001United States of America and to the which stands one nation under God indivisible routin and justice for all Miss Kathy um can you please um do a um BR yes member Medina [Music] M awes approve agenda I'll make motion to okay approval of December 17 regular board meeting minutes I'll make a motion that we approve the amendes for December okay um I have voice Kathy yilia y Peter okay and then approval of January 21st um minute okay Peter have a second second voice V Glenda peteria yeah Cathy yeah and I approval of um January 21st um Regular meeting minute vote Kathy Yia Peter okay and Glenda yeah and then I will as well I didn't that meeting um approval for February 25th regular board meeting minutes oh you me the 25th I mean the 25th
002I'm sorry February oh uh did I say January oh my gosh okay I'm sorry sorry okay going down to number two reports uh Madam president members of the board uh guest students and uh colleagues good afternoon um you have my report with me you have my report with you and I will stand for question I just would like to uh bring to your attention uh some uh important informations to share to the board the first is we have been granted officially we have been granted two new grants the uh Ela and um instructional material Grant and I attach it in my um in my report with the amount the grant amount and it will be used to pay for our core Ela material core and supplemental Ela materials as well as professional development for the
003teachers on how to use those instructional materials and we have also been Grant awarded the clsd account uh clsb Grant and Sor the first the first uh three pages is The clsb assurances which I have already signed and um I already signed and submitted and basically on the second page it will show you what are what we are going to get we are going to get two full-time FTE as uh one FTE for our district literacy coordinator and a one FTE for a literacy coach that this is uh in to address our strategic plan of improving our Literacy for our K to2 not just Elementary K to2 and also um attached in that uh document that I just shared with you on the fourth page you will see the donor's list I would like to
004recognize from January we have uh donors that uh was generous to provide their time money and and services and goods uh we have the applied curiosity research that provided us food uh cash in cash we have the Hem Valley Credit Union that provided cash and it helped our senior night we have a Mountain Press counseling through Miss Amilia tro have provided cash and that help our programs districtwide programs we have Miss Elizabeth gadfrey that provided goods and that helped our district program we have miss vill and miss s that provided free services uh specific for our Warriors Spirit club and we also have the ko8 coaches for kids and they provided Goods as well as vas Caldera they provided cash for our uh middle school and high school science program so we will be inviting
005them and uh I already instructed our staff to to prepare uh appropriate certificate of recogn appreciation so that the board can officially uh appreciate them for their continued support and uh we appreciate these Community Partners because they are they are seeing the the work that we want to do for our kids and they want to partner with us um um I have another one the the one that presented to RPD the partner schools uh is going so she said oh we wanted to we wanted you to um demonstrate your December show to Santa Fe Al B in a small casage and I said okay when October and I said oh we wanted to do it in May I said but guess what we already found an instructor for you so this partner school because they
006are advocating for Arts creative arts in school I said you know our place we don't have that I said no don't worry we will partner with you and we will find and F music teachers and arts teachers for you so he said she said that um May March 26 they're going to come here to introduce that instructor from uh not Al 13 but um Los Ranchos I believe no corales an instructor from corales that will provide uh uh services to our kids so uh she hopefully we could also get some music teacher back instructor so those are the different partners that we have we are also active partner with uh yesterday I just met with the Sandoval County treasurers office and they want to partner with us last year we have senior student who intern
007with them this time they wanted to offer that internship but award credit to our high school students those that are going to take business or accounting classes so they're hoping that they'll be able to identify two kids and not throughout s different schools but I'm glad that they reached out and they wanted to offer here and I invited them over they said they wanted to come here and talk to our Junior and seniors so that we can offer the program with and they wanted to have kids work there one day a week and I told them well that worked for us because our kids are pre Friday that's oh that's better we we'll we'll make sure you SLS for those so and then we are also partnering with the future Focus future focus is a
008is already a partner with ped but they are going to improve and uh provide provide additional services for our uh mental health uh services for our kids so and then on the next page you will also see uh the most current result report from the uh New Mexico environment Department uh with what M uh with what Miss uh Randy and Mr Paul work on officially in the first paragraph last sentence it says based on the information submitted our level one assessment is approved and we no longer have any further action that figures assessment is required so that immediate And Timely uh work that the uh operations Department did already made progress within one month I would like to bring that attention but at this time also I would like to recognize officially I was informed
009by uh our um girls basketball coach that um we have one of our Lady Warriors that had um qualified and actually has been identified by the state uh as one of our Allstar athletes so I would like to introduce to the board Miss Kina chinan [Applause] so maybe you can introduce yourself and share to us your experience and she's also a senior so and she is all ready for graduation academically ready for graduation and she has just been identified witha tell us what you feel and uh introduce yourself yes this year go the way wanted to but it was it was a great year to end off year [Music] tees The Memories We Made I could for but uh that's one congratulations okay so um yeah oh what's the day uh this Friday oh this
010Friday president I for questions talking about [Music] work one of the no uh this was an opsh from on November last year um our our water system got checked and uh they found it not out of compliance so um and they required us to have if we will continue to be out of compliant if we don't hire or contract a a water system operator so we've uh we interviewed this effort we've offered a position to Mr paano as soon as January hits uh we tested it again he he started talking with uh environment folks and within one month we get te so but he did mention last January that we we still cannot drink it so it will take us about two three years to be fully operational again but that's our long-term plan to
011make our water in the school drink cou again um I I was just wondering and I think you you gave kind of an informal update during our Workshop but any update on the trail project I saw I saw maintenance out there working the curb of Hill that's right so uh with the trail project we we are Miss uh Miss Charlene is talking with another group of people uh to to to apply and possibly get support for the trail project so we know that we're going to get uh the The Beacon Light and the update for that Beacon Light when he contacted key folks we wanted to we we bring to their attention the line for the crossing okay the information I got is that according to Micheline when when she spoke with the folks that
