0012:30 workshop and Mr. We will recognize you to start the process. Thank you. Uh thank you all for scheduling this and keeping me busy since I've been back from my two weeks off. Uh I want to come in here and first say good morning just to give you an idea of how scrambled my brain is. Uh cuz I've had long nights the last two weeks um coming together with all of this, working off of Rhonda's old file, putting our numbers to it, and just going over the legislative document from the conference report in general. But uh to start, um we have this time to discuss what we have of the budget already or what we know of the budget already and any questions you may have. This has been um created very fresh reports I
002pulled are very fresh as recent as last night. Some of the numbers I was pulling to provide you guys even though our fiscal year is not over yet. Um um prior to last year and this year um this budget workshop would happen a month from today. Uh typically you guys would have it on July 24th uh the same day that you guys would approve the budget. And uh that way we would know everything we're dealing with at that time or at least the first uh public hearing of it. Um and things could change past that, but typically would only go down, not up. Um this is going to be a high perspective view of the budget because it's way too early to get into the weeds of everything. We still have several aspects of the
003budget um simply because it's too far. Um, and an example of that is later I'll reference a slide with bills still to come, uh, which will greatly affect our budget next month, including this month's payroll, as well as a final backdated payroll payables and any final chargebacks that will happen July 17th, um, backdated to June 30th. At this point, we do have um, schools and departments uh, their budget request already. There's already a tentative salary and benefit amount of 76 million total which is slightly higher than last year. Um, we know the FFP projected amounts for any categorical such as mental health which is 694,89 safe schools at 1,180,48 and the new teacher salary increase allocation of a total of $4,371,530 which is an increase of $389,380. Is that supposed to be on the slide?
004It will be. This is just a brief summary first. Um all of this to say uh we are way ahead of the ball in this this whole process. So we are way ahead of the game and there is a lot that can change now and between a literal month from now on the 24th of July. Um and that is of course when you guys will approve the tenative budget and we will send it that Saturday for the paper. Um I wanted to reiterate a point Rhonda made last year and that is to say that July is our busiest month of the year in finance. Um all all cylinders are going in every area of finance. So along with kicking off the new year, we're still working to balance everything in the old year. Um and
005then you have this budget task that uh while everyone's getting their three-day weekends, we're working our seven day weeks and working 12 plus hours a day for three straight weeks. Um, so this is a massive task. So any questions you have, please please ask. Um, I'll answer them to the best of my ability at this time being that we're as far ahead as we are. But um, that just kind of reiterating a point she made where this is kind of a monumental task in our our department. So I want before moving on to the next slide, I want to say one last thing. Let's discuss or or about today's uh presentation. We have 64 um funds that are categorized into general debt, capital, special revenue, internal, permanent, and trusted enterprise. These funds are the funds
006categorized on the budget summary that we put in the paper and advertise. All of our 64 funds go into th that small group. Um there for example alone in general fund we have over 110 actual funds. Uh so we will go ahead and move forward. Um reason I want to show you this slide from last year and this was actually a suggestion I got from my peers in the room. um is this is what Rhonda would show you. And at the very bottom you can see well you might be able to see uh it's dated 2006 to 2007. So um I want to compare this slide to the slide I'm showing you for this year because I want to show you a different timeline. At a uh recent training, we were advised not to show
007you data that old because it's not necessarily relevant anymore. Um I have it. If you want it, you can reach out to me. We'll go that route. But I want to show you data in this presentation from 2017 18 to present. So um this is the same exact graph. I've made changes, made it color colorful, changed it. Well, it was colorful, but changed it to PCSD colors. Added some little points on the line so you could actually get a better understanding of it. Um, these are the financial condition ratios. Uh, financial condition ratios are determined at the end of each fiscal year and more specifically the end of each auditing period. The auditors, the auditor general publishes a report on every school district's annual financial report or AFR. Within this report, they state the district's
008financial condition ratio for the general fund, financial condition ratios consist of all assigned and unassigned balances. The specifically the 3% reserve fund required by statute and any unreserved fund balance uh at the end of the fiscal year. The auditors also publish a report entitled significant uh okay uh significant findings and financial trends of all Florida school districts that tells the Florida school district um state average for the financial condition ratios. That is what you will see in the blue line. Uh it typically lags a year behind. Well, both of them do. We just know ours now. We've got our auditor report. We don't know the state average yet. We have not got the state average report. Um that actually we looked up something and on 621 they notated they finalized all of them. So it
009should be any day now that that will become available. But as you can see uh over the course of the last eight years, well the last seven years on this slide, uh our financial condition ratio has been good and has continued to be good. Um I do wonder about where it will hit next year because um we we have done uh like our 5% raises and uh we did uh do what we could with ESSER. So things like that that could affect it. So it is up there. It is above state average. Um well right now it's above state average assuming the state average doesn't take a good jump this year. Um but this report will also show any school districts in the state that um fall below the 3% reserve required by statute that
010has happened well that has never been with Putham County School District and I think on her historical data that she kept from when she started this role um it was like five times in the state that it's happened. So it's it's not a common thing. And also wanted to point out that uh the third dot from the left, excuse me, from the right is the year where we really started getting esser money. So the middle line, I wish I had a pointer. I don't know if we do, but the middle line is 2020 2021, which is where I guess the height of COVID was. And then right after they started all the grants. And so that is when our financial condition took a huge leap as you can see. So here we want to go
