001head and get started. You'll stand for the opening exercises. I pledge algiance to the flag of the United States of America and to the republic for it stands one nation under God indivisible with liberty and justice for all of Mexico. Let's pray. Lord, thank you for this day. Thank you for bringing us all together. just watch over us this evening. Amen. Thank you. All right, we do have a quorum. Mr. Celely is not able to join us tonight. And so, uh, next item, adopt agenda with flexibility. Are there any adjustments to tonight's agenda? Yes, ma'am. I need to make an adjustment. Okay. Can we remove items D6 and D7? Yes. All right. D6 and D7. Do I hear a motion to approve the agenda with those noted changes? Move. A second. Okay. Okay. All right.
002Introduction of guest. I think we know everybody here. So, we're going to forego that one tonight. Feel free to stand up and wave to your colleagues if you so choose. Okay. All right. We're going to move right on into director's reports and I'm going to open it up to the board for questions. I have a question. Mr. De Cruz. services $2,476 $2250 2,476,250. What do they do with all that? Well, the majority of that doesn't count. It doesn't count the salaries. Uhhuh. And so what Juan does, he just keeps the running total throughout the whole entire year. And so when and the reason he didn't total it out now is because we were having summer school and that's included. So in July you'll get a new one that has a breakdown. So this the surplus
003is there because we don't deduct the salaries. So when to to piggyback on that when we look at the and and Tanya may can help when we look at the summary of the the uh funds and the food service then that is it represented in there then so it the majority of it is used up then okay that's I was wondering if I was thinking we were buy new I know a lot of times we buy new equipment and stuff but when I I was had the same question and wondered if it tied into when you look at the uh fund balances and it's on fund balances 21,000 and 21100. Okay. Okay. Fund balance for that. Okay. Okay. Thank you. Thank you. And out of those funds, we did purchase some u uh hoods for
004Lana Lee and Ben Alexander in order for us to be able to do a lot of our cooking here at the uh on site. And what we have right now is uh currently, you know, the state came out and Miss Q sent out the information to us that she got in the meeting and they're asking us to do at least 50% of the cooking in the cafeterias and we do 60. We did 60 last year. I like. So with these hoods that we hopefully get installed, we'll be able to increase what we're making for our students. Oh, okay. Good. Good. Thank you. That's good to hear. Thank you, Mr. D. Any other questions? Okay, then I'll move into superintendence updates. Any questions? Is there anything that you want to add? I do. I have several.
005You're going to see an article showcasing our program and it's a beautiful article that is sorry. Yes, it was published in the CTE magazine. They interviewed us for that to showcase us. And where did what who presented that? We just saw that. Go ahead. So, at law conference, uh, Lieutenant Morales and his slide was showing that and, um, those were our kids on the screen. That's what those are. the guys I work with at Muburn on much of the pictures. It's really nice. Really cool. So, we're proud of that. I would like to um publicly thank our local legislators, Senator Gagel, Senator Scott, Representative Pedigrew, and Representative uh Senator Cortez for fighting for us for funding and um for securing um for us funding for our LHS um facility renovations with CTE and uh they
006they truly fought hard for us for that and the governor did sign off. So, we will be um working to get that updated. It's our old facility. And then I also want to publicly thank my directors that are sitting out here. Um they have done such a phenomenal job of working hard for our kids and our staff and our district this last school year. And it's truly a team effort to make things run and to go so smoothly. and uh when I'm away, I don't worry about things and uh they just take care of business and so I believe we have the best directors in the state of New Mexico. So, thank you all for what you do. And then of course, Miss Vanessa, who is a person who takes care of things as well.
