001Good evening everyone. We're going to get started. This is a regular scheduled board meeting for Edgewood City Schools. Mrs. Fowers, would you call a roll, please? Mr. Barry Gabbert, present. Mr. Michael Presley here. Mrs. Amy Ashcla, present. Mr. Andrew Presler, here. Mr. Mark Measure, here. Would you please stand for the pledge of allegiance? I pledge alce to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. Please remain standing. Heavenly Father, Lord, we come to you in the name of Jesus Christ, your son. God, I thank you for all that you do. God, I thank you for these men and women here that serve in these different roles uh here tonight, Lord, as part of the school board.
002And Father, the the awesome responsibility that they have, Lord, that have been entrusted to them, God, help them to to make wise decisions, Lord, and we know wisdom comes from you. And I thank you for the manner in which that they serve this school district and uh Trenton and Seven Mile and Jacksonburg. God, I know it's difficult at times, Lord, challenging. And so we just ask again for that wisdom that comes from you. Uh Lord, that they um do what's best, Lord, and help guide them and lead them, Lord, to know that. Help when um man, when we get those thoughts of I got this is usually when we don't have it. And God, uh just help us to recognize when pride and that sort of thing crops up and help us be humble and
003and seek your face. Pray these things in Jesus name. Amen. Amen. Thank you. Thank you. We'll look for a motion approval of the agenda as amended. So, Mr. Michael Presler. Mr. Master Smith. Mrs. Would you call the roll, please? Mr. Michael Presley, yes. Mr. Mark Meers, yes. Mr. Barry Gabard, yes. Mrs. Amy Yashcraft, yes. Mr. Andrew Presley, yes. Motion carries 5. Thank you, Mr. Bowers. We have one presentation this evening. Tim will be for the well installation proposal. Can I go ahead? Yes, please. Great. Okay. So, uh, first of all, I want to thank Curtis and the school board tonight for inviting me. Uh, really appreciate this opportunity. Um, want to talk a little bit about, uh, our program and what we're all about. And I'll be really fast. So, uh, so what is source
004water? It's basically surface water, streams, rivers, or lakes. And in our case, in this region, groundwater. So, source water provides water for public drinking water supplies and private wells throughout this region. Uh the consortium basically is seven large public and private groundwater suppliers and users uh throughout the basically Hamilton the New Baltimore area and that's essent New Baltimore is in north northern part of co rain township and it actually extends all the way up to Trenton in this area. So it's a little bit further above Hamilton. So the members of the consortium include Southwest Ohio Water Company which provides industrial water to companies like GE, Proctor and Gamble, Ford Motor Company, Smuckers along the I75 corridor, but it's all groundwater from this area. Uh City of Hamilton is one of the founding members of the
005consortium. They have two treatment plants and several wells in the region. City of Fairfield is also a member of the consortium. Greater Cincinnati Waterworks is a member of the consortium. They have a groundwater plant up in the Fairfield area. That's their backup water supply for the Ohio River. Southwest Regional Water District, which I think everyone's familiar with, is one of the members and one of the founding members of the groundwater consortium. Uh they have two well fields. One is right next door and the other one's down in Ross. Uh Butler County Water and Sewer purchases water from city of Hamilton and also Cincinnati Waterworks. and their neighbor across the railroad tracks Milson and cores also pumps ground water in this region uh for their products and they also use it for their drinking water at
006the plant. So this is just a snapshot of where the aquifer is located in the region and you can see where St. Clair Township is Edgewood. Uh all the purple and blue on this map represent where the aquifer is located. Everywhere that's orange on this map is basically limestone, bedrock and shell. You will not get much groundwater in that area, but everywhere you see purple and blue and even the yellow on that map is where you'll get quite a bit of water from underground. And I'll get into that here in a second. We have trillions and trillions of gallons of water in our aquifer. It's one of the most productive aquifers in the Midwest. U municipal water supplies pump anywhere from 3,000 to 4,000 gallons of water per minute out of out of these production
007wells to Southwest Regional Water District. right next door pumps around 1500 gallons of water per minute. They actually have four production wells next door. Uh they're 16inch diameter. They go about 200 feet deep and they have a 50ft screen to capture that groundwater and they pump it out. Their north plant which is next door treats is capable of treating 6 million per day but on average they pump about 2 million gallons of water per day. So how is this even possible? Our region receives lots of annual precipitation, rain, snow and resupplies to soccer. And in this area, um especially the Trenton area, Edgewood area, basically you guys are relying exclusively on the precipitation, rain, snow, uh which resupplies the aquifer. Other areas like down in Fairfield and Hamilton, a lot of their wells are close
008to the river. So the river actually does resupply the aquifer in that area. Uh the aquifer absorbs large quantities of water quickly. uh and there is some interaction between the surface water and groundwater. So this is kind of a a good description of how the water moves underground. uh there's static water level under natural conditions and then when a well starts pumping there's draw down around that well and there's a cone of depression in a three-dimensional area around that well which can extend for miles away from those those wells and I'll demonstrate that here in a second but I just want to give you kind of a picture of what that looks like underground it's kind of hard to imagine just walking out in the parking lot and knowing that your school is sitting right
009on top of the aqua So on average members pump about 62 million gallons of ground water per day out of the aquifer. It can be upwards of over 100 million uh per day on hot days like this. Um drinking water protection areas cross several jurisdictional boundaries. 315,000 water customers customers several hundred companies many many schools rely on this groundwater source for their drinking water in our region. So these are all the components of our program. I'm only going to talk about groundwater monitoring tonight. I could do an hourong presentation on every one of these. Uh I could talk forever about this stuff, but I'm not going to bore you to tears. Uh why source water protection? It's one of the first critical barriers against drinking water contamination and other risks to drinking water supplies. And
