001Good evening. We'll go ahead and call this meeting to order. This is a regular meeting for Thursday, May 15, 2025 at 5:30. We are at Red Mountain Middle School. Uh Mr. CO, please. Call roll, please. Yes, sir. Mrs. PZ, present. Mr. Rosto, present. Mrs. Crumbley, present. Mr. Croll, present. Okay. On the pledge of allegiance. To the flag of the United States of America and to the republic for it stands. One nation under God, indivisible, and justice for all. of the state of New Mexico in any changes to the agenda. Mr. President, members of the board, I am asking for the removal of item J. In consulting with Mr. Wartz, he has asked that we remove this to revisit it at another time. uh he just feels that the list that he provided or Mr. Adcock
002provided to us um could be more complete. So we're asking for that removal. That'll entertain a motion to approve. I'll move to approve the agenda including the removal of action item 8 J. Second. I'll second that. Mr. Craw. Yes, sir. Mrs. PZ, yes. Mr. Rosco, yes. Mrs. Crumbley, yes. Mr. C, yes. On to public comments. Okay. You guys having trouble hearing me? Okay. All right. We apologize for the inconvenience. You're usually somewhere else, but that building is occupied right now, so with furniture that needs to be put together or uh put in offices. So, we had to change locations. So, um, public comment, uh, Mr. President, members of the board, we would like to recognize Crystal Simmons for public comment from First Saving Bank. You have a check for us, ma'am? This is something that
003they do every year for us and we're extremely grateful um, for Savings Bank. presents a a check to the schools. Can you explain how this works again? So, we have a Wildcat debit card and this debit card, every time you swipe your card, a portion of it comes back to the schools and we try to we try to push it onto everybody that opens an account. So, thank you very much for that. I want to say historically it's about last yearly over two. So let's share a little bit more. [Music] Yes. If everybody can sign the consent that's what makes sense. Don't [Music] we'll get to Thank you. All right. Any other public comments? Any other public comment? No. Okay. All right. On to reports. any demi voting so that's okay. Yes ma'am. So next
004president and board members just a quick update on our CDA we are getting we don't have it completed by school year and hopefully ratified during the summer and then presented during the first hopefully questions. Thank you. On to consent agenda. I'll entertain a motion. I'll move to approve the consent agenda. Have a second. Second, Mr. Pro. Mrs. PZ. Yes. Mr. Rosco. Yes. Mrs. Mr. Cley. Yes, Mr. Crowley. Yes. With that, on to action items. Action items 8A, consideration of out of state travel for FFA October of 2025. Travel to Dallas, Texas for national world contest. Also travel to Indianapolis, Indiana for national convention. Is that is that date right, Mr. Yeah. I'll explain it here a little bit. So I have some students here kind of represent. Beginning of April, we took 23 students to
005Los Cusus for our state judging competition. We had eight teams and we had three of them that were top five. We competed against 64 other schools. Wow. Our landscape design team was third. Aronomy team was fifth and our wool evaluation team were state champions. So, BNC state champions, they qualify for the national wool contest in Dallas, Texas. Uh, that's that date isn't released yet. It's in October sometime. Uh, we're seeking approvals so early so that way we can get flights or hotels and stuff because the closer you get, the more expensive they are. But, uh, they worked real hard all year and I just kind of wanted them to represent, uh, the national convention in Indianapolis. We took our aggra science fair girls there two years ago and there's 72,000 members from across the country
006that go and it's a pretty cool experience for these kids to experience. Congratulations. So are we okay with approving that that soon? Uh Mr. President, members of the board, Superintendent Nips, uh, Superintendent Nips and I had that discussion and because of the price for flights and hotels increasing as we do get closer, we are recommending approving. The only I I only asked that question just to be in compliance and everything, making sure that we're not too far out. And I know it's super early, but they're already going up every day. So, Oh, yeah. Most definitely. How's your experiences? Talk to me. Tell me about the experience. What did you guys enjoy the most about it? What was the least you enjoyed about this year? I think what we enjoyed most about it was last year
007we didn't even place top 10 and we all all year we were like, "Oh, we're going to place top 10. We're going to place top 10 last year in the world." And when we didn't, we were super discouraged. And this last year, we said, "Well, we're going to do it this year and better yet, we're going to win." And each contest, we just wanted to make sure we were better each time. So, when we reached state, we felt super confident. And I think the most exciting part was like standing on stage and as they called the teams they they called top five and when they got to second and they they said a different school and we were still there and when they called us for first that was an amazing experience. That was definitely
008my favorite part. Yeah, it was it was truly exhilarating. And then just to know that we were the first uh teams to have won anything since 2019 and we were the first Deming Wool team to ever receive the state title as well. And we were the first team, I believe, in a long time to pick back up the wool contest. So truly, just like Destiny said, to be up there on that stage and to hear fifth place to be a different school, fourth place, third place, second place, and then, you know, we did it. We won. After three long years of hard work and tears and just practicing in the a shop until the sun goes down, we finally did it. And it was truly just an experience that we'll never forget. That's awesome. So,
009you guys got it down for next year, right? Who graduates this year? Two. There you go. You guys got it down for next year. We look forward to seeing you guys again. Congratulations. Congratulations. Thank you. All right. I'll entertain a motion. So, I'll make a motion to um uh to approve out of state travel for FFA October of 2025 to Dallas, Texas for the National World Contest. Also, the travel to Indianapolis, Indiana for the National Convention. Also, I second. Okay, on to item B. Consideration of attitude travels. Oh, I'm sorry, Mr. Croll. I apologize. There's a bunch of stuff going on tonight. Mrs. PZ, yes. Mr. Rosco, yes. Mrs. Crumbley, yes. Mr. Crow, yes. There you go, Mr. Pulk. Thank you. Thank you guys. On to B now. Uh, consideration of out of state travel
010for DHS boys basketball May 30th through June 1st, 2025. Travel to Phoenix, Arizona for central team camp. Mr. President, members of the board, Superintendent Nips, I'm sure coach will mention it, but I was notified that the uh event actually got moved to the following week. So, on the agenda, it's incorrect, but he can speak to the correct. Yes. Coach Malik. Yes, sir. the new head coach de high school to the boys basketball. I do have a packet on you guys. Awesome. Thank you. It's um actually shows the the invitation or or the flyer to um Okay, thank you. Thank you. No problem. Thank you. So, we're trying to move it to June 6th. As you can see, there is the May 30th through June 1. Um, but after speaking with coach, he was he had
