001All right. Good evening. We'll go ahead and call this regular meeting to order for Thursday, June 19th, 2025 at 5:30 p.m. at the end of Chocolate Administration. Mr. Croll. Yes, sir. Mrs. Cameron, present. Mrs. PZ, present. Mr. Rosco, present. Mrs. Crumbley present. Mr. Croll present. Pledge of allegiance. Pledge allegiance to the flag of the United States of America to the republic for it stands nation andice. All right. And on to approval of agenda. Changes removing item G from the agenda. Any other changes? [Music] I'll entertain a motion. The agenda. Have a second. I'll second. Mr. Pearl. Mrs. Crumbley. Yes. Mr. Rosco. Yes, Mrs. PZ. Yes, Mrs. Cameron. Yes, Mr. Crowley. Yes, just a note in the audience as we go to public comment. Mr. You can do it. Nick, give me one more time. Nick,
002Wolgam, our new superintendent is is in the crowd tonight. So just want to say welcome and thank you again. So the comments uh the reports okay on to reports summer lunch present program presentation student nutrition and I'm superintendent members of the board um presenting on the summer lunch program for the past 25 years the nutrition department has operated the summer leash program and it's been an extension to the DPS summer school and district summer programs serving in the parks was a courtesy to the community not a requirement. The requirement on the district and department is that school sites are considered open sites, meaning anyone from the public can go to school sites and get a free meal if we are participating and preparing and serving meals at that site. Summer meal guidelines are to be
00318 and under, prepare meals meeting the federal nutrition guidelines, provide tables and seating. This is also in the park setting. child um needs to be present to receive the meal. Every meal received needs to be eaten on site. No graband-go meals, provide drinking stations, this is also in the park setting, and follow New Mexico environmental um food regulations. The decision to not serve meals in the park was a district level decision made at my 2024 budget meeting. Within that meeting, the superintendent, executive director of HR, chief financial officer and myself were present. Um the discussions that were made within that meeting from the superintendent was to focus on district related summer school programs, nutrition staff state uh safety, keeping meal sites on school property and out of the elements of local parks, reduction in nutrition
004uh budget due to low enrollment and lower participation and excess cash loss during CO. Um other reasons that were brought up with this was the staff and well-being of employees who were requesting the summers off aligning the nutrition staff with other district contract days. Community also can take advantage of the four to five mobile sites that are around the community. The year-to-year staff raises that are not covered by um federal programs. Therefore, the nutrition department must cover those with our federal funds. Operational budget cannot sustain the summer lunch program. Reduced employee contract days will help substain nutrition budget during the school year. And then on the nutrition side of it, it's the over um all health and safety of the staff. The nutrition team does not have access to bathroom facilities when they're in the
005parks. um the heat exhaustion, the temperatures that they has to substain when they're out there. It's the safety elements, whether in the parks. My team has dealt with individuals who have threatened them with weapons. They also have been either bitten and or chased by stray dogs. They have dealt with the individual getting into fist fights within their study. um they've dealt with the individuals screaming, yelling, and threatening them as they try to follow the guidelines to um serve these meals. I've worked with the city, the county, and the district, and everybody's been very accommodating, but the safety hazards are still there. And that ultimately came down to the reason to pull out the team from the parks and put them in the school settings since with our summer lunch program, it's considered open sites anyways.
006Um, at that point, the district leadership was going to inform the board and the district of the summer changes. And then as far as the department, we were going to go ahead and go on. We were informing our team of the changes. Our managers are the ones that are currently running all of our summer programs. They are a 240. And then we were to put out our um our the same process and put out our flyer, which we did at the end of May. and we posted that on the DPS website. I stand for questions. Question. I understand. Yeah, I got some things to say. I mean, because I got several people from the county that called me that we weren't going to have that. We were never the board here was never told about
007this. We really were not. And we got a lot of calls. Obviously, we're having it at the high school. So I'm assuming that's going very well or so so there was actually three sites and that was on the flyer that I put out at the end of May but then the district turned around and put out another flyer. So we pulled ours because they were contradicting each other. So the three sites was actually RST Columbus and the high school. So there is lunches being served in Columbus for sure there. Yes. Because we had those sites open because we have school programs as well happening. But that program is done, right? It is done. But what happens at those sites is that the community has to come there and they actually have to eat there and
008keep their meals there. What kind of participation do you have at those sites? Very very low. Yes. Even at the high school, we have um an average of six kids a day. A day. And how many how many meals do you prepare for that? We're not very many because we we knew that we weren't going to have very many. So yes, we haven't had any food waste with that. How about in Columbus? How many people there? We haven't had anybody in Columbus and nobody at RST. That's interesting. Only had programs. It's only two weeks. Um, if you don't mind me asking. So, last summer, how many students did you have at each of the sites? at each site. I I couldn't give you the numbers at each site, but if you wanted Columbus specifically, we
009had um an average kids, but 25 to 30 of those were part of our migrant program. And but you had much more participation at the parks. At the at the parks, we had participation, but it was very low. But it was more than you have now currently. Yes. Yes. Any other questions, comments for the board? Thank you for giving us all that detailed information. We didn't have all those details before today. Thank you. Thank you. With that, on to staffer recognition. Number seven, executive decision. Mr. President, members of the board, Superintendent Nips, uh, proud to announce that two of our outstanding staff members have been selected as recipients of the New Mexico School Board's Association Excellence and Student Achievement Award. This prestigious recognition honors individuals who have played an important role uh in improving our
010students experiences across the district. It's sponsored by NMSDA and it's presented by you all the local school boards across New School board uh but they're done across New Mexico and the award celebrates dedication, innovation, and impact. This year 189 individuals were recognized across 64 districts and we're thrilled that two of them are from Denning public schools with Mr. Rosco. So the first recipient is Mr. Ben Glickler um director of technology. He is recognized as our uh for his visionary leadership timeless efforts to ensure that our students are equipped to succeed in today's digital learning environment. Mr. leads his team with a clear focus on efficiency, equity, and innovation through strategic planning and timely infrastructure upgrades and effective use of federal programs. He has secured substantial savings for the district, literally hundreds of thousands of dollars,
011while expanding technological access and support across all schools. Mr. Glickler has done an amazing job the whole time that I've been a part of the board. Um, a lot of times he comes to us with with issues or uh things that we need to spend money on, but he also uh brings his resources with him to uh how we're going to effectively fund those resources. And and a lot of times we're it's very little out of pocket for the district, for the taxpayers, for everybody concerned. And so uh we do really we greatly appreciate what you've done, Mr. Glickler, and the the the strides that you've made for the district. um your the way that you you handle uh things for the district. I know there's a lot of districts across the the state that
012have been compromised in some form or fashion and we haven't had to worry about that since you've been at the helm. So, we really do appreciate that, sir. Yes, sir. It's an everchanging deal and yes, knock on wood, uh it's an everchanging deal, but it's you've done a great job. So, we really really do appreciate you. So, Mrs. And the board also nominated Mrs. Melanie Reinhardt, um, executive director of learning services. We wanted to recognize your hands-on leadership, um, and your unwavering commitment to supporting the staff and the students. Um, we recognize that last year you stepped up during a time of transition um to leave even a school site directly hands-on there in person. Um, your leadership has brought about necessary changes to district procedures and schedules across all of our schools. Um, we
013just wanted to recognize um that we appreciate that your operations remained effective. um and in full compliance with state requirements all while supporting a culture of learning and high expectations and and we do see that and appreciate you very much. Um I speak for the board um in that we are all honored to present the NMSBA excellence and student achievement award to the two of you. Um your commitment to student success and your leadership in times of challenge and change last year deeply deeply appreciated. So thank you guys so much. We do. Thank you guys. And and it's unfortunate we can't pick more because we do have a bunch of of good people working and so um it's it's unfortunate we're limited, but man, we have some people across this district that doing amazing things.
