DPS Regular Meeting 2/20/25

001e e e they is the regular meeting for Thursday February 20th 2025 at 5:30 here in Columbus Elementary School once a year we try to at least get down here and do one of these uh meetings and so um typically I think we do them in January but um this one went a little over so that's why we're here so thank you welcome everybody um Mr Cole can you uh R mrsy pres Mrs pres Mr R pres Mr C pres and Mrs Pas is online on Zoom yes Zoom is she online yes Miss pz will you announce your attendance go ahead Miss pz yes okay all right on to Pledge of Allegiance Ali United States stand indice all right any changes to the agenda Mr President there are no changes to the agenda um second

002Mr C yes sir Mr KY yes Mr Cameron yes Mr R yes Mr yes and Miss pz don't forget Miss pz is yes Mrs P yes and public comment we do have one Mr Johnson go up anywhere you can stand there you can welcome to come up here whatever whatever is comfortable for you this this first school board meeting I've been to so uh it's more so of a question more so than a comment but I notice on the agenda there's a a consideration for approval of a quote for office furniture of $339,000 in some change I'm just kind of curious that seems like a pretty large sum of money so like what is that going towards and the necessity of because I'm looking at that as like I could go build a pretty nice

003building for that amount of money much less by Furniture so yes sir I think who's presenting that one Mr President members of the board I'm going to defer that question over to Mr Parker our Deputy superintendent of operations if we could choose to answer that now for president or members of the board but it is also an action item so how would you like me to answer that now or during the action item would you would you bear bear with us just so we get to that action item then we can discuss it then would that be okay okay okay thank you all right yes okay on to reports any Deming I thought that was you okay thank you and then Columbus Elementary has the reports they are in the back so tonight my assistant

004principal will not be joining me she's over there um she a little s today and she's losing her voice so I need her here tomorrow um so again welcome to columus Elementary so at um Columbus Elementary all our students and we all follow um this model of show respect make good decisions and solve problems so every morning uh during the pledge of alance that's what we pledge to in morning so respect make your decision and solve the problem so that's what guides our um Behavior that's what guides what we do here at so our current enrollment is 478 students enrolled currently um we do have a a 3K and a threeyear old program in our school um we have two Es teachers um so Kinder we have four teachers first grade four teachers second grade

005four teachers third grade is our biggest Cort we have five teachers and then from there it brings down um to three teachers in fourth grade and three in fifth grade and of course we do have our our dual language program which is a 5050 model and we have our all English strand as well okay so let's just uh real quick talk about uh board goal number one which is to Foster academic excellence and achievement um so of course everything we do here at columus is Guided by our 90day plan um and every student uh receive 90 minutes of uninterrupted language artist talk and then they also receive a 60 Minute of uninterrupted math BL as well so we do have our special but uh we work around those time limits that we have um so

006uh weekly we meet with all grade levels for plcs so we do have a conference room that's where we meet the teachers already know that if the PLS on Monday or on a Tuesday they they come to to us and that's where we meet U we also use our language arts and math content Specialists to also attend in our plcs they help us with some backwards planning depending on the data that we see um so during our P we analyze data um we also look at individual student pbsa and those are based on where the students are at in their academic performance and like I also said um we do some backwards planning okay so let's talk about financial management and District Operations so um every year we get our operational budget and of course

007everything we do is Guided by our 90day plan so um the way we plan for our budget is based on the needs of our 90day plan so everything we do is Guided by that uh plan in the fall and also in the spring um so we use our our fund to ensure that um our teachers have access and our students to one-on-one laptop so every student atary has a laptop um and of course technology works with us so we can make sure that they're up to date and we do all all those things so um and then of course just general um te student supplies we have a a room full of supplies the teachers have a system um where they can ask for supplies so um that's how we use our well number three

008of course uh enhancing health safety and wellness so first of all you know having a nurse is great for the school I mean for every school not just for us um so um the nurse deals with uh you know daily student wellness anything happens on the playground um they come a little sick from home so you know our nurse all of our students uh we also have our annual flu vaccine that supports all our students we have some dental screening uh we have some viven screenings so of course that all enhances um you know the health safety and well uh we also have our physical education program which is very important our students go to uh PE twice a week so you know they get a lot of activity going on um and you know

009it also sets the stage for for a healthy and active lifestyle not just now but throughout their life um another big uh thing that we have going on is is uh having a counselor um for our social emotional support for our students so our counselor do does see every classroom on a rotation basis um he also has time in his schedule U to see small groups of students if they need support um I'll show some one one on one it just depends on the situations uh we use our counselor a lot when we see a arising beh issues so you know our a great and our last goal um enhancing family and Community involvement um well as you know Columbus is a small community so you know we try our best to partner for example

010with our fire department for R live and week and and throughout the year they come and do several presentations um so we are like the heart of the community and when something happens at Columbus Elementary like everybody attends usually um so we do have our fall festival um in October we have a literacy night in the spring and we also have a n sence um this year we're collaborating with with the American Red prop um to support some students to outreach programs and just to teach them uh also about like fire safety having the fire alarms at school so um they we just started working with them and uh we also work closely with the library um this year we have an author coming in for school B and so um the friend it's a

011group called friends friends of the library from the Columbus uh Village Library so they're the ones who are bringing them this author so hopefully it'll be a good good thing for a kids okay and here is just some of our uh station data some of are data by grade level um and maybe it's hard to see but um here are some of the colors we have Kinder first and second grade and this this is back in August um and now in January these are our spores so uh for Kinder beginning of year we have 28% proficiency and we grew to 34% Proficiency in first grade um we uh began at 59 we did drop okay so first grade a middle of the year in January we did drop um and so we also have those

012conversations in our plcs like why are our students going lower and um that's where our student pbsa um come into place and that's when our teachers sit down with students individually to support them in their specific needs so first grade we're working on that um second grade uh we started at 23% proficiency and we move them up to 50% proficiency so um we're hoping to meet our goals for the for the end of the school year in May and this is I station span this is our English data our English data doesn't look so good um but you know we still wanted you to see it be transparent um this is our all English um students and our all with strand so um we also have to take into consideration that these students come to

013us in Kindra and their home language is Spanish so um they get immersed into English so hopefully by the end of the year we can um grow this student englage um first grade and with this one we're just talking about one class one class in Kinder uh one class in first grade and one class in second grade um so by the time they get to first grade they do receive uh 50% of the instruction in uh English no I'm sorry I'm sorry yeah this is all English so it's 100% in English um but we also have to remember that um this is the only place that our students usually get they go to a Spanish speaking community and most of their parents Spanish at home so our first grade we started at 28% proficiency and

014we did um go down by um in second grade we grew so in second grade this is would be their third year of of all English so we're starting to show a little bit more more prodcts and these are our third grade data this is third grade so our third and fourth third fourth and fifth grade data um our students are not doing very well they they need to grow they need to grow and we we understand that so during again during our PLC we are working on ensuring that those PSAs are in place that the teachers are meeting with those students um three to four times a week with that small group instruction and our 90day plan for this semester is based off of our third fourth and fifth grade at data so we

015do real realiz that that's where uh our teachers need the most support and our students do as well so our 90day plan is um targeted uh to go grade LEL third four where I just mentioned that our spring 90day plan is B com back so we're working on layer one and instruction which is um instruction for all in language arts and math so uh miss m and I are committed to going into classroom every day and we are um providing feedback to our teachers on a five weekly base so um first we do math and then we provide them with some quick uh something that they can go back to the classroom and and change something that they can change that will make a difference for for uh the students in the way that that

016we can help them grow go what thank you guys thank you on to our consent agenda yes need a motion I move that we approve the consent agenda as uh presented under ABCD uh item number seven thank you second Mr K yes sir Mrs com yes Mrs Cameron yes Mrs pz yes Mr rco yes Mr Co all right on to action items first one up consideration of ad ofate travel for students from ban Elementary to attend Sonora Desert Museum in Tucson Arizona Mrs Baka Mrs Scots good evening Mr President and members of our board and Mrs Bam the principal of the I have two of our fifth grade team members that can um give more information on this out of state if any questions if you have to have question you guys did this last

