001questions. There's no question motion to business reporting. Second by Casey. All in favor say I. I >> post another old business project update. >> All right. So, there was a project update in your packet, but I am happy to say that our construction documents were finally approved by PSMA on Friday. If you'll pass that around and here's a one for you all. Um, so since our construction documents were finally approved, that means that we can issue the RFP for construction, that will go next Monday. And the revised dates are on the back page that I just handed you. So that will go live next Monday at 8 a.m. On Tuesday, September 2nd, any contractor that plans to bid for the construction project will have to appear for a pre-bid meeting in person. We thought just
002like with the design professionals that it's extremely important that they come, they see the land, they see what they're dealing with, you know, in terms of housing, in terms of food, you know, what things are are local and available. So, that meeting is mandatory for anyone to submit a bid. We will then have um bid proposals due in by se uh September 23rd. um that will require us to have a special board meeting on October 6th and the purpose of that meeting will be to approve the recommendation for um the bid award. That will then allow us to meet the deadline to submit documents for PSOC approval to have that done at their November meeting. and we should be able to then pull permits and break ground hopefully before the end of December at the
003latest January. So that will keep us on track with an opening date of August of 2027. And we do have next week we go to PSOC for the um secondary funding for their teaches. >> It's our meeting. Yes, that's on August 27th and we don't anticipate any issues, but you never know with PSOC. So far, there hasn't been any questions about our project in particular. And they did just have a work session where they talked about the cost of teaches and how they were funding those and what kind of infrastructure was involved with those and how that adds to the total of the price. So, I don't anticipate any issues. Um, but I can send you all the the meeting will be broadcast live if you want to watch and anybody who would like to
004go down with us, you're certainly welcome to do that. Susan and I will be going down and then our bond advisor will go as well. >> August 27th and that's in Santa Fe >> and that one is for the teaches. And then the November date for PSOC I believe is remember the November date. I can get that for you real quick. >> 11:29. >> Thank you. curious >> once it finally gets moving. Our construction documents were held up by PSNB for 10 weeks and when we finally we had another meeting with them on Thursday and our uh senior project adviser for PSFA made the comment that 99% of the PSFA projects are currently behind schedule. Um several of the other superintendents are in the same boat we are and Stan Rounds from the superintendent association
005sits on a oversight task force for PSOC and has had some conversations with Joe Gian who also is the chair of the PSOC and they're putting together a panel of superintendent to talk about their recent experiences with PSFA and the process. One of the big issues for us, you know, we we have to have a match waiver for the funding because our bond capacity for the the entire area is only 1.3 million total. And of course, this building project is much more than $1.3 million. So, we have to apply for a waiver and there's certain conditions that you have to meet for that. One of those is that you were bonded to 100% capacity. Because we've now been paying on our bond for two years, we now have available bond capacity because we paid down
006some of that and we had to submit a new statement of financial position for the PSC meeting next week and they were questioning why we had available on the house. Well, when you take an extra year to approve the documents to get the building off the ground, we're going to continue to make our payments in good faith. So I' I've asked to be on that uh that task force is going to meet on September I believe it's the 9th or 6th and I've asked to be a part of that panel. >> You don't have a seat at the table. >> Well, you know, if if you're making the comment that 99% of your projects are behind schedule, then either there's a huge systemic issue or >> Right. Exactly. And so either the timelines that you're
007giving to districts and design professionals are unrealistic and those need to be revised or there's some efficiency problem within the department and and they've had a lot of turnover. Um this is our third executive director since we started our project. >> Um and I think Cody in De Moines has had four since she started her project. So the turnover is certainly an issue. >> Um but they only have one person in each department. if they can sign off on the plans and the the papers as they go along. And so when one person is reviewing everything for the entire state, we were told in the last place where it kind of got held up that it could take anywhere from 3 days to 15 days to move past that test. And there's probably what eight
008different spots along the way that it has to get approved. And so if you're at 15 days in eight different spots, your project doesn't go anywhere. And I know some of the legislators and PSOC have also made the comment that, you know, we're allocating all of this money. We're putting this money out there for capital outlay funds and it's sitting there not being spent. And why is it not being spent? Well, this is why >> there's there's some bigger issue that needs to be addressed. >> So, I'm thrilled that we are finally out of that stage and can move forward with our RFP. >> That's exciting. >> Yes. That's exciting. Thank you. Permanent cash transfer. >> So, last month I brought to you the permanent cash transfer, moving money out of the edtech into the