011over the current financial status of the district. Now we'll preface this with um this is as of 6:25. I was here till 9:45 last night. And so a lot of the numbers you see in here will be as of yesterday in a business. Um our current budgeted expenditures are 83.68%. And that's budget beginning of the year balance. That is good. But that is also higher than where we were at last year when you had the same presentation a month later. We have currently collected 91.6 6 of our general fund budgeted revenues. And again, that is good. We still have several things we have not collected such as tax collector sale. Um, our last FFP payment and we haven't transferred maintenance to capital. Uh, in the middle bullet points here, I list off that we still
012have June's payroll, uh, which wasn't in the reports when I pulled these yesterday yet. We still have the payables payroll with benefits for two week holdback people. We still have the sick leave buyback payroll with benefits for those eligible who want to participate. We still have the leave payouts for anyone retiring and drop on June 30th. Uh 60-day vacation pay, all sick leave pay. Um we have our normal run of bills that I mentioned earlier. Well, not the ones I mentioned earlier, but this week, the ones that happened today. And then we have the payables of bills that I did mention earlier that are July 17th dated back to June 30th. Um question real quick, Jonathan. So the uh the bullet point on the the payouts for uh at retirement, I guess, and up to
01360 days vacation and and all sick leave. Is that a a state a DOE thing or is that a a decision a policy that the board set as far as the amount? or the time the how many days they do I mean I mean you always pay out your vacation but on the sick leave where's that come from I believe that vacation I believe that is uh district to district okay for all but vacation days are like administrative district like just get 12 month and then the other days you just lose over the 60 I that caught in that vote. Yeah. So, all of this to say, we do expect a healthy fund balance role uh for the general fund, but to estimate the amount now would be kind of negligible. Um I have estimated
014the amount very very rough. That's kind of what we were discussing before the conference report ever came out just to kind of have a deal kind of look at a rough uh worst case scenario kind of thing. Um, but to know an actual dollar amount where we will be at, it's far too early. Um, we'll get a better idea of that around July 17th when we get the final run and only have a few chargebacks left to do. Um, we also expect increased expenditures uh due to retirement, utility, uh, subs, insurance on subs. uh we actually did see a small decrease this year. So that might not technically apply there, but it has the past few years been one of those points. On this slide, we're going to look at the base uh student allocation.
015And here is the history since 201718. This year, the base student allocation increased 41.62. But uh all of the all of those dollars that come in are not flexible. Um from these funds we provide uh textbooks, reading teachers, uh science lab materials, teacher supply money, uh as well as maintaining and growing the teacher raises from the prior year with TSIA money. Um we will budget for instructional materials, reading programs, uh typically at the same rate as prior year, uh minus whatever the charters get of that. Um we will also budget the teacher lead money at 300 uh as an uh per teacher as well as the TSA amounts that are reflected in the conference report. Any questions? Following that, here is the FTE count for us. So as you guys have seen this report before,
016and I know you've seen Rhonda's historical report where it's a constant downward slope. Um, currently we are at a or at a downward slope for this year. According to the most recent calc we've got, but off of based off of preliminary information, that should change for this fiscal year in the fourth C. We just haven't got it yet. So that fourth calc should project somewhere around 50 students. I want to say it was like mid40s but it should be uh within the range of 50 and under students which will give us actual two increased enrollment rates in the last um eight years. And just to put that in a little bit of perspective I don't know if I put it in here but from her historical information that had only happened over the last 25
017years about five times and that might be twice in the last eight. So, that's good news. Um, legislation passed earlier this month reflects a projected increase in enrollment again for next fiscal year, which in the bottom left corner you can see is 10,421.14 students. Um, which is good news and with, you know, recent businesses coming to Putham County as well as future growth in the county, we hope to see it holds true. Um, is that a DOE projection or is that that came straight from the conference report? Okay. From the legislature. Correct. Um, as a warning though, even with that increase you see right there in students, that is not all students enrolled in our schools. That does include the breakouts of charters. And we'll go over that on this next page here in a
018second. Um the projected student count for fiscal year 2526 again is 2 or excuse me 10,42114 and an increase of 211 students from our current count. Um and again mentioning with the fourth calc if it changes about 50 students like we're expecting that increase will only reflect about 150 for next year if it comes true. Um and if their projection changes come next October and February FTE counts, they will modify our funding for that whether it's more or less students. So this is the comparison I was talking about. The numbers up top are kind of small, but the numbers up top reflect the the difference, the charter, the scholarship, and the district totals. So um just for example if you look at the far right white number on the bottom it says 10,210.97 that is
019what the previous slide said for this year of that 9200 or 9,241 students were ours 503 students were fees scholarships and 466 students were charter over in the down here in the uh graph Green is total, blue is our district, Pton County School District. Yellow is scholarship, red is charter. So over the last eight years, we can see a steady decline in our FTE uh as well as the charter schools and as well as the total. But fees scholarships has increased every year. Um and you can actually see I think in this graph specifically in the total the decrease is uh about 600 just shy of 600 and only 503 of those are fees. So there is theoretically 90 95 students out there that are not in charter not in fees that we have lost