012she was told that it was illegal in the first place and so Micheline told them well it has been there for a long time so so we are trying to um contact our partners to see how we can if it is illegal then where should it be yeah because we're going to put that there is a crossing sign there yeah and if you're going to put a crossing and you're not going to put the line why is it you know it's unsafe to put a Crossing line if you're if you're saying it's illegal to cross going to get as far as the um so see different agency uh we were uh referred to a different Rec that helps uh develop that kind of program and um we are going to our operations Department we also
013look at different avenues that we can get the train we can partner with this this would [Laughter] be pay our Master for school we will continue to partner to secure and as soon as as soon as Miss charene get some more information I will have um I just want to say thank you for working on those GRS and um getting for us look forward to that and then to our basketball star there um I know Hobs is a long way do you know if they are going to be um how do you say live streaming it AR don't know you're not yeah so I just want to say good luck and I really enjoyed watching you play I don't know if the others know but she also uh scored a thousand points and so you
014know she did a whole lot and it was just awesome seeing you so I'm wishing you the best luck over there and play your heart out and you you'll really enjoy it remember that's right and in three four years time you're going to be the next allar okay we have another B basketball player but it was really enjoyable seeing you and your team and your coach for the last four years together good luck have fun and um you know good luck in college and I hope you get to play there too thank you [Music] thank thank you anything any other questions for members [Music] I have here Mrs [Music] Ben a great time to celebrate this time of the year we're celebrating all of our students and the accomplishment good evening board members Madam president
015board members superintendent Dr K board members you Havey before you a copy of my report from my report I just wanted to highlight the celebrations that we've had in the last month um we um had our family literacy night um last week where the families participated in various reading activities um produced by the classroom teachers it was really time for the teachers to Showcase what's happening in their classrooms and and also the kids going home with with things that they can work on at home and so we just wanted to highlight that and also we're really at elementary we really are working hard to getting to have science as part of the curriculum um not just standing alone having like 40 40 minutes to an hour of science but making sure science is embedded because
016science is tested along with reading Ela and math and so we want to hit science really hard to get our students to understand the concept of Science in every way so we're starting them really young at pre in my time they're fifth grade where they need to um participate in the state assessment for science so we are making sure that we're being started on that now well of course the first week of March was Dr Su week and so for that week we had high school students come every day during that week and they went to the elementary students and so our school also was able to order books doct books at different reading levels and students have to take home a book to add to their to their home libraries at home and the
017high school students again also came and that is um that is hosted by Jessica actually Jessica MOS puts that together and so they call that read across the valley event um our after school extended learning program is doing really well we have students now but when we first started the program they extended the learning after school tutoring program we started small because we targeted the invitation to kids that really needed the extra help and then as time went on now we're opening up more and more so now it's just open for everybody really who would like to participate we just wanted to make sure that the kiddos that we wanted to that needed that intervention were the ones that got first chance first first priority and now it's open the other program that's also been
018still continuing is the near program and so there are two tutoring programs going on nearer focuses on reading and writing and Ela and the kids really love it so the nearer they have their high school student partners that the elementary students are partner with and they work with them and they're here in the middle school and then the Extended Learning Program are for the other kiddos and then they're immersed in reading and writing and math over at the elementary school and so parents parents and families have a choice to go either way for their kiddos and that's going very well um let's see oh and we completed I'm so happy we completed we talked about um Ela um excuse me ell students are identified as English language Learners and we talked about how we weren't
019in compliance for a while but we just completed from from Kender all the way to high school we completed the assessment for so all our kids are caught up now we've identified our kids they've been assessed so coming for the rest of the school year we do now know who our kids are that have been identified and next school year we're going to start off right so I'm excited about that and so the grants even Dr has talked about is going to also make sure that we meet those students needs as well so I'm excited about that and so and then this week we have parent teacher conferences for prek all the way to 12th grade so it'll be Thursday and Friday Thursday will be early release the parents will be here in the afternoon
020and then all day Friday so so that's what I have um board members and Madam president I stand for questions question I'm curious about um you have here that you just did another staff training yeah um and I know our topic of conversation that we've had has been around um culture and buyin and teachers um using the things that they're being trained in and I'm wondering of course in just a general ense um how you feel that training those things were around that training per like how do we know that those things are being used they are implemented you know I'm put Cy on the spot herey may I please have you so if you talk about what we got to share at the parent event in the phonics and phic awareness that was a
021big chunk we spent lots of money on last year to make sure all of our teachers from prek to kinder participated in this it was an asynchronous online learning that they did so we spent money on that we bought some materials for it so this year was non-negotiable and the teachers are really embracing it actually and so they're using it every day so I'm G to kind give it to Kath to share what she saw yeah um so I had a second grader there and um so they received a packet where um they were sounding out the words and they would use Little Bears um to say how many you know sounds they needed in that word and then you know so then that they would they also knew if it was say a CH
022or an sh that they only use one bear so it it was good I you know um I was pleased to see the the second grader being able to do that and so yeah I think it was a good thing for them and as she mentioned they're able to take it home they were so with that we've also thank you Kathy um so that one was like um the phonics and pH coordinance the basic reading skill and so all the teachers and the teachers know it doesn't matter if you're a fifth grade teacher or a Tinder teacher we are getting all of our kids started with the the basic F awareness sound syllables and then writing words and so that's they're doing and then for next year we're now going to do like reading so
023lots of reading so we should have a lot of books going home we're doing lots of reading so then when the kids get home next year I I would like to see more where they are sounding them out understanding and then now we're going to get to like okay other than what they've read are they understanding it because the at the um end of year State assessments now we're talking about what are the context clues how did you come up with that what is you know going on the story so that comprehension and everything needs to come follow that so we're doing it as a school even though we know fifth grade is you know we're like well fifth grade really doesn't need to do the phics what Miss Kathy was talking about but for
