001Shannon Pierce >> Woodard >> Susan Robinson right >> we got a gallon >> congratulations To the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. I salute the flag, the state of New Mexico, the symbol of perfect friendship among united cultures. Moving on to the consent agenda. So I would recommend moving our um acceptance of the well it's already at the beginning but starting with the acceptance of the audit report so that our guests can get back on the road. We can do that first right after I don't know if we want to do that before hearing of the delegation or after. Anybody have a problem with doing that before the hearing from the delegation? No. >> Just
0026A. That's it. >> Yes, sir. So 6 Right. Everybody had a chance to go over the agenda. Anybody have any issues or changes? Okay. >> Can I get a motion to approve the agenda? >> I move approved as a Justin. A second. >> All in favor? Hi. >> All those Lisa hear us? >> Um I just don't >> Yes. >> And can everybody go over the minutes from last meeting, January 19th? >> Yes. >> Okay. Can I get a motion to >> I make a motion to to approve? >> Okay. Second. All in favor? >> Iost. So now we will talk about the acceptance of the 2025 final financial audit report. >> So if you want to come up here to the seat that way. >> Yeah. That way you're on camera. >> Okay. Well,
003I don't want to take too much time. First thing I want to do is thank the board, administration, everyone for allowing us to come and perform audit services for the district this last year. We kind of enjoyed coming up here. My staff enjoyed coming up. And it's always nice when you walk into a district and things are running as smoothly as y'all was because I don't see that all the time. So, y'all have things going pretty good there. I was pleased to see that. Um, I am not going to dig into a lot of the numbers in this report. You as a board have seen all those. You approved your budget. You saw your expenditure reports all year last year. You saw your budget to actuals. Um, I'm just going to hit like my letter
004over here on page one's report. Um, this is this is my this is my report of my financial statements and it's basically says that um that my opinion is you presented the financial statements fairly. They're fairly presented. Um, it's it's an unmodified opinion, which means we didn't have to modify our report and and >> a lot of people would call it, >> but there's there wasn't anything there wasn't anything in the financial statements themselves that terribly great that we we ran across. Um, the report itself, it's got a lot of numbers, got the footnotes in it. I I always recommend that as good reading uh when it comes time to not being able to sleep very well. But if we go back to page 100, that's our second report. Um that's the report on internal
005control. Um and it talks about any deficiencies or material weaknesses we may have found. We did not. Um uh your internal controls over your over your uh government programs. um we didn't find any issues with the only thing that we have this will also mention over on page two uh other matters and so other matters deal with um oh sometimes small compliance issues uh uh maybe some control issues but they're not material weaknesses or a deficiency in control. Uh we did have two findings um that are listed there under NMSA 1978 findings and we'll go over those here in a minute. Um I want to first go to 105 that talks about prior year findings. All your prior year findings, the background checks, improper revenue reimbursement or travel expense, failure to follow good RFP procedures,
006we didn't run into any problems with. We found those resolved. Um and we check all of that kind of stuff just like every auditor does and and so we didn't see any issues with that uh this last year that all of that was resolved. So the two findings that we did have on 103 uh was an oversight budget and 104 had to do with capital assets page 104. Um both these relate to one issue or or relate to the same the same uh bund I should say. Uh and and I kind of attribute the problem with the with what happened with these is lack of training from the state, lack of guidance from the state from peed because they have a lot of schools building new buildings and the state's paying for that. directly, but
007it's really the school's money and it's really the school's when you get down to it, the school's supposed to report those funds and the the revenues and the expenditure side of those even though they're paid directly by the state on your behalf to your vendors. And so, you're supposed to budget those also. And and they don't really give guidance on that, but that's been around for many, many years. that back in the oh late 90s early 2000s we saw this a lot with HVAC stuff in schools >> the state was directly paying for for HVAC stuff and schools were supposed to be reporting it and and picking it up as revenue and expenditure and then getting it on their depreciation their capital asset schedules um and and there was problems then but they didn't give
008a lot of guidance then either and they still haven't so we know now and I know it's being taken care of, I'm sure, now uh in your in in your books. But so the first one, the overspent budget, that was that was a million dollars that of PSC money spent on y'all's behalf by the state that needed to be in budget. So just make sure the the key is make sure we budget those funds that they've allocated for us for our new school and then and then so we'll have the budget for the expenditure side and then when they pay it we pick up the revenue and expenditure side of it and and that and then and then on on 104th capital assets. So when they do that, now you have an asset belongs to
009the school district. It needs to go in your capital asset and and that's what this is about. This this finding is about um getting those recorded in your capital assets. Uh easy enough. You do it with all the stuff that you pay for yourself all the time. Now anyway, they're capital assets over 5,000. It's just a matter of they didn't really tell anybody this is what you're supposed to do with these monies. we're spinning them for you and you're supposed to report them. And so that's how that's that's how the findings came about. And um and I don't expect I think these will clear up. I don't I don't see those problems because I know your business manager, finance director knows how those have to be handled. So, um, but, uh, I'm I'm not going
010to get into real a whole lot of detail about that, uh, other than what we just discussed, unless someone's got a question for me about it. >> No questions for me. Okay. >> No. And I'm still uh, waiting for PED to give guidance on how they want me to budget those funds. >> Yeah. I started back in November and I'm still >> still not giving any guidance on that. >> But I figure next month at the spring budget workshop I'll be able to sit down with with a couple of them and >> get it resolved. >> The state the state lets you know your allocations, >> right? >> So you should be able to go in and do a V and put them in and the and PD should approve those. I mean, the state