014Um so please keep doing what you're doing. It benefits us. It benefits the community. It benefits the kids. So it it's great. So thank you. Thank you guys. But the hell, man. Come on in. In the middle. You guys are You guys are in the middle. Yeah, we got we got the memo. Is that Yeah, that's you guys. Yeah. Let's do both and then we'll do [Music] Go first. Yeah, there you go. We'll do one like this and then [Music] run. [Music] So, this next one, this person's probably going to be not upset, but maybe just shocked, but the last few months have been uh been tough or else as as a district, trying to make some transitions, trying to go through the budget, trying to go through superintendent, trying to go through uh just
015the the finishing out of school year and all the the issues that come along on a daily basis. So, the lady that's been at the helm of this whole thing throughout this whole time has done amazing. She has helped us immensely and we look forward to the next few years uh with her as well and um we just wanted to get a little bit of just get a small token of our appreciation and want to thank you for what you've done the last few years. You're welcome. Thank you very much. public sensary n appreciation of your service as interimm superintendent ving public schools 2025 with gratitude for your leadership dedication commitment to our students and our community binning public schools board of education let you guys take a picture with it a little Yes. Right
016there. [Music] Thank you. on to consent agenda. Um, one request I have for the minutes for uh, regular meeting for May and June. Can we remove those and put those on the next one? We didn't get those in our packets. We just want to make sure that we stay in compliance with everything. So, A, B, and C, we can strike from that and then uh I'll entertain a motion based on everything else to approve the consent agenda with the exception of removing A, B, and C. I'll second that. Mr. Croll. Mrs. Cameron. Yes. Mrs. PZ. Mrs. Crumbley. Yes. Mr. Rosco. Yes. Mr. Proius. All right, that we're on to action items. Um I'm sure got some some budget adjustments. So, consideration of budget adjustment requests. Mr. Adcock, Mr. President, members of the board, Senate Nicks,
017um we've got some bars here. Uh it's kind of tow up what we what we've done so far so that um as we get to the end of the year, we'll have everything that we need. Um the first one is a decrease bar. Uh, as we've talked about the federal funds, there's been a lot of decreases u of different things. This is a a final award. We've had to decrease uh by uh just shy of $70,000. Uh the next five are actual decrease bars, but what those are is each year whenever we do budgets, we have to estimate what our cash balance is going to be as of June 30. and we're estimating what that c cash balance is going to be in March and April. So there's a lot of act lot of things
018that can happen between that then and the end of the year. And so what these five are is adjusting that cash balance to what was actually there because if we don't we're going to have more budget authority more budget than what we had cash to to to spend. Uh so then I'm moving on to number 12. Again, this is a this one is actually an increase bar. Um this is a for final award. Now we have brought several title ones to you over the past several months. Remember we had that decrease that big decrease of 729. Then we had another adjustment. Um, this one is actually bringing it back up a little bit and it's all because of of carryover funds from prior years that they that they're calculating based on what we spent. Okay.