020total whether it's graduation moving out of county whatever it may be um in the new conference report for 2526 they are estimating us at 748 fees students in comparison to a projected increase of 503 students this year. This projection would surpass the actual increase in fees we experienced this year. Um, and we'll discuss that later on a specific uh fees slide. We are required by law to have a balanced budget at all times and to include all revenue the FFP shows for all Putnham County students. The charter school share go out to them with a monthly payment from us directly to them. The FES scholarship money shows up in our budget until the third calc. Um it's usually in May, but the calcs have all been delayed. Um and that's when they take the funds
021from us and give them to the private schools, home schools, wherever the kids may go. All right. So, this is what the conference report shows we increased. And we reviewed this the other day, and I I let Tanya know for everyone in the room. Um the change we discussed I didn't make because I actually spoke in the wrong direction in our meeting and hopefully when I explain it here it'll make a little bit more sense to you guys. So um the third line down let's go let's start off with in the conference report um that mind you has not been signed by the governor yet so it still could change. We're shown to be at an increase of $2,249,825. From there, we take a look at our millillage from last year to this year and
022uh we get the difference, which gives us a total of $1,859. $859,736 um which is a decrease from the $2,580,249 we had in this slot from the prior year. That leaves us with a state increase of $390,89, which is an increase over the $170,53 the state gave us last year. Below that, you'll see that leaves us with a total of um $1,100,56. Then from there, we remove all the categoricals. So, another suggestion made to me because this this is a first that we've actually had negatives on here. So, it's kind of a little confusion. So, I'm going to actually speak on the total safe schools and mental health dollar amount just so maybe it's a little better understood. Um, safe schools had a budget of 1,181,14148 this current fiscal year. However, they decreased by $1,000
023in the conference report to $1,180,148. Uh, which results in more funds available to us technically off of the numbers here because typically we subtract the difference out. Um, mental health had a budget of $695,898 this current fiscal year, however, decreased by $1,89. um to 694,89 as a total uh again resulting in a small increase. The TSI TSIA money um had a budget of $3,982,150 in this current fiscal year. their funding increased uh by $389,380 to $4,371,530 increasing in uh resulting in a overall decrease of $387,291, bringing the new money total that isn't earmarked yet uh to $713,215. And just to elaborate on that yet right there, we also have increased costs that will be discussed on the next few slides. Uh including um add we we do have along with those increased costs um additional
024sources of revenue uh to the general fund over the state and local FFP budget including Medicaid administrative claiming interest income receipt of federal indirect and uh risk management rebates. However, we always budget those as the prior year amount because we don't expect uh a necessary increase. This is this year's budget. This is conference report conference report from from the legislature. Yes. Okay. But we're meeting earlier than normal. Where Yeah. Where so the local millillage is that I've got that down here. Okay. On a future slide. All right. So, kind of going a little bit further into that FFP information. So, this is uh this is FES scholarships. But a point I want to make out is this is not this is the only slide that does not go back to 2018 1718 because it started
025the year after. So, this is uh even though it shows eight years there, that's because the last year shows projections for this next year. Um, but it is a only a seven-year historical accurate representation. Let's see. So, back when it started, it started at 354,000. At the end of this fiscal year, it has reached 5.1 million the amount. And that is just to give you guys an idea. Um, it was projected I want to say it was either four or 4.2 and we set 500,000 back to cover that and it came in over a million dollars over our projection. And so we actually had to use two pots that we set back to um and both pots, one was to cover this and one was to cover um I think FFP pration if I remember
026the document correctly. Um, so both of those pots were set back for res uh for times where we have seen money taken back from us. Luckily, that didn't happen this year with the FFP preration. So, we were able to use both pots to help cover this. We did have to use a third pot, but that was me finding money elsewhere. Um, let's see. So, the the amount of funding and students are included in our beginning FFP. In the third C, they remove the money from the districts to pay it out accordingly. Uh due to this, we have the entire amount of revenue in the revenue budget in order for it to balance and be accepted when we transmit the budget after the board approves it at the second budget hearing. To prevent scrambling, we do
027the set aides of the 500,000. And um that is something we're going to I'm going to look at increasing this year because it was a 1 well between 1.1 and 1.2 million increase on us. Um, and right now they have us projected at a uh they have us projected at a 1 point that shows 1.1 in my notes. I have 1.6. I think that one I'm going to go with that one. So that that was just a error on my part. But um have us projected at that amount for an increase. Now, mind you, last year we were projected at a small $500,000 increase. It came in 700,000 over that. This year, we're projected at an increase of what actually happened last year. So, that does give me concern. I know I've already mentioned it
028to executive team about increasing the uh the reserve for that to try to cover what actually happened and maybe a little bit more. So possibly like a $1.5 million uh reserve. You know, Jonathan, that's that's what's all the other all the super around the state say the same thing. It's very difficult to budget when you when that number comes in. You don't know what it is. So that's correct. out in the dark, you know, and in in um a FSFO cohort, which I go to for training, um there has been conversation that our organization, Florida School Finance Officers Association, is having with DOE about how to correct this, how to make it where it's not affecting this, even treating fees as possibly its own district. And so they allocate the district funds and then go
029from there. Um well, they like to they like to say we're giving you all this money and then they take it back with the other hand. So it's it's crazy. Yeah. And by the end of that game by the end of this I think uh the money that we saw that they gave us extra this year that's pretty much the same concept because there's so many things earmarked or that we have to pay that that 2.2 million kind of just fades away. Yeah. They like to say we gave you all this money and what' you do with it? They took it away from you. Yes sir. And here is another example. Um although increased retirement rates are good for all of us. Um except ours all went down. Uh the regular class employees went up.
