still fairly new principal at Baton Elementary. I started in December of just this last past school year. Um, my assistant started in January, so we're very new to Miss Janette. >> We're very excited about the new school year. We've had a lot of changes, but our staff is excited. I The students I see are excited, and so it's been a really good school year. >> Awesome. Thank you. >> Okay. uh Sheper Elementary School. Now, uh Miss Zimmerman's not here, but I know I know I know Troy is Miss Zimmerman. Uh you know, congratulations to her. She's uh currently uh a new grandbaby
055coming uh right now. I think it's her first is what I was was told. So, uh you know, congratulations, Miss Zimmerman. >> Mr. and myself are we're excited for another year. um another great team that shop row and we are getting close to be fully staffed so we're working towards that but we're excited. Thank you. >> Uh Mr. Reyes Columbus Elementary Mr. Reyes new to this position this year. >> Don't stare at him. I'm Nicole. I am new to this position. I'm super excited. >> Found out that we dissect uh rattlesnakes over there. We don't >> um Olivia Mel is my assistant and she has the ears and I'm excited to work with her. >> Thank you. Thank you. >> Again, uh for memorial, Miss Cabrera is just There she is. There she is. She
056knew new new to this role as as well. Yes. Principal. First time principal, right? >> So, yes, I'm the new principal at Memorial this year. Uh, last year I had the um position of TOSA at Bell. So, I'm excited to send the dream team over to Memorial. Um this is my assistant principal. Um again super excited to build the team, get started and see what is here. >> Thank you. >> Now on to my little school and Miss Swinnie. >> Um good afternoon. I'm Amber Swiny. I'm the principal of my little school and this is my Tossa Veronica Lozado. I appreciate her. She's super flexible in her role and I we have to ring the little ones or have teachers off the ledge. She's willing to helped to anticipating opening our new building. So, >>
057yes. When does that when is that expected? Yes. Don't say don't say it. Don't say it. Thank you. >> And last, Miss Miss Mag from Roman Taurus. >> Do you bring your help wanted sign with you? >> I did not. >> Okay. All right. >> Well, this is going to be my 12th year, so I know all of you know Miss Crumbley too well, but hopefully we'll be this year. Um, Miss Nips just let me know that our assistant principal did accept. So, um, maybe at the next meeting or something you'll be able to meet him. His name is Mark Martinez and he's joining us from Silver City. Awesome. >> Um, so I'm really excited about that. And for the first time, we only have um four positions left up to fill. So hopefully by
058the beginning we'll be staff. and um really enjoyed working with our new superintendent um and um our and Melanie this week her team and so this year I think it's going to be great. >> Awesome. Thank you. And before I move on to my last part of the report, you know, every every employee in a school district is key important to student success. And uh never overlook, you know, the outside of a dedicated well- educated teacher, the second most impactful people in a school system are always the building administrators. And so, um they're they're hardworking. They're dedicated to our kids. and I wanted to make sure they all had a moment to be, you know, recognized and acknowledged uh for what they what they have done and what they're off to do. So, thank you
059so much to our our building administrators. I truly appreciate you, >> Superintendent. >> Yes, M. Yes, Mr. I I think I know some of you out there like most of you, but it's just so exciting to see people that have come into the district and we want to welcome that. But also that so many of our people have stayed in the district and uh moved up and now taken the leadership roles and that just really uh means a lot to to our district and means a lot to me too. So thank you. Before I share um my my last let me move on to share my last item. Uh this is an item I want to share and then get a little feedback on. Um we haven't in front of you. Uh this was a
060you know update on staffing that was that was shared with us in our in our HR meeting. If I get this all uh wrong, Terry, you're going to have to correct me, but the left hand side is showing us the new hires by uh by site. And so in total there have been uh 99 new hires this year. Is that >> been 10 more since that? >> Okay. So 10 more since 10 more. This was the 14th. So this be 10 more. And then on the right hand side we have the um the positions that remain open. Again probably a few changes on those as well. >> 27 now. >> Okay. That's good. We're down. We're down to 27. Um Terry, is there any other context that you want to add about this before I
061get some feedback on what the board like to see this in the future? Just to put it in context, last year at this time we had 62 openings. Like I said, now we have 37. So we the principles have really worked hard this year to try and get everybody and Connie just said, "Well, I I know I have two openings, but um I'm waiting on references." So So we're moving. Everybody did such a great job this year and and we're getting more applicants, it seems. So hopefully good we're going to continue that trend. >> And thank you. And so the last bit of feedback I' miss nips and I would like from the board regarding um uh you know HR reporting. We've had a conversation about if each meeting we should share something with you