024this year it's like we're just doing it for everybody because we might have Fifth and fourth graders that we have missed it during the time we're in remote learning so we just want to get everybody on the same page and then we'll go from there so we're also planning for next year what are we going to do differently so we uh begun to plan our schedule and calendar for this summer so the teachers know that we do have a plan this Summer that even though we've had these trainings if that's not it so what I'm liking is when I got here I kind of kind of dictated after I looked at kids I said teachers you're going to do this you're going to do sound ball you're going to do but now I'm kind of
025stepping back and the teachers now are assessing the kids they're looking at the data so now I'm pleased to see where the teachers are saying you know what Mrs Ben I found out this is where my kids were Laing so now the teachers are the ones finding and looking for the trainings and that's where I needed them to be because it can't be just because I said or Dr Comm you know it's like they're the ones taking these kids on that Journey so they're the ones that need to do the research and then so so I'm really pleased with it and I'm really hoping that we'll see the results if not this year for sure next year since we are now in our third year and so when typically when a school needs to be
026turned around it takes three to four years but for me I'm like we're do it year three we're just gonna have to so okay okay I think the the last point that you made really answered my question as far as teachers being internally motivated yeah to help out the kiddos yes and yeah and they have to be and I think at this point now that um the teachers have gotten to know me and we've gotten to know each other some of them are even thinking about you know maybe this isn't the great that I you know what I mean so so they're they're finding out about themselves it's not a negative thing and some of them are finding out they actually have strengths in other areas you know and I kind of saw that when
027I came but I wasn't going to say hey you know I think better often you know in 10th Grade you know Miss or anything like that it's just I needed them to see for themselves and that's just part of you know that professional growth and so so I'm like I said so the teachers are seeing a lot for themselves because I always tell them if you come to school upset and angry because you know somebody made you mad at home you're no good to anybody so I need you to come and I need you to be bested so that's where we are at but again kids are the reason why we're here too and we're not here for them then we can Azz out there guys [Music] yeah so there's two parts this first part
028is what you see as the last three pages are some data discipline so regular board court um we have the en City students are Staffing since the last time I've seen we have now hired M Hy is a fulltime social teacher from the middle school so that that's a that's a big plus for us um not only is she's very enthusiastic about social studies That's History is what she learned in college but also this is G her some more Authority in class to because now she is a teacher just a substitute going on um high school student R is 103 the back side that page mle School ACS the bottom so we access testing is finished fin that and S out all thew back delet so have any test my teacher observations are 9% complete
029ex activities track TR baseball has become midle School gr High School [Music] next priorities Contin preparation April and preparation for promotion the third page High School access testing has finished new has continuous getting a lot of positive students who part in that and this meeting is very very pleased with what's happening in to not only with the high school but she's also utilizing the ISL program as she that we purchas middle school students she met now with elementary students the students have really enjoyed the program and it's really exciting to s reading right there on the spot and so conversation about using that program you know vertically this next this next school um the ASAT test is also given back to the students since we last met the TR field started we have the first
030home meets here this last Friday so the preseason but as I just told you baseball's already begun the students number five did attend the March 12th American Career related Expo that was open to all [Music] students I joined the kid I didn't know also they asked smalled majority of students enjoy PS okay now we can go on to the last three pages but there's three of them the one you look at first might be the bottom page has staff training at top so it's so right now St training consist of reg PLC me District wide Leo 28 well we had 100% participation people got really excited about learning plan is discuss [Music] everybody to make it work and it was was really good was a really good thing the the setting was different um we
031we fitted all the staff into a room about that's half as wide was made for an interesting event close really nice but moving on so Community engagement so we have a parent teacher conferences this week um my intention is to improve the using newsletters and giving more giving information out to J back here so we can the website better I know I don't do enough that at all to what going on um student recognition for the middle school this goes back to our semester one Awards we had a eight I gave out a 95% attendance award which was eight sixth graders 10 sth graders and 14 eth graders we didn't have any perfect attendance so I went with 95% because that's what the state says students should be at school and I was actually pretty
032pleased by that number I'm showing you right now let's see we had the honor role which had 22 students 86th graders 87th graders 68th graders principal's honor rule 56 107 138 and super on which is a 4.0 and two people one sth grer and high school 's see The Honorable certificates are home I don't have the breakdown my classes but there were 22 one superent on Roll 22 princip and 31 which out of 103 kids in the high school has 53 54 students um let's see Middle School celebrations we had we did have an award assemblying to celebrate those SU esses we'll do another spring s for semester two the eighth grade promotion is of course going to be held um to altim Warrior trips so we just took our first trip last Friday on
033the 14th um I caught a little bit of grief on this because our Ultimate Warrior field trip and our guidelin says no more than two days absent 2.0 grade point average and zero write ups everything was okay until you get to the two absences and I struggled with it because you know that's kids they really don't can't control some of the absences sometimes whether it be sickness whether it be something their family says you can't you got something to doday so it's tough but that was the guidelines I I gave and I thought I'd get more push back I had about five families that pushed back on saying you know because was tough you know two and a half ABS three absences you know where where would I stop giving out you know excused absences
034but when but in talking to parents I uh you know gave the information to the state even though they give us these uh ways to separate absences you know for us we have Tribal absences we have excuse absence doctors and so on so forth the state says an absence is absence when when they do our report for us for abente ISM they don't look anything out except how many days KS AB so um you know it seems kind of cool but so I went with that um out of 73 kids 26 ear the trips unfortunately 21 students attended meaning that five students two stay behind and the other three were absent so I felt kind of back that um we did go to the uh National nuclear Museum now kir started there did the uh
