001without >> sorry. All right. And we will now do introduction of guests. It's always fun for us to see uh semif group. So we will start up here with >> Miss Hutchkins. Roger. >> All right. Welcome. Glad to have everybody. >> Oh, yes. Welcome, Mr. Rutled. >> Okay. At this time, I'm going to turn it over to the superintendent. I believe she has some special recognitions. Thank you for this opportunity. Um, Commissioner Kimbro, if you'll come up, please. Tonight, I have the honor of introducing someone who has been an incredible advocate for our schools and the Levington community. She fought tirelessly to secure 4.4 4 million for a new parking lot at Walcat Stadium. A project that will not only give our stadium a much needed facelift, but also greatly improve the safety and accessibility
002for our students, family, and everyone who attends events there. She recognized the importance of Wildcat Stadium as a community gathering spot and ensured that this investment would benefit both of our schools and our town. Her leadership, determination, and unwavering support have made this project possible, which would not have happened without her. Please join me in welcoming and thanking Commissioner Kimbro, a true a true champion for our school district and for Lovington. She has championed the $4.4 million investment that will make the new parking lot of Wildcat Stadium a reality. She has advocated tire tirelessly for Lovington students and families, ensuring safety and accessibility were top priorities. She recognized the importance of community spaces, helping create a safer, more welcoming environment where our town gathers to support our Wildcats. She secured resources that provide a lasting
003facelift for Wildcat Stadium, enhancing both school pride and community pride. She's demonstrated unwavering commitment to our school district, making it possible a project that would not have happened without her leadership and determination. Thank you, Commissioner Kimbro, for your unwavering support for our schools, our community, and because of your hard work and dedication, our students and family and community are better for it. So, we are so grateful for everything that you've done for Lovington. Thank you. And so, um, I have this what I just said, all those great things about you and the word hope because, um, you are spreading hope in our community, in our school district. And then a letter to the commissioners if you will hand deliver that to them. And um, this year our theme in Lovington is to leave a legacy.
004And that's exactly what you're doing. So, we want you to have one of those tags. So, thank you. >> Do you have anything to say? >> I I will accept this on behalf of the whole commission. You know, I couldn't do it by myself. We had to have a majority vote. >> Yes. >> And so, I appreciated all the commissioners going in with it in with me on these ideas that we haven't done before. But, I think it's a good use of our taxpayer dollars and I I'm I'm really proud that the whole commission decided to come together and do this. So, and thank you. Thank you very much for >> You're welcome. You're welcome. Thank you for being here. >> All right. Next up, I am pleased to welcome Christy Areola, our academic coach
005for teacher development effectiveness. She has this really long title and um she plays a vital role in supporting our educators, strengthening educ in instructional practices, enhancing student learning across our district. And tonight I've asked her to share some of her work that she has done and the impact that she has on our schools. So Miss Ariel, if you'll come up. So, Kelly, >> you're on the button. >> Kelly is passing out. Um, and it's there are many pages to this, but I am going to go over this briefly with you, but I just wanted you to have this information because as I was preparing this, I was just so excited that I thought, oh, I need to add that and I need to add this and I need to add this because this um these
006three initiatives are something that I'm very passionate about and enthusiastic about and excited about. So, if I go on um full cheer coach mode, it's because I just get really excited about this. um NTA, EDF fellows and our mentor mentee program are all part of our portrait of a wildcat, our priority area 2, which is teacher development and retention. And so I'm first going to talk to you about new teacher academy. This is actually our fourth year. We've had four cohorts now go through new teacher academy. This year it was July 21st through 23rd. Um we um have a who, a what, a when, a where, and a why when it comes to new teacher academy. The who is truly a village. It takes a village to put together our new teacher academy. And I
007have listed all the people that are involved in it. Um as far as our academic team, our teachers, our instructional coaches, our principles, our directors. Mrs. Q kicks off um our new teacher academy and our participants are very um impressed by the fact that we have our superintendent and our directors there to lead our new teacher academy. We have guest speakers that come in every year. Estacado Credit Union, NEA, our health clinic, First Financial are all part of new teacher academy as as well. And then we have the behind the scenes people um Tara our IT department. they truly come in, swoop in like superheroes and provide our new teachers with their laptops from the get-go so that they can get started and feel well prepared. Um, Juan with our food services, Mr. Dea Cruz,
008Joan, and then we have local donations um that support us every year. And then of course the who um is our participants, our new teachers are new hires to the district. And these new hires are from level one all the way to level three. Our retirees that come back to the district are all part of new teacher academy. So I've included our 2005 2006 NTA Wildcats. This year we had 22 participants. This year and then we have our what um each um each session is designed specifically for our new teachers. And so they have a a individualized schedule that they um are provided at the beginning of new teacher academy and those sessions are designed especially for what we have seen our new teachers need when they come into the district. And then I just
009included a schedule what that looks like um each day of our new teacher academy. And then of course we have our when and where. So, I told you already that July 21st to the 23rd of um this year, it's held at Gan Cafeteria and Yarro Elementary. And then I just included some pictures um from our past um new teacher academy. And then how this is how we developed this and there were um multiple things involved in developing this. Dr. Parker came to our academic team and said this is my idea. and I'm so appreciative because she really has let us um run with this idea and make it our own and make it um tailor made for our new teachers. We developed a goal. We organized our team of directors and coaches. We created our
010sessions and we revised those sessions each year to um to benefit our teachers and what the feedback that they have provided for us. And then I just included our to-do list. This is something that starts well in the spring and then we have immediate goals that we set in June. We have um things that have to be accomplished and then in July and so we um keep track of those things and make sure that they're they're ready to go because the why is what is so important. Um Dr. Parker once again came to us four years ago and she said obviously we all know we are in um a major teacher shortage. Um 14% of our teachers leave by the end of their first year. 30% leave within three years and 44% of teachers leave