030It went up 40%. Uh to 14.03. Um this increase translate to a $224,98712 increase in retirement for our regular class employees. Um, not shown on here are the decreases in the other rates and but I did run those numbers. I just didn't have a time to put it on a slide or put it on the same slide. Um, that decrease brings the difference down to just shy of 200,000. So, um, with that difference, that $713,216 figure amount that we had in new money is now $513. Well, what I see um some folks taking notes and all. Can we provide this to the board members later? Yeah. Whether whether it's print out or digital, we can do either way. I just uh making it simple and doing this. Well, like you said, it's going to change
031again by the in the numbers are hard to see. I just want to make sure you have and I just had a question. Um you know, uh a new employee in FRS has the option of doing the regular retirement or the investment plan. Do many of our people take the investment plan over the automatically they're automatically enrolled in investment now and then they have seven months that they can change check then they can decide and after the seven months they're in since there's so much uh since FRS is in such bad shape I think it's 50 million in you know unfunded you know retirement plans if I was somebody I'd take the investment plan if I were new. So, our retirement rates and and I'll I'll go this route on that. I actually spoke with
032Scott Ward um last time or a couple weeks ago at a conference and he actually advised that he went over numbers and everything and he had his entire um executive level and maybe even further down look at changing to the investment plan because of how much more profitable it could be for uh staff. He sent me documentation on it, but I'm not going to bother with any of that and possibly presenting anything to that to executive um and then possibly to you guys until after all budget. Um our retirement rates play into our overall increased cost of salaries and benefits and have been increasing regularly. Our budget is by each individual person and our general fund salaries are sitting at around 57.8 million compared to 56 million last year. And that is mostly due to
033instructional raises that went out, classified raises that went out, and support raises that went out. We touch raises on every level of PCST this past year. And just for the historical aspect of it, um before getting into this tab or slide, uh two years ago, the district rate was had a larger jump than this year. So, um, to be able to do the what we did with the raises this year and experience a smaller growth in that range is something I'm I would say I'm proud of. As far as that, this slide is designed to show you the cost history of property insurance, utilities, gas, diesel, and instructional subs. When we combine the declining enrollment and thus lower revenues with the increased operational cost, you'll see significant factors that will affect our operating budget. Now,
034I'm not necessarily going to go into the details of each level here, but I do want to point out that one thing we have been working on is that uh yellow line um it hit as you all know COVID that is a big jump um as expected that that kind of jump would have happened across the state. Um and in the second year it got to its worst point then we started focusing on lowering it which we did. The last dot you see is an actual projection. And so what I did with the projection is because this year came in at the at low it was like 1.7 million 706 maybe. Um I went ahead and put the projection for now just slightly higher than that. Um I would like to continue working with Tanya
035as we have been and lowering that. Um this past year we got rid of a one building sub. Was that it that helped? Got like three building subs and this year we'll get rid of one. So there are things we're doing to lower that cost back down because as you can see historically precoid it never passed a million. Um so that is something we're working on and hopefully we'll get there. Could we go to a self- insurance fund on our property property and casualty? Um I haven't I that'd be a good question. I think we run all that through and and and our insurance should decrease significantly get in the new school because they all got sprinkler systems. We're with that we we're part we're partnered with NEC on that. So it's part of the
036NEC thing and that's um I actually had to reach out for a little tidbit of information from them in regards to this. Um let me see. We get refunds from from that. We get refunds from that too. And I was going to see is that included in your graph the refunds it looks like insurance. So projected just to give you an idea cuz I haven't the the refund we're talking about I haven't dealt with before but just to give you an idea the projected document that I got from Stephanie um this week. Uh this bottom number although you may not be able to see it for the 2526 school year projection shows property insurance at 2.278 278 $2,278,698. The projected refund for that was I want to say in the $800,000 to $900,000 range. All
037right. So, uh, this slide is designed to, uh, highlight a few other projected cost. Um, and we're going to speak on the departmental aspect because right now the departmental aspect looks really big. Um, historically, it always looks really big. Uh, as far as departments go, departmental requests total $13,838,49, which is an increase of $4,462,351 from the current fiscal year. In the current fiscal year, when we gave out budgets, we gave out a total of 7,44,727.50. So last year they requested a little over $9 million and we gave them 7 million. Um that increase went up to 4.4 and um if from our preliminary conversations if things stay the way they are they'll probably get a little bit less money this year overall. Can can I ask a question? Mhm. Departmental. Who what does that cover
038as far as departmental budget? So, no salaries and benefits are in that. This is everything outside of that. So, for transportation, um we got a we got a uh a bus plan to buy like five four or five U buses every year. That's in there. Um your maintenance isn't in there. Now, typically maintenance does come back uh to capital. So, the money comes back in the general fund. Um but typically your dis your departments like your transportation like it um the one the ones that are required are the ones that really grab the money uh because you those are expensive things. I think a single bus now is over $130,000 and we're trying to do four or five brand new a year so we don't have to do lump sum purchases. So you'll you'll you