011auditor's office will be watching this closer, I think, now that they've seen some of these findings. So, and and maybe they'll push peed to get more guidance. The problem you have with peed is you have a lot of people up there that are new that come from other types of government that aren't familiar with school districts and stuff. They come from cities, counties, and um and so they struggle anyway uh understanding cash basis budget, cash basis budgeting the way schools do it. And so we deal with that all the time anyway. And and they're new people and they don't always know exactly how to handle. That's part of we've seen that for the last 20 years. Just lots of turn. No consistency like we used to have maybe in the 80s and 2000s. So anybody
012get any questions for me? >> No. Unless you need want me to just go through and read through those footnotes. I'm done. >> Thank you for making the drive out to present. Absolutely. We appreciate >> it. Absolutely. Gives me a lot of thinking window time and I like that on what I'm going into type of gear I'm going into right now with tax season. So, >> well, thank you. >> Okay. Thank y'all. Well, if anybody needs anything or has any questions about anything, feel free to call me or email me anytime. I'm always available. So, >> thank you. >> We had two forms turned in to address the board ahead of time. Then I'm not sure there was somebody who th out and they got the error. those two. >> Okay. >> And then did
013anybody have any forms for tonight to address the board? >> No. So, I guess I I have three minutes for each one of my um things. Is that correct on there? I I think I should be able to do it just fine, but >> Okay. >> Um my first one, I know I emailed Miss Roble and Miss Hago about all of these. Um, but I just want to make sure that uh my voice is heard, not just uh by them, but also by the school board and hopefully anybody else that's listening. Um, but I I do have a a concern about um positions being posted or not being posted. Um, I feel that we're equal opportunity or the school, the district is an equal opportunity employer, but I don't feel that that's what's happening. Um,
014I don't think anybody's been given or I know I haven't been given um any kind of um opportunity to apply or submit a letter of interest. except when I I did try to submit the letter of interest, I was told that there was already plans for the vacant um coaching position. So, uh whether I was interested or not was uh not not a concern. Um I did voice my interest twice. Um and I again I just don't see that that's an equal opportunity at all for everybody. Um, I do believe that the jobs were already I mean other jobs that were brought up um the I know I've talked about them before the janitorial positions um the new position that was created for a groundskeeper um now coaching positions and there there were no vacancies
015uh you know there was just a job created and then somebody else was given the job and I'm not quite sure or understand why everybody else is not given that equal opportunity to apply for these positions that are being made or created uh for whatever the reason. Um I feel I personally feel there is a personal agenda that shows discrimination towards previous coaches and myself as a current coach. Um because last year positions were posted and created and advertised and and people given the right to try to uh let you know apply for the positions and there was there was no positions open. They just were opened. Now we have two positions that are vacant and have the opportunity to be filled. But that wasn't advertised to anybody other than whoever you decided to let
016know the positions were there or give the positions to. Um so I just don't feel like there's an equal equal opportunity for all all the parties in involved including myself. Um so that was my first one. My second one was about Peewis. I guess I don't understand. I listened to the meeting. I wasn't here last meeting but I listened to it on the YouTube. I was I was there while the meeting was happening. Um, and it's unclear to me, is Peeweee basketball and Pee-Wee cheer an entity of the school or not an entity of the school? Um, because I hear one thing, it's not an entity, but we're allowed to have an account because there's monies that go towards the students who choose to play. They don't have to. They're not part of the school.
017They're not called Maxwell Bears. I mean, I've had my son played for the pee-wee team and I have a friend that coached the pee-wee cheer and I don't think anything was related to the school at all in any way except for um the money was put in the school's account so that way it could be monitored better from my understanding. There's not maybe there wasn't a treasure that was bonded through the group to be able to handle the money. So that's my understanding of what I've read so far is that there wasn't a bonded treasurer. So therefore the accounts were set up so that way because I assume you're bonded to watch over those accounts and those funds. Um but I've always thought that PeeWee's was an entity of itself, cheer and basketball, not related
018to the school. Yeah, they they do things at the school but not related or run by the school. And I've been told now that there's changes in >> it's been three minutes. >> Oh, thank you. >> Thank you for your input. >> So, that was for my peewee. So, maybe somebody can answer those questions. I don't I I got one thing from one of the questions and then something different. Um the booster club is another one that I brought to Miss Robble's attention in August. Um last year in May, I believe it was. We were sent an email that stated that she was resolving the booster club. Um, and I just said I would want to know, you know, when they were when the booster club was coming back. Uh, Miss Robble stated that the
019bylaws were going to be re amended or amended and I just want to know who we is because when I did reach out to other booster clubs, we should be the officers that have been elected, but there's no officers. I know that two of them obviously um left our district, but uh the other officer that I know of, I don't know if she was just told she was relieved of her duties or was thrown out. I don't know. Um, so my concern is is if they are going to be amended, just like when you guys amend things here, it has to be approved by the officers that are that are sitting as elected officers in that capacity. So, I'm not quite sure what who's amending the bylaws, if it's you, Miss Roel, or a group
020of people doing it that haven't been elected as officers. Um because I believe you still have to have the committee approve any kind of amendments to those bylaws. And do you have the bylaws that were originally in place? >> Yes. >> And could anybody look at those to be able to see? >> I had emailed them out. >> Was that that last meeting the previous November when they had their final meeting? >> Okay. Okay. I think it was just a page then because I that's all I remember. Is that okay? >> So can what I see here is >> it says that to start a booster club or an organization you just need approval from the board to organize and function. That's what it says in. So, I don't know if we just get parents