011to move that back to it was already scheduled for June 6th to race. So, we're trying to change the date. Um, I feel like this this the boys have raised enough money to cover their travel. Um, and I and I and I was told that I just needed to get approval from the board. But I feel it's a great opportunity. If you look through the package, there is um the actual schedule for that weekend and u an itinerary attached to it as well. Um, but yeah, I feel like this is something that the boys have um definitely um earned as they raise their money. So, I feel like it's the trip very um competitive team camp. You know, it gives coaches an opportunity to see how competitive we're going to be and and it gives
012the boys a chance to to bond outside of, you know, the school. Oh, awesome. Any questions by the board? If not, I'll entertain a motion. I did have a question. Is this just varsity? Yes. Okay. This would be just varsity. Um, as you can see in the packet, the JV and the ninth grade would be the following weekend. And I feel like, you know, as far as the funding is concerned, we are going to have there is enough money for funds to to stay overnight and to to get a bus to take us over there. But as far as for the JV and the ninth grader C team, the the funding wouldn't be there as much as as um you know because about for those weekends, we would like to go to the other team
013camps that are going on the rest of June. And I think the June 20th, which is also another team camp that you have, we will be picking up to to Mayfield for for one at May. That would be for all teams. Okay. Okay. So nobody's getting left out then. That'll be that'll be it'll be camps for everybody. Yes, sir. Okay. Thank you. Um, I'll entertain a motion. I'll move to approve out of state travel for DHS boys basketball team to travel to Phoenix, Arizona for central team camp from June 6th through the 8th. I'll second that. Mr. Croll. Yes, sir. Mrs. PZ? Yes. Mr. Rosco? Yes. Mrs. Klo? Yes. Mr. Croll? It's like you're going, coach. Thank you. Thank you. Thank you. On to action item C. Consideration of approval for of unified application for
014federal programs 2526 school year. Good evening, Mr. President, members of the board, superintendent, colleagues, friends, everyone that's seeing us here today. We have a uh in front of you kind of which is the terrible copy, but I'm going to start off with that. I did present kind of like the highlights of unified application. It's not uh it would not allow for a wonderful for a wonderful viewpoint there. It's all online. So Chuck and Mr. Turner and I decided it would be nice to project some of the specifics. You do have though in front of you a list of the expenditures uh that will be coming out of our our federal money for next year. Uh there there are still a few more adaptations, but before I do that, I want to kind of talk about
015the process with me. Of course, I have I have my my boss of my my colleague here, Mrs. Mr. Reinhardt. Uh we started the process uh a few months ago with about a six-w weekek window to get this application done and the vision for peed was to like it says to unify all the federal money together under one umbrella in one in one area and uh it was decided of by the past superintendent that we take on to this vision and I fully agreed with it because we wanted because uh we want uh next year we don't want to struggle through the process. So we wanted to uh to make sure that we have this down. Um within that within the unified application we have title one part A, title one part C which is
016our our our migrant grant, title one part C uh oh which we don't get, I'm sorry, title two, title three, our immigrant grant, title four and title five. So within that it's not just me that's in charge of all those grants. We do have some people in the audience. They're actually all here today who who helped me to fill the pieces out. Uh and that's of course uh Superintendent Nibs and Mr. Mr. Science and is it? Oh, it says there. And so so it's been a it's been a process a lot of PD uh working with PED week on a weekly basis uh to learn the new system of how it's going to look. the their their goal is to what whatever we whatever we put into the application, we'll no longer have to put
017in a preapproval to peed to purchase anything out of federal money. And if anyone knows, that's what bogs us down with federal money. So, if I'm going to buy if I'm going to buy 10 pencils for 10 students, uh, then I need to send in the pre-approval as to who's going to get the pencil, how are we going to inventory those pencils, how do we make sure that that one group of students get those pencils. This is going to un help us to bog down some of that paperwork. It hasn't happened yet, but I'm hoping we'll get there. We'll see how it goes next year. Uh, with in in collaboration with, of course, Mrs. Reinhardt uh with Joel here of course and Cherry Mr. Parker had some input. So we've been going back and forth
018because we did have a decrease in federal money in most grants. For example, our our uh title one part A which is typically uh we've had we used to be in the 4 million. We're now down to $2,487 for about a five $400,000 difference from the year prior. So where does that money come from? and what does the district have to take on? How are we going to shift some of those responsibilities into into other budgets to make sure that we're still meeting the needs for all the kids, all the programs and especially our schools because the schools are the priority. How much are the schools going to get did their did their allocations go down? So, we're doing our best to come up with with answers for from the from the district level to
019ensure that the money is going down to the to the student level. Um there are a few there are a few district uh people that come out of out of this allocation, but these these individuals work 100% with kids at the student level. So we're making sure that our title one money is getting used as such and appropriately as as we go. Um I could talk about each grant individually, but you you can see and I can I can go This is an entire process that took from and I didn't print this as well because it's very lengthy but there was a there was a uh needs assessment that was completed prior to even starting the process. So we brought in all of uh um brought in a few principles, a lot of our our
020gurus that are that are in charge of of different programs within the school and we decided where what would be the what are what are the needs for the district and what do we need what is our vision for for the future. Uh we talked about curriculum very good discussions that were that were had with this process. uh the state's trying to ensure that we're follow that we're in compliance with the federal guidelines and so uh we it really helped the state in tune. So maybe this application in that respect is making sure that we're following protocol as we should um you're good I I don't have anything else you can see here on the side of the exchange for detail which where each uh grant is going to put a fund out of each
021piece. Uh some of it is styson for title two. Uh our content specialist for our working with our elves comes out of title three. Uh our dem our migrant gr that did go down 60%. So we're we used to get 100 last year we got 141,000 this year we're getting 49. And so I pitched a little bit, but it was still very I still had the pores. Uh I could with PED and I was just, you know, wondering why why such a decrease and uh it was not just us. It was every single district in the state that hit got hit between 50 and 60%. Um in that round and so we have to do a little bit of adjusting and how we're still going to continue supports for these 150 market students that we