011and this is this is nationwide by the end of their fifth year. We obviously wanted an onboarding system for our teachers and this provides our teachers, our new teachers with a sense of community and belonging to our district and what it means to actually be a Wildcat. And then we create networking immediately right then for our teachers. Um I would like to just give some real quick data. I did just a brief you know real quick calculation in the last four years we have retained over 70% of our new teachers and last year's cohort of 2024 2025 we retained 100% of those. they all came back to us and so in four years time this is what you know this yeah it's made a difference we always end um new teacher academy with a survey
012we want to know how we can be better year by year and um so I just added in some of the results of that survey and really the the com comments that they made so what is your favorite part of NTA and you'll notice over and over again they say the community and so they've establish the community um at the very beginning that they get to carry on with them. And then again, what overall suggestions would you say um would would we ask them what they would make as a new teacher? And they are very um at that point they feel safe and they are very open to tell us what they would like what they think would be best to um to um add for the future. And from there um those new teachers
013are all well oh and we always give them a swag bag and in their swag bag we have um content that the presenters actually um order. They you know say that this is what they need for their session. We include books. So we have Harry Wong's first day of school. We have um we have teach like a champion which gives them great strategies for them to use. And then our level one teachers are then part of our new teacher I mean our um mentor mentee program and so each month we um have what's a a book study that we get together um and I do this with our brand new level one teachers and so we get together and do a book study and the mission of our mentor mentee program is building champion teachers
014by supporting novice educators through a thoughtfully designed collaborative program that pairs shares their unique needs with the expertise and skills of experienced mentors. And then I just list with the goals. We go over those goals at the beginning of the school year um with both the mentors and the mentee so that they know exactly what their goals are. We establish what the definition of a mentor is and um what their responsibilities are as a mentor teacher and what the responsibilities are as a novice teacher. And then I've also included, I know I'm going really quick, but I um have included the schedule that um the mentors and the mentees follow. The mentors document and log the time that they spend with the mentees and then they submit that to us um each quarter. And then
015um one of the beautiful things about the beginning teacher skill guide is that each time we meet is when they are ending a phase and beginning a new phase. So right now our new teachers are ending the anticipation phase and next week when we meet we are they are going to be um entering into the survival phase which we all know as teachers that is a real thing. And so we talk about that and um it's once again it's just a great community and so each phase is what they are entering in um right before we meet and then we have a new initiative which actually started in our district um last year and it's called the Edfellows program and Lovington is and has and always has and is and always will be a grow
016your own district because in this room how many of us are graduates and have come back to serve in our district and so I've always prided the fact that we are a grow your own district but the Edfellows program really does grow your own and what it is is um it's it's a initiative designed and it's actually um provided by peed and it is uh students students who are seeking their um lensure in education. And so what they do is they we are allowed to place them in our district. They become our employees and then they're able to work on their education while they are employed and being paid. And those of you like myself that remember when we were going through our educational classes, we were told we couldn't have a job and we
017certainly were not getting paid to do that. So this is a win-win situation for everybody at hand. And the goal for Edfellows is um to improve studenttoteer ratios. So, we are so very fortunate to have six edf fellows and we were approved um by this from the state to have six. And so, we have um an ed fellow in each of our K through five schools and then we also have an edfellow at TMS, our sixth and seventh grade school. And so, this allows for small group instruction. This allows for targeted invention, high dosage tutoring. So our edf fellows have a mentor and then they also have a coach from the state but they are serving our students um in a small group instruct instructional basis which really um serves for our MLSS and and
018which is what we are striving for anyway to um help our students and to better um our our studenttoteer ratios. It also builds the educator workforce. Like I said this is a grow your own program. All six of our um our edf fellows were either IAS or substitutes within the district and now they're serving at as edfellows. They're able to work on their classes and they're getting paid and they're helping out our students and our teachers. So, it creates our teacher educator pathway. It creates opportunities for potential educators. It provides them with resources and it helps fund our recruitment and retention of our teachers. And then it just talks about developing the next generation of educators. And along with um the Edfell's program, I did not put slides in here for this, but we also
019have it's kind of a sister program of that and it's called the residency program. And we have now three um students who are residents as well. And so that's also provided by the NNPED. And they are now closer to graduating than what some of our ED fellows are. And so they are on the brink then of graduation. So obviously the goal has been once they graduate we um are able to place them into our schools as certified teachers. Um and last year we had our first edfellow graduate and she is now um in um one of our schools as a certified teacher. And so at the end I just put the cycle of a Wildcat champion. Obviously we um want them into the Edfellows program. They become new teachers. They then become a mentee. We
020we want them to present at our new teacher academy and we had um our teachers from last year's cohort come and be on the new teacher a panel and also give some of our presentations for our new teacher academy and then we want them to then become mentors of their own and then the cycle just continues. So that is it in a nutshell and I know I spoke really quick but I was really excited and um but do you'all have any questions about any any of the aspects that I talked about? >> Comments from the board the residency program. >> Yes ma'am. >> It is it's much like the Edfellows program. Um it is um we have three teachers and they are close to graduation. >> So they're still in college. They are still in