009geo bond and the deputy director at the school budget bureau if Ed would like us to wait until after we have a draft version of our audit. So, we'll end up voiding the one that I presented last month because we are still collecting money. So, we'll have a new one after the audit is in draft form. Okay. >> And the auditors for my two audit committee members has been um rescheduled to the week of October 20th and possibly the week of 20 the 27th if they feel they need more time. I don't think they need that much time, but >> they think they do. >> First year. Exactly. Exactly. >> And they will be on site next week for them. How are we? >> Two days. >> No, the auditors. >> Oh, >> no. They're
010not coming because we have to go to PSC on Wednesday. So, they rescheduled another district in my slot. I said, let's just kind of work around it. Oh, no. I've rescheduled that week for somebody else. >> Okay. >> Gotcha. Okay. Sorry. >> So, October 20th. And I said, I'm a little nervous having it so close to the the due date November 15th, but they said they can get it done. Sorry, I misunderstood. I apologize. >> Yeah, that's close. >> Okay, any questions on the project or transfer updates? All right, we'll move on to new business and we'll have to you don't have to reappropriate that now. >> All right, back to policy update copyright complaints. Okay. So, the three policy updates that were sent from policy service this time all deal with um AI. So
011they are defining what generative AI is and what some of the uses the the positive uses are for it and what some of the the big cautions are for it and then bringing policies in line to meet the peed's AI guidance that they published from their task force this summer. So generative AI is a tool that creates brand new content. So it's not like plagiarizing something where you're taking somebody else's work and copying it directly and claing it as your own. It literally creates content based on what you tell it to do. So when you give it a command, it then uses probability based predictions and previous information that has been put into it by other users to generate a response. And so each time you do it, it's completely new. And if you give
012it one prompt and then you close your browser, go back in and give it that same prompt again, you'll get different results. Um, of course, there's huge potential for problems there. Um, and it's always interesting some of the terminology that ends up popping up around these things. They say that it can actually hallucinate. That's the the technical term is that generative AI can hallucinate meaning that it creates outputs that does not affect that does not reflect reality. Thought that was an interesting way to put it. Um it also can incorporate biases that are built within the data and algorithm that it's trained on. You know assuming that certain things are true based on somebody's race or somebody's sex or somebody's job class. Um, and of course it is open source, so it poses huge risks
013to student privacy. So these policies are meant to assist districts with getting the most out of the positive benefits of AI while minimizing the risk to the school district. So the first policy is the copyright compliance and it specifically adds AI into the policy as its own category and the other two cross reference are cross referenced in that policy and so it makes reference to each other within those policies. Any questions on that? One of the things that was in the peed guidance on utilizing AI and that some professors and teachers have put into practice already, they have like a a rubric so that when they're assigning an assignment to kids, they can say, "Okay, for this particular assignment, this is what you're allowed to use in terms of AI." And they have like a
014range of one to five where one is, you cannot use AI for this at all. Do not use it. this is your word only. A one might be okay. You can use it to proofread and revise your writing all the way to a five where you could have um the AI generate like your rough draft of a project and then you go in and tweak it. >> And that way it's very clear to both you and the student how much of the AI you can use to help you with this particular thing rather than kind of an I gotcha on the back side. Um, there's all sorts of funny ways that people are trying to catch if people are using AI as an aid during their assignments. Um, as of right now, there is not
015a reliable AI detector because it is generative. Um, and so it changes each each time it's being used. But professors are putting within their their assignment instructions, you know, it's usually typed out and somebody will copy and paste it into the like chat GPT and hit submit. They're hiding words within that prompt like in white type so that it doesn't show up against the paper and it doesn't show up when you copy and paste it and saying things like add the word pumpkin into the final product five times. And so if you're writing, you know, an essay on Romeo and Juliet and all of a sudden pumpkin appears five times within there, then you it's pretty clear that you know that was part of the AI. Um, so things like that to try and and
016catch it, but it's it's learning at a a very rapid rate. The chat GPT was actually able to beat the, you know, I'm a robot thing when you go to websites. It was able to beat that last month and get past that filter. >> And there are some cool use. I mean, we at the beginning of the year PD for staff, we showed a video of a guy who who's blind and he was in I think it was the Las Vegas airport and didn't want to have to rely on another human for assistance. And so he had his phone camera tapped into chat GPT and he told it, "Here's where I am. I'm in this airport. I need to get to this gate." He held up his phone. the camera engaged, scanned where he was,