022have in our in our district. So, uh, it takes a lot of brains to to come together, but we have a we have a very solid team. What do they contribute that reduction to? Is it just overall loss of money they're getting from just 50% less? We're not going to explain the reality about it. It's not it's not based on the number of students like it used to be based on the number of students. It used to be based on number of students, but now I think it's a I I just think that there was a lot less just a lot less funding available. Nothing nothing that we did. It was just what the state decided. Okay. Thank you. And I do want to highlight, Mr. Chavez, this unified we're a pilot. It's a pilot
023across the state of New Mexico to do this, but it's going to be mandatory next year. and just the work he had to put in just to do understand the application process. He met for months once a week and so it was very extensive. So I want to highlight Mr. Chavez his hard work because it was a lot and he took it looking at why is our money being cut and how do we keep the migrant where do we put it? What do we do? And so I just want to highlight his hard work and diligence to put the kids first and and you'll see that on here. Uh thank you Mr. Garner. I appreciate that. But uh one of one of the biggest changes this year is that we didn't get the Mckini Vento
024grant uh which helps our homeless population. We have over 33 students who fall under the Mckin Vental umbrella. Uh so how do we continue uh serving these kids and providing social services for these children that are going through some pretty severe uh fairly severe situations around our county. Uh and so uh with foresight and with permission from from from everyone I I allocated $25,000 because we used to get close to 30 33 but I did allocate a good chunk of title one to to to supplement us in that way. So, that's the great thing about having a few other things cuz I'm able to I'm able to to shift some of that money around to continue some of those some of those with the um with the McKini veto. It's not for another two years.
025Am I right that you can apply? I can't apply. So, last year's year one one, this one's year two, next year's year three. So, we can't apply until that following year. uh a lot of the districts that received money prior didn't get it did not get the funding this this cycle. They focused more on the districts that didn't have programs. So it was also something that they didn't want. They were trying to build since we're built and we're almost like Dana Malone says at the state level that we're a model of the services that we provide for our kiddos. Now that you guys are set, let's move the money to other districts that absolutely need that needed it. kind of left us in the show. And there there was a consolidated grant, am I right?
026Over with the rec. Yes. But we know we're not. Yeah. And so and you can't become part of that either. Am I right? Until I'm not Maybe we can look into seeing about Yeah. seeing about being part of the consolidated plan next year. For next year. Yeah. They may have some funding there. And I just want to echo what Miss Reinhardt said. I know Mr. Chavis lost a lot of sleep and he that's right over this and he put a lot of time and thought and effort into this. So, thank you because Yeah, it should pay off. Yeah, it should pay off. It should. Yes. [Laughter] Thank you. Um that I'll entertain a motion. I'll move to approve the unified application for federal programs 2025 2026 school year. Second, Mr. Croll. Yes, sir. Mrs. PZ,
027yes. Mr. Orosco, yes. Mrs. Crumbley. Yes. Mr. Croll. Yes. Right. Thank you, Mr. Charles. onto consideration of budget adjustment requests. Mr. Adcock. Uh yes, President, members of the board, Superintendent NS, um we've got a short list this week this month. There's only three. Now, this is for the 2425 year. So, this is still for the the existing year. Uh the first one is a decrease. As you as you've heard, all of our federal funding is starting to decrease. Uh this is due to uh we're adjusting it to our final award um on the first one for the rural and low-inccome pool. Uh the next one is another decrease. Again, it's it's adjusting to to the final uh award that we got for the year. Um that one's a decrease of $50,000. And then the last
028one that I have to present to you is a transfer bar. What this is for is to uh arrange move the uh budget around so that we can cover the summer uh school credit recovery program that we passed. Questions by the board then I'll entertain a motion. I'll make a motion that we approve the budget adjustment request presented by Mr. I'll second that. Mr. C. Mrs. PZ. Yes, Mr. Rosco. Yes, Mrs. Crumbley. Yes, Mr. Croll. Yes. On to item E. Consideration to approve resolution to maintain mil levy rate. a presentation by RBC um as far as what is our uh rates and what um and what can we do to maintain those those rates. Um so this this resolution is just uh a resolution to to say that we're wanting to keep our rates the
029same. We don't want any any changes to that. So it's not an increase or a decrease to our property tax rates. stays the same as far as folks go on. Yes, they are. No. Good evening, President, members of the board. No, thank you, Joe, for really going over um the majority of the document. The only thing I want to clarify again is that, you know, this document doesn't guarantee nor does it promise what the tax rate will be next year. You know, that depends on what your assessed value will be and we won't get those values, those preliminary values until the summertime. So again, all this document really does is state, you know, the board's goal or intention to keep the tax rate level at uh $5.75. Again, questions by the board. Okay. Then I'll
030entertain a motion. I make a motion that we approve the resolution to maintain the mill levy rate the same. I'll second. Mr. Croll. Yes, sir. Mrs. PZ, yes. Mr. Rosco, yes. Mrs. Crumbley. Yes. Mr. Croll. Yes. Correct. Thank you. On to item F, consideration to approve resolution proposing general obligation school bond. Um so again last week we uh at the work session we talked about the bonds and and how we're going to maintain that and what we need to do to to make that happen. Um this is u scenario two that we talked about last week um and and how what we would need to do to make that happen. No. Again, thank you, Joe. Again, just a reminder, the the $7 million election amount um supports your level tax rate and also allows for
031the district to uh go ahead and issue $400,000 ETN's uh annually. Um, additionally too within that resolution, I just want to point out that um, the ballot question is included within that resolution and we do leave it quite um, open-ended and somewhat vague so that the district will have the flexibility to be able to use uh, the proceeds on what you feel is best and and most needed. questions, discussion. Make a motion that we approve the resol resolution proposing general obligation to the school board. I'm sure I'm sorry to the school bond. I'll second the call. Mrs. Yes. Mrs. Crumbley. Yes. Mr. Cronius to action item G. Consideration of approval of notice to Luna County Clerk of Deming Public School District. Number one, board of education positions to be filled at November 4th, 2025 regular
032local election. Um, Mr. President, members of the board, Superintendent Nips, I'm not sure if RBC will cover this, but all we do is notify the county clerk's office that we have two positions up for this year's general election. Uh, that'll be seats one and two, which is Mrs. Cameron's position and Mr. Kroll's position. No comments by the board. entertain a motion. We'll move to approve the notice to Luna County Clerk of Deming Public School District's open positions to be filled at November 4th, 2025 regular local election. I'll second that. Mr. Cron, yes, sir. Mrs. PZ, yes. Mr. Roscom, yes. Mrs. Crumbley, yes. Mr. Crow, yes. Right. On with that, on to item H. consideration to approve Demi public schools operational budget for 2025 2026 school year. Uh Mr. President, members of the board, superintendent nips.
