001e for Lisa's online okay great yes I'm here fantastic thank you Lisa um we'll go ahead and call the meeting to order at 6:30 and uh welcome everybody that's here with us this evening and if you please stand for the pledge flag of the United States of America and to the rep for it stands one nation under God indivisible withy and justice for all iute the flag St the perfect friendship United cultures thank you around and let everybody introduce themselves we have uh Mandy G is online with us and start Randy Casper Mary L Kern Sharm Casey D Amy Rob Susan Robinson Christina Andrea French Shannon Pierce thank you all right um does anybody have any adjustments to the agenda I apologize for the length going to pass them all as one yeah we'll fix
002it if there's not any uh changes I'll entertain a motion to approve the agenda as presented I'll make a mo approve the agenda second motion by Char sign by Casey all in favor say I I post same motion carries 5 Z everybody have an opportunity to review the minutes from the February 24th regular meeting if there are no corrections I will entertain a motion to approve as presented make a motion to approve motion by Casey seconded by Randy Casper all in favor say I I post same carries consent agenda Susan so I just for your information I highlighted on the cash report all of the RRS that were submitted already paid by the 11th of the month um and then there was one addition 24106 was paid on the 14 so I'm really happy with
003the way that peed is turning around our RRS um when I reconciled the bank statements this month I did have a variance in both checking accounts um I had manually done a journal entry to move money from one checking account to another to cover expenditures but I forgot to go to the bank and actually move the money until March 5th so both of them one shows over one shows under for the same $1800 any questions on our expense vouchers I no my bars bars um bar 38 is just a maintenance bar moving funds from function 2200 to function 2100 bar 38 is an increased bar um to estimate the interest income that we're receiving on a monthly basis on our debt service fund we get $8 $10 $520 so rather than having to do a
004bar every single month I just did one um estimating um what we've received so far in the first seven months and then what I expect to receive in the next five months um bar 40 is the same thing in our Ed Tech Debt Service bar 41 is an increase to our food services for additional um I think this is adult meals student meals I apologize um those kids that are paying for seconds more than what we had budgeted bar 42 is a decrease um we received a final notice um and we had budgeted $102 and they took that $2 away they don't let you carry over from one year to the next and that was it on bars questions on the business report no no I'll entertain a motion to approve I I'll make a
005motion to approve to Lisa second by Casey fav say I I six old business project update okay they'll take one and pass that down the project manager didn't get these in in time to go in the um board packet so Alisa I'll email you one okay so unfortunately we are now officially behind schedule we should have been going to psfa for our construction documents at this point we are delayed because at the December PS COC meeting that's the public school Capital outlay commission they approved a square footage of 51,70288 square feet they disallowed a couple of areas on the designed plans that they said they couldn't show the instructional purpose behind them so our Architects went back and and kind of relooked at those spaces reallocated that square footage and made it explicit what instructional
006purpose those areas were being utilized for but now we have to go back to psoc to get that additional square footage approved so we submitted all of the required documentation to psfa which is the public school facilities Authority last week their committee reviews it and then I will be at the April psoc meeting in Santa Fe presenting why we need that additional 25ish square feet best case scenario they say okay we understand why you need that now thank you for explaining it and we move forward at that point we already have we would be able to finalize our design development phase the architect has moved forward with the construction documents and we'll have those ready to submit but then it'll be the next PSC meeting before those get approved which would put us about 3
007months behind schedule worst case scenario if psoc comes back and says no you still can't have that additional square footage then we have to find where out of our design we can cut that additional square footage which then means going back to architectural design redrawing those construction documents so we're probably looking at a delay there of 6 to n months so so that's where we are right now um as of right now we are on the psoc agenda for April 9th in Santa Fe and I will let you know we we should know at the end of that meeting it won't be carried over they should vote in that meeting and those are streamed online from the um Inn legislature website so I can send you the link for that other than that the design
008is coming along really well um we had an additional dayong meeting right before spring break where we went through all of the design right down to you know what light switches are going to be on walls um the new electrical code is interesting they now for each outlet you know where you plug things in every Outlet in commercial buildings now the top Outlet is restricted and will only put out power a certain number of hours a day and then they cut it off the one on the bottom maintains power 24 hours a day so you just have to aware of that so that if there's something that you need to have power all the time it plugs in on the bottom and the top one is you know maybe your printer that you don't use
009at night for example but little details like that in the electrical code that we've um discovered are very interesting and expensive and and very expensive yes yes we have a meeting on Wednesday with all of our utility providers to make sure that they're up to date on where we are with the project what our needs are going to be what they need to be able to plan for those um so we're making sure that all of those stakeholders remain in the loop as we go through this process so that there's no surprises where we get to construction uh any questions on where we are with the project no sir fingers yes please Miss po next is legislative update the legislative session ends this Saturday um um I actually was watching the Senate this afternoon because