010protecting our source u water from contamination does definitely reduce our treatment costs. and we want to keep cost down for schools like yours and and other water customers. Pollution prevention is more cost effective. It's estimated to be 40 times more costly to clean up contamination and actually prevent it. Uh there was a Chem9 site in Hamilton, Ohio has had over 40 years of cleanup. The site is still not cleaned up and probably won't be uh for several generations. Uh this was contaminated back in the 1970s and they're still cleaning up the groundwater mess that's there. So bfield time of travel zones kind of gives you a footprint of the areas contributing to the water supply. The 1, five, and 10year time of travel zone. And you can see the shaded areas where the white dots
011are or where the production wells are. I mentioned there's four production wells for Southwest Regional Water District. Molson Kors has three production wells. uh right where the production wells are located. That's the one-year time of travel zone where that arrow is and you guys can see through the aerial photography where Edgewood High School is in the five-year time of travel zone that that yellow part that extends up into the city of Trenton and then the 10-year time of travel. So, that's the time it takes for water to move underground to those production wells. And we're we're real confident with that information just based on other wells in the area and when we're pumping uh we see draw down on those wells in the area. So, examples of potential pollution risks in our region include landfills,
012illegal dump sites, salvage yards, chemical storage, and above and underground storage tanks, pesticide fertilizer uh at application at golf courses, city parks, recreational areas, overlication of road salt on parking lots, driveways, gas stations, leaking underground storage tanks, gravel pits, and crude oil pipelines. Uh we do have one crude oil pipeline that actually moves through this area. We actually averted a big big disaster recently because the crude oil pipeline became exposed along the river at river riverbank edge and even though the pipeline company isn't required to cover it, they agreed to cover it because of the sensitivity of our aquifer in this area. So that was a that was a good win for us. U poor housekeeping of upground storage tanks and totes. These are just general pictures I've taken and different visits I've had to
013different sites. And a lot of the companies, they want to do the right thing. Often times they they they don't like these kinds of issues coming up on their properties because it can be a problem for resale of their property uh having contamination like that. So one of the most important components of our program includes this comprehensive monitoring program and the program is designed to provide early warning of contamination water level information. These are just some examples of what those monitoring wells look like and what we're hoping to do here at the school. So, this is what a monitoring well looks like. Uh, it's usually smaller than a production well. They're usually only 2 to 4 in in diameter and they go anywhere from 80 to 150 ft deep. Useful for collecting groundwater samples and
014measuring the depth of water. Uh, we typically have the stickup variety and they only stick up about 2 and 1 half to three feet out of the ground. Uh this is basically a conduit into the aquifer. Um and sometimes we can put up educational signage uh around the wells to kind of teach people what these wells are doing, what they're for. Um and of course we would pay for for something like that. So what we're proposing are two monitoring wells. Uh one shallow approximately about 80 ft deep and the second one would be about 120 ft deep. And keeping in mind that Southwest Regional wells are about 200 ft. The shallow wells tap the upper part of the aquifer and basically monitor sensitive surface contamination like fertilizer, sodium chloride. The deep wells would penetrate further
015into the aquifer, allowing us to look at the long-term trends and gain an understanding of flow and quality in the area. And this is kind of a generalized cross-section of what that looks like. So even though the great Miami River is a little bit further away, uh you'll have a production well like Southwest Regional Water District's production wells pumping in the area and then you'll have the two monitoring wells, a shallow and a deep one. And we'll sample those wells twice a year because groundwater moves pretty slow in the region and we'll be able to capture any type of contaminant that might be on its way towards the production well beforehand. That's why they're considered early warning wells. uh we sample for over 100 different types of chemicals or um basically petroleum products in the
016region. So we have 43 monitoring wells throughout the region and again that's what they look like. We test for over 100 different types of contaminants. Some of the examples would be like metals, volatile organic compounds, semivolit organic compounds, nitrates. Um there could be personal care products. It could be pharmaceuticals. lots of different types of potential contaminants. And we also uh look at surface water quality along the Great Miami River at a couple different locations on a quarterly basis. So we also monitor these long-term chemical trends, identify and eliminate potential sources of contamination. We do consistent sampling. Uh so we measure all the wells basically at the same time and we gather all that data. We put it into together into a report. Uh we also do monthly water levels and also quarterly sampling at some
017locations. We try to catch changes as early as possible. One of the reasons we do the monthly water levels is because a lot of people say, "Wow, you really pump a lot of water out of the ground, 100 million gallons per day." We're we're all about sustainability. We want to make sure that we have a sustainable water resource for hundreds of years in this region. So, we're testing the water levels in the region just to make sure we're not overping the aquifer. So, we won a grant u to install six monitoring wells in the region. Uh so, we're looking to fill three data gaps in our monitoring network. One of the data gaps happens to be in Joyce Park down in Hamilton and Fairfield well fields. So, we're cleared to drill two wells there. Another