021college as well. Yes, ma'am. And and they are all from Eastern. So, our ED fellows can actually be um they can be studying at any university. There's not, but our residents actually come from Eastern. Yes, ma'am. And it's much like our Edfellows program um but they're just closer right now to graduating than what our edfellows are. And the regulations are a little bit different um as far like the difference in the programs, but there's they're primarily the same. Dr. Parker, did I miss anything? >> Okay. I know that when uh I was looking to make sure because I didn't want to speak incorrectly on this, but when Secretary Padilla presented to the LEC last week, she was talking and the her budget for next year actually includes a little bit of an increase for edfellows
022because she talked about what a good thing it is for districts. So, so now our edfellows, do they also attend the NTA if they've already been designated as an ed fellow? Okay, >> absolutely. >> I thought that really helps them. >> Most definitely. And we did have um some of our ED fellows attend our NTA because we already had them placed. Good. >> And yes, they did. And then they also are part of our professional development. Any professional development that we have, they are a part of that. Um just so that they can get immersed in all all things. Yeah. helps them be better prepared. >> Yes, ma'am. >> That's great. This is great. >> I think the numbers, I mean, speak for this program. You know, that's amazing. I was going to ask that
023question. I'm glad you said that. >> Thank you. >> That's awesome. 70% and 100%. >> And you know, it makes a difference. I mean, every year you guys tweak it a little bit, but they feel more prepared, you know? >> Yes. because we all remember if we went through things way back in the day >> wasn't quite like that. So, thank you. I know it's a team. So, thanks to you and your team for that. >> Absolutely. Thank y'all so much. >> Thank you, Mrs. Ariel. She is going to get a certificate for displaying all five traits of our portrait. One, confidence, integrity, adaptability, critical thinking, communication, and confidence. So, here you go, Christie. And I'd like my team to give um Commissioner Kimbro who's standing in Florida for the commissioners in three claps. One,
024two, three. [Applause] >> Thank you. >> You don't have to stay. >> You are welcome to stay, but it's okay. >> All right. Do you have anything else? Thank you again. >> Okay, then I'm going to move right on into information and into director's reports and I'll open it up for questions from the board. I've got a couple questions on um and I think we went through this last year sometime, but the the food ser and this goes with the food ser the food service numbers and then your superintendent update with the uh the student membership those numbers match identical or they may just be one off. So is are we giving a lunch or breakfast to every student? Is that is that is that necessary? I guess is I don't I don't see the
025reasoning behind that. I know there's students that bring their lunch or bring don't eat the breakfast. Is it just a a waste? You know what I mean? I just found it odd that the numbers match identical. So we just pulling numbers from one sheet to the other. >> Actually, what's happening? We have a lot of students that are bringing their lunches and they want a milk. So when they go in there and get a milk, they have to get the whole entire tray. >> So they're given the opportunity to do that. And we have several other students that go through and get a tray and get what they want off of that. And then we have uh the PED started this two years ago. They put it aside on a tray and then people that
026want or students that want seconds are able to go to that tray, get second. I just was thinking it just would seem like a waste in some cases. I could see where you know what I mean where >> they prepare food for the amount of kids that are there anyway. I mean because just in case they all decide to eat that much had spaghetti today >> and so a lot of kids love spaghetti. So, a lot of kids will will uh actually go through the line and you'll have the ones that don't and but they're able to put it aside and other kids will benefit from it because the serving the courses in elementary are a lot smaller than they are the secondary. >> Yes, sir. >> Now, once you get into uh sixth grade
027and Taylor, oh, they they average almost 100% participation in the cafeteria. And what we started doing at at sixth grade this year, we're bringing the same menu from Taylor over to the sixth grade. That's why we changed the the rotation that they have. They go last right before New Hope kids get there because uh they're able to go ahead and get the same thing they're going to be getting next year. >> That's good >> with a little a little bit bigger portions they get. Yeah. >> And it does I mean a lot of students do. But if you bring your own lunch, a lot of times some principles will ask the kids just to go through the line and see what's being served for that day and they might, hey, this is better than what
028I thought it was going to be and they might grab a plate. >> Yeah. >> Okay. >> And I know there's high school kids. I know some high school kids that bring their lunch and eat the lunch up there. So that's great. >> And then the high school kids in the morning, what they do, M, you jump in if you want to. They they purposely wait for the the students that are playing football first period. They wait for them. They save a breakfast for them and they're able to come through there and get with >> all the other boys and girls. >> Thank you. >> Love it. >> Thank you, Mr. Da Cruz. Other questions? Wait, you said you had a couple. >> Go ahead. I can >> No, no, no, no. That's fine. I
029and I was looking at the athletic equity schools there and I know this has been a topic of conversation for a while. Um, but I was I was kind of curious just the the thought process behind I was just looking at some of the numbers here and the ratios of coaches to students or coaches to athletes I guess. Is there and then then I mean looking at the I think this is middle school cheer if you look at that it's one to 28 whenever you look at basketball is 4 to >> you know I mean is there is there a rule that has to be followed there or is it >> now the middle school cheer is kind of an oddball um program and that they allow sixth seventh and eighth >> right >> we
030only have one coach there >> right that I I mean I don't think that's a um that's not an excuse. I don't think right. I mean if we have I'm asking is there a ratio that has to be met? You know what I mean? >> You mean legally? >> Yes sir. >> Could I know? >> Okay. I just it's concerning to me I guess the the low number of coaches on especially in the cheer. I think the high school the same way with the many kids that are out and you have one person up there being a coach and and that I mean it just doesn't work out I don't think to me. >> Do we have funding available to pay for a second coach if someone was interested in that position? >> I would
031have to look at that. I don't know that answer right now. I believe we have two or three at the high school. >> It shows two to 10 and two to >> 30 or something. >> Taylor, >> this only shows one. I I'm not certain that that's I mean this one only shows one. So I just >> But does it if there is a volunteer, which I don't know if there is, does that get counted in this or it does not? It's just >> if there was a volunteer that would be in here. Yeah, there's cuz there's volunteers listed on some of these on the pay >> because they're not taking any >> pay. Okay, >> fine. I just was I just curious if there's a ratio that that has to be met. >> Okay.
