001literally already everybody loves the one meeting for Thursday, April 17th, 2025 at 5:30 p.m. DM at Shley Administration Building. Mr. Croll. Sir, Mrs. Call present. Mr. Rosco, present. Mrs. Crumbley present. Mr. Crow present. All right. Pledge of allegiance to the flag of the United States of America to the republic for its one nation under God indivisibley and justice for all. No changes. No. Okay. There were no changes to the agenda. So, we'll entertain a motion. We adopt the agenda as presented. I'll second. Mr. C. Sir. M. Cameron. Yes. Mrs. Crumbley. Yes. Mr. Rosco. Yes. Mr. Cole. Yes. Good. No public comment on to reports any a dimming no longer president or president but I got it back today because um all that fun stuff. So um I'm here to talk to you about the salary
002increases. I understand that the um state has approved for 4% right? Yeah. Okay. It's always three or four y us. But um I think I'm afraid you say what demanding always says which is that we prefer as much as possible that we do across the [Music] board. We are excited that on scholarship night we will be giving four scholarships to deserving students and those will be $500 each. We had some outstanding applicants this year so we decided to give four. We just couldn't decide. It was so close. We're just like, we'll do four. Um, let's see. We did have our party, our NEAM party a couple of weeks ago. Nice turnout. Lot of fun getting to know people outside of work and everything like that. I stand for any questions. Questions by the board. Thank
003you, ma'am. Thank you. On to consent agenda. A motion. Move to approve the consent agenda. I'll second. Mr. Curl. Yes, sir. All yes. Mrs. Crumbley. Yes. Mr. Rosco. Yes. Mr. Fus. And on to action items. Action item A, consideration of out of state travel for students participating in Skills USA leadership conference June 23rd to the 28th in Atlanta, Georgia. Mr. Ortiz. Mr. President, members of the board and superintendent. Um we come before you today to request for out of state travel once again for Skills USA our professional organization. Um it is our career technical student organization through deming high school CTE. Um we qualified seven gold medalists. One of those medalists winning two uh divisions Mrs. Apadaka the student. Um there's three adviserss that have two gold medalists a piece myself Mrs. Apadaka and Mrs.
004Gomez. Um this was the first year we have taken video students, photography students and one of the teams obsed extremely well. Um they had to document a video of the whole conference and spend four hours the Friday morning of competition preparing that and presented it to the judges and they went with flying colors of gold medal. So very exciting stuff progressing through inviting other classrooms in. We took welders this year. um to like I said, video, healthcare, culinary. Um one of my students that she got her freshman year got second to last place. Last year as a junior got second place or as a sophomore got second place and this year she got a gold medal. So really working towards, you know, oiling all the gears and just making it work for us. But um
005it will be a um a summer travel date. It will involve um grades 10 through 12. and us three advisors as well. Um my student Ethan Lopez here is a gold medalist in customer service. He wanted to speak on behalf of the national conference and just give you guys a little bit of information. Absolutely. Thank you. Hello president. I just like to thank you for being here today. Also I'd like to thank my chapter leaders. Not only this but Skills USA is an extreme opportunity. It's one of the largest skilled workforce gatherings in America with over 6,500 state champions from across the US and multiple US territories. Not only that, but there will also be multiple attendees of over 17,500 in total,000 publicly volunteered judges. They'll be held at the Georgia Comic Center and it's
006an extreme opportunity for not only people here in Dem but also across America and it's a great place just to be not just to say thank you and that we would love the state travel that you can. Have you been there before? First time. Never even been on a plane. [Music] It's going to be an awesome experience. Any questions by the board? Any other comments? If none, I'll entertain a motion. I move that we uh approve the out ofstate travel for our students participating in Skills USA leadership conference June 23rd through 28, 2025 in Atlanta, Georgia. I'll second that, Mr. Crow. Yes, sir. Mrs. Cameron, yes. Mrs. Crumbley, yes. Mr. Rosco, yes. Mr. Crow, yes. You guys are going to Thank you much. And when he comes back, he has to report back. Report back.
007Um, on to consideration of budget adjustment requests. Mr. Adcock. Uh, yes. Uh, Mr. President, members of the board, Superintendent uh NIPS. Uh I've got several um bars that are submitted to you today. Some of them are increases, some of them are decreases, but I'll go through them as as quickly as I can and and stand for any questions. Um starting with uh the bar number 16. Uh that is our title one fund. That is a great large reduction of $729,000. That is essentially our carryover that we that uh PE had had us uh estimate at the beginning. Uh that ended up not happening. Um but we had uh uh places in there so that we could make sure that uh we have the the budget or we could reduce the budget and not overspend on
008that. Uh the next one number 17 is also a reduction. Again it's uh the final allocation versus the estimated uh that we had at the beginning of the year. This is for our title four funds. This is a reduction of uh $41,000. Uh the next one we did have um I'm going to talk about number 18 and 19 together if I can. Uh both of these affect our SEG. Uh one is a a small reduction of $5,000 um on our SEG on the districts uh due to final uh numbers that they have. But the number 19, we had a $5,500 increase in SEG, which is essentially the uh the amount that the district keeps uh for the charter school. Uh so those two together we ended up with a net increase of about $358 that
009I was uh put in in educational supplies. Uh number 20. Um this is an increase bar for our operational. Um before Miss Travis left as superintendent, she submitted to the to peed and asking for us to have the ability to spend some of our seag money on capital improvements. I included that letter uh in the packet. Uh the amount is not to exceed $8 million. So this is uh our cash basically that we had different from what was anticipated versus what we actually had as of June 30 of 2025 uh 2024. Um so I was the increase bar is basically cash and then it's for those uh uh capital improvements. Uh number 21 is another increase bar. Uh this one here is for our gate receipts. Um whenever this was budgeted for for this fiscal
010year, it was done based on our cash balance um estimated cash balance for June 30. Uh this is to increase it uh for the revenue uh that we've earned through December 31st. Again, it's just uh to uh give our activities office uh the ability to to make some adjustments in there um as they need to. Uh number 22 uh is also again another of the awards versus what we thought we were going to have or what we originally planned on versus what their final allocation is. This is an increase of $82,000. Uh number 23. Uh this one is just a transfer bar. Um what I'm doing here um if you remember in our audit report that we had last uh last month there was a handful of um there was a finding on the budget
011authority there was a handful that uh we didn't have enough budget for it totaled like $200. We talked about the the that it really wasn't a lot but this is to help make sure that we don't end up with that finding again. Again, this is for the the county tax collection fees that we [Music] have. Number 24, we're just u making some adjustments to uh cover u some projected negative balances in benefits. Uh benefits is really hard to identify up front because we have movements and we have salaries and you know u increases and that type of thing. So, it's really hard to keep track of. So, we adjust those as we go through the the year for our federal funds. Uh, number 25 is another uh transfer. Again, this is just moving uh to
012to align with stuff that we need um between now and the end of the year. Number 26 is another uh transfer bar. removing some funds for some professional development and supplies for the exceptional students uh department. Number 27 is a movement for some uh professional development so that we can go to a a two-day workshop. Um number 28 is additional funds for uh new and new teacher inductees. Um, so we can cover that. Number 29 is we're just correcting some some lines to cover some uh some negatives. Uh, number 30 is also to move stuff around to cover um some negatives and or purchase some supplies for our pre prek classrooms. Number 30 is um another transfer to um so that we have them going into the proper accounts um so that we can get
013that spent by the end of the year. Number 32 is we're moving some funds uh from supplies or actually from uh some benefits to supplies that cost over $1,000 um so that we can purchase a a refrigerator uh in Columbus. Number 33 is uh an adjustment so that we can cover uh salaries for our so that we can do some home uh visits. And then the last one number 34 is also to help us with that audit finding that we had. Again, I'm giving it a little bit more of a buffer so that um we don't have that finding for next year. Did you have any questions for any of those? I know I went through a lot of them very quickly, but I'm willing to to stop and go back to any one of
