001So Amy and I went to the spring budget workshop uh April 9th through the 11th. Um and I was quite surprised that they actually gave us a unit value. I was too. The new unit value is $6,81 and I want to say 35 and I think that's in here somewhere. Oh yes, it is in here. Um so tonight is the community budget hearing. Um at the board meeting we will approve salary and increment schedules. Um the athletic budget um request will be due from Micon 51. Um I will present the budget on 519 at our regular board meeting. Um 63 the budget is due in Santa Fe by 8:00 a.m. and then we'll have final approval of the budget on June 16th at the regular board meeting. Um Shannon, I didn't know if you want
002to copy, Liz. And that's it. Thank you. Um so I I put the general appropriation act things that affect um the school. House Bill 2 um was approved with just over 10.79 billion, almost 611 million more than FY25's budget while maintaining the state's 30% reserve. House Bill 2 includes $4.7 billion in recurring funding appropriations for public education, a 6% increase over the FY25 budget. Um, in House Bill 2, it was written as a 4% average salary increase. The word average was um line item decode struck out. I don't know if struck out was the right word. Um, so these were just things that were in the House bill that came down from the legislative session. The next page is the status of education bills. And I highlighted the ones in blue that would affect school
003funding. Uh, the defibrillators in every high school. We already knew that so there's no cost to us. Um, House Bill 63 changed the um, at risk factor from a title one and mobility to just using family income index for our at risk rate. Um, and it it was a significant increase for us. I think it was going to be 11 something and with the new rate it is a 15.2. Um they also changed the program weight for 6th through 12th grade from a 1.25 to 1.3. Um we know House Bill 65 was vetoed. Uh House Bill 156 was the increase to teacher salary minimums of 5565 and 75. Um House Bill 57 um new licenses uh no financial impact to our district. House Bill 195 um required that the school nurse salary schedule have three
004tiers and minimums the same as teachers. Um that one did have a financial impact for us. House Bill 251. Uh this didn't make any sense to me. You're allowed to change your beneficiary one time. Um Huh. It sounds ridiculous. Yeah. Doesn't I mean before you couldn't change your beneficiary. Now you can change it one time. Now, what happens if you have a beneficiary and they die and you change it and they die and then what? You know, I don't know. Didn't make sense to me. Um, House Bill uh 433 was vetoed. House Bill 487 was the protection of the Hispanic Education Act. Does no impact to the school. House Bill 532, uh, student water safety guidance requires school boards and governing councils to develop and adopt water safety policies. Uh, continuation Senate Bill 11, an
005anti-distraction policy in schools, uh, requires the district and charter schools to adopt a wireless communication device policy. Um, I'm not going to read every one of these, but none of these had any financial impact on our budget. The next page is just a historical enrollment from our 40-day counts. And we had been trending kind of flat and now we're on a downward slope as you can see by the 87 students we had on our 40-day and next year we're projecting 77 students. That's the lowest that it's been since I've been here, 20 years. Our general fund revenues come from operational dollars and that is the cash balance that we carry over and the SEG that we receive from the state. Yes, I was right on the unit value 6,81.35 an increase of 3.672%. Um, transportation
006has not provided an allocation. instructional materials comes through the SEG and they kind of earmark that 36,244 a reduction of just under $800 for us. Our local um SP9 revenue peed has that projected at 10,472 which is up slightly from prior year. Our capital outlay SP9 funds um has not been populated in our budget. I have a call with our bond advisors and peed tomorrow on some things that I think are wonky with our debt service bonds um state match. We should have FY25's cash in the bank before June 30 and they already have the FY26 projection that they'll be able to give us to put into the budget. It sometimes run far behind um our debt service. So, right now, PEED is telling me they they populate these in our budget that we're going
007to generate $65,000 in our technology, our edtech bond. Um, I project that we're going to have $69,000 left at the end of this fiscal year and we have a $60,000 payment due July 15th. So, we shouldn't be collecting $65,000 more dollars. So, that's part of the call. um the geo bond they have populated 119 262 and when I look at this year's cash balance plus this revenue minus our debt service payments we will not have enough cash to make our August 26 payment um part of this conversation that I had with Stifle is they have it calculated at 171 so we're not sure why peed has one higher than it should be and one lower than it should be. So that's our call tomorrow. And it may be that they have it allocated in the
008wrong spot because if you take that technology 65 and add it over, you're about where it's about where we need to be. Now this year when they when they budgeted our debt service and this is kind of what brought up my conversations um at spring budget, they budgeted that I would receive $67,000. I have already received 65. Through March, we receive about 68% of our revenue for the year. So, I'm projecting another 41,000. My calculations showed $107,000 that we should collect. Steve, the bond adviser, came in at about 108. So, I know we're in the ballpark. Um, so that's why we're having this conversation tomorrow. Other revenues that we have to budget for are the Tatridge, food services, athletics, and I included this year's gate fees. Um, we budgeted, we received $11,6. The concession stand
009generated $10,455 and our fundraisers and donations were at 15,533. The non-instructional activities are our student funds and then our federal grants. Um, when I did this, we did not have title one. Title one has come in at 22 788, I believe it was. um about flat with what we received last year. We don't have No, we do have title 2. It's 3,000. Title 4, I think, is 10,000. I saw those all in the title one app. Um there has been no IDAB applications. I haven't seen fresh fruits and vegetables. Carl Perkins, they said to assume the same that we received last year, which was 15,000. Medicaid, it will be based on the available cash at the rec, which is about $30,000. Um, and then our REAp application, I think we do, we will get notified
010at the end of September on what that will be. Um, anywhere from 18 to 28,000. And then our state local grants, we have our geo bond materials. Um, we haven't gotten this year's allocation. The New Mexico grown fresh fruits and vegetables, no allocation. family income index should be 20,000 and the CTE assuming the level funding should be about 78,000. And then our fixed costs um as you know most of our budget goes to salary and benefits 85 to 90% um of our budget. The salary raise at 4% for everyone is an increase of $82,000. Um, insurance, we have property liability and workers comp with a 14.81% or an increase of about $17,000. Health insurance is receiving a 9.95% increase and reduction in benefits. That will cost us $20,500. The dental is increasing 400, I'm sorry,
0114%. So that's about $900 to the budget. And then the retirement benefits, the rates did not change, but it's based on payroll. So with that $82,000 increase, the retirement benefits go up for us almost $23,000. And then other costs that we budget um instruction materials, the facility maintenance, computer hardware and software, um any compliance with federal and state mandates, professional development supplies, field trips, library materials, membership dues, remedial programs, athletics, and our extracurricular activities. Um the next page, like I was telling Randy, is kind of like the findings in our audit. It's the the most important page. You can see our SEG. Um with the increase in unit value and the loss of program units, we will still have a positive $3,000. Um the mandated raises 82,000, the retirement 22,000, medical, dental, vision 21,000, the
012property insurance of 17. So when we start the budget, we are $140,000 in the hole. Um I don't even know if supplemental funding is even available anymore, but this was our our historical view of um where we were at and what we received each year. And we did manage to get off supplemental funds in 2122. So, I'm about ready to take that slide out of my presentation since it's kind of irrelevant anymore. Um, and then I just put a a new page in here on our geo bond just so everybody knows where we're at with this money. Um, in FY24 we sold the 1.1 million. We had earned $31,000 in interest, spent $92,000, and left us with a cash balance of 1,38380 to start this school year. And so far we've received $33,000 in interest.