035independent tour and then the kids did an activity where they each got a guer counter and they tested different things such as what is the what is the radiation level first the radiation level where you're at right now for 10 seconds then they measure radiation level these little this little piece of plastic it has this little tiny metal thing in it that's a smoke detectors that's got a little that's got a little bit of radiation comes out anyway the kids get to test that and use barriers whether piece of paper a piece of lead and we tested Fiesta folk wear play back when when they fancy plates would have bits of uranium color and so so they tested that and you know everyone participated we got good good response from the people there they said
036our kids did a great job of listening following along good behavior then we went to across town to the cot mall to watch a ly Tunes movie how the Earth Day the Earth blew up um you know which you know not many people I think are introduced to munes anymore but it it was really good what made it interesting that's actually an old school hand drawn cartoon wasn't no computer graphics and it was PG so that was you know it was pretty funny and then we went to Dions after we had the F kids Dions after the movie said before the timeline and that went great we got home just right when the buses were supposed to leave and so you know we squeaked in know 15 minutes um later than thought we would that
037was due to the traic that came today um second trip I'm going to go ahead with the attendance um I'm going to go cut back to 90% attendance for the students just so I can get a wider range of students for this next trip I'm just this okay so high school celebrations um that when we came back to school we took the whole school to to the main event we stayed there well for for the whole morning afternoon the kids had access with a $20 you know card for games they uned bowling uned pool High School got aort from folks that also okay so we'll honor students for semester two we didn't do anything for that for the 12 semester Senor graduation course is going to be held a parent brought up to me about
038National off side why don't we have [Music] person sponsor was in charge [Music] that my intent is and I'm conclude summer summer school with Summer celebration okay now this is so because like I said on spreadsheet it would do this all one page so if you take the page that has the disc top left hand corner that's the left hand side and then you take the other paper next on the table there the the top two Road or the top Road from middle school and top high school are what's extended to the rights which is no school we had these are all the this the data from semester one two until just yesterday right so we had 10 assault and batteries so from there if we look to the right of T salt and batteries
039we'll see that first there we had a student pushed a a classmate down which was one boy I was in quarter one next we had one fight with two boys was in Quarter Two we had another fight with two boys which is in quarter two and then we had an incident where one boy put toilet water under class water bottle to and then we had one fight with two girls which just happened this last the third quarter and we had one more fight with two boys in third quarter so that's how it's broken down to the right okay so uh we in the middle school I'm just going to go down the left hand side I'll let you go across to the right but so we had one tobacco violation one two violations of vandalism
04015 disorderly conducts um six disorderly conducts and appropriate use of Technology now that I CAU a bunch of grief with this because I did something that probably no one's done but we this girl fight that we had in the third quarter happened in the restroom when this happened students knew about it and they went into the restroom not only girls but boys did too and then some of them as see on the video camera that some of them had their phones out so all these disorderly conducts um see there was nine boys nine girls and five boys watching the fight in the girls restroom the other one uh one boy and five girls watching the fight girls restroom and having their phones out so all total that's 14 15 20 kids involved including two fighters
041makes 22 but I was just you know I want to have some accountability and you know it's it's not right to go in and one boy shouldn't be in a girl rest on that's that's not right but if there's a fight or incident like that you know I can't prove of people going and watching it filming it promoting it and so that's why I I wrote up all these people on disorder the cond because I I feel like it is the Bell had rang students should have been in their classrooms and they weren't where they're supposed to be and so I had you know students parents thought it was pretty unfair for me because what they say is you know my my student didn't do anything they're just watching right which in this instance no
042they chose to go in there right no one out of these 22 kids left that restroom to go tell anybody anything and um so with that I caught some other grief because you know my staff who were by their rooms no one was there at that this restroom stop but since then with the help of M Randy and the fast team they're helping cover this area this happened during our lunch break we came back in from Recess everyone's restroom back to the classrooms period after lunch and normally when I I would be there or Mr J would be there but this is one is nobody was there at the bathrooms so with the help of the fast team now have some okay but U again I just you know I I really drove up our
043discipline numbers right there by by a lot but I felt like I had to and as far as discipline each one of these students if you're if you're in there watching you got I I suspended if you were in there watching with a camera you're suspended two days that's just that's how it is and I told them telling everybody if you go and you go to a fight you do the same thing I'll do it again um so that's just that I'm just explaining to you IDE that inst um going down two attendance and tardiness so we had two boys at this class one drug violation had a student come to the middle school with edible guns in the middle school here just this third quarter and U one say in subordination in the high
044school overall we had eight drug violations um we've in that we had one girl with two violations and we had one boy with two violations everybody else was a was a one-time offender um some got just for being under the influence some could have been in possession of and or Distributing at least shared it with somebody I distrib and u our guidelin say but Sheriff's Office was awesome brought for all these um one disordered conduct a female walked off campus and we had one assault battery had one boy struck another boy and that did not turn into a fight so that was fast up until this third quarter of this thing guy you know I've been I've been really really happy with discipline and what's been going on in the buildings that really [Music] for
045as it is I'll tell you I tell everybody this bad as it gets I'll take I know there's other schools out there just a lot [Music] just toate yesterday I now have students asking how can I be in that trip so it's building that kind of motivation to say well now you know what what you can do in order to be in the trip but uh these are um I'm very glad that Mr White has been corrected in addressing these issues but at the same time Mr White is also proactive in identifying those support services fors so but uh this is our reality and that's what we have to address there's a problem help and the one with the which was that that was yeah so in that situation got well go back that fight
046I was just there Mr and well know you were suspended you need to take it off and you need to call my Grandma right now your grandma already knows about this I sent her the letter home she knows why you're in trouble why you were in trouble and yeah so the Defiance came from her saying well I'm not going back to class you need to call my Grandma right now so it's coordination and so what happened to her phone call letter her home grandma and she has St grandma and the next part this is good already because I have been uh talking with our administrators because I really want care data because we've done that before now I also need other data as to what Supportive Services that kids get how many meetings how many