007She keeps me where am I now? Where am I supposed to be? And so, she does a great job with that. So, thank you, Vanessa. And um I want to remind you guys that we will begin looking at policy in July and we will start with staff and student sections. So I will get your um I will send out an email to what sections we'll be looking at first in July quickly to you guys. Okay. This will probably take all year, but it's a good exercise for us to have. And then we will be working with our administrators too alongside you guys in those policies. And last but not least, um we have a wonderful webpage design, new and updated, and I would like for Mrs. Stevens to come up and just give us some
008highlights of it. And uh I want to thank her also for getting this ready to launch. Uh she had a real quick turnaround and she spent a lot of hours getting it ready to go. So So I just highlight some of the new features. There's a video um Luis Gomez, our local did the video for us and he did an incredible job capturing I think a broad range of of who and what we do um who we are and what we do in Lvington. Um so really great video. It's about two minutes long. So if you have some time, take a look at that. Our news articles look a little different now. So we're going to be seeing what they call a floating image. So, you'll be able to scroll through and read what's happening
009in Wildcat Nation. None of these have really changed. These are scrollover images that take you to specific places within the website. One of our cool new features is that our calendars are linked. And so, Mr. Miad, thank you for getting the LHS athletics. you'll see um district events in black, fine arts events in pink, LHS athletics in in blue, and then TMS athletics will also be linked there. And then we'll be working with our um other activities to get their events put on here as well. But if you scroll through the calendar, you can see it starts to take off and by the time we hit August, it's a very full calendar. And so you can see the entire year as Mr. Miad makes changes that will update in real time. Um but you can
010see the year at a glance as it is at this moment. And then if you'll notice your schoolboard page looks a little different. Um we have our legal notice posted here. So as Vanessa sends that to me um it will change. One of the things that our website does is it makes it ADA compliant without um a whole lot of effort on our part. If there's a link, if there's some image on there, we have to explain what the image is displaying. And this used to say on the school website or at www.lovingtonschools.net. Now it forces us to say what that link goes to. So someone who um has a disability that requires that would have that opportunity to see that. It will also translate all text into about 88 different languages. So, that's pretty
011exciting. We also have a link to our live stream that will stay there unless our link changes. And then, of course, board docs here. Down below, you'll see board policy, the approved board minutes, and our open meetings notice, which we'll be updating soon. And then, as well as your contact information. I just included your name, role, and school email. So, if people want to get a hold of you, I didn't post your cell phone numbers or home phone numbers or address or anything like that. Thank you. You are so welcome. Um, our another highlight is our district info page. Um, it has our mission um with some really smiley second graders. again, our video with our vision, a little bit about us, and then our strategic plan that we've um put so much effort into
012and a little description of what our strategic plan is. People can click it to view the PDF, or they can scroll through page by page to see our strategic plan. Nice. Very nice, Stephanie. our portrait of a wildcat page. There we are, has our attributes and again our strategic plan in two different places depending on who's looking. And then our athletics page, um we've got some of our athletes there. And one of the interesting things, so if we kind of scroll out a little bit, you see more of the page. The page is adaptive. So, whatever your settings are, um the graphics will show you different sizes. We have the athletics calendar link there. A little bit about athletics, um how we is much more than just a scoreboard and kind of highlighting the hard
013work that our coaches and athletes put into our program as well as our fans. And then we've got our Perry weather where we'll be buying tickets and our clear bag policy. Our schedules can be found down here as Mr. Miad updates them. So, we'll still have the Google files where if you want an old school schedule, you can click and print it. And and so, did I understand right? If there's been a change in an athletic event, when you go in and change it, it'll then change on that calendar as well. That's great. And people can the calendar. Um, we'll talk about that when school starts about how to we'll put out a little blast about how to subscribe, but it'll put it to either your own Google calendar or your Outlook calendar so you