019Number 13 is a transfer uh bar and on those we're just trying to move uh budget to the accounts that need need some extra coverage for it. Number 14 is also a transfer bar. Uh this is for uh Perkins. Um it's moving money from function 20 uh 1000 to function 2200 because we had some uh professional development that we were covering uh in that number 15 uh is for our Kellogg. Um this was for the uh the daycare and so again we're just moving some uh funds from from place to place to cover what's already been spent to make sure we had the the proper budgets for those Uh number 16 is our prek. Uh this one here, we're moving money to uh indirect cost. So a lot of our federal funds, we're able to
020charge an indirect cost to those funds. So that operating expenses that happen because of being able to run payroll, being able to to pay the bills, um you know, the superintendent, all you know, technology, all of these things that are part of running the grant, but we can't contribute directly to that grant. So we're able to do indirect cost. For the NM PreK program, we've historically only been able to do 1% of that grant spending for indirect cost. Most of the other federal funds are over a little over 6%. Because of some changes in the in prek program, we're able to go up to 7% now with indirect cost for them. And this is a a budget adjustment to allow us to do that and catch it up for the the year. Uh the la
021the next one is again just correcting lines um for the for the end of the year. Um and the last one is is a transfer bar to cover some uh uh profession some adjustments that we need to cover the funds. Any questions on any of the action item parts? Any questions by the board? Then I'll entertain. We got a question on the um the center whatever the little daycare center. It's done. This is the last time. Yeah. and and this is moving judge around for this year and then we will u we will make sure that everything is utilized um before June 30 and then it won't be going into next year. Thank you. Any other questions or comments by the board? If not, I'll entertain a motion. I move to uh approve the budget
022adjust adjustment request as presented. I'll second that. Mr. Croll. Yes, sir. Mrs. Cameron? Yes. Mrs. PZ? Yes. Mrs. Crumbley? Yes. Mr. Orosco? Yes. Mr. Croll? Yes. Right. Don't go anywhere. You're up again. Item B, consideration to approve amended operational budget for 2025 2026 school year. Yes, Mr. president, members of the board, Superintendent NIPS. Um, so we've on the March or on the May 15th uh board meeting, we brought to you the operational funds. Um, and there was a couple other um building improvement funds and things that you approved for. Then this list includes all of our federal funds that we have as we've gotten awards and we we put budgets together uh for those. Um very similar to what we've done in the past. I know that uh uh Mr. Chavez uh sent presented to
023you the unified application. Uh that was on the 29th I believe it was. this funding is kind of tied to that unified application so that we've got it in those same places. Uh just a couple of things of note that I want to make sure that you that you're aware of. Um on the May 15th uh meeting you did approve the operational funds because of our calendars and because of submissions up to peed our SCT actually had is reduced by about $575,000. that has to do with the calendars and secondary professional work hours that are allowed under the K12 plus program. Uh beyond beyond the knowing of what it is or and how much it is, if you have specific questions about the the calendars, um we would need to speak to uh Mrs. Reinhardt
024or Mrs. Nipss as far as specifics on those. Uh, one other uh, thing of note that I wanted to make sure and put in there is on 31200, which is a capital outlay fund. That one has increased by $131,000. The reason for that is because we got our allocations for that that we did not have at the at the May 15th meeting. Okay, that is there any questions? Uh, do you expect the operational budget to change again? I'm just wondering I don't expect it to change before now between now and July 1st. Okay. Now there may be changes in uh next fiscal year that we end up doing because BA if you remember back to our budget meeting that we had it's based on student enrollment. It's based on all of those adjustment factors. If
025those change then that will end up changing our final allocation of SCT. Um also if PED comes back and finds out that their unit value is different than what was estimated then that will also affect um our operational money next year. That 575 does that have a what kind of impact does that have on on the school or on the I mean what's impacted by that? So I mean It's based on the K12 plus program which is the the add additional days we have over 180 days uh on our calendar. So it does impact as far as what we're able to do. But right now we're able we can absorb that because we do have those cash balances and we do have some of those things. But going forward we'll need to make sure and
026watch and make sure we don't have any reoccurring charges that exceed that that SG uh amount. Okay. Any other questions, comments by the board? Then I'll entertain a motion. I'll move to approve the amended operational budget for 2025 2026 school year. I'll second. Mr. Crow. Mrs. Cameron. Yes. Mrs. PZ. Yes. Mr. Rosco. Yes. Mrs. Crumbley. Yes, Mr. Kovitz. With that, on to Mr. Simpson. Consideration to approve amended academic calendar for early college high school for 2024. I'm sorry, 2025 2026 school year. I was going back a year. I apologize. Yeah, I think this is the second or third time I've presented the the calendar for early college. So, hopefully we get it right this time. Uh so uh this one uh does reflect the start and end dates so that there's 167 instructional days which
027matches the Western Mexico University academic calendar. Um, and it does, you know, serve our students in that, you know, since the university starts 3 weeks later than the public school system, in the past, we've had students sitting around twiddling their thumbs and we're trying to entertain them. And so, this kind of uh brings the brings their academic calendar in line with their the start of their academic classes. Um we are starting a week before uh the college classes start to do a week of internship camp and mock interviews uh that the uh city and county support and participate with us in. And uh but so that that's our that is our 167 days. We did remove one of the spring breaks but or the one of the weeks in March too. we did. And and
028so it it it does reflect that, for example, in the spring, even though the public school system has two weeks of spring break, if you're taking a college class, you only have that one week for the university. And so you won't have to come to school, but you do have to do and keep up at your dual credit college during that second week of spring break. And just for clarification, this is the junior, this applies to juniors and seniors only. It applies to juniors and seniors. C can I ask a question? Why are we doing this now? Shouldn't we have done this at the beginning when we did the we approved the calendars? I agree. Um I was was asked to redo it and so I did. But by by who? When we you've already
029Yeah, go ahead. I think part of the thing is we just did it how we've done it in the past and when we really started digging into some of the requirements we felt like um when we're in we so what we have to do is we have to input each calendar into a state website but but don't you know that Mr. Simpson. Don't you know that he No, he doesn't do it. It came from um actually I'll be honest, Joe was do Joe did it. I don't know who did it in the past. I think Mrs. Chavez did it and when they were inputed, I don't know if it reflected this part. So when we reflect when we started putting in dates to be completely transparent of 11th and 12th, we had to and make