021to come in or myself to start it or somebody here to start it, which I know they've also I know one of the people in the audience has um agreed to start the booster club. I don't I don't know what she was told, but um again, I think there are people out there that want to do stuff for our kids. That's that's in the best interest of our student athletes. Um, so that was about the booster club. I'm hoping we can start that up again. It's been like I mean, Miss Robble did state that the the booster club wasn't run correctly, I guess, or no meetings were held and you have to have at least one meeting in a year, >> but we haven't had a meeting. So, >> um, it's just kind of just
022sitting there. So, and then I did ask about the teaches, which we do have two current teaches. Um, and I was asking about the teaches that were being built now. Um, and they should be an asset to our district. And of course, I can't I don't I can't read the budget very well. That's not that's not my area of expertise. Um, but I am only ever seeing like a small amount go into the Teatridge account. So, I did ask like that that should be an asset to our district that the money should be able to be spent for things that are in the best interest of our students. I mean, that's what we're all here for in the long run is for the students. Um, so, uh, I was told that there's been meetings or
023they're having meetings because it's about property. But what I don't understand is if the teacher jes were already here, was there not a policy previously written for those teacher jes? I know that there's meeting or you guys are meeting in clo open sess close session or something to discuss and maybe um come up with a policy, but if there were already teacheres, I I'm not sure why there wasn't already a policy in place for those teaches. There was Okay, because I couldn't find them. I looked up all the policy. I found the booster club organization policy, but I couldn't find anything else. So, if somebody could share that policy with me, I'd appreciate that. Um, and if you have a policy on posting positions also, especially coaching positions, you do have to have a special
024license to coach. Um, so, and I couldn't find anything about posting positions either or advertising, I should say, uh, positions. I I couldn't find one. So if there is one, I I would appreciate um being directed to that to that board policy. And the last one is um the NMAA NMSBA student achievement award nom nomination. Um I would like to recommend uh Miss Alexia Mckelhenny. She is an exceptional kindergarten teacher whose dedication, expertise, and pass passion for early childhood education is truly outstanding. I have had the privilege of working with her for 11 years and can confidently say that Miss Lexi possesses both a professional skill set and the personal qualities that make an extraordinary educator. Miss Lexi demonstrates an impressive depth of knowledge and early childhood development and instructional and instructional best practices. Miss
025Lexi creates a warm, structured, and engaging classroom environment where young learners feel safe, valued, and excited to learn. Through thoughtful, planned lessons, hand on hands-on activities, and differentiating instruction, Miss Lexi successfully meets the diverse academic, social, and emotional needs of all students. Her ability to make learn make learning fun while maintaining high expectations sets a strong foundation for lifelong learning. and I noticed that specifically because her students directly come to me um after they've had her. Equally notable is Miss Lex's ability to build meaningful relationships with students, families, and colleagues. She communicates effectively with parents, collaborate collaborates seeminglessly with team members, and constantly demonstrate consistently demonstrates professionalism, patience, and empathy. Miss Lexi brings creativity, positivity, and enthusiasm into every aspect of teaching. Maxwell is fortunate to have such a knowledgeable, skilled, and compassionate educator teaching
026our kindergarten students and sometimes first grade. Um, so I would like to nominate Miss Alexia Michael Honey for that achievement award. I do believe that if you've ever walked into our building, you you hear her and you see her and you notice her abilities. if you've ever been in the building. >> Thank you. >> Um good evening. Um, I am also here to speak in regard to the NMSBA Student Achievement Award. Um, I am asking that you all consider my nomination of Miss Shannon Pierce. Um, she's a wonderful educator. She's been very supportive of me and knowledgeable colleague. Sorry, I get emotional because had a good journey. Um, she's an amazing amazing coach, mentor, and advocate. Over the last several years, Miss Pierce has supported me in my journey of becoming an elementary educator. She
027has offered important continuous pointers that have helped me along the way in the classroom. She has truly been the best mentor I could have ever been privileged to know. I have witnessed the amazing strategy she uses to ensure that each of her students is successful in her classroom. Both in and out of the classroom, Mrs. Pierce is a true advocate for all students, demonstrating both her love and determination that every child is treated create is treated with the respect they deserve. I am truly grateful for the privilege of learning from her. In addition to Mrs. Pierce being a wonderful mentor and educator. She has also been a cross-country coach that works hard to push her team to be the best that they can be. She doesn't just stand on the sidelines and cheer. I have
028witnessed firsthand her running alongside her team while offering words of encouragement to finish strong at cross country meets and during practices during the offseason. She also volunteers to continue supporting athletics, offering her free time to help during each of the home concessions for both volleyball and basketball without ever being asked. She just does it. She also has been the SAT coordinator helping to organize, schedule, and conduct meetings that are necessary for the development of support plans for students in needs. She stays late almost every evening to work on plans for the next day and has even offered support for students who are graduating and in need of the resources to continue on their educational journey in college. Overall, Mrs. Pierce has been a dedicated inspirational and passionate mentor, student advocate, educator, cross-country coach, academic and
029athletic supporter, volunteer, sat coordinator, and I tr truly believe that she is well deserving of this award. So, thank you for your time. Anybody else speak? No. Now we'll move on to the consent agenda. Can I get a motion to the acceptance of the 2025 final financial audit report? >> Sure. Second. I'll second it. favor. >> Okay. So, all of the um RFRs that were submitted with the exception of the the universal free lunch and the food services, they've all been received and the CTE is the only other one that's outstanding. Everything else has already been received this month. Uh the bank statement for NMFA did come in on Friday after the board packets were submitted. So you'll see the January reconciliation in the next month's packet. Any questions on our vouchers? >> No. No.