014them that you may have questions on. Questions by the board. Thanks. So, Mr. Adcock, if not, I'll entertain a motion. I make a motion that we consider the budget adjustment request from 16 to 34. I'll second. Mr. Mrs. Sc. Yes. Mrs. Scrimley. Yes. Mr. Rosco. Yes. Mr. Croll. Yes. All right. Thank you, Mr. Adcock. Thank you. On to item I'm sorry, item C, consideration to accept quote for $589,686.669 from CES vendor ASC construction for bus barn construction. Mr. Ster. Uh, Mr. President, members of the board, this is George. Apologize, Mr. How are you guys? Good evening. Uh, so what you have before you is a cost proposal from ASC Construction to purchase uh, assemble and erect a metal building for the bus barn at transportation. Uh part of the work will include uh not just
015the purchase of it but the erection of the the the steel building the excavation of 33 uh footings forming concrete anchor bolt installation. We've actually also requested some security card reader, RFID, possibly access for that bus uh bus barn area, uh excavation and disposal of soil uh equipment, crane, boom lift and forklift, scaffolding, concrete. We've also included the electrical bay lights and some exterior wall packs for safety uh reasons. And then because it's a 50x 250 foot long bus barn, we we're having to relocate some of the gates. So all that is included in the price. Uh with also included is all the architectural engineering and and building permits. Um, as you know, and you guys are probably well aware more than I am, um, we haven't had any any real coverage for those buses
016and they they tend to get baked on with the sun. They're out there in the elements. So, um, this will ensure that our assets are getting taken care of. if our district mechanic is having to go out there and and work on a unit, you know, he's able to work on it, you know, with some some uh some shade. Uh we we've also included some electrical outlet so he has power easily accessible to him. Uh this is getting paid from SB9. We're able to realize this because we're we've made some savings just because of I know Mr. Wartz has um done a lot of the asphalt repairs on his own. Uh we had some legislative money come to us or or is coming to us uh to help uh do the repairs at the auditorium
017restrooms. Uh and then some safety and security monies that we also realized from public schools capital outlay. Um so with that I will stand for any questions that you may have on that building. Oh, I just got a question. It'll have a dirt floor or it's going to have a concrete floor? It'll be dirt. Okay. So, it's all it's all gravel right now. Okay. Repeat the the size of this building. It's 50 foot wide by 250 foot long. So, essentially, it would cover almost the entirety of that where all the buses are at right now. We would be able to store about 20 buses in that bus barn. So, the district So, let me let me put it out there so you guys can have something to to look uh approve. So, the district is
018requesting board approval to award ASC Construction as a contractor to assemble and erect the bus barn for the transportation yard. Patty, do you have anything to add to that? So, Mr. Mr. President, members of the superintendent. The only thing I would add is that not only will this protect the value of our buses already with just our activity buses alone, it's about $2 million investment that the district has, you know, set aside for that. We had one new activity bus last year. We've got another one coming this year. We have one new sped bus coming in this year as well. That will bring us to a total of 15 buses out there. And like you mentioned, it's got room for 20 up to 20. Um, so not only for our mechanic right now, he's out
019there working and he's exposed to the sunlight, also our bus assistants who are responsible for keeping up with the upkeep of the inside of the buses. Um, and then like right now with the dust storms, it's not completely enclosed, but it is going to protect those buses from the southwest winds and dust. I mean, every every chance we get, we're up there or in there cleaning the buses, but during these windstorms, I mean, it piles up pretty bad. And so, just the exposure, we've got buses that are already peeling right now. Um, the paint job on the hood. And so, I think this would be a great investment. I I understand the cost is a lot, but over time they would pay. That's my only concern. I mean, we're 600,000 and we're in metal building
020edges. Have we have we done any other cost comparison to anything else out there that's that's comparable to see if we're in the ballpark? That's what I would defer to Mr. So, Mr. President, uh, so I did visit with another with another general contractor who actually believed that the cost was a little low. Um, but we did not formally request a bid. This is actually through a cooperative because we wanted to try to expedite this and get this done before the end of the fiscal year. I know that this has been a project that's been on the radar for a little bit of time. Uh so we wanted to get it done. Um but uh no, as far as formally reaching out, we have not done that as far as getting two or three other
021bids. No. And realize it's a it's a big building. It just it it's a big cost, too. Yeah, there's there's a lot of work. There's a lot of work involved with it, especially because of the infrastructure. We're bringing in electrical into it. There's a lot of footings. It's going to have a roof. It's going to have, you know, the walls on the sides and we're going to have to bring those out. So, there's a lot of work that's going into it and I think in the end, I think you guys will be extremely happy with the way it's going to look and it's going to cover the majority going north and south of that yard. Yeah. Is there enough room in that yard for the once you put up the building to be able to
022get the buses in and out safely and effectively? There's actually we would actually be short about maybe 30 40 ft. Uh if we wanted later on to to get another bay in there, we could entertain getting another bay to fit in the the rest of it. So, yes, it will fit. Yes, ma'am. One thing I remember, I don't know if Mr. mentioned it, but it also includes the card reader access which just improves and ups the level of security. Um, as we all know, right now we have that keypad, but this way we would have a sign kind of like the badges we have now. And so that cost is included in the right. Okay. Thank you, ma'am. Any questions by the board? Do you guys have any blueprints on what it looks like or
023what it would what it would look like or any pictures after the fact? I mean, or something similar, I guess. Um, Mr. President, so what we do have because we're purchasing this from uh Mnt is what we have is we have uh some preliminary drawings. It is a Mueller building, so it's a pre-fabricated U metal building. So we do have some uh drawings that were provided to the uh contractor uh so that he could provide a cost proposal to to bid the project. That was one of the other things that I just wanted to mention. There was it was going to be somewhat difficult to find a general contractor that would buy an existing building off of somebody else without going straight to the manufacturer and then still give us the warranty. Uh that was
024going to be somewhat difficult. So I just wanted to put that out there for you guys. One of the other things, Mr. president and members of the board, President uh Superintendent Nips is as you guys know and are hearing around the uh the country with these tariffs, prices are just starting to go up and up and with steel, it's going to be unknown what that's going to look for look like for us in the near future. So, I I think we're getting a bargain. Um but uh I'll leave it up to you guys to to decide. We'll move to accept the quote for $589,6869 from CES vendor ASSE Construction for bus barn construction. I'll second. Mr. C. Mrs. Cameron, yes. Mr. Rosco, yes. Mrs. Croley, yes. Mr. Croll, yes. Thank you. Thank you, Mr. Thank
025you. onto consideration to accept quote for $74,332 from CES vendor dimming excavating Inc. for perimeter fencing project at Smith School building. Mr. Oh, again or sorry, Mr. WZ, I apologize. Not a problem. Um, President Rosco, members of the board, Superintendent Nips, uh, what we have is a quote from Deming Excavating to replace, repair, and upgrade our perimeter fencing around the Smith School area. We've had, uh, multiple breakins that have been in the back of the school, and that has kind of led us to this. will be using uh the safety security money that was uh given to the district and we will be really encapsulating that. Right now there's about four or five openings in the fence that we can't lock up and we'll be eliminating those down to one main drive-in fence and a