013We have spent 247 leaving me with a cash balance as of March 31st of 824,000. We still have 270 72,000 encumbered and that is the design professional, the project manager, uh the pack consultant, the riffing consultant, all the little things that are keep kind of creeping out. So, we will be at I'm estimating 551,000, half of what we bonded to start the next school year. There may still be a little bit of interest. I'm thinking maybe5 to $6,000 um above this that I didn't project into this page. And that's all I have for the presentation. Any questions? find it. Where am I going to find it? That is a good question. I haven't figured it out yet. Um, I'm just now starting to put the salary and benefits into my Excel spreadsheet. So, that will
014kind of And I haven't looked at any additional expenses that I can anticipate between April and June to know what my cash balance is that I'm going to carry forward into next year's budget. But I'm going to guess that we're probably going to be eating some of our cash balance. Sure. Don't put zeros in. Yeah. If there's no questions, I'm done. Yeah. I was worried and and I I have had told me um when I had calculated it just based on current unit value, I was expecting a cut of $157,000. So when they gave us the unit value, I quickly did I had my form there and I quickly did my calculations and I was thinking it was a $57,000 loss not knowing that House Bill 63 had been signed. So that saved us as
015well by bumping up that at risk factor. Um that brought us to a positive 3,000. Y and they're all moving. Thank you. You're welcome. chatting. We're good. I'll go ahead and call the meeting to order and welcome everybody here this evening. Thank you for coming. If you please rise for the pledge. I pledge allegiance to the flag of the United States of America and to the republic for it stands one nation under God indivisible with liberty and justice for all the state of Mexico. Thank you. Miss the agenda. All right. Um to approve the agenda, we have a couple of changes requested by Miss Robble on item number 7 C 8 E and F 11 A D and E. she would like to uh think or postpone those until a later meeting. Other than that,
016it ends the same. Anybody have any questions? Seeing none, I'll entertain a motion to include the agenda as amended. Okay. Motion by Casey, second. I'll second by Sh. All in favor say I. I. post same approval of the March meeting March 17th meeting minutes. Um, anybody have any questions, changes, or corrections? Seeing none, I'll entertain a motion to approve as presented. Motion by Randy, second by Casey. All in favor say I. Post say. All right. I will entertain a motion to enter executive session discussion of hiring for motion to motion dismissal assignment or reassignment of public employee or investigation or consideration of complaints or changes against a public employee 10-15-1H2 as permitted under the open meetings act seconded by Casey. We'll do a roll call vote. Randy, yes. Shark, yes. Casey, yes. I vote yes.
