001So, I guess all you'll have to do is start the record button. Okay. Uhhuh. Your survey is ready also. It's already ready already. Turn this off. Uh Vanessa doesn't get right. Okay, we do have a quorum with all five members here and uh the agenda. Are there any adjustments to tonight's agenda? Okay. Do I hear a motion to approve the agenda as approved? So move. All right. We're going to move right on into information, director's reports, and I will open it up to questions from the board. Good afternoon. I have I have a question on the budget summary. I noticed that the teach uh amount went down by a pretty large percentage. um that 72,000 that's in unencumbered. Are we having to do a lot of repairs at the teides or we're doing some concrete
002work on the driveways in the front of the apartments? Oh, okay. Okay. I mean, there's plenty in the fund. I was just thought, oh, 72,000, that's a lot. But yeah, thank you, ma'am. I actually had somebody from the community contact me and say, what are they doing at the Teacher Juice? I sure it's great. And that was so concrete work sounds good. Sounds really good. Other questions? Thank you for sharing that information about the food service. I know we had talked about it last month and it's great that we we have the means to do that to really kind of update a lot of that for our facilities. So, thank you for providing that. Okay. Okay. Then I'm going to move right on in to the superintendence update. You're going to find a artificial intelligence
003AI handbook. I noticed at the leadership retreat a couple of the sessions are on AI AI and I feel like as a district we have been um on top of it and ahead of the game a little bit if you can be ahead of the game of AI. So yeah very pretty pretty proud of our team for embracing it. Can I make one suggestion? Sure. to avoid misinformation may not always be accurate. The truth. Okay. Sure. Well, okay. Bold. Get it taken care of. I made the note, ma'am. Okay. And then uh you will see that there was a letter to um county commissioner Sims. This was a donation that was provided to us in last year's fiscal year. Uh we are very grateful and thankful for his contribution and um so we just wanted
004to thank him and I want to thank him publicly for doing that for us. And um it's not in our um board docs, but our back to school welcome will be on Monday uh July the 28th again cafeteria and I will send you more specific information on that. Lunch or breakfast? Breakfast. Okay. Um Miss Vanessa will also send an invite. You have sent information out. Did you already or you will? I will. Okay. I will tomorrow. Okay. Perfect. And I believe that's it for my uh superintendent report system for any questions. Did you want to talk a little bit about the LEC? Sure. I would love to. Great. So, Mrs. Maker and I um traveled to Roswell together to uh speak to the Legislative Education Study Committee, LEC, and we had the opportunity to speak
005before the senators and that committee on our um K12 plus programming and um we provided um some information to them and given them a suggestion I guess and uh we felt like it was wellreceived. Uh we did get some questions afterwards. Miss Maker spoke for two minutes which was the max and then I was able to speak also as well. So um before you have the print out of what we handed out to them and um hopefully we'll have some legs moving on this. Miss Maker, do you have anything to add to No, I you know I I don't think that one conversation will do it, but I think it certainly opens the door and if we can get them talking and looking at it. Um so that's why I wanted to be sure that
006everybody had a copy of this and thank you Stephanie for making it much prettier than what I had done. And uh you know hopefully over the next few months if we have other opportunities to share it you know board members can certainly speak on behalf of the board and share that with other legislators. Um it can't hurt to try. You know we I I I think there's there's relevance in it but we'll see. So and I failed to mention it was it's basically over our school calendar. That's what we went to talk about. So, okay, questions for the superintendent. All right, let's move right on into routine matters. We'll take items one through four as part of the consent agenda. Do I hear a motion to approve as presented? So, All right. Thank you. Next
007item, budget adjustments. Is this the only month? I don't remember there being. So, all right. Thank you, Tanya. And no bids. So, we will move into donations. Um, we appreciate the Lon Youth Sports Organization uh for thinking of us. Uh, they have donated over $10,000 of equipment for our schools, two sets of soccer goals and a set a volleyball set for Jefferson is a volleyball set. So, um, my team and I will be looking to see where the best placement is for this. And, uh, again, I do want to thank, um, the Lington Youth Sports That's great. That's pretty cool. Will the volleyball set be indoors or outdoors? I'm sorry. The volleyball setup, will it be outdoors or does it go in a gym? It's in the gym. In the gym. And I also need
008to thank Norly. They went in half and half with the volleyball setup. So, great. That's great. Appreciate the support. And then the asphalt. Yes. So, this is for our um band practice pad. Um And so they donated 10 yards of Alphart to us which is huge. Is it a new pad or is it same one where they have been? It's the new It's new just south of It's west southwest of It's right in between um the fourth hall wink and behind the baseball field softball softball field. So yeah. and it's painted, striped, and everything for our band to practice on and since we turned that spot into a bus lane pickup. So, they're excited about it. So, but we are so thankful for Maris and Signs for doing that. That was huge. Yeah. And I'm
009assuming we're sending thank you notes to on my list to do. All right. Thank you very much to both of those uh organizations in their support of our district. So, all right. All right. Do I hear a motion to approve the donations as presented? Second. Okay. Thank you. All right. Old business. Your didn't open up. Oh, there it is. Okay. You bet. Okay. Old business. First item. Second reading to updates to the teacher policy and I'll turn it over to the superintendent. So, we took the recommendations and um made some revisions there. So, just seeking feedback. Okay. Any other questions from the board? Okay. Hearing none, do do I hear a motion to approve the updated teacher policy as presented? Okay, it should be open. And usually mine is All right. Thank you. Next item.