017year right how did it how did it go I know we approved it last year but we didn't hear back how it went and it fits right into everything we're doing with our P our biome that's good yes ma'am I don't think they have any more any more questions from the board the same place from last year they went to T yeah I know you probably said it and I was reading yes okay then I'll entertain a motion I'll make look approve [Music] the second Mr yes sir Mr yes Mr yes mrz make an announcement before you do be yes yes she is yes the co yes looks like you're going back to tuon thank you Mr President members of the board and the audience I would just like to uh announce that Miss Chavez

018is on Zoom uh so if she speaks she'll come out of that Tower in the middle of the table uh she was in Albuquerque today presenting at the nasbo which is for school business officials uh we also have Miss pz who is sick um so she's doing it from home and then Joe Adcock our CFO is also at nasbo so you'll hear his voice out of that Tower uh we just wanted to be transparent since we are on YouTube and you all can't see my screen so goad all right on to action item B 8 B consideration of out of state travel for students from Early College High School February 28th to participate in Avid Junior College field trip at the University of Arizona and Tucson Mr Simpson Mr President members of the school board

019uh first I want to say thank you to Columbus for the hospitality it's fantastic and uh we wna uh uh I also want to ask Dr Bailey to speak about our Avid field trip she works with our Avid elective and she will tell you about our field awesome um as we presented at the community input meeting about our systematic plan of living University so that our students Can Dream Big Dreams um we've Tak taken the Juniors they've already gone to Western New Mexico NMSU UNM and now we'd like to take them to U OFA in Tucson we did take a group of Juniors now seniors this year to uova last year and although we didn't have any students attend U OFA I think it gave them an opportunity to see a a really incredible school

020and to experience the college environment they even taught them the song The like their song that they have so it was really it was really me up can you can you sing the song for [Music] us you can brush up this year we visited next year any questions from the students are going a bus load a bus Lo is it small Big Bus big bus because we want to make sure that all of them go but of course some of them will say they have other obligations so right we want to fill our bus okay thank you questions comments no anything a motion I move we approved the out of state travel for students from Early College High School February the 28th participate in an avid Junior College field Tri at the University of Arizona

021in Tucson Arizona Mr I Mr I'm sorry Mrs crley yes Mrs camon yes yes Mr yes yes yes all right on to item C consideration of acceptance of a grant awarded to DHS robotics by White Sands NASA in the amount of $144,300 Mr President members of the board uh I will be presenting this for Mr David warts who is our first robotic sponsor uh they do have practice us tonight and we do want them to have all the time that they can to prepare so uh I'll be carrying this for him uh the 14,300 uhar is what's given to them annually you have approved it in the past it's from NASA White Sands uh they use it for their travel cost robotic Parts and Equipment and any type of expenses that are uh in addition

022for their competitions uh it's pretty much their operating money for the year I stand for any questions question by the board no entertain the motion I'll move to approve acceptance of the grant awarded to the just robotics by white SS NASA new amount of 14,000 I'll second Mr Mrs yes Camry yes pz yes Mr Rosco yes Mr Co yes all right on item D consideration of early release from mou of school resource officer from L County due to extenuating circumstances Mr Parker Mr Parker it's a good evening for president members of the board um I did um on this one specifically receive a request from Sheriff Evie I believe is here today to speak a little bit uh due to extend rting circumstances specifically to a reduction in Staff Law Enforcement staff serving Luna County

023so I'm not going to speak for him but he'll explain a little bit but that extenda circumstance and now is asking for some consideration on on severing that temporarily I believe yes Sheriff good evening everybody the ly County Sheriff's Office regretfully request for you to terminate the school resource officer contract with the Demming Public School due to extreme shortage of man there on patrol I have recently been advised we will losing two deputies to donana county sheriff department and another deputy in March therefore the Len County school resource officer cannot be dedicated by the contract due to the extreme shortages in an emergency situation L County Sheriff Department school resource officer would be immediately reassigned to Patrol without having to RIT the existing school resource contract which has a 60-day review period outside of the

024contract I will assign the former school resource officer to Baton Elementary Red Mountain Elementary and Columbus Elementary to maintain a law enforcement pres presence this may or may not be permanent depending on the menair shortage situation the sheriff's off currently has nine certified deputies with three uncertified deputies the Sheriff's Office patrol theion is currently 12 12 deputies short at this time due to the extreme shortages I have assigned my patrol Capital to investigators and investigator assigned uh from another agency to our Patrol Division also I am I and the state representative Jennifer Jones met with New Mexico State Police Chief and were able to get the local New Mexico State Police to cover the graveyard shift from 12: a.m. to 6: a.m. we have the worst manire shortage of all the sheriff's offices in New

025Mexico starting pay for an uncertified Deputy in Luna county is $17 starting pay for a certified Deputy is $20 and I did talk to the county attorney and they're working on getting better paid for new cars so hopefully that'll help situation uh commissioner Harvey would you like to say something about the pay raise that you all are working on no i' just like to make the comment everybody first off thank you for inviting me it's wonderful to be here and have the opportunity to talk with you we are fully aware uh from the commission uh about the uh the difficulty in attracting people that we are are obviously looking at we have an obligation to provide that for all of you as well I mean all the residents of the county and we are working

026intently on finding resolutions to that so thank you Mike I appreciate the work Jun your Deputy St thank just a couple questions I mean we talking about pulling out and we kind of reviewed the contract in the contract I believe maybe we need some clarification from our lawyers but contract says that there's there's a couple stipulations if I'm not correct one is to do with um budget constraints and there was another piece to that as well but I don't remember reading anything as far as Manpower issue so I want to be make sure that we're doing things correctly and not coming out of a contract that um that we put ourselves in a bind number one um the other concern is that the community is the schools are part of the community and so um

027the concern by pulling officers out um whenever we entered into this agreement we wanted to um to have the safety of the kids in mind and we understand that and I I I understand probably a little bit more than most just because of my my background um but my question to you is that is there a way that we can work out some type of hybrid schedule where we can still have officers in the schools either maybe they finish up a call they can come back to the school and and be there maybe until the next call because typically the calls are rotated and I don't know how many calls you guys get I have an idea about how many calls you guys get a day but um you know and that's a rotate a

028rotating list if they haven't changed it so that officer that may return to the school would be back up on the top of the rotation four calls later or five calls later so is that a possibility yes we've been disc guessing that too and we intend on keeping that school resource officer there even after the contracts you know gone and we're just going to pull her if it really becomes an emergency situation I mean I've already G State Police ever your own ship and that happened quite some day some ways back Jennifer Jones I got called to her and she assisted me and get called the chief of state police and that's how that came up um I know that the city was in a position at one point in time that they were talking

029about a third resource officer but they're kind of in the same boat but they were waiting for some officers to come out of the academy to be able to fill some Street stuff so they could do that would you be opposed if because Red Mountain and batan and Columbus are all in the county if a city police officer came available to be the SRO that would you be opposed to deputizing them to be able to cover those County sure uh schools would have no problem the safety of the children is Paramount to me you know I've even talked to the county manager Bryce and that's what I said you know I don't want to P the SRO from the school you know that's the worst thing in the world to me you know but we're

030in a situation it's terrible we're the worst in the state for Manpower for Sheriff's departments which is terrible half of our Patrol division's gone yeah and we have other people threatening to leave you know three that are read about a minut ago because of the pay or the pay yeah the pay uh we can't compete with Silver City uh Silver City PD is picking up some of our people well we had one I I got good news one of them that wi City PD is coming back and I had trenny Garcia y all know trenny Garcia he worked down here at the substation trenny did tell me he's got a a young guy that graduated from Don's Academy and he's going to be applying with us well that's a great he just graduated down I