032>> Question. >> No, it's similar to a classroom, right? We don't necessarily have a ratio in a classroom. >> Some some of our classrooms have 25, some have fewer. >> Other questions? Thank you, Mr. Mayor. >> Yeah. Thank you. >> Okay. If not, we'll move into the superintendent update. >> Questions will journal article about medical boardment. Okay. Questions for the superintendent? >> Yes. >> That was exciting. >> Yes, >> that's a lot of work. Thank you, Jesse, and your team for that. >> Yeah. >> Okay. Questions for the superintendent? >> No, ma'am. >> Okay. Well, then I'm going to move right on into routine matters. We'll take items one through four as part of the consent agenda. Do I hear a motion to approve those items as presented? >> So, second. Okay. >> Any questions?
033Okay, thank you. Next item, budget adjustments. There are two budget adjustments. One of those you'll see is for Ed Bellow's program and I stand questions. >> Any questions for Tanya? >> It's great to see the state investing in that finance. All right. Do I hear a motion to approve the budget adjustments as presented? >> All right. Let's see. We do not have any bids tonight. Donations. I believe we have one. Oh, two. Okay. Did you want to expand on those? Okay. Questions from the board? I hear a motion to approve the donations presented. >> Second. All right. Thank you. Moving into old business. Second reading to consider approval of update to policy I7450. >> Yes, ma'am. This is our second reading uh for New Mexico Senate Bill 163 that will be placed in our section
034of graduation exercises. Your recommendation >> to approve >> like we have a choice, >> but at least you feel like you get to say that you approve. >> All right. >> Motion to approve is presented. >> Second. >> Okay. >> Just makes you feel better. I'll approve it. >> Yeah, sure. >> All right. Next item. Second reading to consider approval of policy advisories 270 through 272. >> So these are advisories um surrounding AI and our district has been working really hard to update our handbook and policies and procedures with that. Trying to stay ahead of the game is tough. And it's also um there is one in there, the policy advisory 270 is about copyright compliance and then the others are about just adding a reference to the AI policy. >> Questions from the board
035>> on 271 the exhibit I guess will that just go in with the handbook and all the agreements and stuff that people sign or >> Yes. the part that's in yellow that um that's going to be a reference that they will add to our policy. That's in the >> I think it was a there's like a form that you fill out. >> Oh, the regulation >> on the page here. Sorry. >> Oh, I >> Yeah, it's on the exhibit. >> Yes, ma'am. >> Okay. Okay. >> So, that'll just go in with the handbook or whenever they register for school. >> Once you guys approve and that's what we send off to policy services. Okay. >> We already have something that um when our students register, it's in the handbook that they have signed and agreed
036to before they can move on to the registration process. So, >> and the reference to this will be added to that. Yes. >> Okay. >> Is that what you were wanting to make sure that that matched up? Okay. Is there pertaining to >> Yeah, it should be the policy supposed to be listed out there or something. Good catch. >> Third paragraph. >> That's a typo that we probably need to ask. including it according to the period >> not e >> yeah I think it is a typo but we need to thank you >> miss Vanessa will get we'll check on that >> any other questions >> I guess on the on page 28 of 272 there um I guess are we going to have a like district authoriz generative AI tools like a a list
037of these tools that are that we can use or >> I assume >> I think as we make that list it's going to become we're going to have to update it constantly. So I think we have to be as you can see this is all underlined. So this is a brand new >> yes >> advisory that they're putting in too. So, I think we'll probably have to be revisiting this quite often because, you know, now they have um items that they're two steps ahead of us on on doing all this. So, we're trying to put a positive spin on AI. It is a great tool to use. >> Sure. Um, we want to teach students how to use AI productively as well as our teachers to make their life a little bit easier, um, work
038smarter, you know, and so, um, there are some great benefits for the use of AI, but we also have to know where we draw the line on that. And so that just comes with education, teaching in the classroom, and what we expect from our kids. Well, and didn't Dan say when we were talking about this at the board of directors, he said it's such a >> a fluid document. I mean, knowing that and so this is almost like the baseline start and then he's absolutely going to count on feedback from districts >> to really tweak this because it's it's changing so much. You know, >> my concern is I know I've talked to a couple of high school kids that have those AI glasses and then they'll record You can hear receive conversation and you
039can see text but they'll also report and in the classroom do it keep the teachers on their toes but my concern is locker rooms kids with glasses in locked nobody knows because you're not using your phone to do it >> right and we have to careful just to start listing out things because we'll never be able to list out all the things. So, we just say any device >> of that nature. So, yeah. >> Okay. Any other questions? Not. Do I hear a motion to approve those policies listed as presented? With that noted uh typo for Vanessa to check on. Thank you. >> So, move. Okay, I'll second. Okay, thank you. Next item, second reading to review and revise policy G, sections 1900 through 5900 and exhibits. Um, I do want to bring to your
040attention that there has been an adjustment to G2600. That should be right there for you. >> 2600. Um, it's professional support staff personal emergency religious leave. And then the rest is our second reading. Okay. Okay. Thank you. Questions, comments from the board. I know it's a lot of reading, but thanks everybody for looking over this or pretending to. So, all right. Do I hear a motion to approve sections 1900 through 5900 of policy G as presented? It is open. >> Okay. Thank you. All right. Moving on to new business. First item, consider approval to propose change to overseas student travel. So um I believe it was Miss Robert or Miss Roberts came before the board um in the spring to ask for overseas travel and um they put out the information to the students and
041they did not have a lot of interest. So, they came back to the drawing board and have wanting to get your permission to offer a trip to Boston, New York City, Philadelphia, and the surrounding areas this summer. And uh they have provided a copy of the itinerary there for you to see, but they wanted to let you know that there's been an update to the um prior approval and they do need your approval since it is leaving this New Mexico. >> So they won't do the EF tours overseas. >> No, I believe it's with a different company. Is that correct, Mr. Williams? It's on uh >> Explorica. >> Yeah. >> But it's replacing the other one's not going to happen at all. >> That is correct. >> Yes, ma'am. >> And it's also a student
042based tour company that M. Roberts has used in the past, so they're reputable. >> No, I like the kids exploring more about our United States. >> That's a great area. be a fun trip. >> Be a really fun trip. >> Just a little FYI, if you have not met Okay. Superintendent's recommendation >> to approve. >> Okay. Do I hear a motion to approve the change of student travel for June? So move. I'll second. something. >> Okay. Next item. Consider approval of resolution in support of K12 restructure. >> Yes. And so, um, President Maker, I would like for you to speak on this. >> Oh, okay. >> Please. >> Okay. Thanks for the notice. Uh well, you know, this board's already talked about this and uh we we want to pursue getting everything aligned to where