033So in your packet, uh I'm going mainly be looking at the budget summary form that's on the top here. Um we had a work session last week that we talked about the operation budget. There is one change that we that I made to this whenever I uh started double checking everything. That change was I increased um function 4,000 by $35,000. The reason I did that is because we have a bus that's on order and we're not sure if it's going to make it here by by June or if it's going to be in in July. So, that was uh adjusted so that if it does come in in July, we're we're good and covered with that. If it does end up coming in earlier, then we'll we'll be able to pay for it out of
034this year's budget and then that won't just won't be part of of next year's. There are several other uh funds that are listed here for next year. Uh those are um the 15,200 which is basically our tax uh that we collect. It is operational money. Uh 21,000 is the food service. 22,000 is our game money that we collect at the at all the school sporting events that does go back into the to the athletes. Um 25200 is our ROC program that we have. Um the 31 100 that's our bond that we currently have the cash for. We talked about it last week where we had already issued bonds. Um that's just getting us budget authority for next year. The 31200 that's also a capital outlay. That's uh money that the state has given to us
035for security for the schools and for the u my little school project that we're doing. Again, this is just getting us budget authority for next year. Same thing with the SP9 money in the 3171. And then the last two are the 41,000 and the 43,000. Those are our debt services. And again, that's just to to repay the debt that we already uh have issued out, the interest payments, uh any fees that they have, and the principal payment. Any further questions by the board? Now, I'll entertain a motion. I'll move to approve Deming Public Schools operational budget for 2025 2026 school year. I'll second that, Mr. Croll. Yes, sir. Mrs. PZ, yes. Mr. Rosco, yes. Mrs. Crumbley, yes. Mr. Curl, yes. All right. Thank you, Mr. Rico. On to consideration to approve Deming Caesar Chavez High
036School operational budget for 2025 2026 school year. Mr. Nunes, members of the board, Superintendent Hips, I was actually very nervous because I was just informed you didn't get the packet. So, it is uploaded through time. They don't have it in front of us. Yeah. Yeah, we got it. We got basically take a 30 second. is like stressing that. Don't let let it see you sweat. So, uh, members of the board, I I thank you for allowing us to be here and, uh, for, uh, really, uh, introducing our, uh, budget. Uh, we're elated to be here. Again, we haven't been here in a while. So, I will turn it over to the money man, uh, he will explain. Uh, so, thank Thank you very much for having us here. And now you see Noel has much
037less hair than I do. And thank you very much, Charles. Um, this is uh we're completing year one of our new contract. And again, I'd like to thank the uh board for working with us all last year in uh renewing our our charter contract. Um, as we mentioned last year, uh, we wanted to grow our program, but grow it very specifically, very slowly. We did have an increase of 18 students check. Um, and here in a minute, I'll let you uh let Noel tell you about the N program and the changes we made to that and then also the fasttrack calendar that we're doing as well. But uh last year was uh pretty tight year financially uh for but because of that growth we did receive uh extra funds uh as of February and then
038looking up to this next year this is the year whenever we kind of get to the effects of those those things. So um we're going from a $2.1 million budget to a $2.4 $4 million budget much much smaller than talks over there. Uh and the the big thing that we'll have is increase one FTE in the instruction function. We'll have another hopefully teacher if not it'll be a long-term sub uh slash instructional assistance. We've had a a really really good turnout. Uh, and again, I'll let him go over the graduation efforts that that we're having this year. Uh, as for our uh our other funds, again, we're under the unified application of DPS for our federal funds. There's one other fund that we don't have on here right now that we will be utilizing. We've
039contracted a smaller with a uh marketing strategist and we'll be utilizing fund 60,000 which is now called the enterprise fund. Um, we were able to get some donations uh from did last year uh to pay for the the uniform t-shirts that we have for our kids. And we just like to expand that out uh and really make that more of a a guided uh program instead of just uh having our staff kind of go ask donations around here. So, uh we'll be opening up that fund. uh they won't allow me to budget for it yet. They have to see any revenues that we have. So, we'll be doing those as far as throughout the year. Um the uh calendar uh piece would just like to mention that we will be going about a week longer
040than Deming public schools and there's only two days within that outside that last week that um we will be attending uh that DPS will will not and it's uh the day before election day and then the day after the fall Uh so we have those scheduled right now as synchronous remote days. We're about four in the year. So we're using those two right there. Uh and if we need any wind closure dates or anything like that, we'll still have two in the bank that we can. Um the salaries, we will be doing a 4% cross. Uh I think the statute asked for a 4% average, but we're going to do a 4% across. Uh and on the minimums, we've already surpassed the uh the minimum wages for each of the levels as well as the
041hourly and the instructional assistance. Um for any questions right now, you guys had a summary page attached to this. I think one last year, right? you guys it kind of explained or went over kind of just a snapshot of things. Yeah, it is. Okay. I didn't get upload that one didn't get uploaded. It didn't get sent to Charles. Okay. Um and then we do have a uh teams with uh the district uh where we not only have like the budget documents, all the forms and things like that. I think that's kind of what got uploaded to you guys instead of just kind of the uh the nice pretty one. Okay. Uh but we can uh we can get that. Okay. I remember seeing it. I just that's why I asked. Yeah. Okay. Process-wise, as far
042as the communication and as far as and this is for both both sides, but everything's smooth. Is there anything that we need to tweak? Is there anything that Mr. Chairman, uh communication has been great. I I I do have to commend them in public schools. Uh as a district authorizer, uh I see a lot of districts out there, and I'm not going to say one, but the largest school district in the state, they struggle with their district authorizers. Uh we have a great relationship. We've always been commended. We've always been told that, you know, everything that we ask, we get uh there's many school district that don't even provide nutrition for the district schools. Um they don't provide transportation for these district uh charters. We get all that. We We get that and more. So,
043the relationship we have with De Public Schools has been wonderful. I've always felt that uh this is one community and I I I felt that uh it's been that way. Um I I will say this uh I want to commend uh the snips uh when she came in went to budget uh these people approached me and they said, "Hey, we're we're there to help you whatever you need." And and that that gives you peace of mind because you know at the end of the day you care about the community and that that makes us feel good because this is our all our students our victories are their victories. So we feel that uh everybody been transparent. Uh change is always tough but at the end of the day I think it's it's it's been a