030some adjustments. It's a it's a changing requirement from peed. This is only the second time we've done it. Last year they had language that uh said that early college programs have a waiver in terms of the calendar instructional days. This year that waiver was not in place. And so they did ask me to make sure that we met the rule to have 11 40 instructional hours. And so that's why I restructured the the calendar. So, it's only 167 days, but it still meets the rule to have instructional hours. Yes. And we kind of discovered this issue when we started dealing with our wind days and we were having to report to the state that we had to submit a chart to the state to say, okay, that we've had this many days off and this
031the schools meeting this many hours. They kind of pointed out, well, you're kind of different here. So, we we re-evaluated what we were doing. Um but our regular calendar is right. Our regular calendar is correct. Yes. But when we started evaluating, okay, the state's looking at, you know, we did have difference hours for the early college. We we wanted to make it correct. And it was it was difficult because Terry and I couldn't get access right away. They said they gave us access, but then there was no I still don't have access to be honest. So that's where Joe was the hero. He got the access and started inputting this. Right. It'll say it's accurate. It's accurate because even our calendar that's adopted, it says on the bottom it says this does not apply apply
032to early college 11th and 12th graders. So, we had to enter a different calendar, but we knew in reality the kids weren't meeting those exactly hours that the regular calendar was doing. So, okay, we were being honest. Any other questions, comments by the board? If not none, I'll entertain a motion. I make a motion to approve the academic calendar for early college high school for 2526 school year. I'll second. Mr. Croll. Yes, sir. Mrs. Cameron? Yes. Mrs. PZ? Yes. Mr. Orosco? Yes. Mrs. Crumbley? Yes. Mr. Croll? Yes. Thank you, Mr. Simpson. Okay. On to item D. Consideration to approve quote from curriculum associates associate for 1343 $32826. Mr. Chavez small amount small Mr. President members of the board. So representative uh I am here on behalf of uh Mr. Wyman. Uh these are and uh
033you were my moral support. Uh we're here to uh to to speak on these the next three items on the agenda. Um there there it's quotes for some of our curriculum that we're purchasing online. Uh the first one is the curriculum and associates. This is I Ready Math. It's been a key program in our elementary schools for the past two years that we're seeing some steady growth in all of our data areas. We currently utilize the system to provide our K35 students with a with an adaptive diagnostic assessment and personalized online instruction in mathematics. Uh but we're we're proposing to expand the use of this I Ready uh in our middle schools and our grades 6 through 12. Um this expansion will ensure that our students will be consistent and follow they'll be able to
034follow their data more seamlessly from fifth through six. So during those transition years from elementary to middle school, intermediate to to Red Mountain and so forth um and the kids are familiar with this program. Um this gives our middle school uh teachers immediate insight into their students needs. So that's something that's definitely going to help our secondary kids uh teachers to know exactly where the kids are and where their deficits are in order to help them. And this this platform will will will help for that. Uh it's also utilized in high school language rights for the layer 2 intervention for kind of some ID also for so that's that's time for questions. Is the the quoted amount on our agenda the correct amount because when I looked at the documents there was a different figure
035it was 1451 12326 I am not aware I would still Mr. So what are you show? I'm working for Andrew, you know. Yeah, it says 145. It should be what the quote said. I assumed, but then I thought, well, maybe there was a discount that happened after. I don't know. I don't know. Said he had it, too. So, let me see. Or is it just a typo? Well, the numbers are all different. Yeah, it's not a like a transposed thing. Is it? It's Yeah, Mr. WS. And this is attached to this. Can I ask a favor, sir? The air. It's hot. Can we can we turn the air down? No, I'm going back to the office. Oh, okay. I wouldn't. So, here you will see, please find the most upto-date quote. Let me move my
036email out of the way. Yes, it's Yeah, it shows. Yeah, it was fine. Okay. So it does show that that's the quote that we're going to go with then. So the one with the packet was maybe the wrong Oh, okay. This is this is the right one. Okay. Okay. So this is the right one. Yes. All right. So the 135 is the right now. Thanks for touching that. Yeah. Okay. So any other questions, comments on that one? If not, we got the right figure then. Yes. According according to the quote according to the emails the book all right so I'll entertain a motion on that one I will move consideration to approve a quote from curriculum associate for 134 I can't see that there's 132826 second Mr. Mr. C. Yes, sir. Mr. Cameron. Yes. Mrs.
037PZ. Yes. Mr. Rosco. Yes. Mrs. Cromley. Yes. Mr. Crow. Yes. On to item E is up again. Consideration to approve quote from Ice Station for 124,6712. Same thing. All right. So, this one um M Mr. President, members of the board, superintendent, this uh Amira is now uh replacing uh eye station. It's an upgraded version of our reading assessment and our reading platform for our kiddos. Uh that's that has gone more to an AI to an AI content. Uh where from what we've seen, we're very excited to this transition. Uh those of us that have been in instruction and I've been dealing with I Stationation for many years. I've never been happy with how the assessment doesn't give a truth or well that's just Mondo's opinion okay but of what what we're teaching compared to what
038we're assessing and I think this is going to be a bit closer to to what we're actually I think our data is going to reflect better using using using a mirror but in that we have to we have to purchase uh put the platform uh what it's going to do so I'm just going to maybe read a little of what it's going to offer. The state requires this in grades K through two as an assessment. We're asking to purchase the additional supports that go along with it to help up to eighth grade. Correct. Up to eighth grade. And what it is is it's a it's a when the kids are reading into their microphone, the the AI support is a person and it stops them and makes adjustments throughout the software program. So those miscues
039are going to immediately they're going to be able to learn and hear those miscues themselves because the the AI is going to be able to give them that feedback like immediately immediately. That's pretty cool. It's almost like they're in a small group. While kids are in a small group with the teacher, they're also getting this type of small group. It's huge, right? very innovative, very innovative. Okay. Of course, it's also assistance with fluency and it provides uh it provides universal screening for for dyslexia risk. Uh PED is approved to meet the requirements for dyslexia training uh screening, excuse me, saving our teachers hundreds of instructional hours by providing immediate actionable data. So, we'll be able to to utilize this in an instance to to to help our heroes. Awesome. Questions by the board? If not,
040I'll entertain a motion. I'll move to approve the quote from I Station for $124,67152. I'll second. Mr. Cro. Yes, sir. Mrs. Cameron? Yes. Mrs. PZ? Yes. Mr. Rosco? Yes. Mrs. Mr. Crumbley. Yes. Mr. Crowley. Yes. Okay. And then one more time, consideration to approve quote for Renaissance for 71,000 $36.52. Thank you, Mr. President, members of the board of superintendent. The last one, the one we presenting tonight is for is for our Renaissance platform. Um, this is this is the illuminate platform that we've been you we've also been utilizing. Uh, I guess this also has has an update. This platform was utilized to provide over 65,000 assessments last year alone. Uh this this works out to about 13 assessments per student on an average in our district. Uh we utilize this system for district level interims