062very briefly like this on on the status of hiring. Our question would be this is the information that that you know Terry and her department have on hand and we can kind of give you in this same format. Our question to you is is there anything uh you know any additional information or or or or other details or clarifications you would like to see us bring you you know each month with a little HR report to give you context on anything additional you'd like to see >> I think it good idea. >> Okay. >> Keeps us up to date too when people ask about it. >> Sure. Any other details you'd want by you know >> it covers it pretty well. >> Put it below. >> Yeah. the the the one thing that Terry and
063I have talked about that I do think we might try to add on here because it will give us a a good picture. Uh Terry and I have talked about possibly bringing each month also kind of breaking out how many of those teacher vacancies, how many are sped teacher vacancies because those um are uh are exceptionally hard to fill. So, you know, when you're looking at these, it's possible the majority of these ones that are left could be, you know, could possibly be, you know, a good chunk of be sped. So, we'll try to we're going to try to include sped in there and then we can report this year after report after month. Go ahead. >> Question I do have and I think it's been visited, but you know, I know we have substitutes
064and maybe that some of those would be willing to to maybe fill some of these spots to or maybe be a a full-time position maybe appealing to them. I'm sure that that's being covered, but >> we just on boarded 13 this week back. They're they're returning substitutes and the application is open right now for more. So, and we always ask how many of you are interested in long-term to well obviously happy covered. >> Yeah. Right. and President Rosco, I did when I I did come introduce myself um and welcome all three groups of subs and I did mention to them besides substituting what a great profession teaching is in general, how great it is in DPS, I also being a new um employee and reminded them and the board may not be aware of this,
065it um the path to becoming a certified teacher in New Mexico is is easier than it's ever been, right, to bring people into the profession. So, um, you know, in general, just in for most positions, a a bachelor's degree, um, will do it. And then there's so many alternative certification programs to get them there. So, I was looking at their group of subs going, there's people out here with bachelor's degrees, and they may not know, uh, how, you know, that that you don't have to get a bachelor's degree in education, but become a teacher. So, um, as we see those subs and and we learn more about, um, we learn more about, um, uh, the the the makeup of those folks in the room, uh, you know, we can continue to push them along towards
066those alternative certifications to to to fill these positions. So, thank you. >> Okay, Mr. President, that's all that I, uh, have for the reports today. Thank you. >> Thank you. On to announcements. or actually we agenda agenda items first and then announcements. >> You know, there's not a there's we didn't have a spot for agenda items on here, Mr. President, but I'll reach out to you and the other board members to make sure we gather what we need for next week. That works. >> On to announcements. The regular the next regular meeting will be held August 21st, 2025 at 5:30. The meeting will be held at the end of Shockley Administration building, 400 Cody Road. And then on to 11. Entertain a motion to adjourn open session and to enter into closed executive session. No
067action will occur as a result of closed executive session. The board will enter closed executive session for the purposes of discussing threatened or pending litigation as permitted under section 1015H1 or I'm sorry H7 of the next open meetings act. Specifically for the board to discuss legal council to advise regarding Demi public schools versus Jill Diane MSUS DB619-CV-2025-000078 >> and I'll enter >> you make that motion Mr. Kevin. >> Okay I have a second >> second >> Mr. Croll. Yes, sir. Mrs. Bas, >> yes. >> Mrs. Tylen, >> yes. >> Mrs. Krenley, >> yes. >> Mr. Rose, yes. Mr. Cro, yes. All right, we're back on record and I will entertain a motion to come out of close session and back into open session. >> That we come out of session and back into regular session.
068>> I'll second that, Mr. Croll. >> Yes, sir. Mrs. PZ, >> yes. >> Mrs. Tamley, >> yes. >> Mrs. Crumbley, >> yes. >> Mr. Rosco, >> yes. >> Mr. Crowley, yes. >> Okay. And with that, we're back out into open session. And I will entertain a motion to authorize the superintendent in conjunction with legal counsel to proceed as discussed in closed executive session. >> Also move. I'll second. >> Mr. Croll. >> Yes, sir. Mrs. PZ. >> Yes. Mrs. Mrs. Cameron, >> yes. >> Mrs. Crumbley, >> yes. >> Mr. Rosco, >> yes. >> Mr. Croll, yes. >> Okay. >> And with that, I will entertain a motion to adjurnn. >> I make a motion to adjurnn. >> I'll second. >> Mr. Croll? >> Yes, sir. >> Mrs. PZ, >> yes. >> Mrs. Cameron, >> yes. >>
069Mrs. Clemley, >> yes. >> Mr. Rosco, >> yes. >> Mr. Croll, yes. So the