030>> Okay. So, for our budget adjustments, um bar 37 is an increase for additional revenues that were received. Um I believe that was rentals. Uh bar 38 was an increase uh we had received a $50 donation. Bar 39 is an increase to the athletic fund. Um, I'm sorry, the food service fund for the second lunches purchased by students. Bar 40 is an increase to our GEO bond for interest that was received. Bar 41 is a transfer um in our title 4 moving money out of indirect cost and into direct instructional support. Any questions on the barf? >> No. >> And then we have uh one item on the asset disposal. It was a Chromebook that was lost in the fire. cash on my agenda. I'm sorry. Um, so earlier in the school year, um, I
031had put a permanent cash transfer before the board to move money out of the edtech bond that has been paid off and move it into our geo bond. And PED wanted us to wait until the audit was completed. So, now that the audit is complete, um we're going to request that they transfer uh $20,230 out of the geo bond, I'm sorry, out of the edtech bond into the geo bond. have any questions? No. >> No. >> And there may some residual funds that continue to come in as people pay their delinquent taxes. There may be some small deposits that will come in through the rest of the year. >> Okay. May I get a motion to approve the budget adjustments? >> I make a motion. Deon Lisa, you're seconded on that. >> All in favor?
032>> I pass it to disposal. >> Second. >> I'll second it. All in favor? >> Oppose. I >> the permanent cash transfer. >> I'll second it. >> One in >> favor. >> And all right, moving on to the old business project update. Okay. So, for the new Teetridge site, concrete was completed on February 11th. It had to sit and cure um and the houses are set to be delivered to the site by the end of this week. Now, the 40 and 50 mph um forecasted winds may impact that delivery date, >> but as of right now, they are supposed to be on site by the end of this week, and they will be taking off the plastic from the concrete and setting those homes. They're aiming for Monday. Again, that'll depend on the winds. Um,
033but by the end of this month, they should have at least one of the houses set and stabilized for the board to be able to walk through and see the inside of those homes and get a picture of what that'll actually look like >> If the window blown away, in terms of the um combined school site, we were really hoping for a ground breaking in February and it's not going to happen in February. it's going to be March. The good news about that though is because we had a slight delay there, we were able to accept the bid lots that came in with the general contractor RFP. So, we will be able to put in the things that we need to make the track usable. So, the um stands for the track a um the
034uh what's the booth at the top? >> PA. >> Yes, thank you. The PA and announcers booth. >> Um the landscaping around the rest of the campus that the state doesn't cover as part of their funding. So, we were able to accept all of those assign a marquee sign for the front of the school. Um, so we should have groundbreaking in March. Once we have a date set for that, we'll put together a plan for, you know, that being a celebration and a ceremony. Um, and we'll let you know as soon as we have a date on that. We're just waiting for the finalou and actual contract to go through PSFA. Any questions about business? >> Did you ask about seniors? >> I did and they they had said and the inspector came out and
035had them extend the depth of one of them slightly and so they made that correction and then the inspector signed off. >> I thought this was a shallow. Yeah. Moving on to new business, the 2026 NS NMSA student achievement award nominee. So, this is the first time we've had a couple of nominees. I don't know how the board wants to handle that. If you want to do, you know, a ballot, if you want to >> we can it says districts wishing to present more than one award will be assess the cost of the additional award approximately $50. So we could do both. >> I agree. So, do you want that motion or >> Yeah, come down here. >> Oh, sorry. >> I did not hear that. What did he Mr. Casper said? >> Because on
036number 10 on the agenda. >> Yeah, we'll approve it down on number 10 there. >> All righty. um Open Meetings Act resolution. >> Okay. And your packets is the Open Meetings Act resolution for the next school year. There were no changes from the previous year other than updating the dates >> emergency medications in school program. So, Department of Health allows schools with a registered nurse to stock two emergency medications um at the school. We can stock Albuterol and the auto injector epinephrine. In order to do that, we have to retain and consult a pharmacist that the board has to approve which pharmacist that is. We then have to report to the state department of health how we come up with the money to purchase the medications um and any gifts or grants that are used
037to obtain those. And there are several um I guess vendors or pharmaceutical companies that are willing to give those to schools to have them on hand. we do have to have and it it specifies exactly which types and that sort of thing which ones were were allowed to have. It does say that the medication cannot be donated by the individual for whom the medication was prescribed. So for example, let's say we had a student who had a severe allergy and is assigned by their doctor an EpiPen. That family could not donate an EpiPen to the school. We have to it has to be completely separate for HIPPA reasons. So we would contract with a pharmacist who would understand that that prescription that they are filling is for the school to have it on hand not
038knowing necessarily who the dose would be given to. There are guidelines of how it has to be stored, how it has to be reported, how it has to be kept, how we have to dispose of it when it expires and all of that sort of thing. and exactly who can give it um and under what conditions. The epinephrine can be administered by any school staff who is trained in the administration of that and then there are you know certain protocols that have to happen after a dose is given. Of course 911 would be one of those. Um the albuterol can only be given by the RN. It cannot be given by any other school employee trained or not. It can only be given by the school nurse >> and that's even if the school nurse
039is not >> that's even if the school nurse is not here we would still not be able to administer that. I know the epinephrine we can the albiterol we cannot. Now if we had for example a student who uses an inhaler and that student keeps their inhaler at school any school staff who's trained can help that student administer their own um inhaler. we just would not be able to give alerol to somebody else if that makes sense. Um, so if the board is willing to allow us to take that on, there is a signature sheet that we would need to fill out and have it signed by the school president or their design. Basically stating that the school board understands that yes, we are applying for this program through the Department of Health. that the
040school board's responsibility is to identify a pharmacist that we're willing to work with to obtain those medications. And then you would be signing off every year at the end of the year on, you know, the outcome of those. Did we have to administer any of them? What protocols were taken? What was the outcome? And then signing off on the disposal of the medication when and if it expires. That'd be something too if you if you get somebody local, they can then dispose of it for you. Yes. Take care of all that kind of stuff. >> I think it's a good idea to have it on. >> Yeah. >> And we do have you know given that the response time for EMS out here is I mean it's it's usually at least 30 minutes and you