017We will enter executive session at 6:33. and All right. Uh, like to come back into open session. I entertain a motion to do so. Casey second [Music] by call vote. Randy, yes. Sh. Yes. Casey, yes. Elisa and I vote yes. We enter at 701. Only those items listed on the agenda were discussed and no action was taken. Um like to back up since we have so many more people here um and have everybody introduce themselves if they would please. We'll start over here. Mike Brandon teach 7th through 12 history. I'm Lispick. I teach 7 through 12 science and foods. Christina Hidalgo Sean Jeffrey. Good evening everybody. I'm the declar Max Shannon Pierce. Susan Robinson, business manager. Sto. Thank you all and thank you for being here this evening. All right, we'll move on to item
018number six, the consent agenda business report. Okay, on the cash report, um I'm happy to say that all of the requested money with the exception of our fresh fruits and vegetables has already been received. Um that was one of the bragging points at the spring budget workshop was that they're turning around RFRS I think he said within 7 to 14 days where last year was 74 days. Yeah. So um all the bank statements reconciled with no problems. I did get the um debt service bank statement in. So you will see both February and March in this month's packet. Any questions on our expense vouchers? Moving on to bars. I had I believe four in the packet. Bar number 43 was an increase bar uh for the indirect cost that we received from our federal funds,
019$1,520. Bar 44 is an increase for new athletic revenues um due to the fundraiser that took place. Bar 45 is an increase in our cafeteria for student meals that were second student meals that were purchased. And bar 45 is a transfer bar in our reap fund moving it from student support to direct instruction uh in the amount of $216. It's in all bars. Moving along, I had one asset to dispose of. We removed the interrite board from the high school English classroom, replaced it with a TV uh which will last longer and has more functions. And so we just want to throw that uh interretboard away. They're no longer functioning. Any questions? Miss Susan? See, now we move on to old business and content update. Okay. So, we had the uh PSOC meeting last Monday
020and they did approve our building at the square footage of the 53,000 square ft. So, we are back on track. Um the project manager did include an updated uh project update for you. That's on page I'm not sure what page it is in your packet, but it's in there, but I don't remember page. The I did ask them to send me an updated timeline of where we're looking in terms of our overall timeline since we knew we had a slight delay as a result of the square footage issue. Um what we are looking at is we will now approve well PSFA will now approve the design development documents. All they were waiting on was that approval of the square footage. We then immediately move into the construction document phase and the architects have been moving
021ahead with that while we were under this delay so that we could you know get as far as we possibly could while we were waiting. Those are going to be they have to be submitted to PSFA 10 days prior to scheduling a page turner for them to go through all of the construction document sets. So they are working on finalizing those. Um the fuel tanks that we currently have on campus were not included in the design. So they are adding those into this construction development or construction document phase. And so we're waiting for the drawings for that to go in before submitting them to PSFA. At that point, we will be doing the RFP for construction. We are looking at a bid submission date of August 5th. Then we will score proposals, conduct interviews, and
022select a contractor by August 15th. At the August 18th board meeting, we would ask you to approve the RF R for construction. RFR, right? RFP. RFP for construction at the August 18th meeting. We would then get all of the paperwork together for the contract for PSFA and PSOC. We have to submit that to PSOC for their agenda packet by September 15th. And then we would be on the PSOC approval meeting for contractor selection August 1st. I'm sorry, October 1st. Now that September and October date for the deadline and the meeting for PSOC are estimated dates. They have not published their meeting schedule for the next fiscal year yet. So, we're making that assumption based off of their schedule for this year. So, those dates are subject to to a shift. Um, and then we would
023break ground in the late fall, early winter. So, that's where we are in terms of the schedule uh for the project. Um, President Kern and I did attend the village meeting this a couple weeks ago and presented the offer for purchasing the auditorium building and Sean has come to address the board to um and Ed has kind of a counter proposal for you all. So Sean, if you want to join right up here. Well, good evening. Good evening and members of the board. Um, so the the village discussed it. We have councelor Brandenburg here and we have guard here. Um, so we don't have an offer for it because we're still working on it. I just I'm working with your engineer to get the off-site utilities figured out. They're going to do the design. They're
024working with our engineer because our engineer has to actually do the project on our streets. And so it's not as easy as us giving you guys money to get that done. It's got to go through ours. But I was fortunate enough to to secure 1.7 million in water system improvements for Maxwell this year through Capital Outlay. So I want to loop that system. So it it's going to be a bigger project than just what you guys are doing. That does not include the sewer. It does not include the roads. So I did submit the TPF project for for your offsite for the pavement and the sewer system. I'm going to pull the water out of it since I got that money for it. Um, and I did let Olen know he is working with with
025Tapin on the cost and quantities and stuff for that. So, the village we were looking at our priority for our project was Second Street finishing that one. But now that this came up, this is 580,000. So, I don't know how the presentations will go next month in uh Vegas for the the TPF projects, but it's more than likely DOT is going to probably see yours as less expensive instead of that $2 million that we need for that one. So, probably going to get that funded, but I don't know yet. The match to it is 25% we'll have to come up with unless we get a match waiver, which they've been really gracious with matching. So, the village is interested in the the gym and this building and parking with it. Um, we have not discussed
026money. They they discussed on putting some earned money down, but we wanted to make sure that if something happened, fell through that they would be able to get their money back. So, I did confirm that it is refundable if if something happens. So, I I don't know how you guys want to to go about it. It's going to cost us quite a bit. Even though the gross receipts from the school are going to be a lot, but when a project comes into town, it it's not like your project can dictate what we do. We have to have those to improve the town still. That's what we generate the gross receipts for is our operations and re replacing infrastructure and updating things. So, so that's kind of where we're at on that. Do you have anything
027else on that? Well, and the only other thing to say is that we were feeling pressured that we need to make a decision now, but then we also heard that we could put these buildings back on the demo list and later on still say before they're demoed. That way the cost of demolition is is covered. But then we said, you know, we'll take that and we can make an offer at that point. So with that and then the idea, we didn't know about the earnest money yet. We said, well, let's just wait. Yeah. until we could come to you all and kind of talk about it. So, I guess I guess it was just the gym to be left on the demo list, right? Not this one. Right now in the documents, this building is
028not included in the demo list, but the gym is. But that we would have time to some came up that that but we do want it. You you want this and the gym. And the gym and the gym. Yeah. We want to make a community center out of the gym. Want to make it for the public. So once the plan for me would be is once you all get moved and it becomes vacant, then I can start going after money to do these upgrades that need to be done. So that's that's kind of my plan. I don't want to go into debt. And then, you know, with some of the gross receipts that we would have coming off of this, we could possibly use to to put back into these buildings to turn them into
029offices and for the community. So that's kind of that's our thinking. And we did explain to the the village council the condition of the gym and that that's why the board opted not to offer it for sale because of all of the the issues with it. Even with those issues, the village is still willing to take it all. Yeah. Yeah. We're not going to have um we will not have the responsibility for safety of all these children that you guys do. We will be responsible for the public that are going in there, but it won't be used as near as heavy as what you guys use it for. And so I think if we were just able to kind of put some money into it little at a time that we could keep it up,
030but and the cost of it is kind of high compared to what what I think we're going to be out possibly. And so I I think that we should consider trying to make some kind of package deal or or just some kind of offer for the the council to consider on these buildings. And we also considered since there's a delay with construction, that does give us some breathing room to try to acquire more funds. So they're they're still discussing it. They just did it until the next meeting. So the next meeting they'll be discussing. We have a special meeting I think like at the end of this month, but then the next month we'll have a regular one. Okay. And that's where they can discuss it more heavily and what they would like to to
031see come out of it. And then maybe you all could discuss what now that you know we could possibly have to be out all this money and then to purchase it. like if there was some kind of package deal you all could settle with us for since we are having to do this and I did ask your engineer today because usually when a school's coming in they can't they don't usually get the opportunity to have their land to put a school usually the utilities and everything are right there so usually the you already have the connections but this one is unique because you have that land out there so that's why the city has to meet you out That's the difference in this one. Cuz I was asking about Moscow schools and all these others.