017and gave him directions on how to get to the gate that he was going to without him having to ask anybody for. >> So, I mean, there are some positive uses, but like anything else, there's huge cautions as well. >> And because it's open source, anything that you put in there can be used to train it for the next thing. So, you never want to put any of your own personal information in there. You don't want to put any protected student information in there, names, anything like that because then it's out there on the internet for everybody. >> Staff, >> we went over all of that. >> S they have some concerns, I'm sure. >> Yes. >> Yeah. >> And there are certain um there's certain tools that have been built and cleared for school
018use. Of course, you still have to be careful with that, but there's one called Magic School AI that's built for schools to utilize and is a closed system. So, what you put in there does not go out to the the whole worldwide web. Um, of course, we we still told staff, you know, I still wouldn't put names in there. You know, if you need to refer to something, put student X and then in your version, you can replace student X with whatever you need to. Um, but it can do things like um, you know, change the reading level in a text. You can scan it in there, put the reading in there, and say, "Make this understandable at a third grade reading level." You can use it for, um, study guides and reviewing notes before
019a final exam. If you put in your study guide, it can quiz you on things. It can create flashcards for you. It can help tutor you on it, you know, based on what you answer wrong. Um, so there there's some there's some cool things, but like anything else, there's some huge cautions, too. >> Still can't tell the bulls. >> Give it 60 frightening at home. At the same time, >> it is. Any questions on I guess any of the policies since they're also tied? >> Yeah, there'll be lots of changes policy changes in the next several years related around this. So this is just dropping the book. >> Nobody really understands it yet. Okay. >> And as soon as you think you do >> it. All right. >> Okay. So, um we are now in
020week three. We have had each year through CES we are given six days of professional development for free as a part of our membership with CES. So this year um Miss Hadalgo asked Stacy Dillard to come and work with our elementary staff. She is a former teacher who has taught combo classes before. And since we have two combo classes in elementary and then we have a third teacher who's teaching a new grade level for the third time, she's coming and helping them kind of work through that and helping organize that and helping them with curriculum mapping and that sort of thing. She was on site last Wednesday or Thursday and then she'll be on site again this Thursday and we have um gotten a sub to come in and cover their classes to give them
021time to work with her. So we'll be utilizing those six free days um in that manner and then if we need to contract beyond that we still have some title two money that we can use to provide additional support beyond those six days that are provided. We also have got um our social worker who is coming into the elementary classrooms, especially kinder through third and doing some uh social emotional learning. We've had some behaviors pop up in elementary the last couple years that we hadn't really previously seen in our elementary kiddos. And so she is actually going in and doing small group lessons with those classes a day a week. Um I think it's half hour each time. Uh tomorrow is the first day that our student council will go and assist with the commodities
022passing out down at the village office. So they'll be down there from 8 to 12 tomorrow and we're going to rotate through in groups of five. So our initial five will go tomorrow. They have completed their food handlers um requirement and their um privacy confidentiality training that they had to do. We had a group, our lady bears went out to Filmont this past Friday and assisted them with some of their storm cleanup. They were actually scheduled to go and do their ropes course. And when they saw the the damage from the storm that happened, um we were asked if we wouldn't mind shifting our focus and assisting with that storm cleanup. And those girls worked hard for three hours straight and did a great job. We put some pictures on Facebook today and you can
023see the girls standing next to the pile of debris that they were able to pull together and dispose of. So, I'm very proud of them. Last time I told you that um we did receive that all districts received their accreditation for this year and that we were going to have a meeting to discuss areas of concern or how things came out in their reports. It turns out that every single school district in the state was given a rating of partially met on the category of school enrollment. And what that is is the school enrollment, they were pulling information from our count days for our NOVA uh reporting that goes directly to the state. And even though we had submitted all of our data and had everything in by the deadline we were given, the various