041know in an instance of a severe anaphilaxis or you know a breathing issue 30 minutes is is a big deal. It makes a big difference. >> Sure. So being able to administer those is I agree >> kind of crit like one. >> Yeah. The one that's the auto injector that already has the dose in it. >> And I think that's probably why the albuterol has to be given by the nurse. You know the epien is already dosed for you. >> Yeah. >> The albuterol, you're making a judgment call on how much to give and >> often. Yeah. I was just thinking if you had to use it or something, how quick you could get another one. >> Yeah, I think we're allowed to store two on campus and then we would have to submit for
042a refill. So, the full packet is here if anybody wants to see it that goes through all of the regulations and everything from Department of Health and then if the board approves it form that would need to be signed that we would then send into the department. But >> we do have sexual health on the pharmacy. >> Yes, sir. But we do have a nurse qualified for to do all that stuff too, isn't it? >> Yes. >> Okay. Thank you. >> All right. Legislative session. So, right now things are moving fast and furious. The session ends on Thursday, so they're down to crunch time right now. I obviously can't go through every bill that's out there, but some of the important ones. Um, House Bill Two, that is basically the budget bill for the entire
043state. They were voting on that this afternoon in the Senate, and there's been quite a bit of news coverage the last few days. you probably heard about from the 1% raise for state employees and teachers that was in the budget on the House side. It was removed in the Senate side and there's been quite a um an uproar about that. When one of the senators kind of pushed back on that this afternoon during the Senate floor vote, the senator who was in charge of the Senate Finance Committee admitted that over 300 changes were made in the budget bill from the time that it left the House floor, made it through the Senate committee, and then to the Senate House floor or for the Senate floor for vote. the senator who who stood up and was
044questioning that said that they had had 15 minutes to go through the several hundred pages of that bill and to try and find what had been changed from when it left the house came through the Senate finance and then they were asked to vote on it this afternoon. So they had and and part of the hard part about when the session gets to this this point is online they're not updating things in real time. So like the bill that I can see is not the same bill that they voted on on the Senate floor this afternoon. So this senator literally had three or four different stacks of papers that was the different versions of that bill and was trying to track what was happening for her community across all of these different versions and what
045she was actually voting on this afternoon. So I'll be honest, I'm I'm not real clear on everything that made it in or everything that got cut. From what I'm understanding, the 1% raise for state employees is out. The 8020 insurance split is in. So the other bill that was the House Bill 47, that was the bill that would require school districts to pay 80% of the insurance premium for all employees and the employee would only pay 20% of those premiums. There was money attached to that. They did give an appropriation for that. However, the appropriation that they gave is based on the number of employees who currently take insurance, not the number who are then going to sign up now that 80% of those premiums is paid for. So the senator in charge of the
046Senate Finance, Senate, Senator Minos, he said that essentially this 8020 and passing this bill will be a de facto raise for teachers because now they're going to be paying less in insurance and therefore we'll see more in their take-home pay. And and that may be true for some, you know, we don't know, of course, until we see what the final insurance premiums are going to be, but it's not true for all because not everybody takes insurance through the school. And our big concern is what that's going to do to the budget numbers because now we anticipate that more people are going to want to take insurance, but the state isn't giving us enough money to cover that additional amount. So, that's a concern from the finance side. Um several other programs we're told were taken
047out of funding from the school district side, school budget side in order to pay for universal free child care. So it was one of those where they were having to shift money. Um and we're told that several programs were cut out of school budget, but we're not entirely certain yet exactly what those are and how that will impact us. the visit and I go to the uh spring budget workshop March 18th through the 20th. So, at our next schoolboard meeting on March 23rd, we'll be able to tell you hopefully exactly how that impacts us, assuming they've crunched all of those numbers and are able to give us a unit value at spring budget workshop. Couple of the others that we were watching, I already told you about the insurance program one. Um, there was a
048House Bill 185. That bill would have allowed the Secretary of Education to remove a single school board member instead of Right now, there's a provision in law that allows the uh head secretary to remove an entire school board for egregious acts. Those aren't necessarily spelled out. Um, but it's it's rare that that happens. That's happened a couple of times, but it's usually pretty severe circumstances. This bill would have allowed the peed secretary to remove individual board members um from a school board. A lot of the debate centered around, you know, there's already a recall election process that exists in state law. So, why would we give the Secretary of Education the right to remove an individual schoolboard member? Nowhere else in state government does that happen. You know, somebody can't go and remove like a
049village council member, for example. So, why would we give the secretary of education that power? Um, that bill is currently dead in um the House committee. The House Bill 253, um this is a bill. So, right before the session started, there was a situation that came out with Gallup Mckenley schools. Gallup had a online school that served approximately 3,000 students from all across the state. Towards the end of last school year, there was a big um a big blow up between Gallup McKenley schools and the provider for that online school, which is a private company. they Gallup McKenley schools canceled their contract with that online provider and there's currently a lawsuit about that and you know breach of contract that sort of thing. That private company then contracted with Santa Rosa schools and Chama schools
050to continue that online education program and those 3,000 students moved from Gallup Mckenley schools half went to Santa Rosa and half went to Chama about 1500 each. The issue is that as you know our school funding formula is a year in a rears. So even though Gallup this current year right now doesn't have those 3,000 students, their budget for this current year was based on last year's enrollment. So they were funded for those 3,000 kids this year. There's also a provision in the funding formula that if your district grows by a certain number of kids at that first count day in the school year, you get money for those kids right away because it's considered kind of like an emergency situation where now you've got all these kids and you've got to provide for them,