014can get notifications um about the events going on. And then we've gone back to one site from multiple sites back to one site. But each school has their own page within the site that we will in this area highlight pictures and things happening from that and then it'll link them to the appropriate things for their campus. We also have a little about that campus there that tells people how to find them. So, but that in a nutshell is our new website. Any questions? Very cool. Very nice. Thank you, Stephanie. Michael, is that the correct page to go back to? And we can update, we don't have to say, we can update the pictures as we go. And the all of those pictures you see are our people. Thank you, Miss Stevens. And that is all
015I have. Okay. I have a question. Enrollment history. Um, we did kindergarten round up toward the end. Do we have a an idea? Count on have a number through kindergarten round up. We um rounded up about 150. They will probably be about a hundred more if you know we kind of go with the trend for that. And so not a whole lot of people showed up. And that's kind of been the case the last several years. They just wait till time for school to start school and we have to hunt some down, you know, that we know about in the community. Yeah. Yes. Thank you. Any other questions for the superintendent? Okay, then we're going to move into routine matters. We'll take items one through four as part of the consent agenda. Do I hear
016a motion to approve as presented? Second. Okay. Okay. Thank you. Next item. budget adjustments. There is one budget adjustment for title two to increase for our final award and carryover of $1,932. Okay. Any questions for Tanya? Is that carryover we were talking about last meeting? And it may it may have been some of Mark's what else? Mark was talking about Mark was talking about some carryover. Oh yeah. So it may Okay. I wasn't I don't think I was in that meeting but we were able to budget the ID car. That's what it was. ID. Yeah, that's what it is. We were able to budget that carryover, but it's not in the application. Okay. It'll be in the original budget when and you'll get that in your packet. Okay. Do I hear a motion to approve
017the budget adjustment as presented? Yes. So second Okay, thank you. Next item. We don't have any bids tonight. We do have um one donation from KICO Phillips. Do you want to speak on that? So, we're very thankful for Kico Phillips. They um donate to us yearly. So, this is going into our CTE fund possibly. And so, is it all earmarked for CTE or it varies on that? It varies. Oh, okay. Okay. But this this particular one is looking at so it'll go into that account and then we will use it as needed in the that area of CTE or science that type of thing. So this amount on the fund summary does not include it or it does include the Konico Phillips account. It most likely does not include it because we're behind a month.
018Okay. Yeah, because it says April. Okay, gotcha. Okay. Okay, great. All right. Do I hear a motion to approve the donation? Okay. Second. Okay. And before we move into new business, I did have one question. I know that um when I was looking through the new website, the handbooks are on there, but we're are we going to be receiving updated information about handbooks at the July meeting or are these the current ones for next year? Right now, they are the current ones. There's not been a lot. I don't know that we need to make any updates yet except for the athletic handbook which will be presented to you guys in July. Okay. Okay. Okay. And then of course the cell phone policy will be updated as we update through the board meetings. Okay. All right.
019Thank you. All right. Let's move into new business. Item one, consider approval for the open meetings notice. Pretty self-explanatory. Yes, we're required to post that each year. So, do I hear a motion to approve? Anybody I'm sure there's no no changes to it. So, do I hear a motion to approve the open meetings notice for next year? Okay. Oh, on the open meetings. Okay. I'm sorry. I forgot to ask. We had to change this Oh, that's right. As was I. So I was thinking what day is today? Gotcha. Gotcha. Yes. Unless otherwise specified, it will be the second Monday. Okay. Anything else? Okay. So, we have a motion. Did we get a second? Second. Okay. Copy. Okay. Next item. Consider approval to reschedule the July 14th board meeting. Let me throw you off. I am
020asking the board to reschedule this meeting because I serve on the NIMSL board and we have our NEL conference that week in NIMSL board meetings on the 14th. Sorry. Okay. Okay. And what date were you looking at? Well, I was looking at the week before on the 7th on that Monday, but if it needs to be another day, that's fine, too. Just tell me when you guys are available. The only thing that I mean it's I'm I'm just wondering about will it be an issue because according to the calendar on the Thursday and Friday before those are holidays and so there won't be any staff working those days. So I mean that really falls to your staff to get that done and ready to roll by the second. So I I believe with this being
021um July that it would be okay. Do you guys have the 10th? Okay. Comments from the board, questions. July 7th work. Okay. I don't have a problem with it. Okay. All right. All right. Do I hear a motion to move the July meeting to July 7th at 5:00? Second. Okay. Thank you. Okay. Next item. Consider approval of the NMDOT government road fund agreement. So, you will have uh before you before you a document to approve um $265,667 to assist with the Levington High School parking lot um to design improvements. So, this is a grant that um Mr. Van Hooser has worked uh to get to assist there. Mr. Van Hooser, do you have anything to add to that? for the stadium parking lot. Do what? Renovations and improvements for the high school football stadium parking