018data gap is down in Ross at Southwest Regional Southwater Plant and we're cleared to drill two wells there. And the other data gap is up here at the north well field uh for Southwest Regional Water District. Um we're proposing these two wells here on the Edgewoods property. So there is no cost to Edgewood uh school district. The grant covers the cost of the well installation and all the equipment on in the inside. Uh we do all the monitoring. There's no cost for monitoring, no cost for the data, no cost for the analysis. Uh we're essentially going to put together a report and you're welcome to have a copy of that report. Um, and I'll get into a little more detail on that. Uh, Southwest Regional will maintain ownership of those physical wells. So, there's not,
019you know, the responsibility of Edgewood to have to have maintain ownership. Of course, we could get intoou uh with the school district if that's necessary to to basically work those details out as far as uh the monitoring wells u and the location. So, we're basically in the direct flow path for Southwest Regional Water District's uh North Wellfield area. Uh it's right on the edge of the one-year time of travel zone for their production wells, and that's what that looks like. So, that's where we're proposing the two monitoring wells. And of course, uh, we're flexible with those locations because I I think there was a question maybe from the athletic department about, uh, some cross country meets that might be going through the area and we can we can work with you on that as far
020as the permanent location needs to make sure it's not going to be a hinder for those cross country meets. Uh, but, you know, that's the general area we'd like to to try to put those wells in. And you can see it's right on the edge of the one-year time of travel zone right right by the parking lot. So they're basically 2 to 4 in diameter wells. And that's what that will look like. Basically, those are what the wells will look like ne next to each other. So we plan to capture video of the well drilling process. Uh I believe this could be an excellent educational opportunity. If the drilling happens to take place during the school year, we'd love to invite the class out or classes out to see a big drill rig on site
021uh and kind of get an just be observers of of the well drilling into the aquifer and getting soil samples and seeing how that process works. Uh so we'll be sampling twice a year from for different parameters. Uh we welcome the classes to come out and observe the sampling procedures and technique and teach about the aquifer directly beneath the school and perhaps give them a chance to have a hands-on learning approach to hydro geology. Uh we'll also be collecting the monthly water levels and we can demonstrate the sustainable water source in the area and I'm personally happy to come into the school and teach the kids about all these activities. Um and I've done it before. Um and we also partner up with soil and water conservation district White is one of our partners that
022does a lot of outreach and education in the region. So, she's on board to to support us as well. So, I'm happy to address any questions at this time. I was hopeful to kind of cover as much information as I could to to maybe hopefully sort of sell the point. And uh at this time, I'm happy to address any questions from the audience or from the school board. I have one question for you. Why would why don't you just put the well up on Southwest property? Well, um it's a little bit closer to the production wells and when the production wells are running, it's more than likely we're going to have a lot of influence on those monitoring wells and we probably won't get a really good representation. I mean, we what we're talking about
023is a year away from water movement. So, that's that's one of the reasons. Okay. We're just trying to get it and we're looking to potentially put wells a little bit further away like on the other side of your property potentially in a farm field a little bit closer to Trenton. All we're doing is trying to build basically another nest of wells. Uh you can see in the one picture. See if I can get there real quick for you. Yeah. Well, obviously Trenton is pulling from this same waffle. Yes, sure. Miller's pulling from the same aquifer. Yep. Um do you know if any of those are doing any studies on as far as the travel of the water? Yes. Everybody is. Yes. So Molson Kors is one of our one of our members and we work
024with the city of Trenton. Dave Combmes and I talk all the time. Dave is one of the water. Sure. Yeah. So um so you can see the blue dots, I didn't mention this, but the two blue dots for Molson cores are two of their monitoring wells. And then we have that nest of wells for Southwest Regional on the south side. That's on Molson Cors property. They agreed to let us put wells there. And then we're looking to put the new wells right about here. And we could potentially put another nest of wells right here, which would give us a pretty good triangular effect, so to speak, just to give them that extra protection. But you mentioned about putting the wells real close to the uh edge of their property boundary here. And you know, the
025closer we get to their wells, the better chance we have of being influenced by their production because when they do turn those production wells on, you'll see that draw down that I mentioned earlier, the coma depression, and we don't want that to affect the monitoring wells that much, if that makes sense. So, anybody questions? Well, you said Southwest Regional would maintain the ownership of these monitoring wells. Yep. What do you need from like are we going to give them an easement? What like what exactly do we give? So, that would be up to you guys how you want to do that. Um, it probably might work best with an easement. Uh, that's the way we have it worked out with all the other locations that we have. So, we have like easements in different parks
026that we put the monitoring wells in. We have an easement with Ronnie Watson because we have a bunch of wells on his property in the south wellfield area. Uh and he just allows us on access to the property and at any time if for some reason somebody's really really uncomfortable with our you know sampling event going on uh we can put a stop to it. Um that's just the way you know we work. We're not we're not u trying to push this on you guys. Uh this is simply to be protective of Southwest Regional Water District's water source, your water source. And all we're doing is just making sure that, you know, we have these wells in line with where their capture zone is so that we can potentially stop any risk to our water