044good thing for our district and we're happy where we're at. Uh uh alongside with that I do want to say uh we did increase uh 18 students. We we win uh 178 students. Uh we do have we're capped at 110 during the day. So we have 110 in the day and then 70 at night. We took a big gamble. Um you know we don't steal. We borrow ideas permanently. Uh we borrowed an idea from uh a new Americas from uh Lasuses. They have an program there. Uh where they they're very fortunate. They have day teachers and administrators and night teachers and administrators. We don't have that luxury. Uh so you're looking at the day uh director and the night director. Uh and I'm not complaining because we needed to remap our night school. So what
045we started doing is uh for nine weeks we get our students Monday through Thursday and we bring them in and they were going to get a credit after every grading period. So in a year if these students show up every day and they miss less than two days, that's all. If you miss more than two days, that's it. Uh you're not going to get the credit. uh they were going to get four credits. So, we're hoping that students could at at least recover the core classes. With electives, we do have a good work study program that they can attain their elective credit with work study. Every 65 work hours in our school attains one elective credit. So, this year we took that gamble and I am happy to say that we are going to graduate
04669 students this year. Wow. Um we've never had that many. The most we've ever graduated is three. So, it's a big gamble. Uh, long nights, I'm not gonna lie to you. Uh, my day starts every day at 7:30 and I stay there till 7 o'clock, but it's worth it because now our graduation rate as as you all saw in the PET report last year went up to 55%. It doesn't look like much, but on average, uh, re-engagement schools, which what we are, they the average 30 some percent. So we're above the average, but of course we are being evaluated as a traditional high school and we have to get to 66.6%. We set a lot of things in place like our early uh detection where we're detecting students that are falling behind. We're giving them
047uh uh learning packets. We're putting monuity. We have an eighth hour tutoring. We're putting all our MLSS uh uh support systems supports for our students. And we have the same teachers, the same teachers that work in the morning, work in the evening. So it's it's long days, but they do get uh reimbursed for the work. Uh but I'm here to say we are doing the darnest to get these kids where they have to go in. I want to say I'm excited to see what the numbers are going to be next year because if we got 55% this year from 38% to 55% 17.9% increase now I'm excited to see we had 13 bubble students and out of those 13 bubble students we have three have till Monday to finish everything in order for them to
048graduate. So if we get these three bubble students, we we can get to 70% graduation rate and that's unheard of in in a re-engagement. So So uh that's awesome. We're trying our best and uh it takes a lot of work, a lot of dedication, a lot of long hours, but we have the people and staff and we have the support here at Denver public schools that helps us. So uh to answer the question, yes. That's awesome. And that's and that's what we know we want want to have that seamless, you know, um working relationship and and if there's if there's hiccups or if there's stuff that we need to talk about, let's put it on the table and talk about it. Let's work through it so we don't have those um so everything is smooth
049and I feel we have the people we have great working relationship with all the people. Uh Mr. Turner has always been transparent with us. Miss Niff is very transparent, her staff, everybody that works. We we have a good working relationship with everybody. At any time my staff can go, my secretary staff can go to any secretarial staff at Demi public schools that they support. So it's been good. It's been a very good relationship. Well, we commend you for the job that you guys are doing over. Definitely. Definitely fills a void that we need. So Yes, sir. And it's beneficial. Yes, sir. And at the end, Yes, sir. Keep doing the good job and don't go anywhere. All right. What else do you guys got for us? Uh that would uh that Yeah, we also did
050uh implement our fast track program. That's our our summer school program. So we do have some students that are not going to graduate on time and we understand that. But we do have these students on our summer school program. So what they're going to be doing, we have them on a fast track program where they have to take the work keys test. They have to uh do resumeums. They have to get the work study programs. they have to finish their classes and we're going to keep them till June 30th. Now, I heard of a good plan. We may implement it. I never heard of a June commencement ceremony. I've never heard of that. But some uh alternative schools do have a commencement ceremony with June and in late June. We have about other seven students
051to 10 students that are on that pace. We have underassmen too that are on the juniors that are behind on credits that we're going to keep on summer school to work on this. And we're going to be there Monday through Thursday uh from 8 to 3:00. And they're going to be there. We're going to support them to help them at uh the juniors to help them get to where they need to be and the seniors to complete their uh classes. That way they can graduate in June. Not on time. They're not going to walk in the commencement ceremony, but they at least get the diploma. And so we may graduate we were looking at our graduating class and we're getting we might get close to 50 students this year which is the largest we've ever
052had. So through this fast track it's some a lot of things they have to go to the workforce uh office and they which they changed the name and I forgot what the name of the workforce connection office is now but uh yeah we they have to do many things uh through our program for the fast track and hoping that they have alternatives or other methods for them to get credit and that way we can help support them to want to be well and the the works gives um credentials or whatever that they could go to a job and that's great, right? So, we're utilizing the services that we have in our community. That's great. We have good communication and and good working relationship with with the the with the workforce office. Good. Well, thank you
053guys. Appreciate it. Any questions? Go the board. When is graduation? Graduation. And and you all got an invitation, my understanding. I hope you got it. It's this Thursday uh this coming Thursday at 10 in the morning at special event center. Uh we sent invitations for Demi public school board while their principles uh and I believe the city counc uh one thing that we did find out that I don't know how you miss 450ome chairs but the county has missed 450 some chairs. We have to actually uh rent 450 some chairs because we're expecting more people this year since our commencement ceremony is going to be a little bit bigger. Wow. Yeah. Somebody's got some explaining to do calendar step up. Right. Thank you. Thank you. Questions, comments by the board? None. I'll entertain a motion.