026couple of walk-in fences uh to get to the side of the building. Uh it'll be eight foot tall all the way around and it'll be that commercial grade chain link extensing that goes all the way through it. Uh so u I stand for any questions that you might have with that by the board. Now I entertain a motion. I make a motion that we approve we accept the quote for $74,332 from the CES vendor deming excavating regarding the fencing project around Smith administrative building building. I'll second Mr. Croll. Mrs. C. Yes. Mrs. Crumbley. Yes. Mr. Orosco. Yes. Mr. Croll. Yes. Right. Thank you, Mr. WS. on to consideration of award bid 2414 dairy products. Miss Ginger Jones. Yes, I'm here. President Orosco, interim superintendent, members of the board, before you have the consideration of award
027for dairy products for the 2526 school year. This is um a standard um bid that we do. It's four years. Um and with USDA, currently milk um has to be pro provided for um all reimburseable mills and I stand for any questions. Any questions by the board? Mr. Rosco, Mr. President, members of the board, Superintendent Nips, Miss Jones, the the form that was given to us by uh Miss Cardoza did not name the the person that was getting the award. Could you tell us who that's going to go to? Yes, it's going to be um G&H Dairy and it is a new company. Currently we are utilizing um prices um crearyy. Thank you. Questions? Derry, where is this out on? I think they're Miss Jones, didn't you? Is is this from El Paso? It is
028El Paso. Yes. Thank you. I think it's a local company, too. One of the their dairies is right here down Highway 549. That's correct. They they do they're they're conjoined. I will move award for the bid 24-14 products. Okay, I'll second Mr. Crow. Mrs. Hammer. Yes. Mrs. Croley. Yes. Mr. Rusco. Yes. Mr. Crow. Yes. Thank you. Thank you. Thank you. Um on to item F, consideration of approval of bilingual education application for SY 2526. Mr. Chavez, Mr. President, members of the boards, um for you is the application uh for our multicultural education application for the uh school year 256. Nothing uh besides numbers that have worn out about 1,200 kiddos in the past few years. We've had an equipment from a couple schools that that uh we we've closed program. Uh but now we're from
029the the six that are the five, excuse me, six schools that have programs. Uh we're over,200 students are that are still part of in some sort of a two language program. Uh this is just to approve the applications that we've submitted to the public department. So there's an increase. A decrease. A decrease. Actually, it's pretty stat. I think we're down maybe 25 students. So as the seniors graduate, our tenders kind of fill in the Okay. So funding hasn't impacted. Okay. Another question about the board. Which schools don't have it anymore? Um Memorial Elementary and Bellar Sharp never had Other questions? I'll move to approve the bilingual education application for school year 2526. I'll second. Mr. C. Yes, sir. Mrs. Cameron? Yes. Mrs. Crumbley? Yes. Mr. Rosco? Yes. Mr. Crowley? Yes. You're not going anywhere, Mr.
030Chop. Um, consideration of consideration of consideration to accept migrant education. Is that correct? I just doubled up. Just want to make sure we're going to consider it after 34 bars. Consider it twice. So, consideration of consideration to accept migrant education program parent advisory committee bylaws. We're going to think about Mr. President, members of the board of superintendent nibs. Um this this here is uh a compliance piece for the public ed uh education department. Our uh well you'll be seeing our McKin ventil one coming up next month. But for for this month, this this just helps us um solidify that our pack does have a certain level of responsibility uh through the state that we have to submit this part of the guidelines and we have to make sure that what that is in place. um
031it hadn't been brought to you before because now with this you new unified application which you'll be hearing about next uh next month when we present it. Um there's a there's a bunch of pieces that we are able to clean up and make sure that we have because there's a natural place for it now. So things kind of fit in a little bit better in some areas. So we just want to make sure that you all are up to up to code as to what what's expected by our parents and how we meet with them on either a quarterly or monthly or a quarterly basis and our our district meets with them questions. I'll entertain a motion. I entertain a motion. If no questions, I'll move to accept the migrant education program parent advisory committee
032by I'll second that. Mr. Croll. Mrs. Cameron. Yes. Mrs. Kremley. Yes. Mr. Rosco? Yes. Mr. C. Correct. Thank you. On to consideration of approval to allow an amendment to the board policy in a single meeting as permitted by policy B-2600 BGB for the purpose of aligning the district's graduation requirements in policy I-7350 ifk. Mr. President, members of the board, Superintendent Nips, u similar to last month, we were asking you to wave the two meeting requirement to shore up our uh policies. Uh Miss Reinhardt and her team found that our current graduation policies were not in alignment with state law. Um and so they will present what that looks like here in a minute, but we need to uh approve getting this done in a single meeting. questions. We'll move to approve to allow an amendment
033to board policy in a single meeting as permitted by policy B-26000 BGB for the purpose of aligning the district's graduation requirements in policy I7350 ifk. I'll second that. Mr. Croll. Mrs. Cameron. Yes. Mrs. Cromley, yes. Mr. Roscoll, yes. Mr. Croll, yes. And with that, on to I. Consideration to adopt amendments to policy I-7350 ifk graduation requirements to align with current state law. Mrs. Reinhardt. Yes. President Arus, members of the board, Superintendent Nips, we come to you today to ask you to approve the following policy I 7350. FK when we adopted policy in July of 20 24, I think it was July, it defaulted to a a graduation requirement policy that was old law. And so what we needed to do was to revise these policies. And the this policy will go away in this version
034will go away in four years because it only pertains to the cohorts graduating through 2025 through 2028. And so we would ask you to consider adopting this policy. It is in alignment with what the students know, the parents know. It's in the staff handbooks and it is aligned to state law. So and we have Mr. Lozano, Mr. Apadaka, and Mr. Simpson should be through Zoom to stand for any questions if you have any about the different programs or the schools. You said that this will go away. Yes, because this policy is this version only affects the cohorts for graduating classes 2025 through 2028. Okay. Okay. I miss Yes, it's just a version. Well, thank you. You're welcome. Any other questions? Not I'll entertain a motion. I'll move to adopt the amendments to policy I7350 ifk
035graduation requirements to align with state law. I'll second Mr. Croll. Yes, sir. Mrs. Cameron, yes. Mrs. Croley, yes. Mr. Rosco, yes. Mr. Crow, yes. Thank you. On to item J. Consideration to accept. Mr. Apalaka, you can't go anywhere. He was trying. Yeah. Yeah. Consideration to accept uh graduation requirements effective starting class of 2029 for dimming high school and early college high school. Mr. Lozano and Mr. Simpson and Mr. Aalaka. Where is Mr. Simpson? On Zoom. President Orosco, members of the board, M. Superintendent Nips, we stand before you to ask you to consider um accepting the policy I735. Oh, I guess it might have a new number. I'm not sure how that works. This is for the class of 2029 and further. So, and you you guys heard the presentations at the last two board meetings
036about those graduation requirements. We have Mr. Simpson, Missano, and Mr. Rahadaka here to stand for any questions about the 20 29 graduation [Music] questions pretty straightforward. Not not much change currently what we're doing. So currently we are Debbie High School's at 26. Uh the state minimum is 24 and the new ones are also 24. So we're moving to 24. Um, like we previously discussed, um, it's going to give us some more opportunities. We're staying at a seven credit for a year. So, by the time they graduate, it'll be about 28. So, they have those four credits to work with. Um, so a senior that passes all their courses, they will only need three, but we're making it also mandatory that they attend. a senior has to attend five classes. But there's courses now that we
037incorporated like internship or executive internship where if they have like a work study or a job and they have proof of that through the counselors like they say they work at right after their lunch from 1 to whatever those two will count as two courses as well. So, we want them to be full-time students, but at the same time giving them opportunities to work and if they're not working, uh we also offer dual credit courses as well or internship without the executive part, which means a work part where they can get like soft skills like uh resume building, public speaking as well to kind of help with that transition after high school. And then the smaller changes to the classes themselves is introducing physics as a second year for our students that have taken algebra