041in K12 for math and language arts. And additionally, our high schools utilize this program to develop science and math assessments as well. Uh this this program is vital to supporting the district division on implementing practices surrounding new data of instruction. Would you tell me again or may I ask again uh how many how many would be under this? This this this platform would be for every child in the district. It's one of it's one of our assessment platforms that we use. You mean like K12? Yes. Okay. Thank you. What it allows, it allows the teacher to it breaks up the data so you can pull it by standard, by question level, by DOK level. So they have immediate access. They don't have to go back and dig through. It's at their fingertips. Why didn't they
042have that one? I thought first. Other questions by the board? If not, I'll entertain a motion. I'll make a motion to approve the um consideration. Please to approve the poll from Renaissance Cor $71,3652. Second, Mr. Croll. Yes, sir. Mrs. Cameron, yes. Mrs. PZ, yes. Mr. Rosco, yes. Mrs. Crommy, yes. Mr. Cro, thank you. Thank you guys. Thank you. H with that on to age consideration to approve second amendment to fleet service agreement with Hannes Buses Incorporated. Good evening, President Osko, members of the boards. Um going to be up here for a little while. Going to start with the second amendment to fake service agreement with Hayden's buses. And so basically in a nutshell, this is a recap. Um, back in January at a special meeting, you all approved the bus lease agreement, the amendment to
043that, Mr. Haynes, for the rental fees for bus 68, which is our sped bus in Columbus. Um, we had titioned that out the year 2324 and he was waiting for his bus to arrive. Of course, that took a little bit longer and so for two years, we've been having to do these bus lease agreements with him. And what we're basically doing, he finally got his bus in December of this last year. And so we have to we had to amend in January the bus lease agreement for the mileage. Um, and so it took it down from a total of 70 178 days for a full year to only 91 days. And so that changed the mileage to 2730 miles at 10 cents a mile for $273. And so that's why we are coming before you
044now to do the second amendment to this current fiscal year's contract with Mr. Haynes to deduct that amount for the rental fees. And so I stand for any questions and favor this second question by the board comments. If not, I'll entertain a motion. I'll move to approve the second amendment to fleet service agreement with Hannes Buses Incorporated. Have a second. A second. Mr. Croll. Mrs. Cameron. Yes. Mrs. PZ. Yes. Mr. Rosco. Yes. Mrs. Crumbley. Yes. Mr. Cruius. Okay. And with that on to item I, consideration to approve initial fleet service agreement with Hannes Buses Incorporated and Mnt Buses Incorporated for the 2025 2026 school year. So that brings us to this upcoming school year. So we've had a successful resolution to move the contractors. We have negotiates increase from um and so this is what
045the new contracts are or I'll start with Mr. Hayes contract for a total of includes rental fees of all $984,43522 for the upcoming school year. No changes in routes or miles. Did you say that again? Yes, ma'am. It's I can hear $984,43522. Thank you. Other than the 6% increase, did anything else change from prior year to this coming one? Yes, ma'am. It also changed from the miles per mile from one moving to two per mile. Any others? That was all for his buses. What was the mileage cost attributed to? So um well we talked in negotiations with the tariff fees um price of maintenance parts everything has gone up not only for them but for the district as well and so that was the the reasoning behind that there it wasn't associated with the cost
046of fuel but the cost of maintenance to vehicles. Yes that is correct. That's what we Are we going to cover both of these agreements in one or do you want us to vote on that one first? I probably go over both and then it's they're both on one the same. Okay. So, on with MT buses um for the new school year. Again, no changes in miles. The balance was to their total came to1,382,184.88. [Music] Would you say that again? I don't know. Maybe I'm getting old again here. 1,382,184.88. Thank you. I'm going to make a suggestion for the next time. Then make sure that both of them are separated so we vote separately on each one. Was this one also? Same changes. 6% across the board. What's the justification for a 6% increase when staff
047only got 4% raises? Um, basically what we attributed the 6% was that they do have a turnover higher turnover than the district does. even though ours is pretty bad as well, we're able to retain drivers because of the benefit package. And so, um, we're hoping that that 6% can be reflected into their pay for drivers to try to recruit and retain drivers, which is always a challenge across the state. We hear that's a challenge for many districts. How has wrership wrership been for overall the last year or two? District movement has decreased. I just compared the numbers and from last year's 120th day, we were at 4,870. Um, excuse me, we were downund and no, let me capture this real quick. Total bus riders were down 80, but local um were up 105 and port
048of entry students were down 185. So, there was a little bit of fluctuation there between where the students are getting on and off, but overall we were down by about 80. And this is 80day data. 120 120day. As far as like budgeting for this coming year goes, what buckets are we taking from to make up for the increase in this contract? So, we pretty much fall flat from the allocation. Um, but for the district portion, we have to supplement the operation. What's that looking like on operational site for funding wise that were that were kicking in? That's where I Mr. President, members of the board, um, one of the things in in submitting these budgets to to PE and them asking uh questions and making adjustments. They originally said that the state statute that they
049passed in House Bill two required us to give the 4% rate for staff in the two and from transportation of 13,000 which is the fund. In order to do that I had to reduce the fund 13,000 um for the contractors and absorb that through the operational funds. That number was about $45,000. They then come back and said, "No, you need to put the contractor back in the 13,000 and adjust your salaries basically." So the 4% increase then gets absorbed through the operational fund is how that works with with uh the to and from transportation. So kind of the bottom line to that is our increase for 13,000 was what about $120,000. It ended up with the 6% increase both in in salaries and benefits to the contractors and in mileage to the contractors. Ended up
050taking all of that and so we ended up having to absorb all of that 4% in the operational budget. What does operational budget generally cover for those that are even listening? Just so that everyone knows what that Okay, so the operational budget has always had to supplement the transportation department to a certain degree. Mhm. Um I think we've been supplementing for about a half a million dollars is what we've ended up having to supplement using operational funds for the smooth transportation and a lot of that cost um the cost of the contractors has always been paid for by the two and from transportation at 13,000. the other cost associated with it, personnel, supplies, those types of things have been um is what operational is paid for. When when you say 13,000 basically saying the light