032I'm like the school provided that. But it doesn't work for this one because it's unique and you guys have brand new bare land. And I do realize you have a lot of cost and we will too. But we're all we're all working together to better the community. Yes. You know, that's all we're trying to do. Yeah. So, okay. Well, thank you, Sean. Um I know it's on the agenda later on in executive session for us to discuss that. We will definitely take village this week consider consideration. Yeah. Consider under consideration but I don't know the date for the next regular village meeting. It's the second Tuesday. So I'm not sure what that is. Thank you. My is the 14th. 14th. Thank you. No 13th. Sorry. What would you like? I mean, ideally, what would you
033like from us like to say, "Okay, well, we would be able to let you have the gym for x amount of dollars or so that you know, because we've already offered you this one for 90." Yeah. Um, which is what 40 50 below. It was 61% of the setback, right? Um, okay. I think I have my own answer. Thank you. Any other questions? Thank you. Well, I think there's probably people here on that topic. I don't know if you want to hear from them now or if you want to do a delegation. Um, yeah, if anybody else would like to talk about this right now, let's do it now about this subject. Three minutes. So, I'm asking you guys to help us to the ST community center because it would be great for our kids.
034It'd be great for us um to do any any activities, any fundraising, any social gettogethers. We don't have much in Knoxville anymore. We lost a lot of our churches and stuff. Um people are having to do funeral services and Springer and Raton and everything like that after bearing their loved ones here and weddings, you know, anything. And then like in the summertime when it's hot or mosquitoes are out trying to take you away somewhere to go still exercise in the winter time when it's cold. Our most of our kids are very athletic. They're mostly they love to be at they're here all the time. Um, and I would rather them have that to do than be out getting into trouble and not have nothing to do at all. We have very good kids and we
035also have a very good community to back up and I just think this is a step to where we have not the opportunity to have somewhere for them to go. Thank you for listening. Thank you. Anybody else? So, I also went to the village meeting. Um, and I know the condition of the gym was brought up several times, but there were um other prices involved in that, I guess, like the whole the whole campus and not just um monetary um issues that were happening, not just with the gym. You guys said that you had like $150,000 on replacing doors, but it was for all the buildings, not just the gymnasium from that last meeting. So, I was just wondering if there was like a conditions of the gym, just of the gym. Um, a report
036that we could all see and look at to see what the actual conditions were and what the values of replacing the doors if they needed to be replaced. Um, and then as I thought about it, I and again I don't know really I know we replaced the doors on the elementary and we replaced the doors here. I didn't know if those could be um so they have to I would think they had to be um the proper um specs or whatever for the um egress. So, I would I didn't know if we could use these doors to replace those doors since these building. Well, maybe not this building, but at least the elementary building those doors were replaced. I They haven't been It hasn't been that long. It's been within the time I've been here.
037I've been here for 11 years. So, it was even after I was here for a while. So, those doors I would think would fit the what needed to be done to those doors in the gym. Um, so I didn't know if there was like looking at being able to reuse some of those doors instead of just demolishing the elementary and not reusing some of the materials that could be possibly used at the at the gym. But my I guess my main question is uh to get a conditions report of the gym and just the gym, not of all the other buildings I guess that were involved in that report. Is it possible to get that report? There was a um site audit from PSFA done back in the fall of I think it was 21.
038Um and I believe they have it broken out by individual building. And then there's also uh findings from like the fire marshall annual inspection and that sort of thing. Um, so it's not all in one place, but yes, there's there's a document that lists all the concerns with the job at least at least to give them an idea too of the different things that they would have to try to to be able and again because you know I have I'm been part of this community for a long time. My parents have been part of this community and played ball in since they were young. So, I just think that um just working together to try to figure out a way that that we could save that for the kids to have a place to be
039like um Carla said and and then a place for even adults to go and work out when they don't have the equipment and stuff at home. That would be a a good report to look at. Thank you. I think when you get time, I know this this is this is a horrible time of year and everything, but uh we get something and I think the the village council has requested that as well. So I'll get a report. Thank you. Anybody else? Anybody else? Right. Moving on. All right. Uh legislative. Okay. In the handout that Susan provided during the budget meeting, she listed the status of the education bills. Um, and I just wanted to hit a couple of those. Um, House Bill 54, the defibrillators in every high school. As Susan mentioned, this doesn't really
040have a big impact for us because we already have defibrill defibrillators in every building. Um, interestingly enough though, Albuquerque public schools had removed theirs right um from all of their buildings last year and the governor and the legislature did not provide funding for this bill. So like Albuquerque public schools for all of their high school buildings now has to go out and procure a defibrillator for every single building. So that's going to be a huge expense for them to comply with that law. Um the HB532, the student water safety guidance, that bill actually requires schools and school boards to adopt essentially a curriculum that teaches water safety. The bulk of the bill talks about how many kids um are lost annually to drowning and directs school districts to provide a a unit. It doesn't say
041it has to be like a full course or a credit or anything like that, but have to provide a curriculum on water safety and drowning. Um, when the governor signed this bill, she actually wrote a letter to the House bill or to the House leadership saying, "I'm going to sign this bill." But I, she said, "I find it ironic that we're, you know, passing bills on water safety guidance and directing schools to do anti-drowning campaigns when drowning is not the leading cause of of children's deaths. you know, other means are um Senate Bill 11, the anti-distraction policy. This is the one that all of the media is talking about, a no cell phones in school policy, and that's actually not what it says. What it says is that all districts have to adopt a wireless
042communication device policy. And we already have that in our student handbook. All of the teachers had decided year, not this year, but the year prior what they were going to um enforce in terms of cell phones in classrooms. And currently the rule is at elementary they are not allowed to have them. If they bring them to school, they have to be turned off in a bag, put away, can't see them, can't access them during the day. At the secondary level, they are allowed to use them before school, at lunch, and after school. they are not to use them in class or during passing period unless given explicit permission by a teacher. So I I did inform you know the staff that this bill did pass. What the actual text of it is it's not a
043no cell phone policy. It's that you have to come up with a policy on cell phones. So um in PLC's between now and the end of the year secondary staff will revisit and see if there's any changes that they would like to make to that policy. Um, but we did set that in our handbook, not this year, but the year before. Um, I think those were the big ones. Were there any questions you all had about anything coming out of the legislature? No, they did. You may have heard in years past that school districts who were a five day week could not then change and go to a 4-day week. They had put a moratorum essentially on allowing anybody to move to a 4-day week. That requirement was removed this year. So, there are actually