027supply. So the last thing we want is for a contaminant to appear in a production well and go through their whole water plant and end up in in people's drinking water. So that's what we're trying to avoid. So it's just a proactive thing. Do you have any other these monitoring walls and any other like schools or um we did have a couple in Hamilton, but Hamilton tore down a lot of their elementary schools and rebuilt them, but we have some on those old properties. Yeah. So that's that's that would have been my second question. Um so they're very easily abandoned if we need to use this to build another building tomorrow. Well, We would we would work with you on that. Yeah. All it is is just having a cement route and we'd cement them
028up. But the one thing about data from a monitoring point, it's important to gather that long-term information, especially for the sake of the the property owners. uh as you know if there's contamination moving from offsite onto your property and we determine that you you know what your baseline information is on site here so you understand that you have no detections and all of a sudden we're seeing contamination. It's it's good information to have. So, so we want to if we did this, we want to put somewhere we would not anticipate in the future if we probably do like you said for cross country to the How soon are you looking to get like our um so we we've got a well driller that is going to be doing the other four wells. Um, and we're
029just going to wait to see the decision here on this before we schedule that. Uh, they're coming in from Michigan because it's a specialized type of drilling. It's it's rotoic drilling and they're they're the cheapest bid for us and we don't want to have to mobilize them twice because it'll cost over $5,000 each time they're mobilized. Uh, and we're we're under this grant. Uh, we can extend the grant. I'm not worried about the timing of the grant, but I would say if we could know by August or something and I would even think that um timing it up with the school starting up, I mean, I would I would absolutely love it if there was a science class out there watching this drill ready going and and be able to talk about it. I'm sure
030there would be. I mean, I'm not a science guy. Your presentation was pretty interesting. I'm sure the science people did step up. Yeah. Yeah. I'd be happy to to support that in any way. And then again, all the data that we gather, the reports, I mean, we'll we'll give you guys copies of it. We'll get the science teachers copies of that. They can look at that data. They can, you know, analyze it. They can understand what Southwest Regional Water District's source water is, how deep the aquifer is in this area. I mean, there's so much there's so many learning opportunities here with this. Um, I I can't say that enough. So, do you as the consortium have someone that draws up the easement and we just have to approve it or is that something that
031we need to have drafted by our school attorney? We can we can give you an example of of an easement and then have your attorney look it over and you know approve an ESA form or whatever whatever it takes for the school to to be satisfied with that. So, okay. And I'm not expecting an answer tonight. I I understand I was hopeful to give you as much I could answer all the questions I can and hopefully get your support. You said those blue dots up there, those are current monitoring monitoring systems now. Yep. Yeah. I did I don't have a slide of all the other monitoring wells in the southern half. I was just focusing up up in this area, but there's another 30 30 plus monitoring wells in the southern half. And just to
032give you guys an example or an idea, up in Dayton, Ohio, they have a smaller program than ours. Even though we have a larger regional area, we're we're fairly lucky. We have a like a lot of farmland that's not that much developed out as it is urbanized in Dayton. Their monitoring system is over 200 wells and they've got a lot of contamination issues in pockets in different areas that they have that they're challenged with. Not saying that their water supply is bad. I'm just letting you know that that's a challenge for them and that's why they have so many early warning wells throughout their region. They have 200. We have 43 because we have limited issues. Our biggest issue is nitrates. And believe it or not, it's actually homeowners who are putting too much fertilizer
033on their lawns to be greener than their next door neighbor. It's not the farmers. The farmers actually are really, really good about fertilizer application and things like that. And whenever I'm asked that, I I never point the finger at farmers. I'm always basically saying they're farming their fields at, you know, at really good application rates and they're they're very careful about how they apply on their fields as opposed to homeowners that often times just put too much fertilizer on their grass and just because they want greener grass than their next door neighbor. They're in competition for them. We have some areas out here in front of the high school that they're deliberately sunken into the ground lower than others to catch runoff and and flood plane. Yep. Would it be a problem to use one
034of those areas or do you have to be at a certain elevation? Um, no, it wouldn't be a problem. Um, I' I'd have to see like over time how much that area fills up with water. Um, we were actually part of the design of the original school. Uh we were working with Kleinders uh with the bio swailes and the constructed wetland out there just because it was in this sensitive area uh because you guys were getting state money uh to help build this school. We were we were involved in that that process and we talked about some of the concerns and risks um associated with runoff and things like that. And you guys did a fantastic job and we use this as a model for other areas all the time. You guys actually won an
035award many years ago. It's called the Groundwater Guardian Green Award for the effort that you made here at the school. We helped fill that application out back then. I forgot to mention that, but yeah, I I can look into it and ask uh our monitoring team about because that's that is a good question. It would probably help alleviate the issues with with the cross country runners because I unless they run through that area, I wonder if they have part of that trail. That's the reason I asked I I don't think we're I don't think it's likely we would ever use that part of the property for for anything. Gotcha. Uh just because of the way it's designed and I I actually work for Molson Core so I'm very familiar with the aquifer and obviously I'm