024departments at peed were not able to meet their deadlines partially because of the new programming switching over from STARS to NOVA and the issues that that caused in terms of like the computer programming side of things. And the NOVA director was told that when he was ranking accreditation for school districts, he had to use the previous four count days, which would have been the end of the school year previously and then the 40, 80, and 120 last year. The problem with that is because of the NOA switchover, they were not able to complete at the PED level the end of year reporting from that prior year at all. So every single district was given a rating of partially met because nobody completed that reporting even though we were not able to complete that. Um and
025the other couple of categories that we were rated as not fully um passing and were similar type issues. Um, we had the attendant success plan where I submitted the same exact plan for the elementary, the middle school, and the high school. Two separate reviewers reviewed them against the department's rubric. One of them said the plan didn't pass, and the other one passed those other two schools plans. So, within their department, they don't have an understanding of their own rubric. Um, so we were given a partially met on that one as well. I have volunteered to be on the um the uh pilot program for the accreditation this year and I'm meeting with the various head departments as they go through and develop a rubric for each of the 10 indicators. Um one of the things
026that I think you guys will be interested in, it didn't happen to us, but several districts had um partially met or not met on their board training requirements because, as you know, it's hard to get to those trainings. you have to be able to take time off work, take time away from family, travel to Albuquerque, go to a several day conference and some of the board members in other communities couldn't meet that requirement. Um, they are now allowing alternative ways of completing those training hours. So, there's going to be some online courses that are available for people who can't make that trip. Um they also said that you know if we wanted to do like a board retreat or a board workshop to do training by like an attorney or um someone first in board
027policies that we can also count that we would submit that as a request and they could count that as board training hours. So they're looking at at more flexible ways to meet that requirement instead of just having to go to two conferences here. So we will be participating on that pilot program um and making sure that we understand exactly what is required from each of those departments on those 10 indicators and helping to make sure that whatever those rubrics are that it's fair for both the very small micro districts as well as the really large districts. And then the last point that's somewhat related to that, the state is encouraging all districts to go to a common student information system. Currently we use powers school and have used powers school for many years. The state
028did um you know an RFP and then several stakeholder groups and they have selected synergy as the statewide uh student information system. They have said that if schools want to make that transition to that system now as part of the pilot program that they will pay for it and they will pay for all of the training and including side byside you know transitioning over to that. So we are also going to participate in that as are most of the districts in our region. So this year we will be running both programs side by side. The state's intent is next year to transition off power school and and go to synergy fully. Um, we'll see if they're ready to make that big of a jump at the end of the year because as I said, we're
029already three weeks into the school year and we don't have any information on when they're going to start making Synergy available or even which pieces of the program are going to be available. Um, but they're telling us that they're providing every possible like add-on, every option that previously we couldn't afford. So, we'll see how that goes and I'll keep you updated. That's it. Try to get a new director and it'll all change again. Right. All right. Any questions for attendance? uh numbers we have 75 enroll that's what you said earlier >> yes sir and that's what last year in the spring when we were asked to or in the fall when we were asked to project what we thought we would be at this year that's what we projected at was 75 >> but we
030had influx of what you mean >> we lost some we didn't anticipate and gain some we didn't anticipate anything to add? >> I don't have anything this time. >> Not yet. >> Maybe next time. >> No discipline issues yet. >> Yes. But all was good. Good. >> Good to hear. >> Nothing major. >> I'd be surprised if there wasn't. All right. Anything on board? >> We plan our calendar the October 6 meeting. We're going to roll a regular meeting into that date. Also that next week also >> the regular October one is >> yeah the 20th. >> Is this the third Monday? >> The 20th. But we'll keep it going. >> So October the 6th will be the special meeting and that'll be to um approve the contractor and then October 20th will be the
031regular meeting. >> Got to write that in my calendar. >> Yes, sir. Yeah, I want to be in this country. Yeah, I'm >> okay. >> Sorry. It was so funny that day. I was so upset. I had everything ready and couldn't go in. >> Where is she? I know. >> Everybody. All right, since uh now there's no board call, we'll move on to the consent agenda. [Music] Anybody object to just removing all three policies as since they're so related to it motion made by SH second made by Casey to approve policy E- 9300 EG A I 6400 that and I 64. All in favor say I. I posted. Motion carries. Next will be September 15th. 30. There's nothing further. I'll entertain a motion to adjourn. Second by Casey. All in favor say I. Say 704.