044a few different school districts that are looking to change to a 4-day week. There had also previously been language in House Bill 2 every year that made it so that a school district could not decrease their number of instructional days from the prior year. So some of those districts like De Moines for example who had been a 4-day week, they were early adopters of the K12 plus program which added additional days for additional money. But once they then went to it and it wasn't fully funded the next year, they were stuck by that law and could not decrease their days back down. So now that language is not in House Bill 2 this year. So school districts who were caught in kind of that catch 22 can decrease their instructional days so long as they
045meet that minimum. So you may hear some things about that over the summer as school districts make that. Any questions on that? Okay. And then we had the graduate profile on here in your packet. We did include a couple of different graphics that people who are much more creative than I am created. Um we did do a um survey on those, but I only got eight votes and they came out 50/50. So, I asked for this to be tabled so to give me a little bit more time to work with uh the high school staff in particular on the graduate profile, what we want to make sure it includes and the new graduation requirement policy. Good question. We will move on to item number eight, new business. Uh the school law conference. School law conference
046will be in Albuquerque June 3rd through the 5th this year. Um I think all of you plan on going. So I have not seen registration come out yet. Um it will be at Embassy Suites again. The chair if you want to go ahead and get your room before they fill up. I know they tend to go fast. Um, but just to get that on your spring budget workshop update. Susan kind of ran through that in her budget presentation. Um, but as a quick recap, the uh unit value did come in higher than we anticipated. The 4% average salary increase, the word average was lying out and vetoed by the governor. So all school personnel do get an additional 4% salary increase in the next year. Anything else you want to hit as highlights of spring
047budget? Uh once again they did not provide any allocations for us to come back and make our budgets. Um they have not given us our 910B5s which is our official funding. Um I think who did you say is what school? was um Mountaire got their 910 B5 at 5:00 p.m. on Thursday and their budget was due Monday at 7. So that was one of the comments that I put in the postconference survey is that we need to get back to being provided with the allocations that we need to come back and build our budgets. the last five, six years, they've not had numbers for us. And as of right now, we still don't have numbers on several of our funds and allocations. Um, medical insurance went up again that shared 9.95% for both. So, the
048employer has to pay 9.95% more and the employee has to pay 9.95% more. and the retirement benefits did not have an overall increase, but because it's a percentage of your salary and there was a 4% salary increase, therefore you have an increase there. Any other questions or on spring budget? School calendar. So, one of the things that they had, unilaterally came up with at spring budget is that your school day cannot be longer than 7.5 hours a day exclusive of your lunch. So, our students have a 30 minute lunch. That would mean that we cannot have more than eight hours per day. We had 8 hours and five minutes. having to take out that extra five minutes per day actually required us to add an additional instructional day look. And apparently they slipped that into
049the K12 plus language in the definition of an instructional day and it wasn't caught by any of the legislators. So the proposed calendar, we did send this through a uh survey of parents and staff and students. This has us with a staff PD day coming back on August 1st. We did cut the staff PD days at the beginning of the year to just one instead of two to add an additional parent conference day later on. And I'll I'll show you where that falls. In August, we have just, you know, your regular 4-day weeks for all four of those weeks. In September, we did take off the Monday of Labor Day. Everything else is standard. In October, we did add the parent conference day on October 17th, and the request for a fall conference day was
050made by the elementary teachers. They wanted to get parents early in the year after their beginning of the year testing had come back to be able to have those conversations with parents early. In November, originally, we had off the Monday and then the Tuesday of election day. You may remember last year in the legislative session it was passed that all schools have to be closed for both staff and students on election day and it's all election days. Um some schools squeaked through last year and their calendar was approved not having that day off. They explicitly stated in our instructions this year that you have to have that day off and you have to be closed. They did have a bill in front of the legislature this year to make election day a state holiday. That
051did not pass. So, unfortunately, the only people who have to be closed on that day is schools where, ironically, most of the elections are held. So, how you're supposed to staff your building with custodians and such to accommodate that, not really sure how that works since you have to have that day off for staff and students. Anyway, um when we had to add an additional instructional day, the suggestion was made to make that Monday prior a remote learning day. Originally, it was kind of a long weekend there. Um in exchange for, you know, we used to have that whole week off at Thanksgiving, having to have that election day off. We had split it to the Monday and Tuesday of that week and then the th Wednesday, Thursday of the Thanksgiving week. We're only allowed
052four remote learning days a year and now all of your remote learning days. Half the day has to be synchronous learning and the other half can be asynchronous learning. So we put a remote learning day there on that Monday to accommodate anybody who's who may be traveling for that long weekend that's created by election day. And then we still have the Wednesday and Thursday off for Thanksgiving. In December, we have that standard four days all the way up until the week of the 22nd, which would start winter break, having us return January 5th. The rest of January is standard. February is standard. In March, we would have a parent conference day the 13th. That conference day is primarily to accommodate the secondary because we have to have nextstep plans signed for everyone in grades 8
053through 12 um at the during second semester. Then we did move spring break back up a week. We we had moved it later this year to accommodate people who wanted to travel to the state basketball tournament. You may remember last year we had high numbers of absences and problems with um staffing that week with people wanting to attend that the uh state basketball. The uh survey of staff and parents and students really requested that we move it back to where we had it previously, even if that means that they can't travel to that tournament unless they're playing in it. So, we did go ahead and move it back up. Um the rest of March is standard, April is all standard. May is standard with the single PD day at the end of the year. Now,
054next year, if you have a 2-hour delay, you have to make up your 2-hour delay. If you have an early release, like for your final exam days, you have to make up those hours. So, right now, I've got a little bit of wiggle room, um, but not much. If we end up having to do a bunch of two-hour delays, we tacked on a makeup day there after graduation on that Monday, May 18th, if we have to come back and make up hours. However, the survey did say that folks wanted to do remote days instead of snow days. So, we do have three additional remote days that we can use for snow days that depending on road conditions, we can decide on that 2hour or if we should go ahead and use one of those days.