039have a few departments that stand out in far as that regard, but it's nothing that's not needed. You need your security at schools, you need your cameras, you need your buses, and you Well, again, salaries and benefits aren't in there, but you need drivers to do them, too. Question on the on the the deputy the youth resource contract. You know, we Are you at that? Well, yeah, I'll go ahead and I'll go ahead and talk on that real quick. Do you want me to talk on it first? You want to ask first? No, go ahead. Okay. Um, so the youth resource deputy contract currently sits totaling 1 million28,934, which is $54,255 over our current contract. And if you look at the very bottom of the graph, uh, it does show the projection down there. The
040far right shows what it provides as far as staff. They've added a position to it. Uh they've added a lieutenant position. So the original youth resource deputy contract they sent to us was 1,131,255, an increase of 15 $156,576. And I'm pretty sure when that one came in, Travis Thomas and I all kind of balked at it and uh that that initiated a conversation. Um, that conversation led to meetings both in-house and with uh the sheriff's office, which I wasn't part of, but that got it down to 1,28,934. That contract came in. It was at your last board meeting, which was pulled because uh upon review, Travis brought up a lot of issues with it. The four of us talked and I believe we're going to meet before it comes back to you guys. So, it's
041on board now. Okay. Okay. So, it's on board docs again for your July 8th meeting. Just want to make sure our board attorney gets to look at that, too. Um, you know, it's almost at the point where we we we it'd be interesting to look at a comparison of what if we had school personnel or or school they that the law enforcement officer worked for the school. We had our own law enforcement, you know. I mean, I don't know why they need a lieutenant. Yeah. Um, can I ask what district did that? County did it recently and uh that's something that that I agree we should probably look into and uh that's something that's done probably over the course of a year. No, no, I I I'm not saying now, but you know, I I
042think this is something that, you know, maybe after the budgets, you know, approved and we we, you know, are into our next fiscal year that that we in in preparation for our our 26 27 budget that we take a look at it. I mean, I saw the numbers and reviewed what Klay County was doing and and even though they've got 33,000 students and more schools, but you know, with our consolidation of schools and, you know, where we're going, um, you know, I'm I'm just a little flabbergasted that number and I re, you know, reviewed the contract even though it was pulled. I mean, the next thing are they gonna be wanting a captain or a major over this court? I mean, um, it just doesn't make I'm not sure the juice is worth the squeeze
043and that, you know, it would be in, you know, certainly a fiduciary responsibility to for for us to at least look at what that would be and and if they knew they had some comp that there may be some competition, maybe it' be a different thing. But um I think the the sheriff in in his budget to the county commission um he had like a 20some million dollar increase proposed for his department this year. Of course that that's not going to happen because of the problem we know we've got. Um but um well not didn't we I would be I don't know about the rest of the board but just me I'd like to look at that. Excuse me if memory serves me correctly. Didn't we have a little version of our own um it
044was uh Bucky Hutchkins and police chief? We still we still have a police force. We do it. It consists of Travis Weaver. Uhhuh. But it's still active police force. Oh, okay. It's still active because we even had a car and stuff like that. Florida statute allowed us to do that. Right. I thought I wasn't even Sandy even the foundation uh the the education foundation when it was crafted it can it can also pay for safety and security issues that we find and need if if they go to that route right now we they're doing other things but you know if it goes down the road you never know you may have a a big business come in and want to work with them we just never have talk with none of the people at the
045foundation about it. So, I mean, but that's that's part of what could be done. But in con in conjunction with the Guardian program, which we now have that, you know, um is a phenomenal program. Um and you know, we we do compensate the the people that go through the training and actually become a guardian. And I think that's a an important, you know, uh expenditure we make. is very very you know important from the standpoint of the augmentation of of that. But you know when you're looking at a million $28,000 and I think we all feel the same way about it and that's why we went into negotiations with sheriff's office satisfied. at the point where we can uh send the contract to the board to be considered because we think it's the best we're
046going to get from them again the 11th hour but you know it's it's right up there discuss it they'll show up they'll have to defend it and again we've done it we could get it as low present it well I just I don't know about the rest of I'm sorry Mr. But um you know I think that if it's a consensus of the board that you know after this budget's adopted and we're back in you know um the first upcoming Yeah. Because I was going to say that we we look at that and and and have the time you know so we aren't doing anything at the 11th hour to just do some research on it and uh and see what the comparison is. I mean, if you only if if in fact you could
047save some money and it wasn't but, you know, $40 or $50,000, may not be worth it. But if you could save $200,000, it might be something, you know, worthwhile. Yeah. And I I'll say uh kind of to reiterate his point, um I wasn't in the the officer meeting, but I was in the meeting we had internally and the three of us when we sat over there, three of us being Travis, Thomas and I, as well as Jessica, um that a concern of ours was to look at other options, but it's it's too late in the game for us to have something. Yeah. So, it's it's definitely something that popped up on all of our minds. And um at this point, at least a win. I don't did it get lower than 1 million28. Okay. So