051item number 13,000 fine because we get funded separately for two and one transportation and that's the fund number that that is assigned by Any questions by the board? Any comments? When you um when you said negotiations, who was part of the negotiation um process? Who made the who did the negotiations? Yeah. So, we usually have a series of meetings. The first meeting is handled by Miss Mora and I um and the contractors. We meet individually with them. Go through pretty much an evaluation process of what the year looked like. pros and cons and just goals, refresh our goals. Um, he kind of set the stage for the actual negotiations which then we include a team of district officials. We included Mr. Adcock, Mr. Parker, uh, Superintendent Nips um, and then our department as well. And
052then we come with together with both contractors um, to the table and negotiate from there. They make an offer and or request and then we that's how the negotiations start. Thank you. I'm going to move that we table um consideration to approve these two contracts. Um I have additional questions that I'd like to request a special meeting to discuss first. Okay, it's a motion on the table. Any have a second? No second heard. So it comes back up for discussion again. Yes, but you can also make a second if you would. Yeah, I think we do need to table it. We can split those those two contracts. Um we want to make sure we get this right um with the the contracts. I know there's been some there's been some some issues um throughout the
053year and we want to make this process as smooth as possible. um this is a partnership and we want to make it a partnership and we want to be able to have clear understanding and clear lines of where everybody sits. Um and I think that's kind of gotten a little skewed over time. And so I think that um we want to make sure that that we do this right. Um it's a lot of money, a lot of taxpayer money, um a lot of community money that we have to justify and we want to make those decisions correctly. And so, um, with that, I I do think we need to table it, get some of those questions answered, and then come back and and revisit this again. Um, we don't want to delay this anymore than
054what we have to, but we definitely want to, uh, make some things clear. Want to be able to, um, have some understanding by both sides. That way, we know as we go through this whole process, it's seamless. It's uh everybody knows where they need to be and we don't have uh any issues with the upcoming school. So Mr. Croll, do we we got a vote? Yes, we're Let's repeat again what we're voting for so everybody's clear. We're voting to table item I I Mrs. Cameron. Yes. Yes. Mrs. Mrs. PZ. No. Mr. Orosco. Yes. Mrs. Cameron. Oh, Mrs. Cron. I'm sorry. Yes. Mr. Cone. No. Two to two to three. Yes. So, it gets table. Okay. And if you'll let us know your questions, um, we'll make sure we can get them addressed. Okay. And with
055that on to item J, consideration to approve DPS transportation department memorandum of understanding for the following uh Mr. Viso between DPS and DC DCCHS. So at this time I would defer a question to um Lend because if we don't have the service agreement the rest of this kind of hinges on having those two contractors in place to be able to provide additional services. So, I think that should we just service contracts? We'll have to table it and we'll review the further. Do we need a vote on them? Uh, yeah, let's do that. That'd be fine. Okay, we might as well mention them all. What's it? We got to mention them all, so we can vote them all. Yeah. So, we're going to uh So, I entertain a motion for J. I'll move to table item
056J, which is the DPS transportation department memorandum of understandings. um as listed on the agenda. Mrs. Cameron, I'll second it. Yeah, then go ahead. Mrs. Cameron to table is what the motion is? Yes. Yes. Mrs. PZ, no. Mr. Rosco, yes. Mrs. P. Oh, Mrs. Cromley. Yes. Mr. Cron. Okay. So, three and two again. Okay. So, we're on to item K. Consideration to approve resolution for 25-12 for disposal of technology items through public auction. Mr. Glickler, superintendent. Next, President Russo to the board. You have before you a proposal to approve the auction of 67 of our items in technology inventory. Ordinarily, our policy would say that only the first item would need to go before you see one over $1,000. But I do try to bring you our computers when we're trying to sell them because
057we do have so many of them. Of these 67 items, most of them are laptops. They are either laptops that were purchased right around the beginning of quarantine that have been through the ringer in the hands of students and are no longer repairable. Or there are some of the laptops that are the first items we purchased with the tag bomb we did back in 2016 2017 time frame and they're pretty obsolete. The exception are a couple of items. One is a printer of Unknown Providence. I don't know what it is. It's from 2016 and it cost 160 bucks. We'd like to get rid of it. The other one is a projector that we purchased. It is fairly new and it's over $2,000. One of the challenges that we're having with Demi High School and the
058intermediate school is we have a number of short projectors on the walls that we're trying to piece up to date and working. It's not always easy. Sometimes they break. And we took a risk on this particular projector because we found one that was an exact model replacement. It turns out we could buy it as is. It turns out as is it doesn't work. So we couldn't get it working and we'd like approval to get rid of it in case we can't get it. With that, I stand for any questions. Any questions by the board? If not, I'll entertain a motion. Thank you, sir. I move resolution 2512 for disposal of technology items to public. Have a second. I'll second, Mr. Croll. Yes, sir. Mrs. Mr. Cameron, yes. Mrs. PZ, yes. Mr. Rosco, yes. Mrs. Cley,
059yes. Mr. Crowley, yes. Thank you. Shout out to my team in the process preparing more laptops for exactly this sort of conversation. We have hundreds, literally hundreds of ox laptops that are pulling out of storage from high school that are eight, nine, 10 years old that my team this week is working on destroying the data on the drive so that we can have them ready for sale. Many of them are laptops that you've already sold, but it's a really exciting already approved for sale, but it's a really exciting project. It's an opportunity for the technology team to do sort of an all hands-on deck thing. Our technicians from our various schools all get to come together technology center and work on this as a team. they seem to be really enjoying it or they're great
060advice getting a lot done. They're getting them done very very quickly in terms of preparing them for disposition. So that's the tail end of the process that you initiate here today and I wanted to sort of expose that to you and thank you for your support. Well, and I want to commend him because he's a leader that leads by example. He's in there doing it with them. So said he even enjoys it. So I do enjoy every year I get to go get paper cuts unboxing. If you're ever bored and the June time frame, you can come join us and unbox them with them. Thank you. You can add gloves to your your uh budget next year so you don't look like person asked why we don't have more save here with you on the
061Yes, sir. Thank you. On to consideration to approve resolution for disposal of miscellaneous items off the district inventory. Mr. hurts and company members of the board didn't know. So, I'm going to start off. This is um Albero Dwarte who is currently serving as the assistant director of facilities and with all things hopefully in place he will be taken over for the August one. So he's been learning everything and he's come up here to he will be presenting everything moving forward. I will be doing that. Um, we have before you, uh, I think it's 11 or 12 items that are over $5,000 that we're asking for removal from our inventory system. These items have been with us, hanging around with us for the last three years. Um, and for different various reasons. Some of them we've