036a huge advocate for protecting the environment how important it is to our drinking water. Out of out of everything that you talked about the only things that really kind of concern me is you know the the discussion around easements and things like that. um you know that that could be in play for a very very long time and and all of us are only going to be up here for a very short time. Yeah. So easements last until they don't. I mean it could be there for a while. So that would be one of those things I would probably be concerned about how it's worded in anou make sure that we we have good language around that. I guess the question I do have though is could you do it without an easement? Would that
037be something that we could work through where we didn't have to draw that up? Yep, we could. That wouldn't be a problem. We We've got other wells and other locations with that. I I just wanted to offer that up to you guys if that was something you would be concerned with to either have one or not. So, yeah, we're we're open to that. The the area that I'm thinking on top of my head is pretty close to parking lot. So, I don't think you would really need an ament to get to it. But, uh, yeah, I was going to say the closer to the actual parking lot, um, right here, it would be easier for our monitoring team to get to and we could pull our van, sampling van right up to it and actually
038sample the wells right there. U, the proposed locations kind of right about here. But, as I said before, we're real flexible about the location within this region in this area. So you you know we do have a land lab over there that they commercially farm as part of our FFA program. Is that going to affect your results? Um I I doubt it, but we'll see. I mean that's that's good information to have. Um that is good information to know. And then I think with Curtis I do think this would be kind of a cool educational opportunity. Yeah. So yeah. Yeah. I mean, I I can I can put that in writing if you need it. So, I do that all the time for You seem trustworthy. Yeah. I go up to Miami University all the
039time. I go to Hamilton High. I go to a lot of different high schools in the area. And we talk pretty much from fourth grade on up because that's fourth grade is where they start teaching about the water cycle. Um, and so we're we're always in schools talking talking to the kids about groundwater and the aquifer and what they can do at home to protect our water resource and just reminding them that this is their water, too. And, you know, we need their eyes and ears out there as well. It's not just me. It's not just my responsibility to safeguard the water supply. So, it's all of our responsibility. So, we maybe put this on for about July. Yeah, we can do that and I can uh get with Scott Clintons and if you guys
040got any thoughts, ideas and bring Tim back out. We can look at pos possible spots so we're on the same page. But um you know if you guys have questions now and then get them get them answered and put it up for July. Sounds good. Just to clarify the footprints no more than those orange box steel tubes that come out of the ground. Yeah, I showed you the picture of it. Yeah. There's nothing else. No. And if you guys want, I can leave a copy. I mean, I don't know if you have the ability to just copy my presentation. You can have We've got it on here. Perfect. I sent you guys an email with those photos as well. Yeah. Send those photos. Yeah. Say that's what they'll look like. We can we can actually
041landscape around them if you wanted. Uh or they could be, you know, pretty buried looking like that. So that that's in the a soccer park down in Fairfield. As you're riding along River Road off the lefth hand side, there's a couple of soccer fields off of River Road right before you get to the water plant. And the one that this guy's sampling well is at that's actually in New Miami. Um right by uh where the old tire dump used to be um where Rumpy is now located. So you got those C you got those ballers around that well. So because it must be close to a road or something there. Uh yeah. in that location. Um there's a lot of u landscaping that goes on and and trucks to go by. Uh and the wells
042up there obviously are protected from any traffic. Gotcha. Um the only reason we would put those ballards up is is for lawnmowers. We don't want lawnmowers. Yeah. Yeah. It's basically a direct conduit right into the aquifer and if it gets bumped, it could be a problem for surface water contamination getting into the well. So, I apologize for taking as much time as I have. No, we appreciate the information. Very good. Well, I really appreciate the opportunity here tonight. So, thank you. Thanks. Thank you very much. You're welcome. Appreciate it. Next up, we have public participation. Mr. Prushing, would you like to get us started? Curtis, good. How are you? Go ahead. Just a reminder, please state your name, address, and then you can get started. Okay. My name is uh Jim Crushing. My address is
0433933 Wro. Uh technically Hamilton. It's in Wayne Township. It's in the Edwood School District. Just had a couple of questions. Thanks for the opportunity. Uh just want to be clear about uh it seems like um we passed the levy and we are still million dollars short on the budget. We're making cuts. Am I good so far? Um teachers uh entered into a contract to increase their class size and we have some teachers that were lit up. Is that correct so far? I believe you're pretty much on Okay. So, it looked like in the last meeting that we added two middle school football coaches on top of the two that we already had. Is that not correct? Added new coaches. We've filled existing positions. Filled filled existing positions. I thought there'd only been two coaches and
044now there's four. There's always been four. Okay. My ahead J's been a head of program. It's like a headset heading and each has an assistant code. Okay, good. Good. All right. The second question has to do with the food service. Um, my numbers may be incorrect there, but is it one of the numbers that I saw was that under the old contract that we have lost almost $400,000 under that contract. Is that correct? Or was more than that? That fund is $491,000. Okay. And so now we have a new uh contract that you're looking at. It's on the minutes for today. Correct. Correct. Yes, sir. And is it saying that they're going to guarantee um a gain of $100,000? So we're going to have a we're going to have a switch of $600,000. In other