043it's this one this one program is based on days and every other aspect is based on hours. And uh so uh we did present to the LEC a couple of months ago I believe >> and then it was recommended that we put this in the uh NMSBA resolutions that is also given to legislators. And so um I'm definitely open to any adjustments, corrections, typos that you see. Um, but I do think it's a good thing. We we can't sit back and ring our hands and not try something. And so this is definitely worth pursuing, I think. >> And they were the LEC was receptive to we presented >> and uh so because what we're looking at is the participation the K12 plus program to be um measured in hours and not so many days. I
044I think you're going to get more participation in the K12 plus program if this so happens. >> I believe so. I believe so. It gives districts some flexibility. >> I agree. >> Which ultimately ends up in more time in the classroom. >> That's right. And isn't the purpose of it. Yeah. Yeah. For that >> very well written. Good job. >> Thank you. Thank you. >> Is this FY27? I get messed up with this years. >> We're in FY. >> We're in 26. Okay. Yeah. So, um, and with this being a 30-day session, typically they won't >> put anything that's not related to money, and this definitely would be related to money because I agree. I think there'll be more districts that would participate. And in fact, when Secretary Padilla presented the other day, she did
045not ask for an increase. I think she put a decrease because she said districts are not participating in K12 plus. So, I'm hoping that this will be something that >> Yeah, a little spark, huh? >> Be a little spark. So, we'll see. The LFC is going to be in Lee County next week >> and so they have invited the Lee County superintendent to speak and this is one thing that I will be bringing up to them exaggerated. So, >> okay. Well, thank you guys for your support. Do I hear a motion to approve the resolution as presented? >> So, move second. Okay. Next item. Consider approval for a district-wide audio safety system. >> Yes. >> Say that again. >> Please don't make me. >> Miss Fretley, you have that up there. So, um, as our
046current system is in the need of being upgraded and replaced, we received word, um, a couple weeks ago that the company that we are with is no longer going to be able to supply or be available to us to, um, upgrade our system or replace any of the parts that are right now not functioning correctly. and uh we began to search for a robust system and we have landed on audio enhancements. You will see in this presentation an enhanced system, the safety feature, ease of functionality and speaker system, which is um a pretty neat thing in the classroom and bringing us up to speed to enhance student learning um and safety just not for our students but our sta staff as well. And so Mr. Rutled is going to help with this presentation and um
047Mr. Rutled and um Mr. Van Hooser spent some uh time with audio enhancements as they have come into our district to assess what we have and what we would need and they've worked closely with them as well as some of my other directors. But um Jesse and Michael will be available to answer any questions. Right gentlemen. Okay, go ahead Michael to the next slide. So, um, audio enhancement is already in, um, some of these places in New Mexico, as you can see, in the Albuquerque public schools. They have just put this into their district. And, um, Gadston is a champion in this system. They have put this in and they are adding to it as they go. And, um, they love it. Bloomfield, Los Cusus, Almagoro, Bin, and Sakoro. As you can see, there's really
048nobody on our side of the state that has put this in. And we feel like we have found a a real gem GEM in this. And uh we're excited about the possibility of this taking place in our district. You will also see that it's just not a New Mexico product. It is across the nation. And some of the largest school districts in the nation have this implemented into their district. Okay. And then um we're going to skip over this one, Michael, just because of the time on it, but this is uh was founded by this family. And um the mom in the middle, her two of her children were born deaf. And so at the time, um she said, "I I will not have where my kids will not be able to have the same
049equality and equity." And so she developed a system to where the teacher could wear um a device around her neck and they would have something on their desk, a speaker, and they would be able to hear the teacher speaking. Well, then she found out that kids were wanting to sit around her son so they could hear the teacher better. And from that, the story just grew and um now they've developed this beautiful system that is in the schools. Um, isn't there another Let's do the the first one, I believe, or the one that talks about the school. Thanks. This is what the teachers would wear around her neck. watch the film. >> Should have watched the field. >> So, right now, every Lington school campus suffers from an outdated intercom and mass communication system. some
050of which are nonfunctional as we speak and repair parts are not available. This represents a major safety concern impacting both everyday communication and schoolwide emergency responses. Um there's a lack of integration. The district faces challenges due to um building systems that are failing which currently do not integrate or operate cohesively. there. Um we have different platforms that are just by themselves on an island and then a fragmented management causing um there is no centralized district level management tool in place which is causing um a fragmented system. So if you will um look at the next slide this is what we have right now in our schools. the picture of the um speaker. Okay, this right here, current clock and speaker for paging bells, emergency messaging in that first one. The second one's a current classroom
051speaker. Does this remind you of the movie Greece? Ding ding ding. and then um the current intercom phone system. And then this is a true speaker outside of one of our buildings. So then uh what audio enhancements can do through the Epic system is um bring all of our things together into one updated um platform and system. And so we would go from what the top looks like to what the bottom those are the products there. And then uh your telephone system would go here into the computer where they could be able to see all the places in the building, a map if you will. Okay. Long-term value, invest once and save for years. Moving away from an outdated system saves on costly repairs and upgrades, and it ensures that we have a reliable, effective
052system. And right now we're kind of in that orange where we're having to repair and pay, repair and pay, repair and pay. And now we're at the point where we no longer can repair because there are no products to repair. And um we're going to have to move to something because what we have now is no longer going to be available to us. Correct. If I'm wrong, was that correct? Okay. And then um right here this is what a representation of um all the different things that we would have in the system. You know our raptor checkin when people come in to check their IDs to um our camera system to our fire alarm to our phone system um and different things that we have. They're all on an island by themselves. And so what
053audio enhancement would do was bring them all together in the Epic system and they would all have a central hub that they would talk to each other and just bring all of those components together. Um it's also our um uh Google platforms, Class Link, Microsoft, all those different things that we have would come under one together instead of working by themselves. Um Jesse or Michael, do you have anything to add to that? Am I saying it correctly? Okay. And then um this is what we're looking at right now. This system is huge and you can add to it as you go. So what we're trying to do is just the necessity, the bare minimum of what we need uh right now. So we're asking for the Epic system, the classroom audio, and the safe system.