031mean do we need our attorneys to review the contract later time i' move the issue so that the attorney can review the contract first I'll second okay Mr Mr yes Mrs C yes Mr yes Mr Roski yes Mr C once we get some clarification from our attorneys and we can we can discuss that further we just want to make sure that we're making the right steps to be able to uh to address that accordingly on to b b uh selection of committee members for the audit committee yes Mr President members of the board annually we uh select members to serve on the audit and finance committees currently on the audit committee we have Mrs Cameron and miss pz and on the finance committee we have Mr Orosco and Mr C Ro um you just have

032to select who will be serving on those two uh committees and then that's we'll let you guys know when those meetings are volunteers for the audit committee for one I can continue to be on the audit committee that's all right okay any volunteers for the finance committee I'll do that okay anybody else I guess I'll do the the audit or the finance the finance okay we have finance and audit covered just go ahead and do a roll call vote for those two M Mrs yes Mrs Camin yes Mr pz yes Mr Rosco yes Mr on to item F consideration of budget adjustment requests there's Mr Adcock Mr President members of the board um I'm presenting to you uh some budget adjustments um as uh Mr Turner said earlier I am at asbo in uh Albuquerque

033getting some additional uh training uh that's required for for me to continue to be a a school business official um the first two uh budget adjust adust Ms that we have are actually increased budget adjustments uh the first one is uh because we had some additional award for carryover uh we're increasing the uh amount in that Grant by $57,000 uh most of that is going into um salaries uh and benefits that needed some adjustments done because of uh negative balances and we're also putting a large amount in professional development um for that Grant the second one again is an increase it's for our Perkins it's an increase of $4,000 um and that's going into supplies um for the mainly for the CTE programs at the high school the next few are going to be transfer

034um bars which is basically moving from one function to another um and the first one being for our title one and that is to increase uh to cover the increase of the health benefits um as you guys remember uh in January the health benefits were adjusted to where we were paying the district was paying 80% um of the cost and the employees were paying 20 so we had to do some adjustments um to some of our grants for that um and it's also to uh put some more money into professional development um the next one is also for Title One um again it's it's mainly to go into the uh benefits and professional [Music] development um number 13 that is going our 24 154 our teacher and principal training and recruiting uh what we're doing

035there is is um adjusting um to salaries and benefits again to cover um negative balances um that has arise throughout the year as we um as a movement is made in in those salaries uh number 14 is a uh our inm prek um it's moving um some funds from um our instructional to operation uh and maintenance uh it's to cover some uh supplies and materials uh that's needed for the uh for the in in freek classrooms number 15 um we're just moving a little bit of of uh funds to uh to correct uh some negative balances as needed um the last one I have is uh we're moving some funds um for the uh Capital outlay uh we had some software that we needed to purchase for the access controls and so we're moving money

036from the actual building to that software uh line item so we could U get that that uh those access controls up and [Music] running with that stand for any questions that you may have I'll entertain a motion I Mo approval of the budget adjustment request I second second Mr K yes sir Mr KY yes Mrs camon yes Mrs pz yes Mr Rosco yes now we can talk about the furniture Mr Johnson um on to item G consideration of acceptance of quote from Beck total office Interiors in the amount of [Music] $338,800 refreshing furniture for our facilities um I don't know if you remember about two years ago we had the the refresh of the florita branch uh we have a lot of furniture in there 25 30 years old uh started breaking was unrepairable uh

037so we began that refresh a couple years later we began that same refresh at the Cod offices that furniture sitting about 30 years old um it's definitely out a warranty irreparable some cases it's been peace nailed and put together with different things splintered uh some of the glass coverings have actually fractured and broken and cut people's hands so we felt that maybe it was time to refresh on that the quote in front of you actually itemizes every single piece of furniture in there from a desk piece for $1,400 bookshelfs 400 but it's a complete office refresh for the entire Cody offices um the total list price of that would be 67,000 uh and then some but uh with the contracted price through CES it does come out to 33886 9 about 52,000 of that is

038for shipping receiving installed putting it together and the rest of it that would be for any other extra labor tax on that um this is an ongoing project this is where we'll be as you can imagine that our next layers are going to be the much more expensive with will be our schools uh in the next few years probably within the next facili master plan we'll be having a look at furniture refreshes for Baton Red Mountain uh Columbus will be coming up as well and rst each one of those projects will probably be in excess of two million some to do those but those will be coming on the next facility master plan this is just get to our office to it um to that point where they're no longer broken and in this repair

039the other thing that's an important note that a lot of the office purchases now for furniture are fully warrantied so any of them I believe this comes with either a 15E or a lifetime warranty as well so as long as it's not damaged that's incurred by us moving it breaking it they do come in they repair it replace it at all at their cost so there is that piece that's also built into it as well so well the price is much higher than we would typically see like in the past like 30 years ago those did not come with warranties the way we see them now and so I I stand for any other further questions you know this was a project that superintendent Chavez had started going on so I'm sure she's on if

040she wants to add but I'll stand for any other questions that are more detailed on this project Johnson do you have any questions I don't think so and I I appreciate that I was just kind of curious you answered one of my questions about you know kind of when the last time training this was done but when I saw that I thought man I my wife could probably SP well I couldn't say out loud what I saw what I wanted to say when I saw that price too so I appreciate the shock yeah may I ask yes what uh where do we get the money from under what yeah that's a wonderful question thank you for asking uh pres Russ board members the money has been budgeted it was uh put together I think at

041the very beginning of this year specifically for furniture refresh and so this is an operational expense as well and so we were able to kind of do that that's been kind of an intentional plan over time to make sure that we can do that however as we do go forward in the future for some of the larger ones those will probably have to be ES 9 purchases well using Capital outlay just because the scope and the the bread of those projects to to do that and those will be much more substantial can I ask a question yes I'm sorry I didn't mean to interrupt you Mary L um I was just wondering how many offices in total will be refreshed and then is the front desk um as people come in is that also being

042ref yes uh president rco board members every single office in the Cody offices will be refreshed so all of them will have a standard kind of furniture set in there and the circulation that enter it piece will be also replaced so it is a little bit more friendly it will meet some of the Ada standards as well um so that will be completely done the only thing that will not be done at this time we're still waiting quotes to see if it's a feasibility is the deis in the cap in the our boardroom and so in there we haven't received a quote on that that is still I think usable at this point uh and it would be much more customized that they'd have to do but every other office will be completely refreshed in

043there a superintendent's office all other offices um all along the side so we have a kind of a standard office site for that Mr President members of the board I would like to add to Mr Parker's description uh we do currently have a work room that will also be transformed into a conference meeting room um for some reason we're always needing space um and so for that we'll have an extra space that we can meet with members of the public or with our team any other comments Mr Johnson oh you're good that's we want those questions asked we wanna we wna be able to to we did this I thought it was expensive too but once it got broken down and what we get out of it is beyond and hopefully we can keep it

044for another 30 years sure what I'm most impressed with um if this company has been their warranty response and it kind of breaks it just fix it or they just send a s piece and um sometimes that's worth the weight of gold have a question yes will the furniture is will it be a distributed to other areas campuses perhaps that's actually a fantastic question so the furniture that is currently in the office will be set up and offered to the district that anybody wants for guest pieces and whatever is not being used will be offered up at auction with a typical component we were also going to be reaching out with our local Partners other um public agencies to see if they too want to do those so we can just kind of get that

045to them and whatever's left over we we'll put out for auction so yeah you get first PID all right so any other questions comments no I just I mean I look at the price and go oh but then I think about uh we need to provide uh furniture that helps the people that sit in those offices and I know myself I've been out of that office for what five 10 years now and I still see the same pieces of furniture so and it was old when I was there anything a motion I'll move to accept the quote from Office inter 33889 for central office in fresh that second second Mr cman yes sir Mrs cin yes Mrs P yes Mrs pz yes Mr R yes yes Mr yes I ask one more question though yes