010second reading to consider approval of policy advisories 265 to 269. Okay. So, um the one adjustment we made was to advisory 267 was which is our cell phone um electronics and uh we made some changes there as you can see and we um we added and deleted some things there. Any questions? Okay, questions from The kids can have them in the classroom or they will have them on campus and then our classrooms will have the holders at the front of the classroom and they'll be assigned a number. They'll put their cell phone in there beginning of class. They'll get it at the end and then if um the teachers are wanting to use the cell phones for instructional uh purposes, then they will clear that with the building administrator. That's in all classes. It's gonna
011have to be districtwide. Other comments or questions from the board? Oh, and then I have one more. I'm sorry. Um, the water safety which is I believe exhibit What's the last one? I won't have it in front of me but um we have taken the um the law and what you will see in front of you is the exhibit the guidance the water safety guidance um and this will be placed um in our registration process in the handbook that they will have to look at. They have to sign that part that they've seen the handbook before they can continue with the registration. And this will be done according to the law within the first 10 days of school. And uh you will see now safety water safety guidance what K through five they will do
012being water smart the basics and then 6th through 12th grade will do general water safety and uh this can be conducted in science classes. So the curriculum is done within the first 10 days. Yes. Okay. The law states that it be okay. I just want to make sure I understood what you said correctly. And then you will find on our web page there is a link to uh what is going to be taught uh what we're using and um the reason why we're doing this the water safety resources and it's I believe it's under this safety resources. Yes. Yes. Great. It's ready to go. Okay. So yes to answer your question Pattyanne it is all of those policy advisories together. So, did you have any other questions? I had a couple of questions. I'm sorry.
013No, no, that's what it's for. on 265 emergency plan that we have. Um we did that big drill last year in service day teachers were taken up to where are we on that again? Right. So, we will continue to do um the safety drills, of course, and then we will always be doing um districtwide as we're going, right, Dr. Parker, do you have anything to add to that? And we're looking at January again. Okay. That seems to be the date that works best for our district. Right. We'll be revisiting with Palms and Associates um what we did and then they'll be coming in in December. I believe we set the dates where they'll go into classroom fortification at each site where they'll individually go into classrooms and help students and teachers know what they're supposed
014to do. Okay. Teachers asking, you know, was that a one thing? No, we never we and we told them it would be ongoing. So, well, in the class that I was in, I was in Josh's classroom teachers. questions about what happens if like a bunch of elementary school kids are stuck in a classroom for a couple of hours. What if one of the bathroom? What if somebody do we have toilet paper? Do we have miners for trash cans in case they have to go bathroom? Do we have emergency kits? Do we have snacks? So Palms and Associates, they are working with us on all those things. And then uh we did send out a some information to the district that they were able to ask some questions. And so we're we're taking and then we
015met as a as a team. What are some things that we can do better? What are some things that we need to adjust? And so Dr. Parker has been really good at making sure Palms and Associates understands those questions and they are working with us to get those questions answered. Okay. And then library. Yes. So, we are way ahead of the time and um I believe it was probably well was when I was the high school principal that uh the district had placed the AED machines in all the buildings. Um even our Laces building has it. I believe our our LER center has them. So, we are well equipped and our head nurse goes around and checks them to make sure that they are functional and good to go. trained on how to use them.
016We did a whole districtwide uh district training and then of course our athletic trainers are trained, our principles are trained, our nurses are trained. Yes. Awesome. Well, and I want to just uh in referencing back to what you were asking about some special circumstances at the different buildings, I do like the line in here that says discretion afforded each school with regard to administration of the plan. And so I think that enables that to uh have that because there, like you said, there's going to be some needs at some buildings that may not be the needs at others. So I I do like that we've got that. Well, there are so many more kids and people on the high school campus. I didn't know we needed two up there, one in the awing. Yes. Okay.