054And um under each one it shows you what they're all about. Um Epic system would upgrade all of our campuses. Um the principles would be able to customize their their bells and the announcements, upgrade our clocks and signage on campuses. Classroom audio would be what you saw at the very beginning of the video where the teachers wearing the the gadget and then their speakers in the classroom around the classroom to where all students would be able to hear. Um, and then the touchscreen AB controller in each classroom. And then the safe system is the alert button uh that the teachers would have into that in that little thing that they're wearing. And um it's integrated in the microphones and the safety alert badges as well. That's what this says. um for every other staff member
055on campus, our custodians would have this to where they would be able to alert and call a shelter in place or lock down or a hold or whatever. And those are some of our people that are around and see things first before anyone else. So all staff members would have the alert um badge, safe badge, and then um all of our door locks would be integrated together all into one system. um the intercom, the security cameras, all of it would be together. And then each teacher would have the ability to record for um students that are that have missed um have been ill or whatever and they need to go back and rewatch the lesson, we can use it for PD. Um if we see some great things happening in the classroom, instead of getting
056teachers getting them a sub to go in to observe, we can be able to record and use that in our PLC's and in our PD. And um it's also um they can call a lockdown if they see danger. Um you know the the scenario of how we practice is not the principles are not sitting at their desk waiting for that call. They're out and about and so they can be able to call that in the gym or in the breezeway or on their way to the cafeteria if they have to do that. So, um, so we're looking we're looking now for approval, but um any of my directors, my directors had had the ability to have discussions with the representative from audio enhancements and um and then of course Jesse and Michael went around with
057them for two days. I believe they were here for two days in the school going through all of our buildings. So stand for questions and Michael and Jesse if you have anything to say or directors have anything that you guys would like to add that I have missed. >> So I really support >> Mr. Mr. Williams, I don't want to put you on the spot, but being a campus administrator, your your thoughts on this. I mean, you're dealing with this all day, every day. So, um, >> this they came and showed it to us as well, and we talked about it. It's exciting, um, to have the security features, to have the audio in the classroom, but just to simply be able to set bell schedules >> um, that in it in of itself, um,
058can be challenging at times. Um, so they have it all integrated into one. Um, I fully support this. >> Thank you. >> Questions? >> If we put the four speakers in the classroom to get announcements from the office, would they come through those four speakers or through the antiquated speaker that's already there? >> So the the old stuff will be taken out. >> Okay. >> The office announcements come through the floor. >> So this billcl All of our classrooms in the district >> all 10 >> 2.5 it's 2.5 million >> here's our money gal >> there are quotes for each campus >> and the total is approximately million for all campuses I came up with 2.5. >> What? >> Am I missing one? >> I came up with 2.5 when I figured them all in.