047sub meetings how many conferences how many referrals has been made to create that kind of uh balancing to say we're not just uh looking for who are in trouble but to really identify the the meat of the data is not the data who gets in trouble our job is to present the data as to what did we do for this trouble kills what Supportive Services so that's what the the uh instruction for administrators now to identify how many s meetings has been done how many referrals has been completed how many intakes has been successful how many kids are already seeing a counselor and the SU and you know because I do have some students that uh they were offered but parents and students deny the service but we want to capture that denial too because
048we want to uh present to say we have this event we offer this services but guess what we have we were successful because parents and student cooperated or we were not successful because parents and student denied service right now we besides those that we know in person I just want it to be on data so that we can analyze I mean just objective analysis where we are we are points one of the biggest things about this but one of the biggest obstacles that I've come across is this idea of not being snitch all the time when I was here but it was you know tell the kids you know much rather something going to happen you know let somebody know so we can talk it out before something happens and in the case of like
04980% of these fights there's a third person a fourth person on the out Outer ring of the the two combat that's going around talking back and forth you know it's third person information you know it's it's the the rumor meal but then at one point there's a tough kid and the person's afraid well if I say something they're just want to treat you worse and so I don't want to be AAL same thing happened um he saw the thing and I read it about the the toilet water and the wi bottle that one I should I should have done more than other students there too because there was a whole group of kids that knew that this thing happened they knew it happened and they watched it and no one said anything to the to
050the student who had the water bottle no one said anything to a parent afterwards on that evening no students anything to a staff member want to happen that afternoon because they don't want to be a snitch and or they just think it's funny and that's the thing to do and so those are some of the barriers we also I'll work with as far as so in my mindset of when you say what are the resources how can we use them I need to break that mindset it's okay to you know let people know what's happening because if we do now it's a small thing turn seriously get hurt of course you know that as my I want to get across our C right they they they say that they can offer what's called pit program
051which is it's int it's time intensity for families um but I've other places where it's when there's a drug for alcohol abuse sing on campus the the student has to attend this pit class which has to do with making right choices learning what's wrong and right but it's also has a parent component where the parent takes a class with so at first it seems like in the main point is it's an inconvenience for the families but if they really truly work it during the classes they come out for the better understanding of their home life of the situation trauma that's going on around themin them and it's it really helps so that's one thing that's would be very nice along with just you know it's having on the ground people to interact with students is
052that what you said so feel like I'm kind of just rambling now excuse me I'll take any questions any other questions before I yeah um I I'm not definitely not questioning choice of discipline for sure um but I'm curious about in school suspension versus kids staying out H yes so I I feel both way I feel this whole circle around that because yes I much rather would have students here than be at home because that could just be a place where getting more trouble or it feels like it's a a vacation but that's depending on the family too for sure you know um so I have that feeling about that at the same time there's there's just sometimes when a kid does something they don't belong they don't need to be belonging near our our
053students for a while because you it's not appropriate they did something that's wrong and they they shouldn't be here where they they can have contact visual or you know messaging or what or whatever that they need to know that they did something wrong it's inappropriate do that here and that's their consequence they don't get to have this atmosphere because it's not appropriate um ultimately um if I have staff in it I would say that's the biggest hindrance to not having an in school suspension because you need to have somebody who's regular there just for that and a space for that if we had that I would use it a lot more but again depending on the circumstance a student loses their um even as a society we are allowed to make Anonymous phone calls like
054to the police or to child services and I'm wondering if that poses a barrier for students to truly believe that if they do say something it is truly going to stay Anonymous and it's a small school and things get around very quickly and I'm wondering if we can have some creativity around allowing um truly Anonymous reporting and if that would create more uh tips for you long our help hotline offers that we have post I'm sorry I'm G interrupt you I'm not referring to uh suicide or help lines I'm referring to giving tips to you gives us that option yes yeah so it it provides not just on Anonymous information regarding how we feel but it they literally would just students or anybody can use that to just point a concern so I have I
055received two Anonymous concerns already from and I believe it's a student just I wouldn't say who it doesn't have names but it's uh circumstantially I know it's a student yeah and it brought to the attention to me about particular issues that needs to be addressed and which I you know it's Anonymous really I really I wouldn't know who wrote it it's different from our different from our uh technology usage it's really an anonymous tipping system but are we effective on um relaying or encouraging our students to use it that's still something that we have to improve on to make them comfortable to use it to make them but I do have twoy [Music] tips sorry to interrup you when you hear how L something totally different but I didn't know that that was used for
056that as well but I like the idea of being creative because we cannot create a one system only yeah we have to offer different thing I mean even to just a suggestion box we did offer was right now for during our meetings with pents we have we created a system of of Q cards of pen cards anything that the students can use to express their concern but it's a training piece for the receivers for the adults that don't question the don't question the reporter don't question the report your role is is to literally just relay that message to an administrator so we are that's a training piece because we have we have we almost have like a Good Samaritan thing that oh I received this I should fix this no no no teachers you're there
057to teach fasting you're there if you see something your job is to inform an administrator don't analyze it don't don't do your own uh who is this and who that is it become you know it's a natural thing but it's also training our kids all the way to even Elementary that it's okay and um we we have some success on the if if because our elementary are not yet uh effective or on using on their own faculty or their own behav uh just to tell a parent tell your parent and the parent we have an open communication for elementary to say if your child say something contact the administration so effect uh delivery and Effectiveness we are still below 50% I would say so we have to do better on that thank you thank you