010there were two bills that I wanted to see how they voted on them one of those was the um con uh the resolution for a state board of education that would have to go to the voters for a constitutional amendment and the other was the bill that says that school boards are the ones that set a School's calendar and the number of days as of four o'clock this afternoon they had 44 items on their agenda and they were on number four when they had to adjourn for committee meetings they plann to reconvene tonight at 700 p.m. so so far even though it was a 60-day session we're down you know to the The Bitter End again there's only been a handful of bills that have actually made it through the house through the Senate and
011are going to the governor for Signature at this point like less than 20 out of the over 12200 that were introduced yeah so there'll be I expect a flurry of activity in the next few days um the one that we talked about last time the Paid Family Medical Leave Act died in canade so that has not moved forward um but we're still watching the educational bills those have not been active on so I will keep you posted on that and if there's anything that we need you know our stakeholder support in the last few days I will definitely let you a whole bunch of stuff taking place between 1 and 3 a yeah yes we took our kids to our seventh through 12th graders to the legislature right before spring break and they were so
012awesome I was so proud of them but we all went and sat in the house gallery and they were supposed to convene at like 10:30 and the kids were really interested they went and sat down and they were looking at the you know the big screen up on the wall that all the representative names and some were in different colors and they were curious what that meant and they got really um kind of upset because they had seen how long their agenda was for the day and we sat there until 11:30 and they still hadn't called called Ro to start the session like they're an hour late what they have to do and they were you I was really proud of them they did a great job a couple groups got to go introduce themselves
013in front of the house education committee and a couple groups got to meet with Senator compos it was a great trip for them it's good experience yeah any questions on the project or legislature all right see now we'll move on to new business spring regional meeting the regional spring meeting this year is in West Las Vegas on April 14th um the agenda just came out today they will have an hourong briefing from Mr Gan on the legislative update and then the training topic for an hour is on employee misconduct versus incompetence what is the difference and how should it be addressed um and then the closing comments so I know usually you guys like to go to the law conference in Albuquerque the end of May beginning of June I don't know if you want
014to do this one as well or if you want to wait and do the law conference or you could do both more people are sitting with hours I don't think I can make this okay stuff going on yeah and honestly I'm not sure I think this is before the governor's deadline to sign legislation so I'm not sure we're going to have a lot of answers at that point um we will have just come back from Spring budget Workshop but if you wanted to wait and do the laog conference instead I think all of you in terms of Al should be fun as long as you were able to make that law conference are you going to go to that yeah oh no the LW conference I'll when is the Lo conference what day is on
015the law conference uhuh that one is I think it's May hang on just a second I looked up the dates oh it is June 5th through the 7th okay I think I'm going to do that one better than going to Las Vegas yeah the conference okay just wait and do the law conference then Vegas you want to go to Vegas if anybody wants to go well if you if somebody some goes then I'll go too so so whatever goes let me know then I can make it okay sign Randy and Alisa okay all right parttime employee resolution uh it's the same resolution that the board has been approving um that offers Insurance to employees that are working more than 15 and less than 20 and we do now have an employee that has elected to
016take coverage so you signing the resolution will allow her to continue her coverage any questions D Grant all right we submitted um a DOT Grant and thank you to Scott Barry for basically writing the grant for us this grant that we submitted is actually to assist the village with improving CA Avenue along the area between 6th Street and then actually extending a little bit beyond 7eventh Street to allow a construction access road and access for emergency vehicles to that kind of roundabout School emergency access road that we're going to have um so we submitted for a total of $300,000 to assist with that project knowing that the village will has also requested some Grant funds to help with the streets around the new school so just to be aware that that was submitted to do
017thank you for getting that done it was scramble it was Scott he he he did it we only one yes on to item D nmsba student scholarship this is the year that we can recommend a senior for the nmsba student scholarship um I touched Bas again with the seniors this morning about what their post-secondary plans are what they've gotten as far as scholarship money and honestly it's a little bit hard to predict at this point because of what's happening at the federal level with the Department of Education and student loans and the fasta and such so a lot of them are very up in the air in terms of what they're going to be able to get in terms of helping them with their their tuition and such um my understanding is the governor is