017I'm guessing at the stadium as well. Okay. Great. We also have I think we have one ticket bus and we have three others that go on the bus. That's great. I like that we're so proactive on that. Any other questions on those? So, are we picking one or the other on these alternatives or what are we on on the alternative on the 267 on the cell phone. It was pretty much says the same thing just they're almost it just gives that um doesn't put it on those principles in that correct zip. So it's good. Okay, there's no other questions. Do I hear a motion to approve the policy advisories 265 through 269 as presented with the uh recommended changes? Second. Yep. I just only reason I did the same thing. Okay. Thank you. Moving into
018new business. First item, consider approval and adoption of the athletic activity handbook. So, Mr. Morad did a great job of um with his new proposed uh handbook and what he did was the original one is very redundant which we have spoken about. So he just went in and cleaned it up. He didn't take anything out or change that was um policy but he did rearrange sections so that it's better to read. It's easier to read and it's in order and it's not hopping everywhere. So, um, he is not with us today, but I stand for any questions and can get with him shortly. I have a feeling there's some people have some because Okay. Did you highlight in blue? So, did I Okay. So, I'm going to turn it because if it already gets mentioned
019then I won't mention mine. I just have a I think it's just clarification question on in the introduction and purpose. It references grades 6 through 12, but then in the document it talks grades 7 through 12. I just wondered if those should need to be 6 through 12 all the way through, right? And do you want to give the page number so that uh I didn't highlight every one of Okay, six and seven. There's there's a bunch of it on there. Trying to remember why I highlighted this. There's a few that I'm I'm thinking of. What was I thinking this? Okay. I I while you're thinking, I will say on page five where it says qualifications for the athletic and activities director and there's question marks. And so I'm thinking that's just a typo, but
020we certainly want that to Page five. Um, it is right. That's what it shows on mine. Page five. It's under the It is recommended the athletic activities director be provided. And then it lists items and the next thing is qualifications, but it has a question mark. It's it's it's a subcategory of the role of the athletic activities director. You're not They may have corrected that because mine doesn't have it. Oh, this afternoon. Oh, okay. Okay. So, somebody caught it. Okay. I guess there's two documents uploaded. There's the proposed and then the original. I thought I was looking at the proposed. Yeah. 25. Okay. Should include. Okay. Um I do wonder when it says should include, is it shall include or I mean sometimes you get caught in the words of should and shall. And so
021is it a directive or a suggestion on the qualifications should include or is it the qualifications shall include I know that sounds real ticky but it can also come back to I don't HR tell me your thoughts on should and shall those are the things that will get you the qualifications should include and it lists them. And I was saying I wonder if it should say shall. Okay. It should be shall. Yeah. Well, okay. That's that's kind of where I was. Okay. Um Yeah, that's what you almost need to take out. Should just say qualification. Yeah, that'd be that'd work too. Yeah, because it's not really a suggestion. That's right. Thank you. Um, also moving down, I would say the page, but and under uh responsibilities with coaches and item number three, he will the
022the director will hold seasonal meetings with booster clubs. I'm wondering does that need to be clarified prior to the season starting or at a minimum? I I'm just a seasonal meeting is like when it's over or I I just didn't really know how to be more specific. I think that booster clubs need to know before they get going on. I mean, that's my personal opinion. I just think that we found ourselves in in lots of questions when they don't have the information. So we'll take it way ahead. Some of those people starting baseball. general meeting at the beginning if they have the booster club set up. Yeah. On that same page on number 12, it says talks about the procedure of eighth grade participation. I wondering if we shouldn't include the younger grades too if
023we're going to allow that on the It's down somewhere else. I know it's in here, but I don't think we talk enough about the middle school, the junior high. Yeah, I noted that back here, but I just didn't know if in this part they they should be part of the athletic activity director's responsibility with the coaches is to make sure they they know the procedure of the So, go ahead and I would say so. Yeah, I I think so. But but I know it does talk a little bit about it. It doesn't talk much about it. Well, and I don't think it hurts to reiterate that point in this section where it talks about Lovington Middle School. I mean, even though I I think because that's where we end up with lots of questions and
024I think our kids and their families, everybody needs to know for sure where where we are. I do I'm a little concerned when we get down into that middle school movement. Right now it says volleyball, basketball, and track. Um I I worry about naming sports. I know that. And then I wonder if there needs to be something in all of this to reference we have to follow the border conference criteria. The reason Mr. Morad named those sports is because that's what the border conference they spell out which sport follow the rules. There there's five different rules for our junior highs when it comes to the different sports. Like cheer falls under a different category than track, then football, then volleyball and basketball. It's and I believe I emailed that document to you guys. We can