046oh you want to say no go ahead here uh will this be done in one time or will it be all in one time so we're hoping to have the installed done before the end of this fiscal so by June so soon as this is now approved we'll begin the ordering process and then basically look at a schedule out for delivery people in the central office are going to kill me now because they have to pack up all their stuff and start to get ready that at the most busy time of the year uh but we're going to make it happen so it should be all installed before June 30th you can just get something that covers you up I can't recognize you yeah that's I'm gonna move to the Flor off [Music] this on

047to consider ation a resolution approving disposal of Technology items through public auction I would think that would be Mr ller President of the Rosco members of the board superintendent Chavez this is a request for the approval of the disposal of I believe it is 1287 technology items of those 1287 I think 43 of them are taggable items per policy in other words they're over $1,000 the others are not but they are technology items that we have practice tag because our laptops we don't want to have go missing of these items they are almost all fully depreciated the oldest one is from 2002 second was one 2005 so we've got some things that have been sitting around for a while but this is part of the ongoing process that I've been coming before you on finding

048items in the district that are Obsolete and getting rid of them as we're bringing new technology in of the items that were over $1,000 all but a few are fully depreciated two in particular stand out they are Precision laptops that we're investigating further so although they're on the list I have an in that they might not be as fully damaged as the list says they are if they're not we'll be pulling them back out of that list and putting them back into inventory otherwise everything on this list we seeking approval to post it to the public cace website with that I stand for any questions any questions on the board okay I'll entertain the motion under the acceptance of CLS from Four Rivers I can do that too if you like it's the consideration of

049resolution it's h sorry I consideration the resolution of approving disposal of Technology adoms through public option one second hey Mr yes Mrs yes Mrs Mrs pz yes yes Mr hear me yes yes yes we can yes can okay on to consideration of acceptance of codes from for Rivers for my little school upgrades M good afternoon our Ro School members of the board and so the quotes are for we did a new playground at Memorial Elementary for the prek we did a separate playground from the K3 to make sure that they're on appropriate equipment and we did that upgrade last year but right now there is no shade on that side of the building so the kids are baking during our hot months and so um the quote for the 38,000 is to cover the play

050set that we installed last year and then there's an $118,000 quote for the sandbox because the sand gets so hot the little kids can't get in there and play on it um and so and then there's the second quote for this sand cover for the Bell Elementary sandbox as well because Bell Elementary does not have um cover coverage so it's just trying to get them some shade on those and our heat question for the board a motion I'll move to accept the quotes from Four Rivers for my with school upgrades second I'll second Mr yes sir Mr yes Mr cam yes Mrs pz yes Mr rll yes Mr C okay on to um consideration of acceptance sorry oh yeah um acceptance of quote from Valley Telecom Group for internet access for Columbus Elementary in the

051amount of 61,2 40 total per year over 36 months presid Rosco members of the board superintend Chavez although this says this is for an internet connection it is technically a point-to-point connection between this facility here and the rest of the district which means it brings this building into the district it allows the phones in this building to function it allows the internet the building to function it's a large price because it's 32 miles of fiber eight years ago the district partnered with Valley Telecom to a 1 million project to build fiber into the ground that we have subsequently leased the million dollars was paid for by e rate program eate is a federal program that pays up to 90% in some cases up to 100% of the entire cost of the project and in that

052case we were able to get 100% of it covered to put the fiber in of the money that you see here what does it say 61,2 40 that is per year which seems kind of a lot for one building but it is because it is 32 miles this over the course of three years of that total though 90% of it will be paid for federally because we've applied for and received a commitment of funding for eate to pay for that so was a federal program if you like it I highly recommend all of you contact your representatives as it is currently in Jeopardy judges some declared unconstitution but for this year we can apply for it without I stand for any questions as far as like the the the when you apply for those grants

053is that your your department apply for those grants yes sir we have access to the eate system which is run through a separate company called USAC USAC and we submit those applications every year we have many applications this year here currently there are two on the agenda for you today I'm hoping to have many more for you at the agenda next time when you speak I commend you for going out and grabbing those grants because yeah I mean yeah definitely saves saves a district money % it is substantial 90% is what is covered for our internet connection portion of it and it's up to 90% the reason I say up to 90% is in cases where a portion of the internet is provided for non K12 educational purposes for example PRK we have to cost

054H that out so a slightly smaller percentage of it is peeled away and the rest of it we get or since we have to apply for taxes and we have to sort of carefully calculate what those will be so it's up to 90% when it comes to the infrastructure of the building we can also apply for E rate and that's the internal Network for the building that's up to 85% but the F in Mexico can sometimes kicked in another 5% so we get back to 90 again as for uh the credit thank you very much I appreciate that I want to give due credit to my predecessor G blanket chip who built the program here in Demi and uh on everything I know about it so if I'm doing it well you can thank her

055awesome thank you um any other questions by the board we no not yet I'll entertain a motion move to accept the quote from Valley Telecom boot for internet access for Columbus Elementary in the amount of 61440 total per year over 36 months a second Mr mrsy yes Mrs pman yes Mrs pz yes Mr Rosco yes Mr C yes thank you so much thank you consideration of acceptance of quote from Lumen for internet access for all district buildings and Demming in the amount of 53,56 Mr glickler absolutely so again president members of the board superintendent this is similar to the previous one but as I said the previous one is not technically Internet it's point to point between the facilities this is internet this is what takes everything that comes into our fla location and gives

056you the internet for the district you can see that it is significantly less than the one building cost that's because it is not 32 miles of fiber that we're releasing is a simple internet connection with Lumen the things about this one here is again it's covered up to 90% And this is actually close about 85% we C allocate out to the Cod location notational and we're looking for like the previous one a 36-month contract the reason we're targeting at that 36-month number there is for a couple of reasons the first is we want to keep our options open a little bit we've had a bit of a rocky road with our internet connection over the last year and if something better comes around in three years I would hope that they would B on our

057application when we put it in eay the second part of it is whether or not something better is coming along the state of New Mexico is working on a state education Network and we like the flexibility to take a look at that down the road so in this case we're looking for a 306 six-month contract on this application with that I stand for any questions by the board I entertain a motion I'll move to accept the quote from M for internet access for all district buildings and Demi with an amount of $ 53,56 I'll second Mr CR sir Mrs CR yes yes Mrs pz yes Mr yes Mr Cole yes thank you Mr I may add one additional comment on this internet connection because I know that when I said we've had some rocky circumstances

058when our internet over the past year I think many people here feel that when the internet goes out in the district and we've had perhaps more outages in the last year and we've had in the previous seven so how the E process works is we post a b to the usack site vendors bid on it we have one bid for internet access and that's the one you just considered no other bids what we've been trying to do is find some resilience in our Network we cannot through eate fund redundant internet that is not permitted in the program but we can separately go out to build some resilience into our network with the help of Mr Parker's Department we are looking at doing that sometime this spring so in the future when we have outages we

059are at a minimum able to keep our Central facilities online and at a maximum able to keep critical testing online if we need to do so that would be funded separately from this however it would not be covered by eate but we think we can get it at a pretty recent price and we're hoping to bring that to usual thank you very much on to L consideration of memorandum of understanding between Deming public schools and region 9 education cooperative for autism evaluations Mr science vice president of the board I stand before you with uh uh mou from uh the office of special education region n um we've already started the first initiative which is having um three of our teachers in the district uh begin coaching um through strategies for our autism students in the