062just never been able to locate. um as we've been really getting into our inventory system, which we feel like we have a really good handle on this year and we're really just kind of trying to clean up the books and make sure that we have the process right where this can go to the state and get approved for removal from our our system. So, uh you can see that there's some various things. One of them was stolen. Uh the the night the two nights we had the fencing removed from the stadium, they broke in and stole our ATV. Um, you know, things happen and and some of these broke. They've just reached their they've reached their usability and they're no longer functioning. And so they were removed one way or the other. And then others
063we've just never been able to really locate. It's time for any questions. Questions, comments by the board. The only comment I have is that we're going to miss you, Mr. W. We appreciate you very much. a long time and so we just wanted to know that I figure 30 years is the number for any other questions now entertain a motion I make a motion to approve the resolution of disposal of miscellaneous items off the district inventory I'll second that Mr. C. Yes sir. Mrs. Cameron. Yes, Mrs. PZ. Yes, Mr. Rosco. Yes, Mrs. Crumbley. Yes, Mr. Cron. Yes. Thank you. Thank you. And we do echo that, Mr. WS, we're going to we're going to miss you. Thank you for everything. Thank you for all you've done for the district and for us. We can just
064use all the resignations. Can that can that be a part of the vote? Like this the thing that we're getting on when they like add that like if we don't allow it then you can't retire. So, the the second the second item on there is for the disposal of the 1,00 to 4,999 items and and it's a pretty small list. Um, some of those are items that we tagged and through attrition that we have in the schools um just disappeared. One year they're there, next year they're not. We can't find them anywhere. Others are um items that have kind of hit their time. they're no longer useful. Uh they've broken for different reasons. I mean, you can you can pick a reason and there's probably an item on there for that. Um so, we're just
065coming to the board uh because you guys request to have items at the 1,00 to 499.99 uh reported to you. And so here again, we're trying to clean up our list and be able to start next year with a fresh, clean list of things that we need to locate. And all of these items have been on the list, we've been trying hunting for them for at least two years and we don't have When you say that you're can't find them and and do you suspect that they're stolen? I'm not going to go there. I just I mean I just thought well I mean if it's there you would have found it, right? It's possible. Okay. um to this place. Yeah. But searching for two years and they're just done. Some of those I personally tagged
066and inventoried. Um some of them were personally delivered to the sites and then the next year not like I don't know where they're at. Okay. We know that they're there. Um some of them were Yeah. I mean there's just there there's everything in the world on there and some of them are just you have been thrown away. And and I think that's one thing that moving forward we maybe need need to do a little more education with the the teachers and staff on what inventory is and because I can't tell you how many times I've stopped people from just putting things in the dumpster. They said let us pick him up just put them on auction that way it covers everybody. self. Um, yeah, just kind of everything. But I won't I'm not accusing anybody
067because, um, there's a lot of people with keys at every facility that can get into any room. And so accusing an individual or multiple, I don't think we can do that. I can just say that they're missing. No. And I don't I don't want you to accuse anybody. I don't I don't want you to think that's where I was going. I truly that's where my brain went was, "Well, if you can't find it, is it stolen?" And I just and you got to also understand the movement in the district. Um we know exactly what something is and it's sitting right there and next year we come and it's not there. And we start talking to people and asking, but we may not hit the right person in that building. Oh yeah, that's down in the
068storage room over here. And that happens a ton. And it might be that we end up finding one of these next year as we go through inventory and looking for things. But um we've Al's been helping me and he's learned what a what a bear this inventory is. It's not an easy thing to do. And um we've kind of extended all of our resources trying to find these and we're really close to putting that um particular um 1,00 to499 to bed, but we got just a handful more things to go find this. Okay. Thank you. already voted on so we can move on. Thank you all. Appreciate it. Um I'm almost No problem. Uh I think you're done, Mr. Words. Looks like consideration to approve asset certification for equipment valued over 5,000 as Mr. Adcock
069listed. Thanks. Uh Mr. President, members of the board, uh, Superintendent Nips, uh, so each year we have to certify that we've gone through and looked at every asset, every movable piece of equipment that's over $5,000. Uh, Mr. WZ goes through and does it for vehicles and for a lot of the the pieces going through. Uh, Mr. Glickler's team goes through and does it for technology assets. We take those two pieces of uh information and we put it in divisions which is our system of records for for assets. Um and so this is the list of all of those assets that we're tracking that are over $5,000. U a lot of these could potentially have been already fully depreciated, but they're still in the district, still being used. Uh and so this is that certification. uh
070in years past we probably we've come to you in August usually about with this but uh this year uh with the two groups working together we was able to get this uh done quicker and be able to present to you in in June. Any questions by the board? If not, I'll entertain a motion. Resolution. Is that consideration to approve asset certification for equipment valued at over 5,000? To approve the asset certification for equipment valued over $5,000. I have a second. I'll second, Mr. Croll. Yes, sir. Mrs. Cameron, yes. Mrs. PZ, yes. Mr. Rosco, yes. Mrs. Crumbley, yes. Mr. Crow, yes. Okay, Mr. Wartz, you're back up again. So consideration of approval of memorandum of understanding between DPS and DCCHS for main instance to DCCHS building and grounds. It's a lot of C's. President Russell, members
071of the board, superintendent. Uh what you have before you is basically the same we've had running for at least six maybe seven years between the maintenance department and Caesar Chavez. Uh basically um we go over there and prescribe any work that they're prescribing for us to do. We go and complete that. Uh they are responsible for purchasing of materials. And on the occasion that we have to that we may have something in stock that we can fix right away rather than mortaring. Um that might end up going through that 2% hold back that we have. But for the most part, we don't go over there and do any work unless they request it. and it's done through the work order system and then uh if it's anything expensive they buy the parts before we come
072back and so there's nothing really the only change on this is the date from what we've done last year probably some second chips in it time for any questions questions comments by the board but I like to secure that every it's working together and and seems to be on a good road. So, I appreciate that. Other comments entertain a motion. Move to approve the memorandum of understanding between DPS and DCCCS for maintenance to DCCC HS building and grounds. I'll second Mr. G. Mrs. Cameron. Yes, Mrs. PZ. Yes, Mr. Roscollo. Yes, Mrs. Crumbley. Yes, Mr. Croll. Yes. Thank you, sir. Yes, sir. Thank you. Thank you. Appreciate it. On to. Yeah. On to item O. Consideration of adoption of science curriculum. Dr. Laura Olden and Mrs. Reinhardt. President Aros, members of the board, Superintendent Nips, we