025place that in here if you would like. It's a whole separate entity, but that could be revolving too, which we would bring it to the board each time. And so I'm wondering just the reference to in following the border conference criteria because this is not a district thing. This is we're we're bringing held to this border conference and I think the clearer we are the fewer questions conference and they'll know it came from a different authority. Yeah. Yeah. reference because yeah, right, but we're bound by what Mexico activities association passes down right or wrong. So I I you know the the the sentence itself may not be the problem. It's just make adding a reference to that because I think that right after this number 12 just add a sentence there. Is that what you're
026saying? I I was I was down in the loving the middle school movement over there. 38. Yeah. Okay. You jumped a little bit. Yes, you did. Okay. I'm sorry. I was still on page 10. Lemon to Middle School movement. So, yeah. Item one, make a reference to I think, you know, beginning it, you know, per the, you know, and and you guys can play with the language, you know, mandated requirements, NMAA approved board of conference criteria because this is certainly not something the district Yeah. Okay. Well, if came up with it reads right here, you read that and it would it's totally means something totally different than what the border conference is saying. That's right. That's right. to a parent that's reading it. You know what I mean? And and I think that when they
027don't get to participate in the when they can try out but they're not going to be able to participate in the and that's not fair. That's this right here. I mean it so I think absolutely but just in certain sports. Yeah. I know. So when we reference like say the NMA border conference it it then Mr. Mr. Miad will have that document to share with any families, students, anybody that you know needs some clarification, administrators, etc. So, we will put that in there. Okay. I um this is kind of all through the document, but I realized that the definition of coach is in here where it means activity director also, right? Yes. or anything where the word coaches, but I was just wondering if like on some of these headers, it wouldn't be better to
028put activity director/coach so that that it's very clear. You know what I mean? Okay. Yes. Like on the evaluation of this on the responsibilities. I just was thinking it might and then there's a couple of places too where it reference I think it's called what activities and athletic director is that what it's official title is and then where it just references athletic director so to make sure it's consistently okay um on page 23 the facilities. I I think I understand this, but also curious and maybe this is a different discussion on how other districts it seems like the the community needs to use the facilities like during the summer the tracks open or you know what I mean and and it doesn't have to go through this like type of rental scenario almost you know
029the tracks not available during the day. No. So, not all communities do that. I know that west of us, there's absolutely nobody to be on their thing in their facilities. Um, south of us, the city help pay. Okay. Yes. I know we did the research on that. So, they playgrounds are by the city. Okay. I I'm very concerned about wear and tear and funding. Yeah. No, that that makes sense. I just didn't know. I didn't realize I guess that the city and we need to know who's in our facilities. Sure. I mean, and we're talking about liability, too. I mean, if they're in there just whenever they want to be in there and then an accidents h an accident happens on our property. Um, it's not good. So, I know this is taking some time
030and I appreciate your patience, but this is something that board members get a great deal of questions on. And so, I think that's kind of the superintendent. Yeah. Yeah. And so, the clearer that we can all be, I think it helps all of us. Do you have I uh I do like uh adding ensuring that the colors are royal blue and white. I know we'd gotten away uh I I think it was just a gradual thing to where we were seeing a lot of black. Um and so I like that. One question I do have and I, you know, we may have talked about this before. Are we we as a district or sports tied to a certain brand of ordering? Because that has been asked of me of, you know, we we are supposed
031to buy this brand, not this brand. And is that at a sport level? I I I just didn't really know. So in short and I can get you more information but we have a contract with a certain um brand. Okay. Right. And so at the end they provide points. Okay. At the end but there are some sports that that brand does not provide. They don't make for that sport. Okay. Okay. Like tennis. Let me give you an example. For tennis they might not have the uniforms or the shoes to order from that particular brand. So then within our contract we can go to the other part of the main contract that is housing. Okay. So we aren't technically a certain district but we currently have a contract through for the majority we are a certain
032district because of the contract that we have signed. Okay. And is that an annual contract or is it you know I'd have to look. It's either a one year or a threeyear. I'll have to look. Okay. And I can get that information for you. Is that the company that we're getting $11,000 rebate from to help? That's the main company. And then within it, they have a major entity that's tied to that contract. I feel like I'm speaking in code. Yeah. Okay. That was just a question I had, but I do like being sure that we reference the royal white. Royal blue and white. Yes. Any other questions? Not Miss Maker. There is one sport that does not wear the blue or white because of the uniform that they're required to wear and it is more
033for um it's our powerlifting group. Oh yeah. Oh, I cannot put them in blue or white powerlifting. So, they will be wearing white with the blue. But if I remember correctly, they had either blue or white t-shirts underneath. We do have that underneath, but I just Oh, yeah. No, can't do that to We don't do that to kids. We do not do that to kids. No. I'm like, I'm sorry, but I can't. Yeah. Okay. Thank you. All right. If there are no other questions, um, then do I hear a prop, uh, motion to approve the athletic activity handbook with the noted changes as presented. That just to be clear, that's all the changes we discussed just now. There wasn't anything that that's my understanding is the things that we discussed would be put on that.