051right? The intent of that was for like a Carl'sbad that if they opened a new oil drilling field and had all these families move in, you know, that's kind of what it was intended for. But now peed had a situation where they're paying Gallup McKinley schools for these 3,000 kids that were there last year by the funding formula legally. And then they also had these two other districts that had huge growth numbers and were asking for additional money to service the two that they these new kids that put peed approximately I forget if it was 34 or 43 but million dollars in the hole for their current budget year because they're essentially double paying for these kids. So that all kind of blew up right before the legislative session. Um and and honestly the senators
052had a bad taste in their mouth for um some certain school districts and for distance learning in particular as they went into the session. House Bill 253 was created to fix that budget shortfall. If this bill did not pass, then peed was going to refigure the unit value for the year, which they do every year. In January, we always get a final number for the year based on, you know, numbers for the year. Sometimes we get a little bit more from what we were anticipated at the beginning of the school year. Sometimes we get a little less. They were going to take that budget shortfall, divide it across the districts, and decrease our budgets to make up that shortfall. So, if this bill didn't pass, that's what we were looking at. The bill that they
053put into place would take millions of dollars from Gallup schools. It would give some money to Santa Rosa and to Chama to cover those, but it also put in extremely severe limitations on distance learning. Um, essentially cutting in the state all distance learning programs, saying that you wouldn't get funding for those kids. If they did not have to show up on your campus and physically be there in person, then you weren't getting money for that. and that below sixth grade, no students could be in distance learning programs. So like your PCO Cyber Academy, you know, those kinds of schools, that's that's kind of what they were looking at. Um that doesn't impact us. We do have dual credit students who do some online classes. However, those students are required to physically be here on campus
054and it's not their entire educational program that's online as one course. So that doesn't it doesn't impact us. It does impact Moscow schools. They do have an online program that they run for several families um who, you know, do the rodeo circuit and their kids are traveling all of the time and they want to make sure that they stay, you know, in an accredited public school. They also have families that live, you know, 70 miles from any school building, whether it's they aren't necessarily in Moscow's district, but they don't want their kids riding the bus for 70 miles each direction to go on another one. And so they're a part of that private school or that online school, excuse me. So this bill passing the way that it was would decimate Moscow schools. So they
055ended up coming up with a a compromise. Um the bill that passed through the Senate Education Committee today would allow any school that currently has a distance learning program to keep their program next year. It wouldn't prohibit anybody from continuing a program that was already in place. It would put a stop to any new distance learning programs going into into place and give the state a year to do a study, figure out exactly how many kids are doing this type of distance learning online programs and figure out a fair way to fund them. Does it cost as much to fund a kid who never touches a campus as it does a kid who's here physically all day? What are the other costs associated with a distance learning program that those of us in a brick
056and mortar don't have? You know, those are all questions. Right now, we are not required in the count days that we report data to the state to specify, oh, this kid is a distance learning kid only and they never touch campus. So the state doesn't even have a grasp on how many kids this truly impacts or what programs are currently even out there. So this would give them a year to figure out what's actually going on right now and how is it fair to fund those programs so that everybody gets what they need um without having kind of that knee reaction. Nope, we're done. We're stopping it all. My fear is that if they were to do that that we would have a whole lot more families pull their kids and go back to a
057homeschooling kind of situation. Um again, not necessarily in our community, but statewide. And we're already seeing decreased numbers in public ed statewide. So that would ultimately kind of be counterintuitive, but so that's where it currently stands. It has passed through um the House side. It was in Senate Education today. They did vote to pass that through and it should be heard on the Senate floor tomorrow. Um it doesn't fully protect Moscow schools, but it limits the cut to them and gives us a year to kind of figure out what we do with distance learning programs going forward. Sorry, I know I spent a lot of time on that one, but that one's been a big um discussion in our area. So, I wanted you to know exactly what was happening with that one. Other ones
058that we were watching, Senate Bill 29, that is the math requirement bill that would say that new teachers coming in would have to take additional hours in math preparation courses um before being licensed as a teacher. It would also require that current sitting teachers have um math instruction professional development similar to what happened with the reading professional development through structured literacy. It would require us to submit a mathematics plan to the state saying how we're doing that professional development. We would have to give additional screenings to grades K through three annually in math. And there's um prescriptions in here about what we have to do if someone fails one of those screeners. Um there is no money attached to that bill. So that's and that has passed through the Senate and the House committees and
059is set to be heard on the House floor. Senate Bill 37 is essentially the same exact thing as the math one. It's just the literacy one and this basically codifies what is already been put in place by the current administration in structured literacy. Um, again, there's no money attached to that, but we still would have to do the additional literacy screenings K3 have additional plans for anybody who fails that screener um with reporting requirements for that as well. Senate Bill 64, the creation of the Office of Special Ed. You'll probably remember last legislative session, this was a bill that we did not support because it was creating an additional cabinet position directly under the governor and removing it from the department of ed. They realized that that was not constitutionally um valid. So they redid
060the bill. It is now under the peed and reports to the secretary of the public ed department which is how it states in IDEIDA at the federal level. Um, so it just creates a separate department within peed with a deputy secretary that reports to the secretary. So that bill has moved all the way through and is currently on the house floor and those are the big ones. Um, were there any others that anybody was watching or had heard about that you have questions about? No. >> Superintendent of >> Okay. Last time we talked about our math adoption process and that we were getting together as a region with our other districts around us um for a process that was uh facilitated by a representative from CES. So Miss Andrea is here to give you an