038one in science. And then as well the personal finance that adds to those soft skills. Our students don't have that within the constraints of any of their core other than financial lit as seniors, but now they're going to have it in social studies as well. Good. And that would be the sophomore year personal finance and economics. Good. Any other questions with the board? [Music] None. I'll entertain a motion. I'll move consideration to accept the graduation requirements effective starting with the class of 2029 for dimming high school and college high school. I had to pause a minute because I don't know if I'll be around then or not. Second. I'll second that. Mr. Croll. Mrs. Cameron. Yes. Mrs. Crumbley. Yes. Mr. Rosco. Yes. Mr. Croll. Yes. Thank you. Now you can tell on Mr. We don't
039have to worry about it till 2029. I guess on to announcements. Any requests for agenda items by board members? The next regular meeting will be held May 15, 2025 at the at 5:30 p.m. Please be aware that this meeting will take place at Red Mountain Middle School located at 21 at located at 2100 Highway 418 in Deming. The reason for that is the the furniture delivery is going to be delivered into here and so there's room to to sit down. So that's why we're changing it just for this one meeting and then we'll be back the following month. Mr. President, members of the board, Superintendent Nips has some announcements as well. Okay. Well, we'd like to um it's time to start thinking about we had the work session on the bonds, but I'd like to
040have a work session May 8th to discuss because we need to get that we need to make a decision soon. So, May 8th, we'll have Mr. Adcock was going to confirm with the company if they can come, but May 8th, we'd like a work session. I'm fine. If you'll bring your birthday. Sure. You got it. Any other notes? Okay. On to superintendent reports. Conflict of interest disclosure. Mr. President, members of the board, Superintendent Nips, uh, in December, we awarded a bid for maintenance supplies to Ace Hardware. Um, at the time that the award was done, we were not aware that there was a conflict between the ownership of that company uh and one of our employees. Uh, the owner is the brother of Miss Treiso. Uh, we policy says we're supposed to tell you before
041the bids are awarded. Um, but we didn't find out. She didn't even know her brother had bid on this until way after the fact. Um, so we just wanted to bring that to you guys in transparency. Miss Daviso has filled out the appropriate form. She has no vested interest in her brother's company. Um, so other than that, we stand for questions, but we just wanted to make sure that you guys were aware. Change the lighting. Any questions for the board for making that public so that there's no all that. Okay, that's it. None. On to presentation by Tom Sullivan, Superintendent Search Consultant. Good evening, folks. Uh this is Tom Sullivan and and with me this evening is Dr. Linda Paul. Uh we we managed to uh get together. I really appreciate your consideration. Hope you
042guys haven't gotten blown away. It's been windy up here. It's pretty bad down here. They've closed the interstate and several highways. So, wow. You wouldn't have made it. Thank you. Thank you. Thank you. Thank you. That was We appreciate you. Good planning. Yeah. The uh the traffic lights were blown out at the intersection of I40 and Tramway Boulevard. Wow. Wow. Yeah. And if you're on the west side, you can't see the mountains. If you're on the east side, you can't see the meases. It's pretty We We got a taste, I guess, of what you guys experience. Wow. But anyway, uh m Mr. President, board members, Madame Superintendent, uh thank you for this opportunity. Uh uh I certainly was looking forward to being there with you in person, but uh uh here we are. Um I
043did send a packet uh to Mr. Turner. I don't know whether you have received that. It had an outline of our uh work plan for this uh this evening, the things we wanted to cover and some samples some samples of some of those things that uh we've seen elsewhere that are different in their nature, maybe a little bit, but uh just to help prompt the conversations. There are samples of a number of the things that uh uh we would need to uh work through agreement with you folks about before we could post that. Uh Dr. Paul and I were just talking about the fact that if if we can get through all of this quickly this evening, even getting feedback from you in terms of if you wanted to have uh uh logos or photos
044that are up uh you know current uh we still think we could have a posting on the streets by uh Monday of next week. So just wanted you to know that up front. Let me stop for a moment and let Dr. Paul jump in and introduce herself real quickly. Good evening everyone. I know some of you we were we've done this before. Hi everyone and thank you so much for choosing us again. We look forward to um to this process and to making sure that you have some wonderful candidates um to consider for your new superintendent position. So Tom is the lead. I'm going to be the backup and the support. Um hopefully I'll be there on the interview day once we get closer to the to setting the calendar to meet you all in
045person. But if not, I'll be active behind the scenes making sure that uh things are going smoothly. So, hi everyone. Thank you. Because Dr. Paul is so much younger than me, she has far better technological skills. So, we'll see. I I do need to mention to Mr. Croll. Board member Croll uh had an interesting experience recently. Uh a school board in a fairly remote district uh uh offered a candidate a one-year contract at the bottom end of their salary range and by golly, it was accepted in a heartbeat. So, you never know. That that that's in the interest of full disclosure just like your previous presenter, sir. Thank you. But [Music] uh but anyway uh we got a chance to meet and work a little bit together at the conference uh in Santa Fe. So
046it's it is good to see you all again. And as Linda said, thank you all very much. But uh why don't we begin and try to work through this if that's okay with you, Mr. President. Yes, sir. The first thing we would want to know is what are the required and desired qualifications that you would like to see and you know we'll have this discussion and then we'll we'll finalize something that we know you've agreed upon. For example, uh how many years of teaching experience, how many years of campus administrative experience, central office experience, um any doctorate. There are certain things of that nature that some districts want to see. Uh and depending upon uh you know your needs at this time and uh you know how many years in some of these different roles
047uh you know your your team uh including your superintendent, your administrators and your staff. Uh you know how many years of those things will it take for them to be respected by everybody else that they supervise? So that's a question for you folks. Uh we do know that you know there are minimum number of years to even get their their foot in the door with administrative licenses but currently in New Mexico and it's about to change dramatically there is a one-sizefits-all administrative license. You get an administrative license and you can perform any function from special education to HR to superintendent to principal and everything in between. So uh what are your interests in this particular area by the board? I mean do we need to re we don't need to recreate the wheel. I think
048we had something before and I don't know if it needs to be much different than what we had before. I I mean I was looking at what we're requiring for our principles and I think there was a five-year minimum and of teaching. So I think we need to do that. Um I actually like that Bloomingfield School the district that you had displayed. I know it's eight years but I mean eight years preferred but the minimum of five years at the very least. I think that's I think that's reasonable. If a principal is requiring to have five years of teaching experience before they become a principal in our district. I think we need to have that. I would agree that I mean that's the bare minimum at the you know that's what I see. I mean
049of course the masters with the administrative license as a minimum. Yeah. as well. The years of teaching experience, we can tell you uh has sometimes become problematic for a board because they they had that higher number and then a candidate that they really liked that had gotten into the applicant pool at a year less and it was like, okay, what are we going to do? Wound up discussing it with their attorney to be sure they were allowed to do what they wanted to do. Do you think that it's better to have like a range of years or do you think it's better to just set the floor and leave it at that? I I think there's there's pros and cons to both to be honest with you. If you just set the floor, that's that's
050really helpful. If people have more than that, then they they're going to tell you that they're gonna bring that up. If they have less than that, then that will maybe dissuade them from applying for the position. So I personally like the this the bottom number but I serve at the pleasure of the board. The the language that was thrown out a minimum and then adding preferred uh that can be appropriate in some of these other qualifications. You may say central office experience preferred minimum number of years as a campus administrator required something of that nature. So, uh, if are we good with fiveyear minimum? Am I hearing that? That'll work for all of you. Yes. If principles are required to have that, they got we got to have that for the superintendent. It's got to