034That's what we're improving is. in August. Would you feel better about that? I I kind of would. Yeah, I think let's see. And I would really like Mr. Miad to be here because I you know I know he worked really hard on this. So Okay. Well, that's Yeah. In in August, we're well into school. So, can we have Mr. Bar go ahead and meet with some of the club people before this comes out? Sure. We're like three weeks in school and football and volleyball and cheer. Okay. So, not receiving a motion on this. Do I hear a motion to table this? So, move. Okay. Move revisit this in August. It will be um for final approval. It will be an action item and it would take effect immediately. So, but if you look through and
035see some other little typos and things because doesn't matter how many people look at it, we always notice something later. So, okay, great. Thank you. All right. All right. We're going to move right on into the first reading to consider policy updates to policy I500. Oh, okay. Okay. Well, I just I just we motioned it and tabled it and I moved on. Okay. So, we have a second to table it because Bradley did do the motion. I was done. Okay. Sorry, Vanessa. You're supposed to just jump right along. Okay. That item has been tabled till the August meeting. Okay. Now we'll move into the second item. First reading to consider updates to policy I500. Yes. So back in I believe November 2024 I brought forth the board to consolidate freshman campus reporting data collection analysis
036academic alignment campus structure and funding. And so we sent it off to the PD and u we just received word on June the 30th that they have approved to um combine LHS and freshman academy. What you see before you is the policy 05 I0500 and uh we just need to make the correction here um within this policy due to the approval from the peed. Basically um there will be three levels of instruction instructional program. Elementary school will be prek through fifth and middle junior high school will be sixth 7th and 8th and then the high school will be 9 through 12. And so it's just making that um align with our policy the approval. I'm going to ask that we be consistent in our wording. The first bullet we use the term fifth but the
037rest of them we do the number. We don't do sixth, seventh and eth. So I think yeah, we need to be consistent in our wording on that. Okay. So we sent it in in November and June 30th they got it back to us with the approval. Yeah. Yes. Right in that. That's great. On that want to thank Miss uh um Stevens because she I said, "Hey, have you heard anything?" And she got on it and uh here we have it. I think it I don't know. I don't know what I think. Move on to Thank you guys. Yeah. So, okay. So, that is a first reading. Um and so we will just uh bring that back up in the August meeting. Okay. Third item, first reading to review policy G sections 0050 to 1835 along
038with the exhibits. It is a first reading. So, uh, I will open it up to questions, comments. We'll start with the superintendent. Did you guys feel like you had homework? Do I Did you feel like you had homework? I already So, um, this is the first reading. So, I'm just opening up to see if you guys had any questions, suggestions. No. So much of this particular group is mandated language. There's not a lot of flexibility on a great deal of this. I just was wanting to double check some of our exhibits because sometimes when we're doing policy changes, we don't get the exhibit adjusted and so that Miss Maker um I'm working real closely with HR department and we are going to be updating those exhibits and they will be for you for the second
039reading. So, but yeah, I did notice on this one that a great deal of it is language that must be followed specifically. That is correct. So, at this time, are there any um the Oh, this was the one under G1790. the second page, the last bullet, The yellow highlight. Yeah. Okay. Okay. I figured we would go ahead and name our district. Okay. So, that was the one that I did have on that. So, it should be on here. You got it somewhere. She printed it out for everybody. Okay. So, that is the first reading and if you have any questions as you read through it, please don't hesitate to reach out prior to the August meeting. Yes. Okay. Next item, public comment time. Seeing nobody here that I believe is interested in speaking in public
040comment. This ends the regular portion of the set of tonight's meeting. Do I hear a motion to move into executive session? Miss Anel? Yes. Mr. Bishop? Yes. Mr. Dat? Yes. Mr. Seely? Miss Maker? Yes. All right, let's take five minutes. Thank you guys.