045words, we're going from negative500,000 to a positive 100,000. That's a switch of 600,000. that that negative I mean I don't I don't mean to mislead you and maybe I'm maybe I've been misled but that uh that school launch fee has been part of this for the past 12 years that I've been on the school board. It has always been brought up to to even and always had to pay back every year. And Mrs. Bowers might be able to know might know a little bit closer on the numbers. I know it's been over $300,000 for the past I mean this isn't something that just happened as far this I know it's over time over probably yeah 25 years maybe okay I mean I'm just guessing we lose money we we started the beginning of this fiscal
046year we're just wrapping up today negative355,000 last year in FY24 we were losing about $1,500 a day this year we only lost $500 a day we're still losing So, we are working with others. Um, we worked with the EPC last year. We did make a little progress, but again, we're still losing $500 a day each year. Um, not only sat in the seat for a couple years, but every year for many years, the general fund to close out because you can't close negative has advanced the money over to cover the food service deficit. And then when we start FY25, we put it back in the general fund. So we're basically borrowing from the general fund to cover cover the deficit in food service. Okay. And so the new contract then has a guarantee then that
047you would be positive at the end of the year. They are saying that we yes that we could gain $100,000 to eat away at that. It could be more. coming out an RFP for food service management, just just a food service expert that knows how to run kitchens and buy cheaper and has buying power and knows how to get rebates and works through federal programs, schools, and uh hoping to start eating away at this deficit literally through a management component. Not a food service expert. Nobody here in these people live in this world. That's what they go to school for. And so we're hoping to do something different to chip away at this deficit. It while keeping our good people working, keeping our employees and maybe maybe getting better uh products, more creative menus because
048they're experts and maybe sell some more meals and and improve our food service program while cutting away the deficit. That's that's our goal. Okay. And so we we are looking at a one-year trial to see if this might work to see if we can head in the right direction. And if it does, great. And if it doesn't, then then we punt. Okay. Very good. I just wanted some clarification on that. Thank you very much. Thanks. Thank you. I would like to comment on that. So from my understanding different things during co so like people that had outstanding balances going into co used to used to miss out on opportunities like prom used to miss out on things you couldn't graduate you couldn't walk until all your school fees were paid until your lunch fees were
049paid and everything and then what I was told when I started that there was a lot of fees that went unpaid because there was no graduation there was no so there wasn't anything and yeah it was free during that time but a lot of times seniors ers or people that were kids that were going to prom or doing those things. That's when the parents really made sure to make the payments in seventh and eighth grade. They did it because or eighth grade because of the Washington DC field trip. Well, when that when that was all taken away, there was no incentive for parents to pay the fees and the lunch fees and stuff. And there was no, you know, cuz I can remember when we first got me and Mark first got on the board,
050we went and changed the lunches to where you could no longer just charge whatever you wanted because it was accounts that were outrageous and and they just kept charging and charging and charging about paying. So we started going to a a provided meal of a you know a cheese sandwich or peanut butter and jelly sandwich and there was outrage over that but it was because that account just keeps building and building. we had to do something and that's why I think we've seen tremendous progress as far as the deficit that we're facing each year in that department. So, it's a it's a fine line, too, because there's certain things you can you can tie to fees, but there's other things you cannot legally tie to fees. So, it's a fine line like like the like
051the DC trip, we do require that school fees be paid, but not every kid participates. Probably half or less participate. Obviously, graduation is is a big incentive, but that's 12th grade year. We a lot of kids will transfer out with unpaid fees. So, um it's it's it's a it's a it's a fine line, but it's a we do have that policy in place where they get the alternative lunch at a lesser cost. It does add up. And um you know, we're hoping maybe an expert looking at things differently, a different lens might have new ideas, better at you know, not only feeding our is but not from this debt. And and to add on to some of the things that we talked about, so the what is what was presented to us is that there
052is a there there's a $100,000 rebate that basically comes back to the district at the end of that first year. And where that money comes from, as Curtis talked about, is because they service 700 plus school districts across the country, but they buy food in much larger quantities than we're able to buy. That's where the majority of the savings is is coming from. I I personally am a little cons a little little nervous about doing something like this because I like keeping control of everything in house and we'll have another company from the outside telling us how to buy, how to manage. But the to the point that was brought up here, it's it's one year and to Patty's point, we're we're continuing to roll negative every year and we're having to advance money from
053next fiscal year to pay it pay it off. So th this could potentially give us the opportunity to pay off our school lunch debt in the next 5 years and and no longer go in debt. And while the what we would make on it would be minimal, but at least keep us on the positive side, not losing more money. So you know, if it's we're going to talk about tonight, we had a formal presentation. They do service another district here in Butler County uh not too far from here um that regards them pretty high. So they do a pretty good job. So, we're going to have some discussion about that here in a few minutes. Okay. It's seven companies that while we're on the subject, I mean, we have a senior uh person here that's