022lot and baseball parking lot. Now, I noticed on the letter it says that the start date is June of next year. Should be May of next year. Yes, ma'am. The funds don't come available until May, I believe, 2020. Project letting is May and so they won't really be able to start that until a year from now. Israel 2026. Yes, ma'am. Okay. But then it terminates in December. Yes, ma'am. For that for that particular grant. Yes, sir. For that particular. Okay. So, we're still a year out. Yes. I mean, I'm glad we've got it. So, that will provide $200,000 in addition will provide 66,000. Right. I don't know. With all new buildings, they have to put in a collecting pond. Yes, ma'am. That is correct. You have to do that. retention. That'll help a lot with
023the drainage issues that we have in that area. Okay. All right. Any other questions? Okay. Thank you, Jesse, for working on that. Okay. And superintendent recommendation. Okay. Do I hear a motion to approve the funding agreement? Second. All right. Thank you. Next item. Consider approval of the Honeywell service agreement addendum. Yes. So you will have the Honeywell contract in front of you. There is an added cost for bringing in the Lemonton High School Taylor and Lano DC DDC controls. It's a 3.6% increase based on April consumer price index. So there that's the change in the contract. Do I need is there anything different? DC what is a DDC do what? Direct control. Direct digital control. The DDC controls is part of our energy management. Okay. It goes throughout the entire district. Okay. So, who's in
024charge of control? No, it's from a central plant as we set the parameters. Oh, so they can adjust from Absolutely. Yes, ma'am. to a Yes. to a certain temperature. Comfortable temperatures. Sure. 70 to 74. Yeah. Great. Any other questions for Jesse on this? I have comment. I think it's outrageous that we have to pay tax. Try to explain that to us. Yes. Yeah. Superintendent's recommendation to approve. Okay. Do I hear a motion to approve the Honeywell addendum as presented? I'll move. Okay. Second. Thank you. Next item, consider adoption of resolution and proclamation of the regular school district election. And I did ask um Vanessa to double check that we didn't have any mill levy or anything and Art Melinda said no, we have nothing this time. So I was just I was worried about us
025missing one. So, okay. Motion to approve the resolution and proclamation as presented and required. So, it's not a lot of options here. Yeah. Okay. And we are not looking at item six or seven. So we will look at item eight first reading to consider updates to the teacheridge policy. So this is the uh policy that goes with the lease agreement. And so just um made some corrections in there you know about the pet pets and um so that's the corrections in there but this is the policy itself okay of the teacher so I stand for questions questions comments from the board so I got a few questions on number two this is just clarification question obviously uh second item there the first paragraph the last line it references December 12th 2018 what what is that
026is that when the original thing was the original date of this policy is correct. I assumed that but I didn't. Yeah, that was when it was okay. And then um number three A. So this one has just a comma at the end of that paragraph. It sounds like there was something else missing there. Probably should just be a period. But I I I thought because it says I think we need to clarify this paragraph just a little bit more. Okay. Um because it says the teacher unit will be available until the end of the school year of the of the year that it was signed. Right. And then that it is not for the two years, you know. that this so this one would be this one would be if a on a it's if
027a uh it's not a new teacher right right so uh anybody any teacher that that when y'all create the list and go through the list this person but they would only have it for that that school year and it's not for the they sign the lease again the max they can be in there is two years so they would have the option to go again or that's just to stay the full that's the most you can be in the but in this one you're saying when it says a possible candidates I think that's what you're asking if it's not somebody that was originally put in there and then you're looking at possible candidates just clarifying and I wonder if it needs to read something similar to what is in C under that same thing um
028where it says current occupant for the period of one year. I wondered is that kind of where that's what I was saying that would need to match up. Right now if I read this and this is me looking at a I'm going to think well credit I sign it um and then I get the two years that that it's available and I don't think that's the case. Okay. So we can clear that up. Right. And and B kind of talks about it that the unit must be available by June 30th. I think we just need to be sure that all of these tie together somehow. It Yeah. Yeah. And that's where I I have that's kind of leads right into my next point on the the tying together. It talks about the superintendent or his