060district and now we want to go ahead and and uh provide some training for some of our ancillary to provide some uh evaluations in autism uh they would get the training um starting the 27th of February um June 2nd to the 6th they would continue the training and theou is so that the money can be transferred to the Demi Public Schools so on completion of their training Demi Public Schools would provide the the stiens to those people that finished and so we want to continue to um be the the Forefront of of helping our students any way we can but we want to go ahead and have our our um ancillary we got two sites that'll be involved two slps an OT and a PT that will be part of the trend and so I

061stand for any questions for the board think it's a good program I entertain a motion yes cons consideration of memorandum of understanding between them and public schools excuse me and region n education cooperative for autism evaluations okay have a second I'll second that Mr C yes sir yes yes m Mrs pz yes Mr R yes Mr thank you Mr on to item M consideration and possible adoption of electronic communication during instructional school day policy Mr Turner Mr President members of the board um I don't know if this is the third or fourth time that we've put this policy before you guys um in front of you we do have the survey results that we said we would send out um and in your packet we have two versions of this policy one that allows for

062the use of cell phones or their personal electronic device during passing period um and one that does not um other than that I just stand for any questions that you may have and of course we do have administrators in the room that could also speak to any questions you have on the survey the question seven it says do you think the policy will enhance or reduce student safety and the question is the the response is are yes and no just little confusing does it yeah it's conflicting because it say yes that it will enhance or yes that it will reduce right kind of um so in our feedback there there was a section for com like additional comments and a couple people did point that out um by the time I had pulled this and

063seen it it was the the the prog of how many submissions were coming in had already slowed um so yeah number seven is definitely confusing um but other than that you can see the the majority of these are are overwhelming in support of the the policies just a a question for the the principles and the and the the crowd I mean is there any benefit to having it during passing periods I I see more of a conflict and then the teachers spending the first 10 minutes of class telling the kids to put the phones away whereas if we go to a policy that doesn't allow it throughout the day I think that would be more beneficial but I'd like to hear from you all so guess for Lono principal for the high school um I

064mean personally I I would say that it's not bringing it at all would be beneficial On All or nothing I think approach is best in this situation um so many issues arise from cell phones throughout the day not just during instructional time in the classroom but during aftering periods during lunch where kids stuff at the high school level I can point out even one incident today that could have been avoided if that student didn't have a phone during school hours um I look at it more of a logistics point of view um the implementation on that during passing periods um to say the least is going to be a nightmare but we are willing to step up and do everything we can to enforce it if it is during passing periods as well because it

065is in the best interest of the students not to have their phones period uh during our pack meetings even parents uh husband and wife disagreed amongst themselves that they should have it during past period and my husband was like no they shouldn't so it's always like a 50/50 the I Resort back to the best decision is what's in the best interest of the students even if we're for their own safety without them knowing it I have two teenagers that go to the high school they disagree with me they feel that they should they feel that it's the tutor's fault for being boring as my kids say but I feel like they have a responsibility that they're there for their education and solely their education so we're helping them by taking phones out of their hands

066during instructional time um questions I have is how much leave way what schools have as far as procedural is concerned like I know there's a school district in Chicago one of the biggest school districts that used uh some kind of device where uh the when they walk into the building they have to put it in that secure area and then at the end of the day they're unlocked by a magnet that only the classrooms have um so that's one procedural thing we can do based on on your policy but that's one question I would have is how much Freedom would we have to implement that uh school to school basis or is that something that you would want uniform in all the schools I think uniformity makes sense and speaking for myself just because I

067think you're you're about to get the first group of kids I think whenever intermediate started it um those kids are getting ready to come to the high school I believe next year and so they've been conditioned already to know that they can't have their phones during the during the day so I think maybe some of the processes will be easier for you when you get that group that cohort of kids um um but I think that one of the things that I think the board has talked about in the past is just standardization across the district um and that way it's just it's kind of just you start up kindergarten by high school you know what the processes are you know what everything is and you know what's expected of you and so I think

068it just makes more sense to have some type of standardization across the board and then everybody does that same exact thing so that way there's no questions and there's no I didn't know kind of thing but that's that's my that's my opinion are there other districts that have are doing this or is the cell phone yeah it's it's being it's being adopted Statewide yeah school did you have a question no no I I I've inappropriate my only concern board and superintendent chz is the safety aspect of it do they call the school a parent would call the school if there's a death in a family of fire or something horrible that a student would know to go about and learn about so there can be a contact is there a way to facilitate that yes

069to the policy that that that language is in there when we went to school we didn't have something right so and they got a hold of us they got a hold of they call the school they should be able to get no I think it's a major disruption the way I applaud you for tackling was probably a very unpopular decision to have to make with men yes ma'am is there anybody in the room that believes that they should have them during lunch because this survey says 70% were in favor of allowing students to have it during lunch so speak that principal at Early College High School and you know I would support Red Mountain in deing high school and we'll you know abide by the district policy because I think it is more of an

070issue uh particularly at Red Mountain and it makes a big difference I think for them to not have their cell phones at lunch and during passenger however for Early College High School um it is an enforcement nightmare as gper said and it is going to take a lot of effort from our teachers and and staff to enforce that so it's kind of a pain but U also think that I like having lunch as a time when parents can say don't forget your dentist appointment I let the key under that your dad's going to pick you up after school uh please write different bus and so they those messages do need to come to those kids um and so that's just one thought about having access to itself on launch but I think that there's also

071kids in high school who have greater responsibilities that maybe they need to communicate if they have a job or they might have families of their own sometimes too so so principle at rst um and we don't have passing periods but we do have recess and then we do have lunch and so from an elementary standpoint um to me it can cause more drama with our kids they're turning it on for that 15 minutes oh they've got this text this text this text and they're coming back in and it causes more controversy with kids you may not think um that there prings in elementary but they really are I was walking in um to observe a teacher and this little girl's walking out in they ask where are you going oh my mom's calling me and

072so um it's it it is a disruption it is I mean I would advocate in elementary that they don't have them they can call the office we deliver notes all day we send um calls to classrooms if they're emergencies and so um I I don't see the benefit of especially Elementary having it and and I think the two the two policies that we have before us today they both say no phones in elementary school fous it's only to consider whether there should be an exception for high school students 9 through 12th to have it during passing periods and or lths I just am advocating in advance because I know Parents try to get those little loopholes well they can have it during here but not here and and so um and I'm sure it causes

073you guys that same thing they get just a glimpse of something and then I think it'll probably increase tardies and things like that because they phones are addicting I mean it'ss want more adults do how many of us have our bones here yes sir uh I'm speaking from two perspectives I worked at the high school and I worked at Red Mountain as we implemented the cell phone policy I have seen the difference in change from our community at Red Mountain Middle School where the kids I can actually know number one hey when I tell you to put your cell phone away you put your cell phone away and it doesn't come out anymore these kids have number one they're communicating with each other a lot more than when I was working at the high school

074they're more actively engaged with each other and are starting to understand each other's feelings they're not going behind each other's back turning on that phone getting that information right away to say hey look Jesus is over here we're going to go beat him up well look look at what Amanda's wearing she's wearing nasty makeup let's go make fun of it from that perspective working at the high school when I worked there there was no cell phone implementation there was a lot of situations that could have been prevented the cell phone wasn't there there was times when I had to intervene with certain students that I worked with because of cell phone drama on Facebook Instagram Snapchat Tik to all of those sources here now when we're going into Red Mountain you know the kids understand

075number one no cell phone they can't be out we can't be going around we can't be messing all these they're getting to that point where now they're trying to like go behind our backs into the bathrooms and everything like that to try to get this drama going but it stopped right away because I have students come in say Mr s they're so and so in the bathroom they got their phone and I've had a couple of students tell me go into that restroom and tell me that's the where the student is at because kids are taking accountability on each other as well because I the culture is completely different in that school I can go in there and control my classrooms that I'm in and these kids respond well to what we're doing they're a