018already planning to call a special session to deal with the loss of some of the federal funds that are no longer coming into the state and what's anticipated to not come in um so a lot of them honestly are pretty up in the air right now about what they're going to do um and I'm not sure how you want to go about nominating a senior um I can tell you we have one student at this point who plans to go to college has decided he's going to go to Eastern he has not gotten any um like scholar he's not a finalist for any scholarship ship anything at this point that we've been informed about um we have another one who is a finalist for the Daniel scholarship and has applied for several others that I
019anticipate he will get um Kaylee Brandenburg we announced on Facebook did receive a scholarship from the Eastern University in Philadelphia that will pay for her her I think it's her tuition and her housing um mckinsley Davis we mentioned at a previous board meeting she's a finalist for the presidential Scholars and then I was informed over the weekend that she actually received the springier electric scholarship as well um and then we have a few kiddos we have one who's going to go to a barber college out of state um and then a couple who were undecided and then we did have a student um sign with the Marines and he'll be going to boot camp right after graduation so my recommendation for the scholarship would be the one student who knows where he wants to go
020has applied to them but at this point has not been awarded any financial assistance to help there's no questions we'll move on to to the wellness policy the wellness policy is in your board packet this is a policy that is supposed to be revised every three years and the state had kind of gotten off the rotation because of covid it hadn't been done during the covid years and then they started back up again so this essentially is the same plan that was previously approved in I think it was 2019 the last time yall saw it or 2020 right before Co had um and it goes through you know nutrition health education physical education um the various rules and regulations that we have to follow and then outlines which ones we are fully compliant with which
021ones we're still working towards and does have in the appendices the pertinent laws um and regulations this has been submitted to peed but they have not given us their feedback yet we need to wait for their feedback to approve um I don't think so if there's any if they ask for any substantive changes I can always bring it back at the next meeting um and you know when we filled out the there's the last couple pages of the plan are kind of a a status check of where you are in terms of compliance and what you're working towards honestly one of their requirements is a school Health advisory Council and that group has not met since covid so we're starting that back up again and we were honest about that in our evaluation um I
022approach approach the folks that are listed we do have to have representation from certain subgroups certain demographics and so all of those folks have agreed to serve going forward questions on the wellness part no now moving on to all of the policy changes coming from our policy adviser so at the last board meeting we had talked about you know taking three to five policies a month and kind of reviewing those this is not that this had actually come through right after our last board meeting and it's a policy service um advisory from the school board Association they updated all of the policies that involved any sort of reference to tobacco and updated that to include nicotine however it might be delivered whether it's in a vape whether it's in you know whatever it might be
023in um so the majority of the changes to these policies kind of broaden the language of what is not allowed on school campuses to make sure that it's clear that you know a vape pen also counts it's not just cigarettes um that also updated things like our um any advertising that we might have has to it can't have any nicotine references or alcohol references it has to show that we have a progressive discipline policy both for students and for employees if there's any sort of nicotine issues um it had to update Transportation policies that referred to not allowing nicotine and tobacco on school vet goals or school trips um so all of these are as a result of that change and we can go through the changes to each one if you'd like or however
024you'd like to take them that's kind of why we pay them money yeah make sure it's all Y and to make sure they hit each policy that had any reference to right we go to changing stuff then not covered exactly as it is yep questions on any of the policy changes no all right well we will move on to item eight superintend report well I'll keep this very brief since all the policies were so long um actually Christina has written our districts gifted plan that had to be submitted to peed today and one of the things in it is that we will update you all quarterly on our progress on the new gifted requirements so yes and so miss Robel and I sit in a online meeting for about three hours and they went through
025this pimpl for the gifted plan that we have to submit and basically we have to have processes for identification and screening of all of our students we do have to SC train all third grade students by the end of their third grade year um and so if any of them you know hit the qualifications on that screener then we would start the paperwork with them by the fourth beginning of their fourth grade year um one of the things that I tried to do with our plan um I did this the Friday that we got out for spring break so I could send it to the the guy at ped for feedback um I try to use like our interim assessment data like our um I ready ey station nwaa testing on top of um State
026Testing because our kids test so much anyways and so that was my ourth thought to do that um but he kicked it back and said we do have to have a a screener um the recommendation was the coat which is about an hour and a half um assessment online for students it's not taken at the can break it up so they don't have to step for an hour and a half and do it and so I think that's what we're looking at doing with um for us over here um we also have to have um information about services and instruction how we're going to um provide services to students um with gifted and a lot of ours is in the regular classroom um but we have to have a Continuum of services which is like