029or her design, right? It says that several times, but then it goes and start talking about a teacherage agent and then it talks about less or less e. So I just think I don't know if we can make all that language the same or have a definition of because I was unclear is the superintendent or his or her design the same person as the teacher's agent is that the same person the again is your the in this agreement is your design the same person as the teachidge agent yes yeah so see that's why I think it would be better to me to have teacher agent at each one of these, you know what I mean? Or just some consistency consistency of the language. Yeah. It's almost like there were three agreements and they just combined
030them and didn't Yeah. I mean, is are you going to identify somebody to be the teacher agent? There is one. And so then does that person supersede the things that are saying the superintendent or his or her design? I think that's kind of where we're so probably we just need to leave it as my design, right? Instead of the T if if you decide to I mean I think it's either or. Yes. Yes. Because we've got lots of different titles in here and it could be very you know if if a renter is like I need to speak to the teacherage agent would they know who that is? Is that the same person as the designate or is that the new printed? Oh, okay. Yeah, couch other and then I think just on the I
031noticed the pet deal is crossed out here, but it and made this point too that it doesn't really say there's no pets available. I mean, it's okay. It just marks out the deposit. saying we we can have a pet with no deposit. The title is security/cleaning and pet fee to take out and pet. Yeah. Yeah. Gotcha. Cuz the way it kind of reads is there's just no deposit. And the agreement if I'd have to look it up again, but the agreement specifically states no pets, right? So that's okay. But just Yeah. Take out and pet fee. Okay. And it should be fine. Okay. Okay. Anything else? That's all I had. That's very good. Anybody else? Okay. This is the first reading. So, if you notice something else or have some other thoughts or questions on
032it, please don't hesitate to reach out to the superintendent, designate, or teacher agent, whichever one you want to go for. So, thank you. All right. Moving right on into item nine, first reading to consider approval of policy advisories 265 through 269. Okay, there's quite a bit here. So, um we'll look at the very first one, advisory 265. It's adding our um cardiac emergency response plan automated refilivators to cross reference um in this policy of E0550. It's just adding that those machines to this policy and the policy is um emergency. So it's just in the cross reference part. Um, advisory 266 is adding language related to science of reading and structured literacy in order to be compliant with House Bill 156. And it also adds a legal reference into this policy I 0050. When are they
033going to start requiring colleges to teach in those education classes. They are actually requiring our secondary to um they have to have it implemented. They've given them a timeline to do this. So, so that it that's been the big fight is that it's got to match when we hire teachers that they they've got to already be skilled in this. So, it should be their job to get them ready. And then um advisory 267 we had two choices and this is the use of cell phones and electronic devices in the school and um it's complying with Senate Bill 11 and it's a new policy for electric um electronic devices and uh it will be in policy J3150 and we have looked at um choice number two and uh definitely want the board's um feedback on this
034they're they're pretty similar. Um one and two. So right now you and your cabinet are leaning towards you feel that uh choice number two is a better one for our district. So yes, so it was myself and uh my assistant suit that looked at this and so after we get your feedback I will take it to others on the members of the committee of the cabinet. Okay, this is a first reading, but board members, anybody have any input right now that they would like to ask or question or offer comments. And I will tell you that we um received this just recently, like within the last week. Yes. So, um, I know the PED has been working really hard to get this out after the law was passed, but we as superintendent just received this
035information. Okay. What's the what's the main difference between these two? Well, some of it is where they put the paragraphs. So, it's a lot of the similar things. And Dr. Parker, feel free to respond if you want. And then a lot of it is the very first paragraph where um in the first one it's saying that the principal um with the approval of the superintendent in compliance with the board shall make the rules. Number two, the one that we chose says the board prohibits the use of wireless communications and then it talks about the partnership with the principles and the superintendent. So that's one of the main differences. Yes, we felt the second option was more powerful that the the board, you know, holds us in compliance, but it's not up to each individual principal