076little more engaged than when I was working at the high school when I had that cell phone situation and I had to di the first five minutes in class hand over your phone turn off your phones please don't have those cell phones in I mean it's understandable I understand where parents are coming from where they're scared that their kids are not going to get this the kids aren't going to get that and we're living in a different time from when I was in school and I understand their their concerns but at the same time we're looking at deescalate a lot of these situations a lot of these kids now here at Red Mountain when he implemented that policy are we don't have as many fights as we used to I just see it from my

077perspective as a teachers in these kids aren't sitting there run running around going like this oh there's gonna be a fight there's going to be a fight on camera that's the first and thing to do for now they're they know hey we're going to get in trouble and they try to avoid in trouble okay thank on that end that's why I'm just saying did you have something can I from a parents perspective we homeschooled for a while until this year and my daughter as a fifth grader was talking that other granted fifth grader Elementary but she actually talked to kids she was in Kinder in first and second wi and she thanked me for not sending her to public school because she said at recess all the kids were on their cell phones they weren't

078engaging they weren't communicating or like making friends in so she thanked me for that now she is at D where if I have to one if you have to change the bu you have to call the transportation of the secretary you can't call your pi and anytime I've had to call to say you're a pickup instead of or whatever they give them the message directly and I feel like if there was an emergency or something they can say hey send that kid to the office and then we'll have you call your parents from there that's what we did when I was growing up and if you think about it if I leave the house right now and I go oh man I forgot my phone 20 years ago I didn't have a phone and I

079made it through the whole day five and that's what I tell myself so I think the kids would be better in all grades without as a parent yeah so definely I'm G make a that we pass that we don't have pH public school forids that's cool it has to be a policy that's considered without passing periods or with passing periods but to all out ban the way it was just motioned we can't pass want to say couldn't you just strike the language for the exceptions out of the existing policy and that's the ban if that's the motion but that's not the motion that was made yes sir real quickly um I don't have any students in my building so you all can do whatever you want than 25 years ago 30 years ago I didn't

080have a cell phone in school either but I went to an in school but I did attend LC this year I went by and I took a look at some of the technology that they had there and inadvertently got to see what they do for their cell phones pursuing you're question what other districts do and they have this hilariously Simple Solution here that they put in place in every one of their classrooms and hanging on the wall walking through the classrooms I was watching I was there to look at technology and what I saw instead were students just walking in because it was standardized in every school in every classroom they walked in they quietly put their phones in the slot they sat down they did class at the end of the class they would

081walk back and they take their phones out they put in their backpack and they go to their next class it's a a sh thing oh that's it and it worked I asked the principal there how has this been successful and they said well we standardize it we made this a district directive and a district policy we made it everywhere this what to expect so they're able to implement a really simple solution that wasn't as complicated that allowed for the flexibility of parents feel un comfortable their student safe and being able to reach their students to be level of through appr but also controlling the academic environment it doesn't quite address the problem you have if students are in the hallway good off nor does it address all problems students are pretty cunning they would put

082bur their phones in they would put a case in or something along those lines but that was a different disciplinary thing that people then would address at that point they would take that disciplinary Challenge and they would address that one instead I was thinking about that I remember I had that on my phone and you asked the question about other districts vid and I remember that I'd seen one I thought you might be interested so you you'd want the policy without having the phones in the passing periods or at lunch that that's what you want that's what I want of course no no phones in elementary and all that which we had already discussed have the motion to all the seconds can you repeat exactly what motion so that we understand maybe I'm the only

083one that me this kind of the motion is that we don't have cell phones during lunch at the high school and that we don't have them during passing period and at all and then we don't have them also at the elementary level thank you I have a question before we on that um specific to the high school how does that how would that work for students who leave for lunch would be able are you guys going to so that's what I was talking about procedural wise there's so many ways to implement the procedures and and that's a question we have because the only students that can leave campus during lunch are upper classman who have a 3.0 in higher or and and also Not conically absent so that that's something that we'll have to address

084if you be P pass that and how we're GNA incorporate that devices your guard at the gate so unlock them and then so so that's another one so the shoe rack so at the beginning of this year before the new policies came into play we ordered about 50 some lock boxes for the classroom and then uh about 50 shoe racks so the keeper your split but then the new policy came out that said that um for a teacher to pull the phone it had to be in a secure area and the desk did not include that so then I told teachers we they're not going to be able to put it in the shoe rack because if they put it in the shoe rack kids will steal them from each other um and then now

085we're held viable because we took the phone so that's another thing that we'll have to address procedural there's there's a lot of factors that play into it like I was saying the Chicago schools use the Y Yonder pouches obviously uh we were looking at videos high school kids in Chicago were say we put burn our phones we have a student that will unlock it the magnet for us for three bucks for the day but those are things that we can address other issues but there does have to be something in place that might look a little bit different than what Red Mountain is doing I like what Red Mountain is doing and I'll see guidance from him as far as uh what they're doing but again they have close campus so there's a little difference

086maybe that's an incentive for kids upper classman to leave campus and get better grades and use their phone because once they leave campus we're not responsible for what their what they have in their vehicles or whatnot but once they come back but I mean are are we going to collect the phones as they walk in I can I think the policy says they would put it in their backpack yeah backpack it can't be visible it's the same thing with IDs I mean we have that battle every day we do sweeps for IDs if they don't have it they end up in lunch Det mention so um I can't speak for teachers and how that would look when they're monitoring students in the cafeteria in the cyber cyber cafe because we have so many different areas

087we have a Patio Cafe a soccer field the basketball area where we it's not going to be perfect but at least we're trying to do something for that so that we can educate our kids that's how I see it we're g to have to it's going to develop or evolve as we go yeah totally agree pouches too I think we talked about it at one of thosee the only thing is with the pouches there's people that told me that they put burner phones in there and they still have their phones on them so it's like so so the thing is just a a way for them they still have to put it in their bag regardless right but since we only have two entry points at the high school it's easy for us to monitor

088that and it's just a way for them to leave it on there and not be tempted but either way they still have to leave it in their backpack but it's just a Temptation thing that it's locked in there they also showed us one that's clear and it has a Lo so I don't know I think the purpose of that is if there is an emergency or something and they can't get a hold of them they see that it's a parent they can go to the front office and call the parent they just can't get into it and it uses the same type of magnet device but those are just Inc not incentives but a way to keep them out of that temptation of pulling out of their backpack so as they're coming in we have

089to see them put it in that yonder PCH locket and put it in their backpack and it's going to get better because there's other the elementary school is not doing it you know dis is not doing it you know red Mountain's not doing it so you you guys are it's going to get better and just going to yeah it's just that the three like you said the Freshman coming in they're going to be with it it's my seniors my current Juniors and my current sophomores seniors I mean they're on their way out it's going to be for a couple of months once it passes but after that I mean if we're just consistent with it I think it'll work I mean I think that with the other at the other schools right now we don't

090have any other pouches it's just a system of you need to put in your backpack and I mean maybe we can try that for the time being and then if it that doesn't work out then you know move to something else look into the budget considerations once we get to that point to see what that costs far as those go because I think it would help you all with monitoring it because then can't go into the bathroom and open the pouch and text who M or whatever Mr President members of the board Mr Parker has actually looked into those pouches so he may have some information on costs for president members of the board we have been looking at that over uh the last actually year worked with the Mr glickler on this as well

091with specifically the Yonder vouches and variations of it is definitely well within our budget to be able to move on those pretty quick depending on how soon we put this policy in being implemented and then working with our secondary schools figure out numbers and purchase timelines but it's definitely within the budget constraints there are also Two Bills currently being looked at at the legislative session a one that look at exactly on the Banning piece but there's another one that's specifically reimbursing districts for the cost so uh definitely all doable and maybe the consideration of of the pouch just if you get CAU with it maybe you're required not to have a pouch in your in your backpack because you weren't allowed to keep your cell phone or leave your cell phone there your backpack that