058and on that regards also we are already we already configured our communication our bosera that is one way also of creating some uh some safety net as well as confidentiality because right now we're using handheld radio so when once we say somebody everybody hears it so now this new buera is already working we're going to have trainings for our staff how to use it and then there will be a an imperson training on how to the technical use of it but that will help us to have some to also comine our staff some sense of privacy when they needed help because I st member just need access to a principal they don't need to broadcast it because it does like it was an experience it was for allal purpose it it was a good call
059for a meeting and then oh we need you all in here and I have one person running down I was like oh because we could not talk about the issue but um but now with the system it will give some privacy to the students and to the stff so sorry about that Ming to the DAV and uh Mr Davis I why I released everybody a little bit early today especially those living in theuer area um I took the tender from Mr alono I did ask him to stay a little bit longer because I want but I got so excited but I saw Kina I told him I want you to stay here because I want to introduce the old star I took it away from you so but um I did excuse them because um
060uh the I25 is already being closed yeah so I excuse them already so um but uh um as far as our allar our basketball our baseball season uh Mr White Eagle um already reported and I really just appreciate Mr White Eagle and Mrs Ben to be always aaable able to be our administrators during home games so um fortunately except some minor scuffle we don't have any security major security issues during our home game I do have some information to the board I I will share during executive session regarding an action that I took to preserve the Integrity of our uh hems Valley Athletics program as far as uh well I think it's it's a public thing so it does not have to be private um and the community would have to know about it anyway
061there will be a home game wherein uh we for our baseball we did have a a game with Wala and uh it was a home game for us but there will be a home game wherein um they will be playing our facility using our facility and they will be identifying themselves as home game and we will be guests so um yes it is a practice but at the same time my uh goal as a superintendent is to make sure that our district is covered as far as liability and as far as the Integrity of our program so the athletics department is already um engaged in review of that uh processes with our partner from woa chaker school to make sure that they know about their obligations and responsibili and that uh we are here to
062partner but we wanted to preserve the Integrity of our programs [Music] so okay um e going to e copy okay so for the um budget report the February checklist the expenditures U consist of renewals of software concessions stand supplies for athletics athletic meal supplies and materials for the nurse central office library and art class as well as the Ultimate Warrior field trip and salary and normal monthly utility expenses um Randy submitted several ibts this month for funds ranging from 1 to 29102 and Randy submitted seven bars for approval four cash bars uh fund 27502 is the final award for fiscal year 25 fund 24889 this is a carryover and a final award and finally fun 27405 final award uh the district continues to make um progress on spend down of Grants J P awaits final
063votes for legislative session which hold Financial impacts for each School District such as House Bill 156 which is the increase of educational salaries and House Bill 63 uh Public Funding formula changes areas of change could be increased in minimum salaries for teachers levels 1 through three administrators and counselors increase for all staff of a three to a 4% uh increase in basic program or sorry for staff of the 3 to 4% increase and then also an increase in basic program units for 6 through 12th grade so um basically waiting on the legislation to be completed and then um can be sure of what um needs to be happening as far as the budget goes but um she's always proactive so she's already working on any questions for if I may I just really I wanted
064to go back to the tri project like Dr kamada had mentioned Charlene is working really hard on trying to find different funding sources because she's very passion about having that trail for our kids um so hopefully and I think I she's she's working really hard in just reaching out to all sorts of different agencies um for financial assistance so um as mentioned one of the first kind of estimates that they threw out at us was $1.2 million and so with the current uh fire alarm replacement that's pretty much going to beat up our entire Bond we will be going out for Bond um this coming November which our uh um Bond advisers will be coming in to present to you guys about you know what to expect coming up but um right now that's pretty
065much going to get it up as well as looking at all of the other fiveyear um facility master plan that we kind of are going down kind of like a checklist so if she's able to you know get these other entities to and it's mostly with the state like the department of do um to give us some some fund that be great because that would be really awesome for for our kids to have that and um as Dr had mentioned you know they they informed Charlene that the crosswalks were done incorrectly or illegally or what have you but Charlene mentioned you know when she came to school here she's like we used those so you know how long has this been you know done or what have you because I even has mentioned like there
066was kids across this the um the school right in that area that they would have to they would cross every day to come to school so working on that as well so just want to give Charlie props is basically what what I wanted to to get at is that she's really working hard on on this project so I just want to give her some credit thank you any other questions for members thank you thank you ly thank you so much um public comment have any public comment I'm sorry to interrupt um board members president I misspoke a little bit ago member m asking about the student ordination it was not a out school suspension that student earned ation for coordination so I just want to clarify that I didn't cross my line I sat down
067I was like I'm sorry okay thank you thank you okay no fur the comments um going moving down to new business um title yes uh Madame President members of the board um uh the hems Valley Public School usually uh partners with the hems peblo to apply for title six funding in Youth of the district and it's de seasion again to apply to that I have been working with Mr shendo and with our liation officer to get this done and I'm just here to ask for your continued support and approval so that we can continue to uh receive the title six funding that supports our students second Cathy yeahia Peter nsmp scholarship yes uh Madame President members of the board I got um I got a head up from our board secretary Miss Kathy and I
068was able to um at the time it was still not published but eventually the nmsba published already their 2025 scholarship this is due on April 11 which will be before the next meeting so uh I on that occasion I um spoke with our high school principal and uh and and his team Mr White Eagle did we come up so what I am what we're going to do uh Madame President is to propose based on the criteria set forth by the msba the high school identified their recommendation and uh Mr White EV will be uh making his recommendation and then it's up to the board to approve an application so uh this uh this says that the board of hems Valley Public School is nominating that student for scholarship is quite legal so just recently with
069this I asked the my staff ability to I worked with my staff to come up with students of which they were ranked and came students um I guess just be more clear I asked I asked my my uh not every because not every teacher had all the students all the all the 12th graders so my core core teachers I asked them to give me four names according to the criteria set that Dr shows you that they feel like would be a good nominees for this scholarship and to rank First Choice second choice third and fourth choice so those teachers presented me their their lists pile the lists of giving each student from that teacher a rank number by their order and just Su of the students and therefore creating ask and um do you want