036where that first option, it gives the appearance that every principal could make their own rules. Yeah. Right. And then if you know you have a change in principle then you've got to come back and they still have the option if you look beyond that like she said beyond those that first paragraph where the board you know supports this um then the second paragraph is very similar to the wording on the first one but the first one leaves out the board and it's just more in my opinion if I were a principal I would want to be in compliance with what the board's expectations well and to have the support. I mean that that's really putting a lot on a principle and I mean I think that you know board is in charge of policy and
037so I think absolutely the support of the board on this is critical to it. How does our policy currently work with this? I mean how does it compare to this? We have procedures Mr. Bishop not a not a policy policy. I just don't like it. That's all I'm getting. And I know it's not a it's a legislative thing, you know. I mean, it's overreach in my mind, but as far as uh I just I just think let us have our procedure in place and like I don't need them. Okay. I think it's going to be a hard thing to police is what I you know what I mean? I think it's going to be a difficult thing to you know we're really fortunate in our district that we have strong procedures in place already whereas
038I think some districts didn't have this and so it shouldn't be a big change for us. it's just going to be that we have a policy. Um because truly our procedures won't change. The expectation is that they will understand that it is board policy now. Um whereas before it wasn't. But I think what we do, you know, they have their little envelopes where they put their their phones and and the expectation is is that if you use them, you use them under supervision, which would still be the case. But I think we we're pretty solid already with what we in fact we were looking through policy thinking we're so solid is it a policy and it it's not but we we feel good about where we're at and I would think it's safe to say
039that there's 89 districts in the state and then when you have the charter schools and stuff it's about 159 but there are some districts that are going to ban all electronic devices period off of the campuses and there's some that are going to put them in locked bags. The students have to put them in a locked bag and then they can't get to their cell phone until the end of the day when they go and put it up against something and it unlocks the bag and they get to get the cell phone. So, and to me that's an added cost that I don't want to pursue. Um, so like Dr. Parker said we have some strong procedures in place and we're not totally banning them from the campus, but there's going to be stronger um
040procedures in place that they cannot have them during instruction unless it's in the lesson plan to use them. Any other comments? Okay. Again, it is a first reading, so please don't hesitate to uh reach out between now and the 7th when we go over this again. And there's two more. Advisory 268 compliant with House Bill 154 policy J5440 and it's just our cardiac emergency response plan. And I will tell you that we are compliant. Uh we have our AED machines in place and we also have training. Uh we have had training with our staff and so our nurses are very well equipped to provide the training as well. So, we are ahead of the the curve on that. Yeah. The timeline way ahead. They don't have Right. Um, right. High schools would have to be
041um in compliant no later than the start of this school year to have all those AED machines in place. Like I said, this just came out recently and advisory 269. Um, it's a new to comply with House Bill 532. This is water safety guidance. um information will be presented at enrollment time. It will become part of our enrollment packet and um I will be visiting with my team on Monday um about what get making sure we get the right uh information into the enrollment packet about water safety. We have a lot of that around here. Let me turn this off. Exactly. Oh my gosh. So, one more thing to Oh my goodness. Oh my goodness. I have no words. Adaptability. Yeah, there it is. Adaptability. Okay. Thank you. All right. Moving into other information. The
042leadership retreat will be July 10th through the 12th in Cloudcraftoft. If you would like to go, you need to let Vanessa know. I don't think she's going to make arrangements unless she hears from board members. Um, also the LC meeting is uh it's June. It's not July. Yeah, it's in June in Roswell. And um I know we've all talked about working on getting some uh better flexibility on calendars and so we will attempt to speak on that at public comment time during the LEC and that's June. It's June. It's June 25th 26 27th. Okay. So we're waiting on the agenda. We haven't seen the agenda yet, but anyway, it we won't be on the agenda, but during public comment time, so if anybody can go, that'd be great. Um, it it'll be during the day,
043so I know sometimes that gets a little hectic. And it'll be one of those days. They do public comment on one of the days, but we don't know which day yet. So soon as we hear um we'll certainly reach out and let everybody know that. Okay, public comment time. Okay, I don't All right, so this ends the public portion of tonight's meeting. Do I hear a motion to move into executive session? Yes, ma'am. Yes. Let's take a five minute break. Thank you.