061update on where the committees are with that and what our timeline is moving forward. Oh, our plan was to have our other committee person here, but they are out sick. So, um, good evening. As part of our map curriculum adoption process, um, our review committee has narrowed the field down to four publishers, status, HMH, McGra Hill, and I Ready. These programs were selected after careful review of several important factors including alignment to state standards, instructional rigor, support for both intervention and enrichment, available resources for teachers and students, and how practical each program is for real classroom use. We currently have sample materials available for hands-on review and we've scheduled both virtual and in-person presentations with each publisher. These presentations will begin this Thursday and include two in-person sessions, one in Springer, one in Clayton, along
062with two online presentation opportunities. These presentations allow us to look beyond the surface and really understand how each program would function daytoday, including pacing, differentiation, assessment tools, and professional development support. I'm happy to provide additional information to any board or community member who may be interested in attending or learning more. Samples have been placed in the teachers lounge at the administration building. We truly welcome input not only from staff but also from board members and members from our community. Your feedback is an important part of this process and we value the perspectives of everyone invested in our students success. Our goal is to ensure that the final recommendation reflects both strong instructional quality and the practical needs of our teachers and students. We are committed to making a thoughtful, collaborative, datainformed decision. We look forward
063to continuing this review process and bringing a final recommendation to the board in the coming weeks. Um, does anybody have any questions about process, what else we've been doing, anything else? >> How is this going to line up like Senate Bill 29? Is it gonna >> Great question. Good question. Um, so I think it's going to align well. Senate Bill 29 is really looking a lot at the teacher prep programs too. Um, but any program that we select, we will make sure that there is plenty of those supports in there for that professional development, for any training, for any anything that we need that will um align to whatever the bill is telling us. And one of the the caveats in the bill is that you're only allowed to purchase materials that are on the
064approved list from peed and that's the only ones we consider. If they were not on the approved list, then we didn't bring them in to even review. Right. >> That's my next question. Yeah. If Senate Bill 29 passes, >> are the books the books be all right? >> Yes. >> I've seen them do that before, too. >> So, we looked at two different things when we met um at the rec. We looked at Yes. that state adoption list which lists everything a grade. When I was looking at the elementary portion, I didn't necessarily just look at sixth grade because that's kind of umbrella under middle school. So, I really looked at the K5 portion. I looked at everything that was um listed and how they were listed because they rate them. And then we also
065looked at ED reports. The problem with ED reports is that ED reports looks at all of those things. Are they culturally and linguistically responsive? Are they meeting the needs of um students that are ELL's? Are they looking at gifted because we we are developing a gifted program now. So, they're looking at all of those things, but they're not necessarily done by um teachers or previous teachers. Whereas our state adoption committee is by certified teachers. So, it get they get a group of teachers every year and they have them use this rubric to figure out how they're going to rate these programs. So, we looked at both of those and there were similarities between all the districts, but some districts um really are looking at what they had before where we looked at it, we said,
066"Yes, we love our program. It's we're also using that testing, but after two cycles, are we really seeing the results that we want?" Um, not necessarily. So, um, we looked at some of those programs and there are some strong programs. um you know when they send you these samples and even during these presentations they're going to tell you what you want to hear that theirs is best. So we really have to look at what are Maxwell's needs for our students and it doesn't matter what Springer is picking. It doesn't matter what Clayton is picking or De Moines. What do we want to see for Maxwell? And so Miss Hateman and I were looking across some of these programs, K12, does it have a good scope and sweet scope and sequence? Is the pacing appropriate for
067what she wants to see when those kids get to seventh grade? Is we were looking at side by side? What we're using now compared to some of these other programs, is it appropriate and paced well? And for the top four that we picked, we felt that um we would we had a good good list of programs that we would. Now I do have to say that I Ready is not a K12 program. That is a K8 program. So if we decided to go with I Ready, um 9th through 12th would have to pick a different program. It's possible, you know, there's no rules that say you have to pick something that is K12. that's 100% an option, but um we really have to decide as a committee, as an elementary, as a middle school, as
068a board and a community, what do we want? And so we tried to take really those things that we were looking at and talking to a few teachers um and asking them, how do you feel? Um several teachers have said, you know, they really thought our students needed more practice on those skills that they were getting. So, I looked at samples and I looked at how much what does the online portion look like? What is the book? Is it a consumable? Is it is it a book? Um, does it have test prep that's going to prepare our kids for the state test, especially third grade and up? With questions that are similar to those that they might see on the state test. So, Miss Hateman and I really tried to dig deep into some of
069those programs. And that's how we came up with the whole we did because everybody's going to give you this pretty little box that you know is going to look good on paper and it's all lined up really well and but then you know you also have to look at budget. So we need to decide hopefully by March or April narrow it down so that I have time to work with the publisher and try to get us some of those freebies and hey if we go with you instead of the depository will you give us this? What can you do? And we don't even really know what that budget is yet. Um, so we can only try to to, you know, hey, if we go with you, what can you give us? Yeah. >> Well, I
070don't think it really matters whether they you have the same program all the way through as long as they complement each other. >> Correct. >> You know, >> correct. Because we really have to look at not the program but the standards and how are they addressing those standards because you know if you don't and we had one that in the samples it didn't even address the standards. So we didn't know like are is it addressing how is it addressing are they looking at those essential standards and those um supporting standards or are they not. But then when we got online, because they do have Padlets, then we were able to see that in the original teacher edition. Yes, that's there, but it didn't come on our samples. So, we've had to dig a little bit