092you would told so maybe that could be the discipline so you can't have it go at the end of the day you know whatever to to get it out and just to clarify this is something we're going to start now we're talking about it it's on the table no but but are we start like at what point are we going to tomorrow tomorrow second Mr Cole's motion I'll just includ watches I'm sorry you had one more comment say Mr talked about the bill that the governor would be reimbursing the lock boxes wondering if Mr Turner had any information as far as where how far the bills have been going through legislature they made it out of committee have they gone to the floor or where have they gone Mr President members of the board Miss

093Burger um the bill that reimburses is Miss brantley's bill and it's gotten through committee um it has now been sent to another that where it'll be heard again but when it went through that first committee it was passed with a due pass recommendation uh so it's gaining a little bit of traction and for the record Miss brandley says her daughters are against her own bills so all right you you had a second Olivia you had a question yes I just wanted to make a comment I think the one thing we need to remember is that when we did the survey there were 70% of people who did say that they wanted um the cell phone at the high school during passing period so I mean during lunch so um I just wanted to put yeah

094we have the high school principal right now telling us he doesn't want it during so okay we have a motion in a second Mr CR yes sir Mrs Crumley yes Mrs Cameron yes Mrs pz yes Mr rco yes Mr Co yes and bl gast onto onto consideration of onto consideration of academic calendar for Sy 2526 Mrs R thank president Rosco of the board superintendent Chavis our calendar committee there are several committee members here today we stand before you we told you guys we would do a survey we also have some additional information that we would like to share and um that way you guys can hopefully vote on a calendar today so we can move forward with all of the reasons we provided at the last board meeting so I wanted to start off with

095the instructional time so I know there was a lot of questions about that 1,140 minutes that the students have to have of instruction and so when you look at that it comes out um we we come to school for 178 days several staff started asking why are we going up to that 188 days and I wanted to explain the rationale for that every day that we go over 180 days there is additional funding the state does allow 60 hours of PD time to go towards Elementary hours and 30 hours of PD time to go through secondary hours so last year this is just a rough estimate we received an extra4 million based on going above the 180 days so we gave you all a copy and it's back there on there as well a mop

096what it could possibly look like for instructional hours for each School site and then at the very last column it tells you how many days extra that we could have in Surplus which Our Hope would be that we could use those Surplus days for weather event days but we are waiting for clarification from the pet they still have not given us the template to um calculate instructional hours so we did this based on last year's calculations but once we're hoping they would not pull funding if we did have to take some one of those Surplus days and use it for a snow day makeup day but we will clarify that as we move forward but I did want you guys to see where we stand potentially for our minutes and days for Surplus and then

097I'll keep going and if you guys have questions just ask everybody's here to answer questions we also provided you guys option A and option b calendars again we did conduct the survey and we provided you with the data from the survey review we had 72 two parents replied to the survey we had 92 students 180 teachers 147 support staff and 30 administrators um conducted the survey we also gave you data on all of the schools that were represented from the survey and then we also had some a several open-ended questions we did not print that out because it'd be thousands but I can tell you it was a mixed bag uh feedback and if you want to see them we have them in the back so if if somebody voted for option A they had

098feedback against option option b if somebody voted for option b they had feedback against option A so it was kind of um a mix bag of feedback the calendar results I can tell you option A is um had the highest vote at 576 which was 59% of the votes option b had 394 votes which was 41% of the votes So based on the survey uh it looks like option A is the winner so and then we stand before you guys for any questions that you have question that I had was now that we won that lawsuit I guess over 180 days will we be able to take off what is it Easter is it Monday or was it B Friday that we didn't get we didn't get on opt if we if you guys were

099to choose option a as the one it would be the April 6th we did not put that in and if you guys wanted to add that Easter day we would like it would be in our best interest to change that with a red day so if you see a red day on the calendar that would not affect our funding if we ex if you guys did want to add that day back in we could add it but it would help our funding if we left it for a red day Mr President members of the board I'd also like to add because I think it's important to know that we were not allowed to reduce any of our minutes or hours um prior based on our 2223 calendar and that was also another issue that was

100the year we did the K12 plus and all of our kids came back around the second week of July when that happened peed um required us to meet those minimum hours from that school year um and that was a rule we did win the with the lawsuit on the 180 however they put that rule in place and I I'm very concerned they're going to still hold true to that rule because that doesn't have anything to do with days they're pushing on us on the hours and the governor is not happy that the lawsuit was won by the district so we're still a little concerned that they might come back and say you can't just be at the 11:40 for example this year at high school I believe it was 12:42 we had to stay at

101so while it was a 100 hours over 100 minutes o 100 hours over we we could not make that adjustment because they would not fund us because we didn't meet the 2223 school year calendar so those are all the considerations as well that we need to be aware of wow okay and the potential instructional hours that we gave you by School site depending on when they start and when they end things like that for yeah second Mr TR Mrs kman yes Mrs Cameron yes m M pz yes Mr rco yes Mr thank you thank you that on to item o enter close session to discuss limited personel matters as permitted under Section 10151 H2 of the New Mexico open meetings act specifically for The Bard review and discuss superintendent response to evaluation and for for

102board to discuss superintendent resignation effective March 31st 2025 and possible candidates for interm superintendent role discussion of matters subject to attorney client privilege pertaining to pending or threatening litigation in which the district is or may be become a party specifically threatened litigation against the district by a vendor as permitted by section 10151 ag7 of the New Mexico open meetings act you need I need a motion I move I move uh I session to enter into I move that we go second Mr M yes Mrs Cameron yes Mrs pz yes Mr rusco yes Mr yes e e e okay we're back I'll entertain a motion to come out of to session post session and into open second Mr yes Mrs yes Mrs she dropped off Mrs pz she dropped off let's see if she connects again

103you can get her on the phone be easier just make sure that you keep it by the the owl down there the computer went restart it's okay we got you on the phone can you hear us okay okay we're we're back in open um we're voting on open we're voting on open going back in open so I'm GNA leave it on speaker for you okay thank you okay I'm restart again please so Mrs Crumley yes Mrs Cameron yes Mrs pz yes Mr Rosco yes Mr C okay so on to item Q accept resignation of superintendent effective March 31st 2025 I move to accept resignation of superintendent March 31st 2025 have second I'll second that Mr C yes sir Mrs Crumley yes Mrs Cameron yes Mrs pz yeah Mr lco yes Mr CR yes okay and

104no further action or discussion will be done at this time so we're on to superintendent [Music] reports item a discussion regarding District AI policy Mr President members of the board um for just discussion not for a first read of any type um is before you is a draft of an AI use policy for employees uh we're seeing the use of artificial intelligence programs being used across the district um and it's time to start thinking about how we regulate that with our employees um so this is just kind kind of before you to to look over to provide feedback to give me guidance our office guidance on whether or not you guys would like to see you know some sort of parameters around the use of AI um with that I don't really have anything else

105to add stand here for feedback Andor questions District considered implementing anything that applies to students too or just employees for now Mr glickler do you have information on that yes sir I can speak to that a little bit board we have some limited application of AI that are already in use in the district the high school in particular has been asking us to make sure that it was accessible to this so that they can teach them how to use it and make sure that they're using it in a way that it's both productive and eable so we have that in place for students and there have been a few cases where some of the schools have tried to purchase a licensed version of various AI products and that come through our department one of the

106things that we're looking for and that that's looking for in his office as well is a way to standardize that and make sure that we're getting something that is available for student use that we have a standard we applied across the district the important considerations there of course are that it is safe that it takes care of our data in a safe way and whatever tools we do put in place teach it to be used productively as well as ethically at the same time as well as explaining frankly what it is because there is a lot of Mystique around the idea of AI and what that means and demystifying it and explaining to people how they gets into more of AOL and less of well and I think maybe one thing to consider as well