059>> 2.5. >> I mean, >> you're right. I I apologize. You're right. It's 2.5. I have 1.7 on the brain. Sorry for that. >> Okay. >> You'll see in your packet there is it's broken down by campus. What each one campus how many campus and then on the following page you're going to see a timeline. >> That's what I was wondering. >> Yes, we have At the very bottom it says It says wait So right so what they told us is that this it would not be more than this and there is some grace period there. So if there is um let's say that the high school um right now they're quoting us at the 6 641 that they decided you know what we need two more speakers over here. There is money built into
060this quote that it would not cost us more than what they have quoted us and it could be a little bit less if they don't have to use what's the term for that? What is that? Contingencies. Contingencies. So yeah. >> Does this allow for speakers in hallways or classrooms or the high school? When you're in >> Yes. Yeah. >> What about any connectivity to this building for you? Is there any or or does I just was curious if there was anything because I saw the campuses but I didn't really know. >> I'm smiling that you're asked that because I asked that too. >> Connected to the network. You can basically connect to it from anywhere on campus. >> Oh, okay. Okay. So, is there's no quote for that. So, she would just have her own
061Okay. So, so we can connect to other buildings. We did not quote a system for this. >> Okay. Okay. >> Because if we're having to cut back, I want this campuses taken care of. >> I love my people here, but it's the >> campuses where this [Laughter] >> Yeah, that I'm just thinking some kind of connection to where You know, I think about when you're in your office 43 is now arriving, you know, you may not need that, but um so is this a one-time cost or are there annual fees? What are we what are we talking here? I think it's a I don't think there are >> only if we upgrade to like you saw in the video where um it has a translation piece that is not in our quotes right now. So
062if we decided as a district later on to add that in then there would be a cost for that but it would be minimal. I mean it would not be billions of dollars. What kind of service when something goes wrong? Because we know it it will. >> I'm sorry. Ask it one more time. >> What kind of What kind of service? >> On your thing. I'm just kidding. >> Um, >> what? Um, >> give me >> Well, at this point, I have cell phone numbers of project managers and so I'm assuming that it's it's >> an inclusive fee. Does it >> That's a lot of charges. I don't anticipate they'll be out a bunch. We get to part of the package includes taking us to Utah um to spend a week in their facility to
063learn the ins and outs of the system and how to operate it. >> I do like that there's several New Mexico districts that we're familiar with that are using it because we can also and I'm sure you also have visited with those superintendent. So, >> I did I just was um at a workshop with Superintendent U Lawrence and he said it was the best thing his district has done and the teachers were very they love the safety feature of the button and they said that the discipline in the classrooms have improved tremendously because they know they can just push that button. And so he said if he had to pick anything to go fighting for it, it would be this system in his district. >> So you can push the button and record. >> Yes,
064ma'am. >> Push that button. >> And that's an added feature. >> Correct. Y >> yeah, >> not part of the original package, but it's definitely a feature that we can add to some of the things that aren't included in this initial round would be the classroom um recording and the um >> translator >> translation and the digital signage. >> All our teachers How long are the licenses good for? >> Uh, perpetual forever. >> So, um, if I could just give you my 30 second elevator pitch. Um, Jesse's pretty excited because right now he is taking care of of a majority of the issues that exist. All schools have some issues. Um, two schools have major issues. Um, and so moving to something different is is really a nonoption. I think Mr. I think you asked,
065have we looked at other companies and the answer is yes. We had two other presentations um significantly less than this. Um didn't do anything near what this does. Matter of fact, mostly looked antiquated. I think it's the group that sat at the table of eight or 10 people were evaluating different solutions. I think each person found something that they could hold their nose and maybe believe it was okay. Um but There's nothing that that compares to what Dr. Parker and Miss Q found when they found audio enhancements. The audio in the classroom has been a topic of conversation for probably 10 12 years that I've been here and the need to um be able to lift that teacher voice there to the back of the room so that every student gets the same presentation. So,
066it's a lot. Um the the integrations are are pretty spectacular. Those are things that we would look at doing later, but obviously um increases the safety and security of the district overall as we're able to bring some of those things online. >> And if I may be transparent, this is my fourth year. I'm going into my fourth year as a superintendent. And the very first one of the very first things that was brought to my attention was our intercom system. And so we started slowly looking at it, but we got really aggressive of looking at a system for like the last uh year and a half. And so this has not just been an overnight, oh this looks great, let's do this. We have really truly been looking and we've brought in other um companies
067into our school system to look to see what we have and they've done presentations and for about four months we just tabled it because we we just didn't feel good about it and we didn't feel like they were going to take us to the next level that we would be right back here in the same position. And then uh we were able to discover this um audio enhancements at a national convention and then that's when we started talking about it and we brought it back to the team and I can truly say that everybody's on board where the ones that we brought in earlier it was a split or nope I don't like that and this is why and then technology had issues with it and then the maintenance had issues with it and the
068director of operations had issues with it and then my academic people had issues with it and this is the first time that everybody came together and said this is it. So we have been on this um topic for at least three years because we knew that what we have now was eventually going to give out and so we thought we got to get ahead of this. Got to get ahead of this and here we are. We don't know what we're going to do at the end of the year. So that's where we're at. >> So on this >> from a money standpoint, can we braid some funds to utilize this? >> And this is where Miss Hutchkins comes in >> because you know, at the end of the day, that's a big deal is to
069figure out how we're going to my 1.7 comes in. >> Thank you. >> So we have 1.7 in ETN sitting there and then we have the 536 coming in also. Oh, the 1.7 doesn't include the 536. >> Correct. >> So, that's the additional that comes in in October. >> So, that gets us very, very, very close to the 2.5. >> Okay. >> Because I was looking at your summary and I thought, well, could we pull from this group and I know you probably looked >> tiny a little bit that we would need to absorb either through HB33, SB9, and we also have some SB9 state match that >> Thank you. Right. So with that piece, um I was not ready to bring this to the board until I said we do have some funding for
070it. So um if you will look at the estimated timeline, um how those schools were picked in that order is right now we tr I'm debating on whether to say this even out loud. We have two schools right now that at the beginning of the year the principal could not use the intercom system and had to use a bullhorn a horn going down the hallways. >> Well, those are the oldest buildings in our entire system like 1941 194. >> Well, and for an example, while Michael and Jesse were going around with the AE team, Michael asked the principal, "Do you mind just making an announcement that we're in the building?" And they said, "We can't because our system is not working." >> And we don't want that. That's not >> so >> other questions from