070to know the the nominee or do you want to make it public or do you want to know it your executive session at least for now in public you need to decide to nominate one student and we can decide to make it public now or we can decide to make it a surprise later you already how much we don't know yet so but typically it would range about 5,000 something like that it depends and I still have to find out from nmsba if this is because the way I understand this is a nomination so they still have to do a selection process so it's different from the nomination of uh Excellence wherein the board nominates the staff member who helps because it's for anybody that the board nominates this one has to go selection process
071oh so they're going to choose a certain of school or one from here they they are going to choose based on the criteria so after this identification the the high school and the student will have to create a narrative to convince them to say this person really needs correct so they have this there's a narrative portion that they have to list down the accomplishments right you know and basically sell you know and Market our our nominee so M okay have [Music] aath sorry that's like okay um going down to C or do you want to oh yes is [Music] okay and just heads up on that they they do give more than one scholarship correct that's what I wanted and [Music] they turn in the names or well the whole I mean it's still like
072he say go through selection but you know we have some kids that are thank you for bring going down to part time resolution J J resolution and uh m madame president members of the board uh for your uh for your uh approval and um you can CH anytime so as far as this is concerned um it talks about if our it's a continuing uh process yearly that if any of our uh employees uh who are like for example a long-term sub or a part-time uh they qualify for benefits so you're approval the same performance yeah so this is for any staff that work under 20 hours of week which for us is typically our bus drivers being able to allow them the opportunity to have theal and then like 20 hours if they work yeah
07320 20 hours or less so that's typically like our our bu just so it's just an extra per to fre stop it and we do need D yes we do I make a motion that we approve the part resolution Peter cath agenda um approved bills um paid for the month of February budget adment budget transfers and copy of current second Peter okay Advan planning upcoming board meeting April 15 oh Glend sorry um advance planning upcoming April 15 2025 May 20 2025 and June 17 training I think um everybody already that just let me know I believe everybody already got theary travel Arrangement and their accommodation yes for the train NCA I conference April 4th June the 6th uh 2025 will be held at Atlanta Georgia everybody their information for stayle um I just want to
074mention um Mr that um the scholarships are also coming up for the um Electric Coop and the credit union and I know we let those slide last year so I would really like to um see that we can you know get some of our students to answer I can answer that Madam uh Madame uh secretary so uh I spoke with Mr and uh he gave me old applications and so last year like I said it was unsuccessful so miss miss low the the senior advisor actually put together and he she actually sat down and helped them write one essay so that because there's three uh there's three uh scholarship two of them requires an essay so I but then today yesterday m i i Mr White Eagle brought again the other copy for for the
075two page essay so it's you know it's a little bit dting for the kids but we just want to ask them to try so uh they they miss Lo is giving them bonus just for completing an essay so hopefully I I spoke with Mr actually I no I emailed Mr White Mr to just before lunch today that we have all the packet and that by Thursday noon time uh we will be able to bring it in person or I think they allow for email or scanning so but I intend to go there in person to make sure that the co-op uh Co-op uh gets our application so um the two page uh I did say the one page say I want everybody to write it the two page I'm giving them a slack uh to
076to see who wants to complete a two-page essay but but the other one that does not require an essay every everybody completed and I do have the paper with me so um I'm and Mr is very happy that we are applying this year so question yes sir I know that PR to get scholarship different schools going to yes correct so uh two years ago after the uh when I came here I already asked make sure that we we get those scholarship so in the beginning of year we have uh we have applications for colleges but [Music] really uh about one or two only that the scholarship uh we had a hard time having the kids just even competing um I asked seniors at that time I said Northern um Crown Point you naaj technology wanted
077to offer our students free lodging and automatic assistance to get into their college they even get exer to just stay there for summer but our students uh most of the students said no I already have a job for summer I said it's different this is an opportunity to get into college so uh last year we have some St we have last year was our breakthrough because we have significant number of our senior who actually applied and got get accepted to colleges that's one thing uh FPA had been made a change last year that that uh affected the entire United States usually the FAFSA starts uh should be done earlier but then there was a system they implemented a system and it impacted everybody just to apply for scholarships so some scholarship came in already like
078May or after so but we have we've increased our um application for colleges this year and I that's why I haven't I haven't reported it because I'm still closing my my fingers we have higher number of this year not just College applicant but College acceptance we actually have students who already receive their acceptance letter so that's why now they they see that there's an acceptance letter now they wanted to apply for scholarship I have parents asking uh um they want my child to go there is there a help I said that's the reason why you have to apply for scholarship because you can choose if the scholarship will cover for lodging or for books so now it show it's it's it's the education part of why do I have to why do I have to
079apply for scholarship literally last year the same group or there's a different group that says cash we're giving $1,000 to someone who just want to apply nobody wants to apply so it's it's that kind of now at least now the education part that you needed that because look there's an opportunity for you you you already accepted you're already there so it that the inic motivation fire and um like right now we're uh just to give them a bonus point to create an say I don't want to and that was true I was there because I presented it to the to the students and said I want you to complete it okay and right I said no I don't want it so miss Lo said I'm going to give you bonus points just to compare everybody
080completed so that's good so it now it's it's a matter of exciting the kids for this scholarship so I'm crossing my fingers I'm working with Mr White Eagle and Mr White Eagle uh gave out the the second uh the second scholarship and Thursday lunchtime we will personally bring it over to the Cooperative so but thank you for reminding us on that and Mr wanted to visit us so that he can talk to our high school students to talk about this scholarship before the year [Music] end the school ever maybe like some kids as far go to college like MoneyWise like some sort of scholarship in school or is there a way we can do that um definitely that's something that uh I've done before but it's it was at a public school then um we