051look all Yeah, sounds good. Uh, what about administrative experience? uh what what our experience has been if the superintendent has not walked in the shoes of the people that they're supervising it will be very difficult for them to earn full respect quickly. So we would recommend certainly campus administration, the number of years is certainly your call as well. Uh and you know then move into any other things that you might want to ask of them to have as a uh you know preferred requirement. Same. Yeah. You need to have sometimes I don't five years three years. They put down three years. Why is there only three years of that? Because basically somebody that's have can be a principal for three years can apply for a superintendent position. Why is that? Why do you do the
052three years or why why have some schools done three years? That's that's what the school board in Bloomfield wanted to to do. Um so again, it's entirely up to you. If you want to put five years teaching and five years administrating administrative experience, we're comfortable with that. What do you think? I think I like doing it. Espanola did there looks like three to five for Espanola. I think that that would work. Do you want us? Go ahead. I think uh at least the the fiveyear and then at least three years administrative if you haven't but five probably would be better. I think I think five is would be because we we we have enough people I believe in in uh in giving that uh do have those experiences and those those times so it's not
053like we have to go rake up someone that has that much experience on on that point board member Cameron and other board members I think that's really important what you don't want to do is either accidentally or intentionally exclude include one of your quality in-house candidates. You know, if you accidentally write uh you know, one additional year that that person isn't going to meet, uh that can be problematic. It it can be a uh public relations issue in Frank. In fact, we we saw that happen in the district. I'm not making that one up either. I think it led to a lawsuit. I don't know. I just know my experience of being in the court. How about we add preferred to it and then does that give us some some lateral movement? Yeah. So, so
054what I was thinking is if our cuz um Mr. Turner had provided us with a couple of old job postings for upper level positions. So if an executive director of learning services is required was required to have a minimum of eight years experience of increasing responsibility in public school administration and supervision. I mean my thought process is that three years minimum of the same sort of responsibility of a sup for a superintendent position seems too low. If if we're requiring eight years minimum for an executive director. I mean, I think the superintendent should be at or above that probably. I would agree with that. But I don't know if eight years is too too much. We we can put it in the middle and do four. Five. I like five for some reason. Five. What
055if it was five campus or central office experience? You know, I I really like the language though about increasing positions with increasing responsibility. Yeah, that is good language. That's great language. So, if we can do five years of administrative experience demonstrating um an increase in responsibility. I like that. That works. So, five years. Yeah, that works. Okay. Got it. All right. what uh anything that you would want to be preferred uh you know we've worked with districts right where it was experience in a multicultural setting uh I mean really multicultural uh and then uh you know bilingual is certainly another thing previous superintendent experience has been a listing for some boards so uh please again what uh are there any preferred or do you think we're okay with the way we've done the administrative experience
056thus far. Bilingual preferred just because we're the the the families that we serve and the community that we we're Yeah, that that makes great sense for you guys. It really does. You're not saying required, but certainly preferred preferred. I'm sorry, I missed that. Preferred bilingual. Okay, good. Yes. Thank you. I'm just taking notes. Yes, ma'am. uh you know we we draw a pretty clear distinction between the things we just talked about which are qualifications you know has to possess you know be eligible for New Mexico administrative license and then these things that we've just outlined there's a difference between that and characteristics or qualities or whatever else we want to call this next activity uh you you should have in your packet about maybe two pages in a page that says uh candidate skills, qualities
057and areas of strength. Uh there are 10 of them. What we have found is nationally this is the set of skills that are expected of superintendent to greater or lesser degrees. Uh you know a quality superintendent will probably exhibit all of these to some degree but maybe you know be stronger in another. What we want to find out from you is which of these are most important to you as of April 17, 2025. And can you see the list on your screen? Yes. Yes. Okay. Great. Great. They're in alphabetical order there. There's nothing magic about them. Uh we'd be glad to try to explain what what we you know what they mean further than what it sounds like. I'll give you quick example. communication systems is not just whether the person can person can speak
058in a group. It's what ways are they going to blast out information to all of your constituents. That's the system. So I think you can I hope that's a good illustration. But we're going to ask you folks to each identify three from that list that you think are most important indemning New Mexico now. And I'm not sure who you would want to turn that list into, but we'd like you to do it independently. You know, either call them out or turn them in on a piece of scrap paper. I would have brought something nice for you to do this, but we we want you to do it independently because our suspicion is that you're going to come up with a minimum of five just out of this. And then we might want to try to
059whittle it down because five is about as many bullet points as you want to put in an advertisement. And I think you may have seen one that had a narrative with the skills and characteristics built in. Uh and others with bullet points. So again, those are optional, but I'd encourage you not to have more than five in in your uh that I hope we can get down to five, I guess, is what I'm trying to say. Linda, please jump in. That's that's exactly right. So, if each of you could select your top three and then Mr. Turner, may we impose upon you to um to read off the results of the individual board members decision. Absolutely. Thank you. And I should have jumped on this to thank Mr. Turner. You have been awesome. You uh
060I appreciate all of the help you've given us in getting up to this point tonight. Thank you. Okay, I'm just going to tally them on the screen. So, you tell me when you're ready and I will start writing them in. taking a test about to fail. Harder than you thought it was going to be, isn't it? apparent apparently. So, sorry I'm hurrying. No pressure. I'm just No, that's okay. Standing right behind me ominously here. You know what? What I would reassure you of is that all of these issues will be addressed in a formal interview. It's a question of how many questions will be addressing these topics. and we'll probably have multiple questions then addressing the ones that you're most clearly interested in. That's how we see this working for you. I definitely want to
061have a sit down about the the questions because I want to make sure I get some questions in there I really want to ask. Oh, absolutely. We are going to work with you to develop that set of questions and frankly we'd like to do it the same day that we're out there with you screening uh the applicants. Sounds good. I think Dr. Okay. Are we ready, Mr. Turner, for some tallying? Yes, ma'am. The first one is integrity and values. Okay. Instructional leadership and school law. The next one is integrity and values, superintendent board relations. and public relations, communication systems, public relations, finance, and for extra credit, school law. I love it. We'll put it out there. Why not? I would have sold that extra vote for a dollar if I would have integrity and values.
062Instructional leadership and communication systems. And that is all of them. That's all of them. Okay, great. So, it looks like um we've got integrity and values have two votes, and then we've got school law, I'm sorry, three, sorry, sorry, sorry. Um and then uh instructional leadership has two, communication systems has two, PR and school law. So, there's your five. If you're happy with the five, doesn't mean the others are not important. It does certainly look like you folks have confidence in the way uh personnel is being handled uh and and technology and safety and security. They got zero uh votes. Uh you know, congratulations on on those three. You're being confident in Oh, wait. Safety and security. That's safety and security. There's the five. So, uh are you okay with the list of five? Yes.