048this point we did at least lower 103,000 right u compared to what they wanted. So that is a small win of a win. No doubt. No no I I mean every dollar counts and uh but you know we've been talking about this thing kind of off and on for you know a couple years now. So let's get a plan in place that we can start in the new budget year. Thank you. Yes sir. All right. So moving on, uh this slide shows the property taxes collected for our general fund. We are required to budget this at at least 96% and historically with the tax certificate sale that comes in at the end of the fiscal year, uh we reached this goal. Uh looking at numbers last night, we at risk of this being the first
049year since 2017 or 2017 2018 to not collect at least 96% of property taxes. The only other year was 2015 2016. Um I'm not sure exactly why this is the case, but in conversations that have happened both internally and a meeting we had elsewhere, I do believe this has something to do with the property appraisers issu the agreement that came up. Um so that is something to keep in mind for this year that we're seeing. Uh because this year uh we are currently we've currently only collected 95.62% of the 96%. So we're 4 and a half% away from collecting what we typically get. Um but we're only at 91.8% of the 100%. Which the low the other next lowest number on there is 96.36%. So we're we're almost four and a half to five points
050below that. Um this what we learned um and I don't know who all is aware of this but I know a few of us are but what we learned is this is an agreement that will affect this year or that's affecting the current year and will affect next year as well. I I got an email from him saying it would you know that it won't affect next year. Now that's I haven't seen anything in writing. I got a slide later that'll tell you different there. There's no agreement was ever. So there is no agreement. No written agreement. No written agreement. Correct. I got a slide letter or slide later that'll reference what the state says our property tax values is and what he says our property tax values are. And you'll be well and I'm
051also I was going to I'm meeting with Rick on the seventh one of the discussion items. I'm going to ask, you know, if if we can ask the property appraiser to come to either the next budget workshop or a board meeting and explain what we're in, what the situation we're in, which we just found out about 3 weeks ago uh with respect to a property property owner um and their tangible personal property uh being overpaid by $120 million or something. But anyway, it's a very complicated situation. Not anything we can do about unfortunately, but you know, I don't think it's mine or the superintendent's responsibil or even our board attorney to explain that to y'all. I think it's the property appraiser responsibility. And so I'm hoping he'll he wouldn't meet with me and the the
052chairman of the county commission. We'll see if he'll come talk to the board. So before moving on from this site, I want to reiterate again, we have not collected the tax certificate cell. Um it normally comes in 625. I was working on this on 625 and it was not in the system yet. I don't know if we received it yet, but it was not in the system or we had not received an email for it, I should say. That shows, but the red number up there, and I'm learning right now not to use red in here again, at least for words, the red number up there is $1,362,977 that we are currently short. when looking at past years of the tax certificate sale and the last payment we get, it typically comes in around a
053million. So, if that stays true, we will be looking at about a $300,000 shortfall. And if you look at prior years, um the last two years are in the $300,000 range. So, therefore, you're then looking at a $600,000 shortfall compared to prior years. The sheer amount of tax deed certificate sales are unbelievable. It's crazy. All right, this kind of uh goes on about this a little bit more. This is the numbers I was talking about. So this slide is to show you the analysis of property tax values. Um this year, according to the conference report, Putnham County is this year being 2526 this coming year. Uh Prutham County is showing an increase of nearly $1 billion to 9 bill119,76,480. However, the estimated tax re uh tax received from the property tax value received from the
054property appraiser this year is 8 bill385,577,398, which is $733,599,82 that we will not receive tax revenue on. Um, I have not worked up an actual figure to show what that number is that it will affect us. Um, but being that it's three4 of a billion dollars, it it's not going to be a minimal thing. And another thing I want to point out, uh, let me see if I, another thing I want to put out is this can change when they certify tax roles come July 1st. Uh, with the FPFP documents, that's when it'll go in the FPF documents. But right now in the FPF documents, it's showing our millage rate here and the state funding giving us this. So typically, if our millage rate goes up, state funding comes down. Well, right now our millage
055rate and you'll see on the next slide goes yeah goes down. Next slide goes down but our state funding also went down. So normally what one does the other the other does the opposite. That way the base student allocation stays the same. This year uh if if it comes in at the 8.3 billion or anything other than the 9.1 billion then we're going to lose money in both categories. So, we will lose money as a district because of the difference in property tax values if there was an agreement um based off what he said. But we're we're still normally early earlier than we would be in the process. Yeah, we're we're still a whole month out. Yeah, this is still a whole month earlier than what Rhonda usually had these meetings at. Last year when
056we did the joint one, um we did it around this time frame, too. And this year obviously we're doing it a month early. So whether we keep doing it a month early or we go back and start doing it at the later date, uh it's whatever the preference is. But um the later we are in the process, the more accurate we can be with you guys. So here's our change in mill rate. So, just to go over it real quick, our entire millage rate is made up of the required local rate that is set by the legislature, the discretionary that the district can decide to use for operations or for capital. Um, that is also set by the legislature, the capital amount that is levied by the board uh that is currently at a max