081will be tied up when it comes to possibly uh we have to create a rubric to make sure that we don't do you know an issue of discrimination and things like that but uh what what the school could do is really set up and create good Partnerships with like for example we have partnership with vocational rehabilitation because they provide scholarship for our special education students but helping and and not just there other schools before we well when I came here we just we just have the meet but now we're changing it to say no we're going to meet and we're going to schedule for you to sit down and you're so it's now a service so they don't we no longer have to wait until Senor so that they can get V rehab they start
082now as early as seventh grade or 8ighth grade partnering with tribes to see how we can you know we have this kind of kids how can you offer scholarship um there might there must be some limit there might be some limitation when it comes to uh public money but say for example we have our own and I'm I'm making that an effort for next year try to start at this year to have uh our staff you know set up our own concession you know for for our uh what we call it um our Sunshine committee you know so that um during PD and things like that so that there is way there are ways that the district can help uh in uh creating a scholarship program I did before uh I contacted Washington DC to
083award a leadership program the money came from them but it was awarded like a superintendent award but the money came from Washington DC so it's some those things but definitely uh I will uh labor to look for ways on how they school can assist our Scholars because um that's what we are here for to to graduate them and not just graduate them because we want to graduate them but graduate them because they can be enrolled and become successful so uh and in that line for the next homecoming next year I'm already talking with our team that I want the homecoming to really be a good homecoming so we want to uh invite anybody who graduated from hes Valley High School since the day to come back to school so we would so that we would
084know you know where are they and how can they help we might have a h Valley it's already a millionaire so those things so that's what we want to plan to to bring them back again and create that Pipeline and we can have like an alumni so um there at some point the district did it appears um whether they went out for donations or um partnered with other entities and I'm not really sure how far back it went but there that there was an activity account created for it was a donations for scholarships what it is um titled and so Freda and I have been kind of looking at that but kind of that dormant because we don't have all the information as to who exactly put towards that that um donation and we just
085want to make sure that we stay in line with it so it would take a little bit of research into trying to figure it out but there is there was a fund that was created but it's an an activity account so that's not the public fund so it would be like a donation sort of um process like and then the district would have to said create a rub but there is a little bit of money in in that activity account currently so we'll just historical research yeah so at some point it did happen I just don't know I can say that we did do fundraising um specifically it was um Athletics and then whoever was the senior athlete of the year we did give them a small scholarship but it was through and then I
086do know that there was also a teacher that had passed and they did a scholarship for Mr but since they both g i Contin on but yeah so there are ways to do it but and then the last thing that I have um we did talk about the calendar um that's coming up and I know I kind of missed something on Monday for that calendar meeting but I know I might have some information on um yeah so sorry I forgot to mention it during the the budget report so um one of the bills that we're looking at is um House Bill 238 which is still allowing up to 60 um oh professional hours yet to be counted towards our instructional hours so I know um the district is um currently working with calendar committees um
087and coming up with different options for next school year but one of the things that we have to um abide by is U the district will have to meet the current instructional hours so our district is currently at um 1, 12375 hours and so that is inclusive of um some professional work hours so we would need to have to um I'm sorry let me just back up a little bit so that is because the district participated in the Extended Learning um four years ago three years ago yeah so right around that time and so the state made districts from the eltp program went away they still made districts keep the instructional hours that were inclusive of the eltp so for our district it was the 12 37.5 so we've kept that since we um that
088program is no more the Extended Learning hours um but the requirement Still Remains that we have to be these instructional hours each year until I don't know the law will change at some point um so that being said um we will have to hold um some more calendar for inspection M Randy and the operations Department finance department uh there will be uh I believe before the month before the end of March or the beginning of April to have uh because I wanted it I wanted the um the calendar to be presented to to the board for the April board so there will be one more committee meeting uh we've already gathered input so I'm I'm able to document that inputs have been already gathered from our staff so now the committee will for will the
089committee will finalize the recommendation to me so that we can get input from our parents and community so so that I could when we present it to the board uh you would know that when you're deciding it has input from majority of our state and our calendar will be due along with the budget um as it is every year and so our current uh date is um May 16th so we'll have to I'll have to provide the state the budget and then along with the calendar and then our instructional as far as the as far as the uh law on um inspectional hours it's not a law it's a p made it made it a policy for them that for those who participated in ELP now that ELP is done you have to continue the
090same number of hours but we're not going to give you the money that you used to get so the superintendent Association is already advocating for that so for us you know to talk to our representatives and things because that's one of the bill that wanted to well it's still an insertion bills but really for those school that participated in eltp to get that money back because because of eltp we extended 10 days for our instruction so it we have to pay teachers and we have to pay materials but now ELP is done we still have to do those 10 days but we don't get that money again so we are lobbying uh the uh the governors and the p and our legislation to give that money back so that we can continue to operate so
091so we need to Lobby on this year this year it's being because I believe there's still some uh G what you call that one like the bills that they just put a name that there's a bill there ah that they can substitute something yeah that they can substitute that's for the professional work hour so it's currently um two different requirements so for elementary it's um 60 and um secondary it's 30 and so this bill would um bring secondary to Elementary level which is the the 60 and so what we used in the past is is the 60 hours to assist us so just want to make sure that we can still include that as part of our requirement to meet the instruction hours that we're at and Mandy if you don't if you don't mind
092wedes Day schedule for the the last Community just U tell us tell the board invite the board okay yeah so I'll work with Janice and we can get that up what was the is there a bill number for that the bill is House Bill 238 thank you you don't have a templ anything be nice for the tribes to support it we can come up yes um I know Miss Miss Mr Stan and Mr the president of of n a the N the superintendent Association they had a um a meeting with some lawmakers two three weeks ago and that came up already so I'm going to ask them if there is a template that they want us to use then I'll definitely forward it to our Tri that's right so call them tomorrow anything else members
093anyone okay um need question uh yes unless you want to take a break a little break with break [Music] that we go into executive okay