027dual credit it can be our Woods program welding those types of CTE courses that we can utilize for that um we also have to work on building acceleration policies for whole grade like if we were to move a student a whole grade we have to have a policy for that as well as single subject um acceleration which I got copies from Gallup but theirs is I mean they're a big school so we're going to have to look at that this summer and try to figure out how we can adapt that to to meet our needs here um we also have to have um communication processes for parents and how do we you know notify parents of gifted um education what it is how they can you know have their child tested what the peed is
028recommending that is that 6 to eight% of our students are identified as gifted here and so I'm like well when I talk to the guy from ped he said well how many third graders do you have I said like nine he's like I said yes we've been trying to tell you this you know we're small we're not like Gallop you know um and one of the frustrating things that we've been struggling with you know this is one of those unoffended mandates that came down it got through the legislature I think it was two years ago they did the regulations over the last year but there was no funding attached to that law so there is no money for that the screener that we're going to have to give to students it's about $20 per student
029and that only covers our third grade kids then we also have to have a process for being able to screen our older kids then those who pop on the screener have to do a full assessment in the past we had two students qualify as gifted but then their parents ended up moving them at the end of that school year and the way that school funding works is you're year in in a years so we did all of the work did all of the testing for those students got them qualified but never got to count that on the student count day never got the funding that follows that so we were in the hole on that and unlike you know other special ed categories you can't use Medicaid money to to fund any of that because
030gifted is not a federally recognized category it's a state category and so one of the things that you know we keep telling him you know we're we're a small school we don't have budget to to hire a separate gifted teacher and he says well you can can use gifted money okay but I don't have gifted money until I can identify gifted kids and then it's a year out um there is a program that's being offered online through a couple of community colleges to get your gifted certification but it's 12 hours of college classes that again they didn't have a way to pay for and I can't ask somebody to go and pay for 12 hours of college classes to get that certification that then isn't going to get them any additional money isn't going to
031get them anything additional um and we're we're not the only ones struggling with this you know we've got all of our other area schools are just as small and have the same issue don't have anybody certified to do it so we I did ask Mr Air at High Plains to put this on our board meeting agenda for the rec for April to see if there's some way that maybe the rec can employ A Gifted teacher that then could work with our area districts um if they aren't able to do that it may be that some of our area districts may need to go in together and hire a teacher that we share between us um I know in that same the same meeting we were in De Moine and Springer were commenting in the chat
032saying you know okay the the example you're showing is gallab McKinley Schools they're a large District they have those resources we don't have those resources so I I think we have a plan that we can support that we can fund um and then in terms of next steps we're going to have to look to our area schools personel and this plan will cover two years yeah so in the meantime we have to build all these artifacts that we have to submit and I I told him when I met with them last week I said we don't have artifacts and I won't have any artifacts by the end of the school year so just being upfront with that um said well we understand don't yeah I mean when you look at gallet McKinley's you know plan
033it it's great yeah it's great they have they have all the bills and whistles we just don't have you know and it's not just us there's lots of schools in our in our position too that don't have that but you know that's something Miss Robel and I were talking about this morning we look at providing you know individualized for for our students not necessarily you know or we're going to take the top 15 to 20% you know we're not necessarily looking at that you know we're looking more at the individual child so anyways um I plan to submit in the morning I told him that we did have a board meeting tonight so we will report out to you quarterly on on how that plan's going yeah we'll see how they can just like randomly
034I'm sure it wasn't a random percentile or anything like that but I mean they have no idea well the thing that's frustrating is you know both Mr Doo and I and and we sat with Miss Barry and had this conversation earlier you know all through our special careers we've been told you can't have quotas you can't have a certain percentage you need to look at each individual child and now they're it feels like it's going backwards and saying oh we got to hit this quota make sure you have 8% identified and it just feels it feels wrong yeah like you said it's wrong for probably at least 40% of the state at least that's my thank you all right that's good that's it yeah right thank you um board call any questions at this stage
035of the game no all right seeing none hearing from the delegation um so I just listened um to some of the meetings and of course I wrote notes during the meetings but I I went back to the January 27th meeting and um I know it was brought up there were a couple of big items like the Geo technical report or the results and then also the topography was all of that ever resolved to move on so everything they've sign it's um I believe you mentioned that um that geot technical result would have to figure in the type of foundation if it would be more expensive so at that point and I know now we're on you know on hold so I understand I mean I didn't know that that was going to happen during the