071into into some of these programs. >> Like, you work. >> Do what? >> You work. >> Oh, man. It's It's interesting. >> Yeah. >> Any other questions, concerns? Um, like I said, we do have the one that starts on Thursday is with McGraill and it is um a virtual presentation. There are on Zoom. Um, Miss Adalgo and Miss Rubble do have those links um that we can send out to you guys even for the one in Springer and Clayton. Those do begin at 4:00. Um, but the one in Springer is I ready and I don't I feel like our staff has been using this for several years and we don't necessarily need a presentation. I would much rather them tell us what's new because when I looked side by side, I didn't see anything. So,
072I would rather that that um publisher tell us, okay, what did you change and what did you improve than really go to, you know, when some of our time to sit through a program that we all know like that? >> Any other questions for Sandreas? >> Thank you very much. >> Yeah. And if anybody even in the community can give us any feedback, um we would really really appreciate that feedback. We'll get to you I'll get back to you guys as soon as possible and uh let you know what we're narrowing it down to. >> Thank you. >> All right, basketball season is coming to an end. We our final game is this Thursday against Roy Mascarero in Moscow. Um then district tournament will be next week starting on the 24th. I do not yet
073have a schedule for the district tournament, but as soon as I have one, I will send that out. And then first round of states starts March 6th. Um with basketball coming to a close, that means it's almost time for track. We the track coach that we had hired has left the district. So in the summer when we advertised for coaching positions for the 2526 school year, we had three applicants for track. One of them was the person who was hired and has since left the district. The second one has also left the district. The third one was Sarah Aas and she has been hired as the varsity track coach for junior high. Varsity coaches always have input into their their junior high coaches. She has asked Mr. Hadalgo to be her junior high coach. She
074really felt like she wanted to have a male there with her her first year coaching since a lot of the it's going to be co-ed um track. So those are our two track coaches and we will have a track schedule out um by the end of the week. and they are going to start practices I believe right after spring break with the first meet I think is March 28th but we will get that schedule out by the end of the week and then the last um topic before we go into executive sessions is the boiler in the high school. So as you know the boiler went out we had two different companies come and look at it. One of them told us, "It's it's done. There's nothing we can do. You need to replace the
075boiler." Their quote came in at over $60,000 to replace the boiler in the high school in a building that is going to be torn down in 2 to 3 years. I didn't feel like that was a a responsible use of money. So, we checked with another company um who does more local work. He thought that we could get the replacement part that he believes is what's what's broken um directly from the manufacturer for approximately $14,000. We went ahead and and said, "All right, let's let's move that direction." Um he called the the company who manufactures that and they said, "Oo, you know what? Actually, we aren't going to be able to get that out until late March or April." So then we kind of pivoted and tried to find a unit to replace these units
076that we have in the windows. Now the ones that we currently have are AC only. We went ahead and ordered units that are a combination heater air conditioner. Um the first one of those was installed last week and it will not turn on the heat function if the temperature in the room I'm sorry if the temperature outside is below 40°. Now what? Say that again. >> Yeah. The unit will not turn on the heater function if it is below 40° outside. >> You don't hear that, right? >> Yeah, exactly. So, we didn't install any of the rest of those obviously and we're going to send those back because that doesn't solve the issue that we have. Um, I reached back out to the gentleman, um, the second guy that we got the quote from and
077said, "Can we still go ahead and order the part even if it's not going to be here until March or April? At least we can get the boy repaired so it functions correctly next year. You know, we're almost at the end of February. Yeah, we're still going to have some cold days, but we've got something in place that's I mean, it's working. It's not working great. and the classrooms are still cold and we're still having to put heaters on the pipes at night to make sure they don't freeze, but we can get by the rest of this winter. Um, and then get that piece installed during the springtime and have it functioning for next school year. So, unless anybody has other ideas, I think that's the route we're going to go is go ahead and
078get that part ordered and replace that for $14,000. The other option that we had looked at was doing mini splits in each classroom. The concern from the HVAC person on those is he doesn't think that our electrical panels will support the pole of that. >> Anybody have any other ideas? >> No. >> Really? All right. Well, then we will move forward with that. Um, send back the ones that we had bought since they're not going to do what we need them to do and go ahead and get that part ordered from the manufacturer. >> An odd machine, a heater that doesn't work in a cold, >> right? And it said, you know, in the description that it wasn't recommended as the sole heat source, but when they opened the box, it literally had a sticker
079on it that said not to be used below 41 degrees. And when they installed it, sure enough, if it's under 40 degrees outside, it just reads low and an error. And then around 10:00 when it heats up that north side of the building, it'll kick on. >> That's weird. >> Yeah, >> that's it for me. Anything for board call an agenda approval of the 2026 NMBA student achievement is I make a motion to approve of the 26 NMSBA. I'll >> second that motion. All in favor? >> Didn't you guys have Carol? >> That was last year. >> We're not for the two. >> Yeah. >> Okay. All in favor? >> All right. >> Oppose. >> Adoption of the open meeting act resolution. Second. >> All in favor? >> I >> please approval of the New
080Mexico emergency patients in school program. >> I make up motion. >> This is just for the program, correct? Not talking abouties now. Correct. >> Yes. Okay. >> Uh Second. >> Second. >> All in favor? >> Opposed. >> And I should have said at the beginning of the meeting when we were doing agenda, we don't need the second executive session, the personnel matter. I don't have an update on that one. So, we'll just need the one on property. >> Okay. So item 12 and item 14. >> 14. >> What number? I'm sorry. >> 12 and 14. >> Okay. Thank you. I guess we will go into executive sess to discuss the purchase, acquisition and disposal of real property or water rights section 10-15-18 as permitted by a motion. Second, I get a motion. Second. >> Second.
081>> I will second. >> Roll call vote. Devin. >> Yes. >> Alisa. >> Yes. Enter 747. 45. session. >> Second roll call. Deon. >> Hi. >> Randy. >> Yes. Altha, >> she may still be on hold. >> And I went back in at 7:56. Only the things listed were discussed and no action was taken. >> So since no action was taken, we do not need item 13. So, for the next board meeting, originally it would have occurred on March 16th. Um, but that is the Monday of spring break. And then that is also the week of spring budget workshop. So, we'd like to move that to Monday the 23rd. That will allow Susan and I to bring back the information from spring budget workshop to share with the board. Okay. I get a motion to
082adjurnn. >> Second. Oh, all in >> favor. 757.