054in food service. I mean, are you in favor of outsourcing this? So, something has to be done because of um the co that partly what got us in this mess because when that happened um you know we weren't serving as many lunches and so that kind of the debt kept getting worse and worse. However, also the cost of the food has gone up with what we were given as vendors. However, when we started last year with the EPC and trying to, you know, get this taken care of, um, what happened was, and it's going to happen again with this, and this is the only downfall I see, you are not going to get the selections that unless I'm misunderstanding, I read through everything today. Um, so like because I'm only can only speak for here
055in this building. We offer a lot of different things to eat. Um when we started off the year, we tried to do just what the EPC told us to do and it was served one meal. This was the meal that's on the menu. And then there was a few other little things. We got complaints from the staff and the students that there was nothing there to eat in the morning because they were so used to what we had given them. I'm all for this as long as everyone understands that maybe some selections are not going to be there that we've had in the past, especially in this building because it's kind of, you know, grab and go, get what you want. Um, that's the only downfall I see in this. I think that the food
056from what I've seen, the product itself is a better product, which I'm all about because some of the product that we were serving and I I wouldn't feed my dog that. So, I have trouble with that. But this that we're that I've seen, this is homemade. It's much better product and I think that we all serve as far as the department itself and getting training that we've been neglected in to help with this and the inventory and how to order and what they want. I think this will help. But just so the district and the community knows that they might not get all the options that we have before. That's the only thing I can see. I don't know about your building. We don't have a lot of options at the middle school and I
057don't think we do anywhere else either. You may be the exception, but my thought is in talking to these people, they're not they're not going to get this money made up by pinching pennies and cutting corners. They're going to make this money by selling more lunches. They got to put a better, a more attractive, more appealing and I I agree 100%. But I'm telling you what, those biscuits and gravy that we serve here every morning, if that's not here. I I'm not I'm not sure how many breakfasts we will serve. I I can't imagine they won't they won't take advantage of a a good product. I'd be disappointed. I hope not. But you never I hope not. Well, we'll make sure that our new person knows if we end up going this route what's working
058or what's not. That's the only downfall I see in this is that I don't want somebody coming in when there's nothing here, which is what they did at the beginning of school lunch. I I hated that too because I have middle school kids have their last lunch felt like they were punished for having last. And I always hated that when you're trying to run it so tight that you have no leftovers and kids can't get their joys. Correct. So this company's got a big they got they got tall orders all toward the process us do and I'm hoping their their buying power the economies of scale is such that they will have other options for their food. That's my hope. I'm actually looking forward to having somebody who actually knows food service in dealing with
059it. So I I am a proponent of this. I just I just want the community to understand that it's going to be very, you know, limited and we're not going to have at the high school. It's not going to look like optical like it has before. I hope they have filet man on the first day. First day. Let's do it right. Let's roll this out big. All right. Thank you very much. Next up, we have treasure items. Mrs. Powers, would you like to start, please? Uh, yes, sir. Um, first I would like to ask for a motion to approve the board minutes from the May 19th meeting. Looking for a motion to approve the board minutes as presented. Well, before we do that, did you have item B? Oh, yes. Public public participation. We have
060public comment issue of reemployment. Just if anyone wants if anybody would like to speak on that and um Okay, we'll move on. Mrs. Val, now I'm going to look for a motion to approve the board minutes as presented. So moved. Mrs. Ashcraft, do you have a second? Second. Mr. Michael Presler. Mrs. Bowers, would you call the role, please? Mrs. Amy Ashcraft, yes. Mr. Michael Presley, yes. Mr. Gary Gabbert. Yes. Mr. Mark Meers. Yes. Mr. Andrew Presley. Yes. Motion carries 50. Next, I'd like to ask for a motion to approve the May 2025 financial reports as presented. Looking for a motion to approve the May 2025 financial reports. So move. Mr. Merid. Do I second? Second. Mrs. Ashra. Mrs. Ber. Would you call the role please? Mr. Mark Measure Schmidt. Yes. Mrs. Amy Ashcott. Yes. Mr.
061Barry Gabbert. Yes. Mr. Michael Presford. Yes. Mr. Andrew Presley. Yes. Motion carries 50. Uh, next I would like to block items C and D. And these are the final amended certificate of estimated resources and appropriations as well as the temporary to get us started for FY26. Look for a motion for C and D as presented. Second. Mrs. Ashcraft. I have a second. Second. Mr. Michael Presford. Any discussion? Mrs. Bowers, would you call the role, please? Mrs. Amy Ashcraft. Yes. Mr. Michael Presler. Yes. Mr. Gary Gabbert. Yes. Mr. Mark Measurement. Yes. And Mr. Andrew Presley? Yes. Motion carries 50. Uh the next agenda item, I would like to ask for a motion to approve a new fund special cost center for a Bel County ESC teaching grant. What letter is that? F. Did you hear the
062E? Yeah. I'm sorry. I I'd like to ask for a motion for the FY25 year end advances and transfers. Looking for a motion for item E as presented. So move. Mrs. Ashcraft, I have a second. Second. Mr. Mr. Smith. Mrs. Bowers, would you call a role approve real quick on Saturday members? Because I forgot. I actually had to call Patty today to ask about this transfer general fund to the severance fund. So, if anybody forgot, which I did, that's that new fund that we created so that anytime somebody leaves, retires, we've got money that's not coming out of the general fund to pay uh any of the seance, you know, vacations and things like that. I forgot what that was. So, she gave me that for anybody that's watching, that's what this is. Thank you.