036meeting but I had already written these questions so um would that have to wait to be approved by psfa then when you when we do finally submit for that would they have to see if they're going to give us more funding for that foundational um good question situation because from any kind of I guess research that I did it shows that different foundations cost a lot more money than other foundations if we do have to dig to you know a lower level then you have to build it back up with different materials right so I guess my concern you know looking back at January and February meetings it was talked about and then never never talked about again so I didn't and I know it was they were you talked about balance about cost versus
037risk so at that point then we would have to still wait for them to approve that as well so that would actually be in the construction document package so that was one of the the topics that we were able to finalize in the meeting right before Spring Break um and when they originally approved the school construction project they approved what was the overall Mac it was like 30 30 I think they estimated based on like a set square footage and a set um formula that psfa uses they estimated that a new school for us would cost about $32 million as we've gone through the design process of course the cost of Steel has gone up the cost of concrete has gone up you know things like that particular foundational issue um and other material costs
038and labor costs have gone up so once we do the construction document um approval through psfa that's where a dollar amount is kind of set and then they make the recommendation to psoc that okay originally we thought this project was going to cost $32 million now that we've done all of the design work and you know inflation and all that sort of thing this is what the amount will be now and that's what psoc approves at that point and so you said you did um turn in the construction documents no that's what we're on hold for after we have to get the approval for the square footage and then depending on if they approve the higher square footage or not we may have to go backwards and go back to design again if not we
039move forward with the construction documents and that gets approved at their fault so when you talked about the construction construction documents you said that they were going to visit with all the staff that didn't take place yeah no okay I just that I had my notes that we were all supposed to be visited and I I have been absent one day so I thought well maybe they came in and I when I wasn't here no you haven't missed it yet okay so I was just wondering that was one of my other questions and the concerns were were addressed by the CLE engineer on on the foundation there yeah I think they said the next week because I wrote notes that the next week there was a meeting with all the engineers I believe um so
040and that was just my concern with the more needing more funding I mean I know everything's gone up but I know then that would also add an an added amount to whatever the cost of the building would be and and you know to add more onto the the foundation and making sure that the foundation was correct and how deep we had to dig and I know that affects the amount of money that you have to put into that those are my only questions all right anybody else see them we will move on to the item number 10 the consent agenda then um I will entertain a motion to approve the 2526 part-time employee resolution make a motion and star all in favor c i post same motion carries 10 B approval of the do Grant
041application motion by Randy second seconded by Casey all in favor say I post say motion carries approval of the nmsba student scholarship nomination I would recommend that we go with superintendent's recommendation I agree I'll make a motion second casy and Sh all in favor say I I hope same entertain a motion to approve the wellness policy I'll make a motion for wellness policy motion by Alisa second second second by Casey all in favor say I I same okay unless there's an objection I would entertain that we pass item e through S which are all policy changes one one motion I'll make a motion for the F to the S yeah we got a little delay Randy seconded by sh all in favor say I I I post same all right item 11 executive session discussion
042of purchase acquisition disposal real state water rights to discuss the following as permitted under the open meetings act for the purchase acquisition or disposal of real property or water right section 10-5-1 188 I'll entertain a motion motion by Randy second by Casey we'll do a roll call vote ready yes I vote Yes Char yes Casey yes Alisa yes okay all voted yes and we enter executive session at 710 Miss G we're GNA call you on your cell phone okay you may want to exit the meeting I'm sorry you may want to exit the meeting and then come back here okay no no I I'm I'm in my iPad so I guess I'm going to leave it there and move to someplace else but I'll be thank you okay she's going to a different room all
043right e e e I'm here hello I'm I will entertain a motion to exit executive session casc sh R call vote ready yes I vote Yes sh Casey yes Alisa yes okay and we exit executive session at 7:35 only those items listed on the agenda were discussed no action has been taken item number 12 Open Session discussion action on purchase acquisition or disposal of real property and water rights I would entertain a motion to um I'll entertain a motion to offer the auditorium to the Village of Maxwell for Price Tag of $90,000 and that we demo the gym based upon condition reports that we have received Mo made by r second a second second by Alisa all in favor say I same I I motion carries next board meeting 21st yes ma'am 630 same time
044same place there's no further discussion I'll entertain a motion motion by sh second by Casey all in favor say I I I post same motion motion carries meeting is adjourned at 7:37 Thank you Lisa no thank you for hey do you call me no I was in a school board meeting honey and um