107is is the a lot of colleges have where you have to submit your your papers online and they can detect Ai and so at least have something with that in there as well because um if the kids are headed that way they they need to understand that that's that goes on and they'll I think they they'll flunk you they'll they'll give you a zero they they may even fail you out of the class Andor the the uh University you know if those in those case so I think that needs to be considered as well or at least a piece to talk about with absolutely in uh one of my spare time things that I get to do is I teach at Western and so we do have tools that are built into the product there

108it will analyze anything that is submitted for plagiarism and one of those tools is to analyze AI use I think that's something that we can also leverage via canvas that we have for the district and we just need to make sure that whatever Leverage is integrated with that it's functioning as modern doesn't get too many false positives get the right amount of detection so you're absolutely correct tool that you can use but it's also an opportunity to train students about what plagiarism means I don't know if I can speak for everybody who any kind of college instructor but from my perspective I have a lot of students that come to me who just don't know it's completely an alien idea to them and so having that kind of education in Tandon with AI making it

109easier to do is valuable as well second Mr President members of the board uh and one of the things that Mr glickler alluded to is uh Mr Lozano who unfortunately left has been looking at a program for the high school uh which then I had asked if they would ask the vendor if we could make it a districtwide thing um that way we're not operating different program prrams for our students and Mr glickler uh made sure that this particular vendor if we end up going with them would sign a uh basically a an acknowledgement of furpa privacy for our students okay any other comments concerns questions something that you look at and revisit yeah something we're trying to get okay sounds good um if questions or comments on to athletic coaches and hiring process be

110Mr Parker Mr Parker Mr President board members um just to kind of clarify I know that there's always some confusion and some misunderstanding about our process for hiring and especially when we're looking at athletic coaches because they are seasonal one of the things that we want to kind of assure to board the community we want to stay ethical and transparent and and consistent on our hiring Pro practices for that um really the process happens that if a vacancy happens during the middle of a like a season right during a specific um coaching vacancy that happens to the season that as a district we try to get somebody in as soon as we can to maintain that Integrity for that program midseason right we can appoint but as soon as that season's done we post for

111the position and we go through our normal traditional hiring processes so that also means that we gather a survey so we put a survey out to really look at the traits and scales and aptitudes that we want for that coach for that specific sport we then through the entire hiring process and then the application process we use those to really develop our questions to bet out our candidates and then take them through the interview process and that interview process will be sitting with a committee made up of coaches other relevant individuals that can provide a solid feedback and uh and participate in a meaningful fashion to the hiring of that coach and then that of course that coach is then recommended by the committee to superintendent's office in HR to then offer the position contingent

112on the background check and all that wonderful stuff um we want to make sure that that's transparent and consistent as we go through we've done that already uh through some other practices and hiring pieces we've been modifying that so our practices go that same way with our teachers other administrative uh pieces as much as we possibly can unless once again we have to fill a vacancy in the middle of something um we can't really kind of control that sometimes people will think it's like Oh I'm a shoe in somebody told me that yeah I'm going to all I got to do is apply so we really can't do that but what we can do is control the Integrity to the process and make sure that we're kind of responsive to that and because of that

113HR is always involved in every step of that process to help kind of mitigate any kinds of U misunderstandings or confusions uh that anybody may have on that to make sure that it is fair and it's transparent and it's Equitable to anybody who wants to express interest in coaching for de public schools so with that I stand for any kinds of questions or things that you would like us to address either now or in the future as we go forward how many positions need to be built for coaching basketball basketball is coming we probably have a b position yeah but head coaches head coaches head coaches volleyball season being over is that posted or in process well be posting for that position basketball's going to be posting for that position and you'll see a survey

114come out for those whoever wants to participate in that survey it's really going to do that so once it gets posted then we could start to build a committee around what are the qualifications do you have to have like a teach teaching degree no you have to have a coaching license you want to run through that and Bernie specifically for volleyball when I look for coaches I I do I would like for them to be a teacher because you know they're mostly involved with with you know that's that's the optimum coaching n to but we don't have that you know we have less people applying year to year so the one thing is yeah they have to have a coaching license or or in the process of giving a coaching license that's the one thing

115you do want them especially with the head position to have some some experience in that in that realm because you know they're going to be coaching at such a high level and so we do want them to have that that experience of dealing with kids and have that experience of running a successful program sometimes we don't get those people to apply so at one point in time you know somebody's successful coaches they had to start off at one place before as well so sometimes we have to offer those those positions to some other people that don't have that experience question so right now we do have two interims we do have volleyball inum there and also and and that person is my Administrative Assistant who's honestly leaving her job and doing everything she needs to

116do for my position as my administrative assistant and and working with the girls every day during s perod so and then our inum from for basketball is driving every day from cruus and leaving his job to come work with the kids during 73 resp what does that process take what time wasse um to finish we like to leave a position open in best case scenario we have a lot of volume of people we're fine we would leave the position open for about two weeks typically uh if we have not so much interest we may leave it open for further sometimes a month too sometimes we've had them open for months and nobody's applied so we try to really just get a good application pool and sometimes to be perfect plan about people who apply who

117are not licensed that don't have any of those and so we we can't even move forward with those people who apply so it really depends on that in an ideal situation no more than two weeks we open and and close and then begin that process of putting the committee together putting the questions based on the survey that goes out on that to really kind of V out what are we looking for are we looking for someone to build program do we already have a a fantastic program or we just need to grow it so it really depends on each St program and that survey usually we leave open for a couple of weeks as well so this the hiring process that's in place now you you've hired how many coaches with it uh I think

118we've hired the one that we've had the softball is the one where we've done that entire process any tweaks any thing that needs to be changed with it added omitted I think the process is pretty good we did have a rubric that we we kind of as a committee decided some of these items weren't necessarily but we will tweak a little bit but I think the process was follow any comment from you first yeah me as as far as in my position I I think um you know some of the stuff that I would like to see is the best time to hire a coach is pretty much after a season so during volleyball State basketball State's coming out because that's when coaches leave positions and if we have those positions opened up by that

119timey then we have a better you know people will want to apply because they're open yeah and so I think that's one thing that we to look forward to as soon as those seasons are over and they go to stay is open have those positions those major position positions open so we can get those people that are leaving their positions in other places you know typically I mean the way it's marketed as far as for advertisement goes is it kind of a package deal like hey you can be a coach and we have positions open to teach I mean has that been approached has that even been considered I don't know because I know the the basketball coach right the interim he's he's a teacher and andal have positions throughout the district and maybe make

120it a package deal I don't know how but I'm just kind of thinking you know how do how do we attract how do we get a most bang for our buck we get a teacher added plus we get you know somebody taking care of that position we could look at um just for the sorry everything's because of that because we don't always have someone could do is put in some language in there that you know additional teaching license is preferred an additional piece and then that way we can look at to fill that outli well some districts do add that with a with a teaching position as well they add that in the language and and I think that's more enticing because then they know they have a teaching if they're a teacher you know

121because I I had to say this a lot of people are just not going to come for anything yeah I mean well and and even take it a step further if it if it's a if it's a if there's a marriage involved in there then maybe both of them are teaching and we'll make it a package deal for everybody just I mean we have I'm sure we have positions that we can we can f across the district so um it's just thinking outside the box a little bit and you know I know they' hired some teachers to the high school and they come and like oh we're about to recommend this person and they have a coaching license and that's an extra kind of little yeah start on top of it so we do look

122at that but we could definitely add that language in there um for teaching license you know prepared helps move that along benefit too because we do have ma points pass out a yeah so just some stuff to think about you what was that Olivia oh okay all right any other questions comments okay nothing from you sir nothing from me on two announcements any request for agenda items if none the regular next the next regular meeting will be held March 20th 2025 at 5:30 the meeting will be held at the EM shakle Administration Building B South Cody Road De Mexico and with that I'll entertain a motion to [Music] adjourn Mr C Mr mrsy Mrs Cy yes Mrs pz yes Mr