057of 1.5 mills and the debt that is levied by the board for voted debt issuance. The local required effort has been steadily decreasing since 2012 to 2013 uh from a high of 5.272 and is now down to 3.022 which is a decrease of.11 from fiscal year 2425 due to the issuance of another hundred million in bonds. Our debt millage this year will increase to 1.716 mills from 0849 mills bringing us to a total of 6.986 an increase of856 mills. If this rate stands for the taxpayer with a home value of $125,000 with a $25,000 homestead exemption, it will now cost 47 cent per day uh to pay for the bond issuance. What's the math on that? 365 $171.60. So that's in addition to the 171. So they'll pay that's total. That's that's a for a
058for after homestead exemption for a $100,000 house. For every $100,000 after your exemption, it is $171660. That's a soda pop per day, right? That's a 47 cent soda pop. I don't know if you can get them that cheap anymore. That's in comparison from last year to this to next year, this year to next year. We've already had an increase. So, this is the the bond issuance we just did is not going to show up on your tax roll till the end of this year. And that's when it'll be the 47 cent per day or the 171.60 per 100,000 per year. If you have a $400,000 house, Sure. I noticed y'all still talking over there. Y'all good to move forward or y'all want to Sorry. Yeah. I I just I didn't know if y'all were still
059dwelling. Yeah. I mean, I'm not sure about the math. Maybe you can explain it to me later. I will I will say it was my first time really getting to this math. I use Rhonda's spreadsheet, but I also use Rhonda's spreadsheet with Rhonda sitting right next to me. Uh I just have one last just clarification. So if we have already seen an increase on our taxes and you're talking about from the first issuance, right? Um so now we're going to be looking I mean to be expected we're going to be looking at it this 167 per 100,000 you're talking about is an additional on top of whatever has already No, the 17 the $171.60 is the total uh on a $100,000 house. um for both for everything we've gone out and issued since the beginning
060since the beginning. Okay. Okay. Because it on the second column the second white column from the right if you look to the very bottom um the second from bottom is 0849. So last year it would have been $84 and um I'm sorry yeah $84.90 um and now it's $17160. So for and that that's the easy math of it. Uh because because we're going out for $100,000 increments, it makes it a lot easier to do the math when you're looking at it that way. A lot of people don't see that accounting side of it or the math side of it. Um but it it does make it really easy in that regard. So if your house is $400,000 four times that $686 a month, right? Yep. or year year. So, this is this next slide is
061going outside of uh the general fund a little bit, but she included a bond update and a special facilities update last year. So, I kept with the theme. I actually went out and found their proposals. they did uh for us this week and took some pictures from straight from their proposals to show you guys in case you haven't seen any updates. But on the left hand side, you see our proceeds from the first bond sale. You see our proceeds from the second bond sale. Uh first bond sale is 104 million uh $40,731.90. Our second bond sale is 103,465,674.50. and the interest on all of that so far up until January. Interest has not been updated in our system since January. That's something that's going to be updated next week. Um the interest on those funds
062through December of 24 is $8,385 38,85743 for a total of 215,545,26383. Flip to the other side, the top line of 89,82647 is our pre-bond sale expenditures. Now, this isn't all related to like Bob Gang and the tax collectors and PFM and all those. This also includes the actual fees taken directly off the top. So, um and that includes the $100,000 a year the tax collectors that does include the tax collectors commission so far. Um ridiculous. They're not all because the bills were paid today and because I updated this yesterday, it does not include quite a bit of the expenditures from this bond sale. So, that'll go up probably about another 600. I would probably put us in the range of 1.5 million tops for the top line for the two issuances. Um, Pla Intermediate has
063spent $48,680,4951. Crescent City PreK to 6 has spent 27,86,848.17. Um, below are the pictures that I found from most recent for Ajax at Crescent City and uh, Osley at Pla Intermediate here in town. Those were the pictures shown in the presentation they gave us this week. Going over to Crescent City Junior Senior High. It was much easier to find their pictures. Um total facilities awarded for Crescent City Junior Senior High was $95,68,159. The total amount um spent so far is 28,231,5715 with an encumbered amount of $9,844,627.32 leaving a balance of 56,991,9603. Um we just found out they poured the slab for the gym and they've been putting those what do you call them? comes helia cores piles and um so they they poured it and then and they're ready to lay block now. So the
064right two pictures is what he's talking about. That's not the concrete obviously, but that is the area that they're pouring. And is it in three phases or or is it all just continuing? Yeah. Yeah. Well, um this is kind of their I guess this be called a first phase, Thomas, because Yeah. where they're doing those two structures at the bottom. Two phases, but it's it's like 2,000 phases. It's ongoing, right? It's ongoing. Yeah. And so with the additional funding that you you all were able to get last year from the legislature and and what in our percentage, we we should be good as far as everything as far as I know. Yeah. All right. I've got uh while we're on this page, I got one more thing for you. This is not this is a
065rough rough rough estimate. I'm using very round numbers, but I've been saying um when I've been when I've spoken about this school and our payback in the past, both whether it's been up here or whether it's been an executive, what our payback will look like. I've referenced 35 to 36 million would be my estimate every time. So going at I believe it was like a 10.8 8 million 10.7 million maybe one of those two um millage rate a couple years back 12.366 but I used 12.3 million this year and based off of the 8 billion number we got from the property tax not the 9 billion number but the 8 billion number we would be looking at a payback of about 36.2 2 million. So that is a very round number. That is what I