055If all three of those remote learning possible days are not all used by Easter Monday, we did have a request by staff to have Easter Monday be a remote learning day just because there tends to be a lot of travel and a lot of family events happening that weekend. So, if we don't have to use them, we'll make that Monday a remote learning day. Overall, that takes us to a total of 148 instructional days with students. One of those scheduled as remote, four staff work days. That's one day at the beginning of the year, the fall conference, spring conference, one day at the end of the year. And we did add a potential makeup day if needed if we use more than four hours that we have as a cushion right now for delays. How
056will that affect your seniors? Um, they'll be coming back to clean up graduation. Yeah, right. Your dreams. I mean, you understand what I'm saying? I I hear you. The only other thing be instead of doing that Monday be doing maybe like a possibility of and we would know like going on a Friday like May 8th or something. You cannot have any days in your calendar be a five day week with kids and keep your four day school status. If any of your weeks in your calendar have five days, you are no longer a 4 day week. Okay, that's rich. Yeah. So, there was actually one district that was looking at changing to a board day who their superintendent submitted a calendar of them having to start in July to get all of their days in
057because they didn't want to give up some of their K12 plus money because you can't have any weeks with a 5day even if it's a remote day. Even can't have any with a five. They're they're making it as difficult as they possibly can for a 40 week graduation in the 23rd. Good. That would be Memorial Weekend. amount of ideas. My my hope is that we won't have to use that extra day that between the hours we have built in and the flexibility of remote days that we won't have to use. But I have to show that we have a plan and we even though you graduate, you don't get your diplomas Monday, right? Yep. They have to come back and get their transcripts anyway right now. So you see staff's good with it. the survey
058that was done by staff uh students and parents. This incorporated their um their preferences and I believe I sent out I know I sent it to staff. I thought I sent it to the board that had the results of the vote, but I can pull that back up for you all. That's all right. Any questions on the calendar? Salary and increment schedule. Susan, do you want to do this one? I know three. Okay. So, they all have the 4%. What I do is I block where the staff is, make sure that they all receive the 4% um and then raise the teacher salary schedule to start at 55,65 and 75 based on um what was signed by the legislature. And then we modified the nurse's salary schedule to follow the law with a level one,
059two, and three being equal to teachers. And those were the only significant changes in our salary schedule in that increment schedule. Um, that's after all of the salary schedules. Um so um last year when we did we determined what the daily rate was um I left the daily rates on the increment schedule. They did not change. Um and we did add the assistant coaches um that was discussed early in the school year. uh 12 for volleyball and 10 for cross country, basketball, cheer, and track. And that rate was um set based on the assistant coaches that we had for the basketball teams looking at our budget deficit. Um, I would like to um see if we can postpone implementing assistant coaches until the next fiscal year when we potentially have more students and more money
060given our numbers and our deficit. That's probably a good recommendation. Doesn't mean it won't happen, but at least buy us some time. Questions on all of those All right, moving on to number nine, old business or other business. Superintendent. Okay, so Miss Wick is here to give you a little update on the science curriculum adoption that is happening this year. So, yay, we get new books. Yay. Um, so I've been in contact, a lot of contact with one company in particular called Opensided. Um, it's a phenomenonbased curriculum and it's kind of broken in sections. I have contacted her for some high school supplies. They actually run a program K12. So theoretically, if it started in kinder, by the time they were in middle school and by the time they were in high school, they'd be
061totally familiar with how the program worked. And I think we'd have some like even more amazing science minds out there. But um and so I will be um seeking her out to get some more resources and things to look at for elementary. I am trying to this is the one I really really like but I will have by the end of next week set up can I use your space like that table there um um set up you know your office it'll be textbooks uh to have different textbooks with like how does this publisher handle handle cellular respiration how does this one, this one, and some just different pages that if you wanted to come and see the different ways that they present it to kids. Um, and you know, I'm happy to hear input.