054I make the motion to approve the Dmings Chavis Charter High School operational budget for 202526. I'll second that. Mr. Cro, yes. Mrs. PZ, yes. Mr. Rosco, yes. Mr. Yes. Yes. Okay, that on to item K. Consideration of acceptance of quote from Bradberry Stram Stam formaticious panels didn't high [Laughter] school didn't work here as you know the last few years of project team working on a longterm solution as you like to notice several panels of crack damage. And so the design team, the contractor, the subcontractor, and us out there several times, even met with the manufacturer had then come out, sent it to an independent lab, see if they sold us a they had a bad run. They said, "No, we didn't. It's the uninstaller's fault." Um anyway, uh the design professional has agreed to design
055and engineer a new system and we've found a product that's a aluminum posit. They use it on a lot of car dealerships. So I have a kind of a it's going to look real similar. Could be a light gray, a dark gray, and a white. Um the contractor and subcontractor are covering the cost for removing the old panels, disposing of them, and installing the new ones. They've asked the district to cover the cost of the new. This project has been part of the district's current 5-year master plan, and we're now asking the board to approve funding for the replacement of all this cementitious panel. Any questions? And so what's what's the cost associated with this? Our estimated is 2200,000 $220,000. That didn't come out right. No, I was I was trying to process it myself.
056I'm sorry. It's not working hard. So, they agree to take them down and install them. Basically, we're just buying the material. Is that what's basically going on? I'm doing a three-way split. And so, the material is guaranteed for how long? 10 years. 10 years. And I have the warranty here. You want to see that too. And so, that would cover a bad installation also. and the installer that installed this on the glass will be doing the same the work. I know we've been fighting with this for a while now and it just it stinks that we have to spend more money on something that we already bought. My view. Yeah, we already bought and should be operational, you know. Um I know but the alternative is to court that'll have way more than 200. Yeah.
057There's that. Yeah. Just really unfortunate that it fell off. Yeah. Where it seems to go. I don't know. I just I mean like she says, it's either go to court or we and we fight for it and we're we're four or five years into it or 10 or whatever it might be, you know? Stop, right? Yeah. And then we still have to deal with it no matter what. you know, if we lose or company goes out of business. I mean, there's a variety of things that can happen. So, I say we just I mean, it is what it is. It's part of life, I guess. I've dealt with it all my life. Sometimes you just got to take the bullet and that's it. Yeah. So, it's very sad. I mean, I wish they would cover
058it more, you know. When are they going to get started on it? Well, a commitment. Well, I think a couple months. Okay. Any questions by the board? If not, I'll entertain a motion. I'll move to accept the quote from Bradberry Stamp for sementious panels for Demian High School. I'll second it. Mr. Croll. Yes, sir. Mrs. PZ, yes. Mr. Rosco, yes. Mrs. Crumbley. Yes. Mr. Crow. Yes. Thank you. On to consideration of award for RFP24-17 Educational Diagnostic Services Evaluations. Mr. Science. Good evening. It's good to be in this building again. Bring back a lot of good memories. But um it's been four years since the ESS department has gone out for uh educational diagnostic um evaluation services. And so we had four um that put in. And so we want to go ahead and make the
059recommendation uh to the board. um that uh we awarded to Solient Health for the Educational Diagnostic Services. Then I'll entertain a motion. I'll make a motion to award the bid for um 2419. Oh, no, no, sorry. 247. Yeah. RFP 2417, Educational Diagnostic Services Evaluations. Have a second. I'll second. Mr. Crow, sir. Mrs. PZ, yes. Mr. Orosco, yes. Mrs. Cromley, yes. Mr. Crow, yes. Thank you, Mr. Science. Thank you. Thank you. Item M, consideration of award bid for consideration of award or bid 24-9 refrigeration parts and services and general kitchen repair. Mr. President, members of the board, Superintendent Nips, uh the recommendation for the board uh for refrigeration parts and services and general kitchen repair is that the board approve Monarch Heating and Cooling. Um, it's pretty straightforward. Oh, and Miss uh um Ginger Jones is
060out sick today or she would be here to answer questions. I'll move to approve the award for bid 24-9 refrigeration parts and services and general kitchen report. I'll second that. Mr. C. Yes, sir. Mrs. PZ. Yes, Mr. Rosco. Yes, Mr. Crumbley. Yes, Mr. Cole. Yes. All right. With that, on to presentation of science adoption materials. President Russo, members of the board, Superintendent Nips, I am going to introduce Dr. Laura Odum. She took the lead of the science adoption for this school year. So this year was science. I I think you guys remember at the very beginning of the year I came forward for CTE adoption. That was the last year's adoption. So science adoption. We're getting through the process. We'll be able to come to you next month with the books and so we can
061get it approved. But I'm going to turn it over to Dr. Odum and she can explain the process that we did as we went through this process. Mr. President, members of the board, superintendent, uh, thank you for listening to what we've got going on with science this year. I love science. Science is great. I mean, the language arts, but science is fantastic. out. Um so the process that we we use to go through the K12 site materials do first um forming a committee of teachers from um grade bandits. So elementary um representation of one grade one teacher per grade level per school. Got it. Um and then representation from each of the middle school grade levels. So, six, seven, and eight. And then I had a point of contact at the high school, but the
062entire um high school science department participated in the presentations and and the discussion of um what it was they would like to select. Um one of the things that I I strongly communicated to the committee was that of uh teachers was that it was important to approach the evaluation of the materials from an unbiased place. Um and also looking at the need the needs of all of our students. Uh so our our ESS students, our multilingual learners, um our students with who have other kind of challenges and how our instructional materials can support them in learning science. Um and then I went to the teachers and said um I asked them for their what were their the things that they were looking for. So many of the teachers said, "We're looking for the hands-on science
063material because we know that it is the hands-on pieces of science that really engage the students in learning, not just the literacy portion of science. Um, for elementary they specifically asked for materials that would be easily integrated into the language arts block because the way the elementary schedule is set up oftent times science and social studies uh happen within language arts. Um, some of the things that secondary asked for was also kits, which I was only able to get for uh are only able to find publishers who had those for middle school and um one I think early college I'll get to. And um they wanted engaging labs for the same reasons that elementary wanted the kids because labs are part of what really help students uh internalize and understand these science concepts. And I