063finance and superintendent board relations got got one each. But if if you're comfortable with where you are, uh then we will build uh those things into the uh the formal advertisement. Yes, sir. All right. Great. Thank you so much. Uh I think I mentioned that we we think we can turn this around for you uh as soon as Monday. Uh the questions uh then would be closing the date and if if we're out on the uh that's the 21st. Uh we think that we could close on Friday, May 16th, that's uh nearly four full weeks, which is typically what we we we to give uh an application window. And I know that that's the day after your May board meeting. Uh but uh at the very least I could give you guys a report on
064uh you know what that candidate pool uh you know is beginning to look like if that was helpful at all. It would I think so too. Yeah. The day after and you want to try to do it the day of the morning. Yeah. Yeah. the application window in this suggestion. And again, if you folks have better ideas, uh I think we're trying to collapse this even a little bit tighter than you did in 2021 because we're a little bit uh uh late in the process. So, we're trying to push this a little bit. If I'm getting ahead of you, please slow me down. Were you saying, sir, that you would provide a report um at the May 15th board meeting? I could give you a sense of how things are coming along, the total number
065of applicants in whether they're instate or out of state. Uh you know, just what our general sense of the applicant pool is. Uh we could give you that update. Be perfect. That'd be perfect, I think. Okay, great. So then typically we need um a little bit of time to get the applications all organized for you. We um we accept all the applications. We're going to initiate a brand new um email address that we'll use simply for this search so that all correspondents from the candidates go through the same email address. So once we we receive all that information from the candidates, we like to put them into a a readable packet for you. um so that you can kind of go through one, two, three, all everything is in the same order and it'll be
066it'll facilitate your reading of those um applications. You will see all of them. Um we will we can sort them if you want. We typically sort them into two piles. Read these first, read these second, but again you'll see them all. And there have been boards that have selected from the read the second pile and loved their new superintendent. So it's very unique. Every every board is a little different. Every community is very different. So how does that sound to you? Sounds good. Sounds good. No, but the uh you know, we'll get around to enough time between closing the posting and and working with you again on screening and an interview date again to make sure that we're you know, working around any potential conflicts and not knowing of course what your school schedule necessarily
067is towards the end of the year. But, uh I guess the next question for us in the the major part of the advertisement would be where do you want us to advertise? We can tell you that uh I'll tell you two things real quickly. AASA, the American Association of School Administrators, has been a good site for us. Uh they'll probably cost six or $700 for a, you know, four-week uh ad, but we've gotten nationally qualified applicants in a number of our searches through that. We wouldn't spend a penny on the Albuquerque Journal. Uh, and we always ask a district what your obligation is with your local media in terms of advertising meetings and such. Uh, I know that there's a Lasus Sun, there's an El Paso Times, uh, and I know there's a Tucson paper.
068Are there any, uh, any papers or or county papers where you guys are that you would want to consider putting an ad in? and you have your HR person sitting right with you. We're going to do all the freebies. Please let me make sure that you know we're going to advertise through uh the coalition, the Mexico Coalition of Administrators. We're going to advertise through the school boards association, through CES, and through REAp. We're going to look for all of the freebies uh and you know try to get the word out uh uh you know beyond New Mexico borders. Uh I have met and talked to the executive director in Texas and he was kind enough to point some people in our direction on a search on the east side. Uh plus the way it wraps
069around I don't know how how comfortable are you guys in recruiting in Texas or Arizona. There are some community if I mention Texas I'll get my head bit off. So, I grew up in Texas, so I And you might know what I'm talking about. I might I think those link doesn't work. I don't think it, you know, I don't see anything wrong with a wide net. Yeah. And we'll definitely take advantage of our of our district and and uh our social media platform. Of course. Absolutely. Absolutely. So, do you want the El Paso paper and the Tucson paper to be included? Is there a countywide newspaper to include? See the need for that? I don't I don't know that the newspaper would be helpful. It's generally not, but if it's No, I think I think
070we're good. Yeah. I think Do you want the national advertising? The Aasa Journal. Yeah, I think so. That's gonna say it. But I really think we live in this community. We we're are this community. I think we ought to make sure that our community knows what's happening. And that's why I would I would say that we should uh honor our community by advertising as well. But I may be the only one that feels that way. But if you post it on Facebook, they'll Yeah. Yeah. There's other platforms that Yeah, we're we're still going to post locally. I think it's just not in the paper necessarily. I think Yeah. Any community sources that you can uh uh push this through would be great. I mean, your chamber of commerce even, something like that. I would suspect
071that you have uh relationships with any number of those community groups. With 5,000 students, you're pretty goodized district by New Mexico standards. That's for sure. I'll also bet you're the largest employer in the county. Certainly in the town by a long shot. Yes, sir. All right. Now, moving on to salary. We gave you some salary ranges that we've been working with recently. These are basically 24 25 and 23 24 salaries. So um again we offer them simply as a discussion point. You are welcome to make up your own numbers. Yeah, Espanola is uh about your size. Most Lunas is a little bigger actually. Good bit bigger. Bluefield is a little smaller. We we need to stay at that point. Yeah, we can do that range, but yeah, we can definitely Sorry, we were just looking
072at just what we have currently, and it looks like we're between 150 to 169 is the range that we're currently in for a 24 year contract. Now, there is a there is a 4% mandate, as I understand it, moving into the next uh fiscal year for all staff. That would include your superintendent. Is that not correct or have I been misinformed? It would teachers. Well, maybe we get them to donate six months. You know, the only reason I bring that to to your attention is if you're using your current uh uh superintendent salary as your baseline, that was going to automatically go up by not an insignificant amount. Right. Right. Yeah. I think we'll be okay if we just stay in that we're in we're still in that range though. Okay. 160 to 170 15
073to 150 to 169. Yeah, I think it it'll it'll still put us in that range for I mean that's another thing too. They're barely starting so they're going to get a 4% bump right away. Let them get going. I that's the way I see it. Let them see what they can do and then if it happens again it happens again. I mean Okay. And here here's the delicate question. Uh, do you want to have language that says something like a multiple multi-year contract may be considered? I think you it doesn't hurt to say may. Well, I'm being respectful to you guys because I know we had a pretty good conversation about this. Well, no, that's fine. That's fine. I'll bear with you. Are you sure? Yeah. I mean, if if somebody knocks your socks off
074and you want to be sure you don't lose that person, you've got that option, Mr. Crow, I think it makes the advertisement more attractive. Um, this is the issue. The superintendent gets a multi-year contract, yet regular people, we got several people, they get one year, and that's the issue that I get. Everybody in this room has a one-year contract, and that's where I feel it's unfair. You know what I'm saying? We don't, you know what I'm saying? That That's what I'm saying. And that's where I come from is when I see everybody else has a one-year contract. Gasper, do they give you a two-year contract? Yes. They give you a one-year contract. That's where I'm coming from with that because everybody else I know you don't get a one-year contract or two-year contract or three-year.