071the board. Great presentation. >> Definitely a lot of money. Um so I think that's why I think you all expected questions. >> Yes. >> We're very cognizant of the money, >> right? And I would Yes, I would expect questions and don't think that we weren't willing and dealing like we're like okay well what if and do you get buy nine get one free? I mean just >> we have >> Yes. >> questions from board members. >> Do you guys have anything to add that I might have left off? >> Is this a do we pay as you go? You know what I mean? So if when they do Jefferson You pay that bill and then you don't pay. >> We asked about that and they he asked if we pay after they get done with
072Jefferson, we pay the invoice and then we go to the next one. >> Yes, we will set up each quote separately for each campus. And so, yes, we can't prepay until the work is done. >> Okay. >> So, we definitely have to wait until that work is finished. I'm >> pretty impressed that they anticipate that this will all be done by spring break. they they will bring in a team and swarm our district. It's exciting because in education we have been um trained to just it's a forever thing and so we've asked them several times what do you mean like this year like 2026 and they're like yes >> and there there is there a possibility that this could start prior to this November deadline this November date or we >> so this timeline is
073based on if you guys had asked for if we have to have two readings on Yes, >> that's what it is. And if not, then they move it up a month. >> Is it next month? >> Right. This Yes. The timeline is based on if we had to meet twice on this. Yes, sir. >> Is it is it very disruptive? I mean, installing this equipment, >> they work after hours. >> I I didn't know, but that's good. >> They'll work a little bit during the day, but the majority of it is after hours. which is what we prefer. >> Sure. >> For many reasons. >> So, did this include the cameras in the classroom >> or No, >> not the cameras yet. >> That could be added if you had to. >> That's a piece
074of the puzzle that we're not purchasing this this round. >> Okay. I think there's lots of hurdles to cross with that particular >> we we would want to definitely communicate that out to our community and to our parents before we just start putting cameras in the classroom. Absolutely. >> Any other questions? >> Thank you all for the presentation. >> Very good. Okay, after hearing all this, do I cons I hear a motion for approval for the district-wide audio safety system that was presented tonight? >> So move. >> Okay. Thank you. I think it's it's going to be good for our kids and our staff. All right. Next item. First reading to review and revise policy G section 6100 to 9400. Exciting part is that um this will be the first reading for the last part
075of this section. Um please take a look at G7500. Um we have um tried to make this policy more clear like bulleted and easier for our staff to understand and it's support staff vacation and holidays and so >> is it in what you printed out or did you make something new on the >> No, it should be okay. >> Okay. Yeah, it's uploaded. >> Yes, ma'am. You don't have to com comment on it tonight, but just I wanted to bring it to your attention to look at for sure for the second reason. Okay. >> Do you have any questions? >> Any questions from the board? >> To me, there's a whole lot of repetition repetition on >> between like I pages. I was getting lost. like page number first one and then 109 and I
076don't I don't know if they're because they're different what's the difference between professional staff members and support staff members >> certified certified staff >> didn't say certified it said professional there is something about certified but then it says professional staff and then support >> so the professional are certified and then the support are classified Sorry. Am I correct on that? Okay. >> Then it's it talks about governing authority part of it and then the board part of it. Is the board the governing authority? >> Yes. >> So, do you want us we'll go back through and >> we just need to make we need to look at the state statute. Make sure it lines. I'm wondering we'll look at those. >> Does it have to line up with what it says in the in like
077wherever the reference is? Yeah. In statute. That's a good We need to look >> like It says the governing authority on the appeal procedure which is exactly like the front part procedure. The governing authority shall meet to hear the employees taken no less than five days or more days. >> That's the board. >> So that's the board. >> Yeah. when we've had other places >> instead of governing authority and I didn't know about consistency there on transfers it should be policy at the board that personnel be assigned on the basis of their qualifications. >> Okay. So let's look at that and see. Yeah. and and we could sit down and it does it say that in the state statute so we have to match it or can we because I I think it is great
078to be consistent on it because the governing authority is the board so if we can use those it would be less confusing yeah >> it'll show you where it is >> okay well I have >> you click it right >> so then you guys can get a hold of me if you want to No, I would ask that uh you know any I mean you could go ahead and and reach out to the superintendent if you see that and then you know the recommendation could be made at the next meeting if once we get some clarification. >> Okay. >> Yeah. >> Well, I'll pull it up here so I click on >> Yeah. You didn't click on your paper, huh? >> And that was question to do that. >> Oh, okay. Okay. Well, then let's
079hold off. So, as far as this item, >> okay, any other questions on this item? Okay. Hearing none. Um, we're going to move into the just a reminder, the region meeting is in Carl'sbad, starts at 5:30 on September 22nd. And public comment time this time. Is there anyone who wishes to address the board in public comment? >> All right. Hearing none. Did you have something? >> Mr. Williams might be able to answer this question. Laura Ger asked me at the cancer center today about United Way selling the pink the pink out t-shirts that they've done in the past. And so I contacted one of the ladies on the board. the cheerleaders are selling them and all the benefit the proceeds go to county. But I I looked on the l the screenshot that she sent
080me to see about all of us at the cancer center getting some of those and they all have big hops eagles on them. >> Oh no. >> Which we can't do that. I said no no no. >> Do we know if any of our sports teams are selling pink out t-shirts this year volleyball or football doing that? Do you know? I've seen >> because we I have people at the cancer center that are interested in purchasing those. >> Um, so I'm not familiar with the United Way shirts. We are selling pink shirts. We do have a couple of staff members that are battling cancer at this point in time. And so I know that with the NMA, they used to do the season Susan B the cancer breast. And so we've kind of stepped away
081from that because that's all the profits have to go to those organizations. when the booster clubs bring it on themselves and we sponsor someone, then those funds go directly to the person that we are supporting. And so that's that is where we are. But as far as United Way, I don't believe that we're doing anything with United Way right now. >> But I think is it volleyball and >> football? Is it volleyball and football that are both selling? I see Roger and Mr. Mad both nodding their heads. Do you have forms that I could get to take to the cancer center for the ladies nurses there that want to order >> Facebook page? >> Okay. Okay. >> Thank you. >> That's great. Thank you, Patty. >> Okay. This concludes the uh public portion of our
082board meeting. Do I hear a motion to move into executive session? >> All right. Thank you everybody. Take a 5minute recess. >> My legs went to sleep.