073stand before you today to I'm gonna allow Dr. Um is going to talk to you about the process that we went through to choose the science curriculum and then we're going to talk about both. So I'll turn it over to Dr. Thank you. um resident or limited notes. Um what we have for you as far as the I talked a little bit about our process last time. Um so I don't want to get too in the weeds. Um but what ended up happening was we came we came to them to conclusions based on um based on the needs of our students um what's called instructional coherence. of the ability to uh make make sense make more sense of knowledge. So for elementary we look at SAS in part because our elementary program um language arts
074program in SAS and mo most of the time what happens is that science occurs in the language arts block and so with SAS is going to be the easiest integration so that students actually get science instruction. Um Mr. Rosco, you said asked last time about the bells and whistles and it also ensures that we get um the kits so that students can have that hands-on science experience that is so important with science. Also, it's the fun part. Yeah. Um and then you also have the two from McGra Hill. Those are secondary. So, um DIS, RMMS, and high school. And those were also chosen with the intent of instructional coherence this time vertically. So the routines that students learn in middle school to to learn science continue from sixth grade through 12th grade. And it also
075one of the things that the high school teachers asked for um were lab materials. And so it will also allow us to to sit down with those teachers, determine what they need in terms of the labs they want to do for their kids or with their kids and then help them purchase those lab materials. Um there is I know Sage is in there also that's an elective those are two elective students um that the teacher is teaching those elective courses. Thank you. And we apologize because you got the the paper copies of the McGrath. They were in two separate folders and we didn't catch the separate folders. So that's on a hard copy. And so elementary is going with SAS and uh secondary is going with what? It has primarily to do with the difference
076between elementary and secondary is um so elementary teachers said the the one thing they don't have enough of is time. And so with SAS science what they can do is go into their language arts. Let's say we have unit 2 week one. Here's my story. I could pick this story out, put in one of the science texts and hit the same instructional standards that that need to be hit with that text without having to extend their instructional time because now I have to in addition to doing my reading for language arts, I also have to do reading for science. Um, in terms of the ability to retain information, if information is related to each other, then students are more likely to retain it than if we have a number of disperate things happening. And so,
077it's part of that thought process. What is the difference in cost here? between what and what the science curriculum and and um I'm I'm not sure I understand between secondary and elementary. So is the last one the the secondary? Yes. One of So you've got you have two papers. One is middle school, the other one is high school. Um so you get two packets that are that are paper based. One is middle school, one is for middle school, one is for high school. They were run on Shreker. Okay. So the 168 will be the secondary because of the cont biology, chemistry, physics. Yes, the 168 is secondary and then the other the 261 is middle school. The middle school is start higher because it does include those kits. Um the publishers that high school was
078looking at, none of them had kits for that. Um and that was a thing that elementary and secondary and middle school explicitly asked for. So in this 540,000 that one is elementary. That's all elementary and but it includes the it includes kits and yes for all students. Yes. Yes. Yes. Um and the refills from year to year. Say that again. And the refills from year to year. Some of the pieces that get used by students, the company will replace those as part of the cost. Okay. Thank you. Yes. Can I just make a comment? Sure. Um, when you see the the cost, the numbers, it just seems like an awful lot of money. Um, comparatively from a few years past, has that number jumped significantly or is it pretty comparable to what it was before?
079So I was I was not part of the last science adoption six years ago. But what I can say from the several adoptions I've been in part of the biggest difference is the science kits. So those materials that especially those um uh the consumable pieces that have to be replaced directly um that that is quite a bit of the cost for science. So basically what you're saying is this is for the next six years. Yes. Am I right? Yes. Okay. So if you broke it down year by year, it wouldn't be as much as it looks like. Yes. But not on that map, but yes. Okay. Yeah, I'm understanding it now. Thank you. Yes. And like next year we'll be looking at a map reduction. Yes. Okay. And that would be also for another six
080years. Yes. Every year there's like a different adoption. Okay. Thank you. Yeah. That clarifies a lot for me. Well, a lot of this money for these is allocated by the state. Correct. we got and the thing that these companies know what's allocated by the state and so they they they come pretty dang close to what is whether whether that is the actual cost or whether that's just you know but they come pretty close to from my understanding. Yeah. Thank you, Mr. President. One of the things that the state did recently u when I say recently over the last couple of years is they've actually integrated that allocation in the SEG numbers. So in your unit values and all of that it's it's allocated where years prior they had a completely separate fund that they would
081allocate it with. And so to your point whenever it was that way it was very clear what those delegations were. But now that it's been kind of integrated into that SEG a little bit harder for for companies to to see that. Makes sense. That helps a little bit and we can get it cheaper. Huh. Kind of go a little bit. So, what what happens in terms of the the adoption process with the NMPED? Um, they bring teachers together every summer to review the instructional materials and they put together an adopted list. And part of what happens with that adopted list is it comes with a here are the prices. And as I understand it, um, that is not negotiable because the state did that negotiation already. Thank you. You're very, very knowledgeable. I think she's
082from Yeah, she is. Yeah, thanks for that work. Any other questions, comments by the board? No more discounts? We could have got a grot TV something. Um, no, yeah, that's all about science. Yeah. Any other questions, comments? If none, I'll entertain a motion. I'll move to adopt the science curriculum presented by Dr. Oldm. I'll second that. Mr. Croll. Sarah. Mrs. Cameron. Yes. Mrs. PZ. Yes. Mrs. Crumbley. Yes. Mr. Orosco. Yes. Mr. Croll. Yes. Thank you guys very much. Thank you. Thank you. Thank you. With that, we're on to announcements. Um, I'll take this time and think uh Mr. Fred Parker, he's not present this evening, but uh he's going to be probably it might be. I'm not but been with the district for total of nine years and uh worn many hats throughout the district
083and and uh he'll be leaving us coming June 30th. So very appreciative of his contributions to the district and he will be missed. Any requests for agenda items? The next regular meeting will be held July 17th, 2025 at 5:30 p.m. at the Emma Chocolate Administration building, 400 Cody Road here in Deming. And with that, I'll entertain a motion to adjourn. Do we are we going into There's no close session. I make a motion that we do. Do I have a second? Second. Mr. Cro. Yes, sir. Mrs. Pent. Yes. Mrs. PZ. Yes. Mr. Rosco. Yes. Mrs. Crumbley. Yes. Mr. Roy.