075Everybody gets a one. That's where I'm because I want to make it fair for everybody else. And that's where where that came from. It didn't come just from my, you know, imagination. It's I'm seeing everybody here with a one-year contract. That's the only thing I say. So, with that being said, um, thank you. Do you want to go with the multi-year contract may be available or do you want us to not put that at all? Yeah, I think you can just put it in there. Well, we can just put it in. That's fine. We'll figure it out as we go. All right. Thank you very much. Maybe. Yeah, it's me. Because you're not automatic. You know, we haven't met him really. And then um this preferred starting date, when do you want your new superintendent
076to start? Yesterday. Yeah, you're you're going to be looking at July one with your fingers and toes crossed at this point, I'm afraid. But uh July, it goes to all. We have an amazing superintendent right now, so it's working out really well. Yes. And so we're in good hands. We are in good hands. So what you need me to do? Well, the the good news about that as well is that that could allow for a really smooth transition even if it is on a a short time time frame. Yes, sir. Well, um I think we can move on to you know filling out some of the things on that uh that timeline. Uh but a couple of those things uh require us to discuss your interest in involving staff and community in the process. Uh
077via some kind of an advisory committee uh system. Uh we've used because boards wanted as many as three and four committees separating uh staff and administration and parents and community even students. Uh so uh you know any and all of that is doable. Uh as large as your district is, we would encourage you to involve some level of community participation. Uh I heard somebody speak about transparency. Uh people will feel a whole lot better uh if if they know that uh there was that kind of input. Yeah, I think so. I think that at least a minimum of three um groups I think the board itself, the community and then uh staff. Um excellent. I think would be at least a minimum. You guys did it really amaz Dr. Paul you did it amazing last
078time. It was such a smooth I mean they interviewed with everybody the same day. I think it was a smooth transition. Yeah. The wheel got created and and it's there. There's no sense in recreating the wheel. So let's just go with what Okay. then what we would then what we would want from you and uh we'd start with three three nominees uh each for each of the committees and see where that gets us. In other words uh and perhaps again Mr. Turner if we can in you know impose on him so that we don't get duplicates. But let's say each of you has five staff three staff members that you would like to see involved. Uh and I I know that you had a uh uh a union representative address you guys. So if you're
079in a CBA, uh I'd certainly encourage a union representative to be part of that staff committee. Uh but if each of you nominate three, the most we would get out of that is 15. That's manageable. There'll be somebody will have a conflict and won't be able to come. But uh likewise on the parent and community side if each of you board members submitted the names and contact information, but we'll come back to that. uh for we start out with 15 people from you know two distinct and important constituent groups. So we'll do one advisory committee that's the community members and one advisory committee that's staff. Is that correct? Six people. We're going to pick six people basically each board member. Correct. Three for each group. And if there are duplicates, uh what about uh any
080legislative uh interest or there do you have a tribal presence? Is there any uh any representative of a of a unique group? No, sir. Okay. Okay. That being said, um part of what helped the last one go so smoothly is that we require that all um advisory committee members go through an orientation with us. So we can do it in person, we can do it over Zoom. Um we have a Zoom account so we can make it convenient for them but it really helps things on um on interview day because as you know we can't ask certain questions. We can't ask about their religion and their marital status etc etc. So we have put together an orientation because most of these folks don't do hiring in the public sector. So, we want to make sure
081that everyone's on the same page and that we're able to um to honor the the law and the intent and yet get good information from everyone. So, um, we'll just need your support because if it's been our practice that if you don't show up at the orientation and we'll work with them, you know, we'll reschedu or whatever, but if you don't come to an orientation, you may not participate in um the interview day because there's that much liability at stake. Yeah. And and I my intention would certainly be there to physically meet with these folks and provide that orientation. Uh, I I think that's that's important. Now, if somebody can't make it, our our backup would be that Zoom. We want to be respectful of of conflicts that that folks will have, but our our
082first choice would be that uh we get to work with people in person. Sure. Okay. So, we would love to have your nominees if we could I'm looking at the at the calendar now. If we could have your um nominees, let's say by May 1st, is that does that give you enough time to select your six individuals, three staff and three community members? Yes. Yes. Okay. Thank you. You know, anyone. All right. Please give them as as much information as you feel is necessary. you know what what the the work that you're asking them to do and that there would be two two time commitments probably a full day for the interview itself and about an hour in this orientation program. Those would be the keys but uh we're going to communicate with them directly
083and it would be certainly good if we weren't doing it cold. So if if you guys can kind of let them know what this is about then they won't be surprised when they hear from us. The other thing that I'm sorry. Can we tell them that you're going to buy him a steak dinner? No, but you can tell them we're buy them lunch. And And actually And you're going to have coffee and donuts the morning of. Feed them. We are gonna feed them. My only Now, we usually send a sample email for you, like a sample script that you could use when you're inviting your staff member or your community member. So, you're welcome to use it. You don't have to use it. I'll go ahead and send it um tomorrow just so you have
084kind of some of the the bits and pieces, the dates, etc. So, again, you're welcome to use it. You're welcome to discard it. Well, and you're also welcome to just tailor it to your personal style, but the content may be helpful for you. Okay. Yeah. All right. All right. Um, if you guys could turn to the Let's stay on the uh the promotional materials for just a moment. Uh, we did send you uh and they were they they were much nicer before I had to scan them and send them. They were really nice and color copies that I was going to bring. But there are uh sample brochures from Bloomfield, Hawaii, and Dexter that uh each have different uh different styles uh you know in terms of landscape versus uh portrait even. Uh we have
085done and you'll notice a number of them that that they would they would print out like they would trifold because we've had districts that have done that and had them out on their own counter in central office or elsewhere. Uh like you said getting the information out. Uh but we can do this anyway. What we're more interested in hearing from you about is is content. And uh you know, we can work with your chamber. We can work with you certainly for logos and pictures, but uh what are the the things that you want to market about your district that will attract applicants? uh you know proximity to this uh the the amenities the the nature of the community what you know we'll wordsmith these things for you but uh what what are some of the
086things that that you think uh are important uh to attract and keep the staff that you need and already have I think the district you know is one focus for sure you know and what it's about and students and and the population that we serve Great. Yeah. And that that's true too. We have a lot of it in the strategic plan as well. So maybe we'll use Wonderful. Oh, that's so helpful to know you have a strategic plan. And it's very new. We just we just did it a few months ago. Yeah. Great. Yes. That is it on your website? Not yet. Not yet. Mr. Turner said, but probably by this evening, he said he'll get it. I can get you a copy of the next 30 minutes. Thank you. That would be lovely. If
087I could have a copy that would be terrific. We certainly Oh, go ahead. Sorry. No, please sir. Do do we have to describe our community too? Is that where we have to do there and then brochures or what do we do last time? I don't even remember. Last time um I I used a very um comprehensive look at the district and I had we had pictures in there. We had nar narrative about the district, about the community. We had um student enrollment per school. We had a lot of information. We've we've moved more towards um this two-pager mainly because you know people's attention span a little less than they were back in the day. And so what we'd like to do in the trifolder in the two-pager is number one highlight the district um and
088some of the wonderful things that are going on in your district. And then number two, kind of highlight the neighborhood, you know, your your city, your county, what's happening in the area. Um, and and then put in the specifics, the actual job requirements for the superintendent position, and then the due date, what we want, all of that good stuff. So, um, that's typically what we do. We can draft one and get it to you, and believe me, there is no ego left in my writing. So, tear it apart, make it better. I'm I'm more than happy to to um to share it with you and have you take a look at it. One of the reasons that we've paired it down and are giving more basic information is that we want you to see that
089candidates that you invite in have done their homework. That we didn't tell them what they should already have found out on their own to impress you about the fact they wanted to be with you enough to learn that much about you and and be be able to respond to questions with, you know, the detail that they should research. No. Anyway, that that that's part of where we're coming from on that. Yeah, I think that'll work. All right. And Mr. Turner, if you could also send me um a clean copy of the logo of your district logo and um and pictures that you have permission to use um in the public or if you want me to just pull them from the website, I'm happy to do that. Okay, I can do that. Yeah, thank you.
090As you notice there, these pretty much all have mission, vision, principles, uh core core principles, values, and such. And uh so we'll find that on from your material and make sure that it's prominent as well. So are you ready to move to the timeline? I am. If those folks are. Yes. Yes. Excellent. So we have the draft in there. Um, I've filled in some dates already starting at the top. Um, the third row down, the position advertised, we have that down as as April 21st to May 16th. And then the next row, names and contact information is May 1. That's your homework. Um and then the application window is going to close on 5:16 at 5:00 pm and then the orientation meeting for the advisory committee. Um we can schedule that at another another time.