062Um, if anybody wants to meet or anything and go over things, I'd be more than happy to to show you some of these resources that we've gotten. Um, but I am, as I said, I I'm hoping if we can go with this one to be a pilot school, which would get us more resources for less money. So, um, because they actually have some kits go with some of these programs and if you're a pilot, then you know, you can kind of get more of the bells and whistles and not have to pay for them because you're piloting and doing them a favor. So, um, that's where I'm at with textbook adoption. I'm I'm pretty excited because it's just kind of, you know, after you've been teaching that same book and I taught the same book
063in Raton that I have here, it's like I just want something fresh. I want something and it is getting harder to find actual books, which I as as a human still need a book to hold and love and look at the pictures. Everything can't be on computer. Um, there was one company that they have nothing in text. Everything is on their computer. And I just think, you know, internet goes down, something happens. Yeah. I I need a I need a book. And some need a written physical book. Yeah. Um, I am also kind of in the works trying to work on the high school science curriculum. Currently, right now, a student could take they could take science in ninth grade, like physical science, and then they would take biology in the 10th grade, and then
064they may in 10th grade also take like forensic science. So, that's their three science credits, and they're done with science by the end of 10th grade. They take the New Mexico assessment for science readiness in the 11th grade, which gives them a whole year with no science at all, and then they're faced with a science test. That kind of I mean that that just kind of doesn't sit well with me. So, I'd love to see something change that maybe there was a ninth grade program that was kind of a general science STEM combo and then do the 10th and 11th with the physical science biology flip each year. So, it's kind of in the in my in my brain. It'll get kind of flushed out here hopefully soon. Um and then I will be back
065in May with a proposal for adoption to you all. So swagging the the different publishers with the same um unit or idea from is exactly the same thing that we did when we adopted the the social studies and that seemed to work well. We could see what the tone was of the curriculum in the books. Um, the last time science was adopted, elementary actually did not get materials. And what we found is that there's actually very few of the vendors and publishers that offer an elementary component. And that may be why it wasn't purchased the last time. So this time we have vowed that we will get elementary curriculum as well. Um, but at the same time, you know, if everything's online, yes, our little ones do some things online, but we don't want them
066in front of a screen all the time. And science is so hands-on. I mean, that's how those concepts come alive. So, we're trying to make sure that we've got kind of that mix between, you know, continuing to move forward with the trends of education and curriculum, but still making sure that we're staying true to those things that we know work, especially in science where things are so hands-on. Yeah. And also for like smaller schools that may not have like the giant science labs, which I mean I know we're getting like a state-of-the-art science lab in the new building, you know, and the planetarium that we're getting in the new building that the plans miss that miscommunication there. Um, but that's true. But, uh, there's a ton of really great technology pieces that go with this
067to aid in those kind of gaps that you may not have the money for all the amazing resources, but they built them in, but online. So, you can still do those things. I mean, personally, I, as a teacher, um, limit the use of chemicals. If there's a YouTube video that'll show the same thing and I don't have to worry about little Johnny spilling it on little Sarah. Well, I'm well I'm okay with that. So, or them asking where can I buy this? No, no, no, no, you cannot. So um but in May I'll be back and please if anybody wants to look at the books and anybody parents and tell your friends like by the end of next week I'll have it all set up and feel free to contact me and I'd be more
068than happy to meet with anybody and answer any questions that I have. And from the budget perspective you know I know we've been talking about we don't have the budget instructional materials which is the textbook adoptions is a completely separate fund. So the money is there for those those will be purchased for K12. Okay. Thanks. Thank you, M. Right. All right. One of the topics at the um spring budget workshop and then on the superintendent call last week from PETED is peed is rolling out a new accreditation process. Um, they will announce accreditations in July. They're using this year as a I think they said a a test year to see how their matrix works. Next year they will be choosing certain districts of various sizes throughout the state to be their pilot schools for
069the accreditation procedure with the intent of the following year it being fully implemented for everybody. Um they have listed out 10 items that they have pulled from statute or rule that are requirements for all districts and schools to complete. Those range from for things from whether or not the school board members complete their training hours, whether or not the business department meets their um budget submission dates, their deadlines for um RFRS, their audits are clean, whether the district and schools meet deadlines and submit approved plans for like the um overall ed plan for the year, the individual school dash plans with the individual goals. goals, the all the other various plans that are due, the literacy plan, the gifted plan, the tenant success plan, all these different plans that are required from the state. Um
070they will be analyzing school level expenditures um as to how much is in direct student support versus overhead administration. They will be checking to make sure that the NOVA stars data is in and meets requirements for each of the submission dates. Um that accountability dates or accountability data in terms of your state testing is completed. um your school safety plans are done on time, your next step plans, your gifted plans, IEP plans, class loads, class sizes, case loads, um whether or not you have your grad profile in place, uh whether or not you teach all of the required courses, all of these different things. And they have different due dates throughout the year. They plan to create a public-f facing website that will have each district and each school underneath it with like a checklist
071of whether or not the schools have met and their plans have been accepted by the deadlines. Um, then in June, the the way that the rule reads is that the peed secretary will review all of the information from each district and each school. And if the secretary feels like everything is adequate, she will accredit the school. If the secretary feels that something is not adequate, the school will not be accredited from the prior year. Then from those letters will come out in July because everything is due by the end of June. Those accreditations will come out in July. districts would have from I believe it's August and September to submit um requests for review um I can't think of that word right now request reconsideration I guess um and present evidence as to why um
072that nonacreditation is an incorrect label. All of those would be heard by the secretary by December and then the accreditation would be final. What they have not yet thought through and couldn't answer is so what happens if the school is not accredited? If I am a senior and I graduate in May and I've gotten the Daniel scholarship and I'm off at college and then the secretary decides that my school was not accredited. What happens to my diploma? What happens to my scholarship? My guess is they're going to say, "Okay, well, we can't go back and say it was for last year. We'll do it for the following year." Okay, so I'm a senior. My school is told in August that it's now not accredited. They do the appeal. That's the word appeal here in December.
073No, we're not going to accredit you. I'm now a second semester senior in high school. What do I do now? Your credits can't transfer to Spring or High School down the road because we can't accept nonacredited schools credits. So, what happens to those seniors? So, I I think there's a lot of things that haven't fully been thought out about this plan yet. Um, and I would feel a whole lot better if there was some criteria around what is adequate. My fear is that four day school weeks are going to be deemed not adequate. Um, it's a new way to new way to attack it. That's my fear. So, as we move through this, um, the superintendent association has reached out to our legal counsel, the same ones that are representing us in the 4day lawsuit.