066expected when we discussed and we were waiting to find out about what the actual payback is going to be. And I'll reiterate on that note, there's been constant different answers regarding that. And we truly won't know what our payback is until it's time to pay back until we actually speak with them about how and what we got to pay back. Tell me, tell me. Okay, that's Yeah. So, and we're not paying interest on that to DOE, are we? Not that I've I've never heard we would. And and so, Mr. Superintendent, we we can after the irregardless of the payback and and after the third year, we can then start applying for in I mean, we can start the process for Inarket. Well, Thomas, help me out here, but um we we have to actually pay
067it as of right now. We have to pay it all before we can start the process. The rule renaissance were hoping that the rules were changed in the last legislative session, but that didn't happen. And that could be next year, but right now we my understanding is we can't even apply until we completely pay it off under current rules or statute. And based on current cost, we are we are under a third of the way through the project. So, it could be I don't I don't know the estimated completion date, but point point I'm getting at is there should be another legislative session where Rural Renaissance could come back and still pass and that'll completely change the process that you're speaking of. It would allow I mean proposal was it would allow us to extend
068that as long as we need to and start the process for our next school is what the this year's proposal was and we're hoping that that will be in next year's session. you uh you you got some really good bourbon you need to go up there and get with the Senate President the Speaker and try to get him to kiss and make up little marriage counsel. Yeah, there you go. All right. So, that is all I have right now. Um I know typically, well, last year we didn't, but typically you guys had a budget workshop much later. And if we want to do a budget workshop, maybe well, you might Susan, you might be able to tell me was do we always do the board approval meeting for this at 11:30 a.m. because that's what
069it showed on. Okay. Well, that's the final. Okay. There something on our trim thing says 11:30 a.m. So, I need to see what that is. That's that's what threw me off. But um if if it is later in the day at the five o'clock for the final, if y'all want to do a budget workshop to go over what is actually being presented to you before you actually vote on it, uh we can do that. Uh well, I say we I'm generally speaking. Um but any questions you have, any historical data you want to see past the 2017 18 I gave you, uh feel free to send me an email. I I will provide it. I'm keeping all of that information. I'm just changing what I'm including in the graphs going forward to show you specifically
070what has happened most recently. So, me personally, I I I appreciate the early budget workshop. So, it gives us a vision of, you know, good, bad, and and different. Um, and you know, before we have to set the tenative millage, uh, which we can't go up on, and I I'm sure we won't be going down on anything. Um, you know, it it allows us some time to really digest some of these numbers from the standpoint of, you know, if if the worst case scenario, where would we have to make cuts? And um just to kind of go on like the finance officers organization I was telling you about Florida school finance officers organization um association uh one of the thing one of the ideas that was being floated around was because the legislative session was
071taking so long and there was concerns that it wouldn't even finish by July 1 was every district putting the millage rate as high as possible for the first one and then going down later because you can do that. Um, obviously that has kind of changed with the legislative session, but it's still to be seen when the governor signs it. Um, and what he does when he signs it. So, even even in that aspect of what whatever the governor does, it can vastly change some of the things that are going to happen here. So, he keeps talking about doing away with property taxes. So, you never know what's going to happen. Well, and and that's going to be a discussion next year, but it won't pertain to schools. is only going to pertain to county government
072and and maybe maybe city, but predominantly county. What he's talking about is especially for I think there's 23 uh fiscally constrained uh counties within the state that the state would pick up their operating budgets. And um I I you know I don't I don't know all the nuances. I don't know how you do that, how you make up for it, but from what I understand, property taxes would still be paid for schools. I've had a question about if property taxes go away, what are we going to do about the debt? I people don't understand the debt's not part of that property tax that's going away. They're still going to be paying the debt aspect of it. So, um there there's a lot of moving moving pieces to that and uh until something actually comes down
073from him. I in my opinion a lot of political stuff is unless I'm directly involved in it until it happens at that level, there's no control I have over it. Well, I'm confident you'll stay on top of it with staff and and be ready for it when it when we get down to the nitty-gritty on the next goround. Okay. Any other questions for Jonathan, board members? Thank you, Jonathan. Anything? Thank you, Mr. Superintendent. No, we'll keep you updated. Um, you know, we we meet pretty regular about this and go over numbers and so we'll update you if anything else comes out. Any any words of wisdom from you for council? Fresh out finance guy. Fresh out. Okay. All right. Any other business? Uh I will um I would like and I don't think it has
074to be an agenda item, but we had a really good um uh road safety network uh committee meeting last week and got a lot of good information and DOT is going to be starting a campaign uh for road safety. And so I'll get with Thomas and and Felicia on that and they can they can start coordinating. But uh we're going to have recommendations ready to submit to the county commission at our next meeting and then those recommendations that as they pertain to the district will also come here and so Joe the so serving on that committee also. So I'll give you all an update on the 8th and pass you out all the information. Good deal. Okay. Thank you. We will stand a journ.