091But what I'm more interested in is the board screening the finalists. So or screening two finalists because your your schedule is going to be um a little bit more challenging to um to co coordinate. So, when the the position closes on the 16th, on May 16th, like I said, we need a couple of days, but we could be ready by Thursday the 22nd. It looks like maybe Thursdays are good for you. As a board, we're flexible, so we can we can work any day of the week. You tell us what days are easier for you um to get together. Th this could take a half hour or it could take three hours depending upon you know how uh how quickly you guys reach consensus on the quality of the candidates last week of May and
092right around that time too we got graduation so oh a little bit balorate and all the other so maybe we need to push well we can't push it back too far not too far but give us enough for that week because we have a lot of things going on that week tail ending to like the 30th of May for maybe like the 30th of May or the 29th of 29th of May. 29th. Is that okay for you? That's also a Thursday. We thought that Thursdays, in fact, we wish that we could have hit your regular meeting dates for some of this, but if Thursdays are the days that you folks have managed to come together for meetings, we were thinking those would be, you know, days to look at for some of these things, too.
093Okay. So, we'll just need a special meeting announced for that day. and you tell us what time you want the meeting and we'll be there or Mr. Sol will be 5:30 5:30 yes ma'am 29 29 5:30 and what I will like to do then is schedule an orientation at 4 at on that same day I think that would allow staff enough time to participate and ideally it's late enough in the afternoon where your community folks aren't being dragged away from work too too prematurely. Okay, great. And then we're going to um we're going to need the interview dates um or interview date. So if we select finalists on the 30th, um let me digress just for a second. Are you planning on attending the law conference? Yes. Yes. Okay, great. Because the law conference is
094June 5, 6, and 7. So, um, what I would suggest is we go to the next week for interviews and we'd really want to do them in Deming if possible because we want people to see the community. We want them to be engaged with your community. Um, and so the week of the 9th is way is wide open. So, you tell us which day works best. July. June. No, June. the week of June 8th or 9th, however you look at the week. I think that'll work. Sunday. So, we and would we would do the interviews what, like on the 13th, that Friday or you could you could do them on the 11th on Wednesday because school is going to be out. So, I I believe by then, please correct me if I'm wrong, but usually
095by middle of June, maybe you'll have some summer programs going, but it's not the big um regular school year. So, we we've often looked to do Saturdays because we didn't want to drag people away during their week and most of them were more than willing to make that commitment. But with people being on vacation, whatever works best for you folks, right? Any day of the week is okay with us. I think Saturday, last time we did Saturday for you, Saturday would be per because then everybody would be they wouldn't have a job. They wouldn't have issues or places they need to be. I'm sure we did it last time we did it on Saturday, didn't we, Dr. Paul? I thought I thought we did. I thought we did. I I think that's the better way
096to go. And if you guys are still going to be at the law conference on the previous Saturday, then the 14th is where we're landing. It looks like that works. Lag day. Oh, it's a day before Father's Day, too. The 11th. Oh, is that right? I mean, yes, you're absolutely right. I'm fine with I mean that way that there's other people that can make it if they have jobs, especially the people in the community. Sure. Oh, yeah. Absolutely. A would be I'm just throwing it out there if they don't do something. Great. No, I love it. I love it. Is that okay with the board? Yes. Yes. All right. So, if you could put that in ink on your calendar, please. We will communicate that to the candidates. I think the last thing at least
097on my list and maybe other things on on yours as well but uh uh moving forward who's the best person from the board I assume it's Mr. Rasco and from maybe uh central office staff for us to coordinate with for logistics on things uh you know where meetings will be uh you know how do we have access to rooms where there be will there be tech support for the orientation you know those kind of things uh for the the interview day itself uh is there somebody that can help us get a room set up with coffee and donuts and uh uh Mr. There just a variety of things like that. Is that point Mr. Turner again? Yes. The last time we did that at Smith School because it was big enough to hold all that.
098Yes. All we did. And the last time too um we purchased lunch from one of the local um restaurants and they delivered lunch to us. Um I just paid them with my credit card and uh I mean I thought it was a delicious lunch. So, I'm happy to do that again. Um, if that works for the board, this way you're, you know, including some local businesses in this search as well in a very, very way. Yeah. Okay, great. So, um, from the board, I'm sorry, can you repeat who the number one board contact is? It'll be myself. Okay, great. And then Mr. Turner, correct? Yes. Okay, you got it. You got it. Well, folks, uh I want to thank you for for your consideration of the weather for one thing and then uh your work
099here with us this evening even more so. Do you have any questions for us or do any of your staff have any questions for us as we move forward on this? I had a question. Sure, please. Yeah. I was just wondering what your thoughts were about us doing this so late in the school year. Who knows? Okay. There's there's, you know, we've hired amazing superintendents in the summer. We've hired amazing superintendents in January. It it everything is every search is a little different. And so I'm not worried about it. And if at the end of the day, you retain all decision- making. So, if at the end of the day we bring you a slate of candidates and you're like, "Oh, this is not going to work." Um, we'll figure it out. We'll we'll go
100to plan B. I'm not I'm not worried about that at all. Yeah, you you can void a search and then you can actually recruit and appoint whomever you want. I think your attorney will will verify that. Sure. Uh but again, I I think this is the way to go in terms of community relations as well. But and and uh Madam Superintendent, uh we're certainly looking forward to meeting you as well. And sorry that that hasn't already happened. I remember you from last time. Yeah. So, I have one other piece I want to just make sure that you're aware of. So um in the past we have done all of the background checking ourselves and because of the everchanging world that we live in now I have contracted with a um a third party with a
101firm that does background checks, criminal history background checks, employment background checks, um all of those things. So, we're going to be using a third party to do that kind of background checking for us. Your your successful superintendent still has to get a fingerprint-based criminal history background check in order to work in the district. So, I can work with the with the with HR to make that happen. But I just wanted you to be aware of that. The other thing that we're working on quite frankly right now is this whole idea of credit checks and is it possible to actually um run a a legit credit check on your finalists. So I've involved Mr. Gillian um he's involving the attorney. So, as soon as I get that answer back, but you know, you're going to place
102this person in charge of a multi-million dollar budget and uh you know, the best predictor of future performance is past performance. And if they can't manage their own finances, I think you need to know about that upfront. Okay. But you if the attorney says it's not legal, end of story. But if the attorney blesses it, then um we're going to include that in your package. Okay, sounds good. All right, we're definitely above the frame. We'll do the professional reference checks, by the way. So, we'll pick up the phone and call the people we know and the people we'll we'll soon know, but the uh the criminal history, all of that kind of stuff. I'm outsourcing. Okay, sounds good. All right, folks. Well, again, uh we know you've got an executive session to deal with. So,
103I I hope that that works out well for you and thank you for your time again this evening. 100%. Thank you. Thank you both so much. Thank you. Have a good evening. All right. We'll see you in person soon. All right. Sounds good. Bye now. Goodbye. All right. On to item 11. Adjourn open meeting and enter into close executive session. No action will occur result as a result of the closed executive session. The board will enter into close executive session as permitted by the New Mexico Open Meetings Act specifically to discuss the following limit for personnel matters as permitted by section 10-15-1H2 of the act. Uh discussion of personnel personally identifi identifiable information about any students as permitted by section 1015-1H4 of the act. meetings subject to attorney client privilege pertaining to threatening or pending
104litigation in which the public body is or may become a participant as permitted by section 10-15-1H7 of the act and I'll entertain a motion. I'll move to enter into closed executive session and adjourn open meeting for the reasons stated by President Orosco. I'll second them. Mr. G. Mrs. Cameron, yes. Mrs. Scrum. Yes. Mr. Orosco. Yes. Mr. Co. Yes. And I would like to thank everybody for being here, especially that the weather was how bad it is. and all the administrators that are here.