074Um, and they're kind of reviewing this and going through the law and the rule that was passed. Um, and I'll keep you posted on that, but that's where it stands right now. Well, it feels subjective extremely. And they even admitted that in the in the session that the secretary has a lot of um leeway in terms of how she interprets that. You can imagine how the um how that was received by the the room. The other thing that has come out, the federal department of education sent a letter to all state education agencies on April 3rd asking them to sign off on asurances under title six that state education agencies or seas are following the obligations under title six and this is the DEI um letter that has been reported on in the media. The
075way that New Mexico is handling this letter, they have until the 24th to either sign it or not. Um, New Mexico and other states have consulted legal counsel and they are not going to sign the actual form that was sent by the Department of Education. They are responding back with a letter saying we signed off on the asurances for title six at the beginning of the year. We are not aware that the asurances have changed. there's been there's there's a process to do that and that process has not been followed by um the department of ed and so at this time we believe we are in compliance with the asurances under title six as we signed off at the beginning of the year. If new asurances come out and that process is followed at that
076time we'll review those new asurances and and you know make a determination at that point but as of right now we already signed them. we're we feel like we're meeting that obligation. Um as of right now, we as a local education agency have not received any such letter. Um I don't know how the feds will receive that letter from the state education agency to the feds. If the feds decide to pull our federal funding, that is approximately $90,000 for us annually. So, as we are looking through our budget, we have in the back of our minds, if this $90,000 doesn't come through, how do we how do we manage that? So, they have to submit this to the feds by the 24th, and we'll see what happens after. Yeah, that's a lot. Yeah. Thank you.
077Any questions from MRO concerning her report? See none board call. Any comments from the board? I just had a couple. I'd like to give a shout out to Miss Halgo for her uh award. very well preserved, I might say. I think we're very fortunate to have you here and be part of the team. Fabulous staff, so makes it makes my job a little bit. [Laughter] You didn't say easy, not after the presentation we just had. You know, She didn't make the paper if you saw that. She was in the World Journal and the U and the Gazette. The Gazette. Gazette. You both the fool. Yeah. So, she'll be that award will be presented to her from the New Mexico side um at the NIMSL conference in July and then she will actually travel to Washington
078DC in October to receive that from the national offices. Nice. Nice. I'll do a selfie. We're incredibly proud of you. Incredibly. And I'd also like to give a shout out to our cheer team for for their achievement and they, you know, they did a did Maxwell proud again. So, and then we had a Daniel Scholar again this year as well. Yes. JJ. Right. So, try to try to throw in some positive things in all the the uh budget doom and gloom that we're facing with right now. But um very very proud of those things that are happening in so All right. Uh is there any other hearing from the delegation? No. All right. Seeing none, then we will move on to the consent agenda. Uh A was tabled. We'll move on to B, approval of
079the 2025 2026 school calendar. Motion second. Okay, we have a motion by Casey and seconded by Miss Galley to approve the calendar. All in favor say I. All motion carries by Zia. Um, approval of the 2025 2026 salary and increment schedule uh omitting at this time um assistant coach I'm sorry entertain a motion motion by shar second by Casey. All in favor say I. Post say approval. Uh oh wait table. Never mind. Madam President we we did not approve the business consent agenda items. Well done. Thank you. Moving on to those. We'll move back up to item number six. [Music] Um, budget adjustments motion. I'll take moved and seconded to approve the budget adjustments. Casey, all in favor say I. Post say. Entertain a motion to approve the asset disposal. I give it to SH
080seconded by Lisa. All in favor say I post. Sorry about that everybody. Okay. Item number 12, executive session, discussion of the purchase, acquisition or disposal of real property or water rights section 1051H8 as permitted by the act made by SH. Roll call vote. Randy, yes. SH, yes. Casey, yes. I vote yes. We will enter executive session at 8:04. I will entertain a motion to come back out of the executive session. Casey are all in favor. Oh, wait. Randy, yes. Yes. Casey, yes. Alisa, I vote yes. Entering 8:27, we entering open session. Only those items listed on the agenda were discussed and no action was taken. Item number 13, open session, discussion, action of the purchase, acquisition or disposal of real product or water guidance. Um, I would entertain a motion to offer to the village
081the basically the entire block um from Verjo Park and there to this side which will include the gym, this building and the space in between. Knowing that the elementary building will be demoed and the admin and the admin building will be demoed. Um discussion could be had about the playground and the gazebo um beings they want to turn it into a community center. um for 100,000. It's a stipulation that the property has to be used for community oriented and community service for a minimum of 20 years and a $10,000 non-refundable earnest deposit. Yeah. Motion. Motion. I'll make a motion. Motion made by Orisa. Second. Charge. Seconded. All in favor say I. Post. Say you get all that. Mr. Brand 10, old block. [Music] No. 20 years. 20 years. I'm making my list and I'll I'll
082put it in email to you got the numbers right. It's good thing you don't teach math. Oh no. Anyway, um I mean the feeling of the board, we would really like to see the vision of the village become fruition and that be a community center. Um, and I think it' just be fantastic if if they were able to find the funding to make that happen. So, well, it's our understanding a school district has done it. The state helped them do it with some sort of grant and we're searching for that. I can be of any assistance, please don't hesitate to contact. All right. Um, next board meeting, May 19th. Graduation is May 17th at 10 a.m. Yeah, we have we have 15 days of school left. That's it. That's it. I'll entertain a motion to
083There you go, Randy. Motion by Randy, seconded by Char. All in favor say I. Both same. Motion carries. At 8:30. Thank you everyone. Sorry it was a long one.