064also talked to district admins. What kinds of things are we looking at from the district level that um are going to help us make sure that our students are in fact learning the science? And probably one of the things at the top of that list was the ability to uh follow students assessments and easily access that data so we could support the schools in supporting teachers and students in um learning science. We're gonna keep on saying that, I guess. Um so based on the based on the information that I was given from the district admin from principles from teachers um I contacted several publishers and we set up presentations and the only the publishers that I contacted were only the ones that were on the HQI and the high quality instructional materials list published by
065the PED and um the ones that met those met those criteria. They the teachers from the committee came to the presentations. They got samples of the materials. They evaluated the those materials. Um they were provided with rubrics to uh evaluate those materials with which they in turn um gave back to me with commentary about what they liked, what they didn't like about uh said instructional materials. And with elementary in particular, they were given because there are six schools and 36 people that we're dealing with um they were also provided with a ranking form. That way I know that through this process, having done it with language arts before, that I'm not going to make everyone happy. Um, and everyone is not going to get their first choice. But with a ranking form as opposed to
066a straight vote, at least I can see um the if if I can't get you a first choice, maybe what we can do is a second choice. Now what we do want is all of the elementaryaries to use the same science materials, sixth grade grade band to use the same materials and then the high school um grade band high school and then early college separate because they have different um course courses that they offer. So from the ranking form and from the conversations with these teachers, we have uh they said that many of the materials that they viewed had the same components. Um they met the five E, they met the standards, um they had uh engaging labs for students. Um for elementary they were looking specifically at uh programs that had also had strong
067literacy components because they'll have to move texts around. Um and the the elementary school as far as their ranking is concerned um their their top three right now that I'm going to engage with more a bit are amplify which is a new one for us. Um McGra Hill and SAS um and then middle school is looking at STEM scopes and McGra Hill. Um and then high school is looking at um Hootin Mifflin Harort McGra Hill for their main science courses. Um National Geographic send gauge for the specific subjects that are not available from those main publishers. Um and then early college is looking at Savas and Mo Hill sort of their instructional materials because they have a different course. they teach classes but high school does not teach. The final the final decision will be
068based on additional feedback from the teachers particularly in elementary and middle school and then balancing the the big grade band oxo case well with our $858,000 allocation. Um, my goal is I'm hopeful that I can make sure that teachers get either their first or second choice because one of the things we know is teachers are excited about the materials and excited about the science. They're more likely to teach it which means students are also more likely to be engaged and we want students to be engaged. Um, but I do in fact understand that it's going to be a challenge and we've started the process of looking at quotes. I have a couple in my inbox that I'm going to get to, but we will have the rest for you in June with the recommendations. How
069many companies did you evaluate to? Um for elementary we looked at four. For middle school we looked at four and high school three. Uh early college early college came to the high school to um with those materials but uh they also had an additional presentation because they wanted uh choice in their physical science class. So, so there's a possibility that high school, middle school, and elementary will be different companies. Is that possible? I would prefer it I would prefer K8 um to be the same or 612. But I also understand that that may not work um based on the needs that teachers have uh have told me about and about the way the way the balance happens with with the the quotes. And that A58 is that something that PID has? Yes. I'm sure the
070companies probably know that companies that that give these materials. I'm sure that's pretty common knowledge amongst the amongst the market. I mean, does that put us in the ballpark? Are we I have never done a money side of this before if I'm being perfectly honest. And this is my first year. I I actually went to Masbo and I was like I think allocations are out. So I had to dig around to figure out I think with the transition of new people in this department it was just so we I got the allocation I think the allocation was sent out April 9th and I got it April 16th. The allocations are based on student population. I don't know how they do the allocation but I can't I think they're on to something because there's a whole
071all the districts are on one sheet and it tells how much each person's getting. So, it just looks very general. It doesn't have any information. It's just that's what you get. Yeah. And it's by alphabetical order and it all the districts it's like two sheets long and they're just like one after another. Yeah. Your name, number name, number. I'm sure these companies probably get that same list too. And like I would think so. And when we we didn't even know the what the allocation was until we had already started talking about it. And so we're getting quotes in. So, we're we're hoping to give everybody their first choice. But yeah, just more of a situation of like, hey, publisher, this is what we have. So, you know, versus or is there wiggle room there, you
072know, even with them with their quotes and and what we get back? I know we've had this discussion in the past where there's been stuff where we missed some of the bells and whistles and then later on that came up as maybe we didn't have all the bells and whistles that we needed. So I know that's been an issue in the past as well. The big thing in terms of of what what teachers have said between develop are those hands-off science kits which do have consumable components. I am looking at that's one of the things that I'm looking at when I'm looking at the uh the adopted adopt state adopted list is they have that um listed there in terms of do we get refills of those consumable components and some of some of the
073publishers have that included others have it as a separate plan and so when we're looking at how this is going to shake out that is one of the things I'm absolutely considering. Okay. Well, we'll wait for the the final report. Thank you. Good work. Sounds like a lot of work. She's amazing. All right. On to the superintendent reports. Thank you. Um, Mr. President, members of the board, I first wanted to talk about the makeup days. I talked to the union today and they said the you rumors are rampant as far as are we making them up, how many days are we making up and things. So I want to put everybody at ease. We as a district have decided we will not. Fortunately, we have met our um the minimum requirement of 1140 hours. So
074we have met that. What we are lacking now are the K the the days we were funded for K12 plus at that point. But um at this point we have pos two possible days to make up which would be Memorial Day and possibly the last day of school and it's such short notice. So um at this point we've decided we'll just for forego the money. We they gave it to us. We didn't spend it so we we give it back and it's about $2.1 million that we would be forfeiting but you know at this point. But I do want to thank Patty and the transportation department because we don't take these days lightly. We start discussions when we start seeing that the wind is coming up. We we start studying it. Patty's on the phone.
075Mr. Parker's watching the weather maps and things like that. So, we we really we really try and make an informed decision. Um, you know, there's been fatalities. Not thank thank goodness not with students, but there has been fatalities on 549. I want to say there was. So, so we always considered life and our our staff and our students first. So, so at this point we're not going to make them up and we'll just, you know, forgo the money. So, and I mean, and I think we're unique in the situation that a lot of our kids live a good distance away from the school. So, right, um that becomes a challenge in itself. Right. this last um event we had three buses that got uh had to shelter at the high school because 549 shut down
076first. So, and again, thanks. Transportation is out. Safety's out. We're all driving the roads and so just to put people at ease, we're not going to make them up and we won't make you come back in June. So the the next item is uh the last we're going to talk about the child development center update. Last uh week, Miss Chavez was able to present to us um the books or I guess the state of the child care center and and financials. And um after after looking at her data which was very comprehensive worst best case scenario we're full and we get a four star we we break evenish. So at so we've decided that we're going to go ahead and um close the center close that program um just because right now some of the
077funds are K12 funds you know the the money that we get is for K12 and this is funding some some of it might be funding the lower age so we're we're just going to shut it shut it down but thank you Andy for as much work and time Um, hadn't realized how much time you put in for that. So, get some Saturdays back. Yeah, you got some Saturdays and Wednesday nights back. So, that'll be nice. You're welcome. The I was gonna have Babs talk about the stadium lights,000 stadium. Um, we're done. They're installed. They're hooked up. We're having a training tomorrow morning at 9:00 and then a meeting tomorrow morning at 10:30 with the high school graduation team. Make sure everybody's set and confident in how it's going to roll out. So, cool question. Great.
078You did a really good job. Yes. I saw someone sent a video of it at night and it looks really great. So, I think the graduation's gonna be really cool. Gonna be really good. Okay. Thank you. Thank you. Thank you. And the last item we wanted to update you with is um on HR as far as um where we're at in positions that are open right now. Currently um we have I know had it written down somewhere. Currently we do have three um elementary school principles open positions open. Miss Reinhardt started the first round of interviews today. Yes. Um so those should be filled fairly shortly. Um right now we have 20 teachers posted which is not that bad. Um and one testing coordinator for actually this building and then one library media tech position
079which for the technology department and then we we'll get the EA positions lo uh probably posted within the next week or so. We're we need to talk to Miss Chavez about the staff that is at the child care center to see if how we can absorb them. So that they're they're our first priority and then we'll start advertising the rest of our EA jobs and then um I think that's it as far as HR. We're rocking and rolling. We're we've already started hiring. A lot of the principles have already sent over a lot of recommendations. So we've already got a lot of teachers hired for next year. So good. So any questions on any of those? You know I ran through them quick but know how that works. All right. Any requests for agenda items?
080Uh the application window for superintendent vacancy will close May 16th at 5:00 pm. Yes, Mr. President, members of the board, uh we did get an update from Dr. Linda Paul and Tom Sullivan uh this afternoon and currently we have 15 packets out. So, 15 people have inquired about applying for the position uh and six have returned them completed at this point. Um, as far as the committees go for the staff in the community, we do have 26 uh yeses and there has been a couple that have been unfortunately had to decline and I've reached out to those of you uh whose committee members did decline to find us an alternate Okay. [Music] Um, a reminder that special board meeting has been scheduled for May 29th at 5:30 at the MH Shockley administration building, 400 Cody
081Road in Deming. Also, a special board meeting is scheduled for June 14th. Time and location for that will be announced soon. The next regular meeting will be held June 19th at 5:30. the MS shop administration building 400 Cody Road. And with that, we'll uh journ into open session and enter into close session. No action will occur as a result as a result of closed executive session. The board will enter into enter close executive session as permitted by the New Mexico Open Meetings Act, specifically to discuss the following limited personnel matters permitted by section 10-15-H2 of the act. Discussion of personally identifiable information about any student as permitted by section 10151H4 of the act. Meeting subject to attorney client privilege pertaining to threatened or pitting litigation in which the public body is or may become a
082participant as permitted by section 1015187 of the act to meet with legal council to discuss pending litigation. Deming public schools visias d-619-CV-2025-000078. I move that we adjourn open session and enter into closed executive session for the purposes stated by President Orosco. I second that. Mr. Yes, sir. Mrs. PZ, yes. Mr. Orosco, yes. Mrs. Crumbley, yes. Mr. Oh yes. With that, we're in close session. Thank you everyone. Thank you guys. All right, we are out of close session and I will entertain a motion to come out of close session. I make a motion we come out of close session. I'll second. Mr. Cru, yes. Mrs. PZ, yes. Mr. Rosco, yes. Mrs. Kremley, yes. Mr. Crow, yes. Okay. And now that we're back in open session, I'll entertain a motion for uh potential action authorizing board president
083in cons in consultation with legal counsel to proceed as discussed in close exe executive session including negotiation of settlement. So move. I will second Mr. Crow. Yes sir. Mrs. PZ. Yes. Mr. Rosco. Yes. Mrs. Crumbley. Yes. Mr. Croll. Yes. And with that, I'll entertain a motion to adjurnn. I make a motion that we adjourn. I'll second that. Mr. Croll. Yes, sir. Mrs. PZ. Yes.