063Any more discussion? Miss Bowers, would you call the RO, please? Mrs. Amy Ashcraftoft. Yes. Mr. Mark Meers. Yes, Mr. Barry Gabard. Yes, Mr. Michael Presley. Yes, Mr. Andrew Presley. Yes. Motion carries 50. Now I would like to ask for a motion to approve the new fund special cost center for the ESC for a motion to approve item F as presented. Mr. Michael Presler, do I have a second? Second. Mr. Master, Mrs. Mrs. B, you call the role, please. Mr. Michael Presley, yes. Mr. Mark Measure, yes. Mr. Barry Gabard, yes. Mrs. Amy Ashcraft, yes. Mr. Andrew Presley, yes. Motion carries 5. The next agenda item is the FY26 property liability and cyber insurance court. Look for a motion to approve item G as presented. So moved. Mr. Mid, do I have a second? Second, Mr. Michael
064President discussion we do we do this every year I don't remember seeing I don't remember seeing this year how much did it go this is first year with the EPC so we were with Liberty Mutual prior so it is a different presentation um it's a different policy yes so the premium will be $10,000 less than what we were quoting we will also get 7400 back in dividends with this policy what we were seeing with Liberty Mutual in in addition to the increase in premium um they had to raise the deductibles on us. Um so we're getting much lower deductibles and much more coverage through the EPC. We're part of the it's education purchasing council. This is where we buy our buses. We can get paper quotes. We um use the EPC for some of our
065medical premiums. Yeah. So this is this is a better bang for our buck if you will. Very good. Well, the proposal before any more discussion. Yes, sir. Mrs. Bower, would you call the RO, please? Mr. Mark, yes. Mr. Michael Presler, yes. Mr. Barry Gabbert, yes. Mrs. Amy Ashcraft, yes. Mr. Andrew Presley, yes. Motion carries 5 Z. The next agenda item is the FY26 food service consulting agreement. Looking for a motion to approve item H as presented. So move. Mr. Michael Truster. Do I have a second? Second. This is Ashra. So the only question I have on this is they were talking about they were able to save us approximately $100,000 a year. Correct. that will save us more than $100,000 a year. They're guaranteeing that we will see a return of $100,000. Okay. And that's
066with the prices that we have that we're going to be voting on next. Yes. Okay. That's all. Yeah. The concern I got about this and we've already talked about it with like selections and stuff and you know I just we've talked about this in here on stage before with raising prices and and allowing students to charge lunches and stuff. Some kids come here and this is the only food that they get and you know maybe the only real meal they get over the course of the day. And I really hate to think we're going to be at a point where the quality of the food goes down. that we get to a point where the the uh quantity of the food goes down just because they're trying to save that guaranteed 100,000. I I really
067this makes me nervous to do this, but I do agree that what we're doing is not working cuz for four years we've been rolling anywhere from $300 to $500,000 over every year and debt that's associated with stuff that started at CO or before. Um but I I do kind of agree we got to do something different. The one thing I I do like about this is the fact that it's only a one-year agreement. So, if they don't do us right in the first year, I think, you know, you're not committed to a long-term contract. We can we can kick them out of here and find somebody somebody better. So, I you know, you brought this up and that's the the question. I think we got to we got to look at something different and if
068it doesn't work, we're only committed to it for a year. So, that's kind of where I'm I'm at on it. Well, they they said 17 people or 17 different companies. Seven, I'm sorry. Seven. That's still a lot to me. I mean, it's very competitive business. And these bids were 200 pages plus. Oh, more than that. Yeah. So, and they were all over the place, but this excites me as a middle school principal. This excites me. And and I know high school is different. And uh and and and food food school lunch has changed in uh in the Obama administration. Healthy Kids Act or whatever and the cutting out and it and it it was really not a good thing for for meal programs in schools and co didn't help matters but uh I'm excited because
069my theory is and my expectations for this new person the day one of the ground is we're growing our meal program and we're not going to grow it with a bad product. We're not going to grow it with few options. We're not going to grow it with small portions. We're not going to grow it with an unattractive unappealing terrible tasting product. They're going to grow it by making kids excited about eating. When I was at Madison, I can tell you that, but years ago, they had chicken nugget day. We had to have extra staff members in the cafeteria because it was a mad rush to get those good deep fried chicken nuggets and kids are excited about school lunches. I'm looking forward to that again because I haven't seen that in a lot of years.
070So, that's my expectations for this company or any company that does this. If they can save us some money and get some of our deficit back, it's a win-win. And and they They lose if they don't if they don't regain, you know, if they can't earn our business after year one. It's a big loss for them in my opinion. Go over and above and beyond. The cost is a lot less than that. They're giving us more than what we're paying. So to me, it's really a win-win. I really feel like they're coming in with the mindset that they want to prove themselves. Um, our neighbor here, they're remodeling our kitchens. There's um expenses that are not counted toward this deficit. Mr. or you know this that we have paid out a general fund or PI
071fund to replace equipment really should been charged to the food service fund but rather than keep that desk deficit increasing we paid for some of those repairs out of PI or general fund the ovens in the freezer I think yeah we we've had quite a few expenses this year we have another one Craig can attest to this he just moved more food from Edward Early child sent over to the high school because now we have another problem out there. So, we'll have to address that in July. But our equipment is in need of repair and our neighbors are remodeling their kitchens and they're on standown plan with this same company. So, that I mean they're they're right here in our backyard and I I feel like we need to give them a shot. If it
072doesn't work, we will put that RFP right back out there again. earlier in the spring. Um, but I I told you today I went through thousands and thousands of pages. We have several good companies out there that I would have felt comfortable working with. I mean, these people seem to know what they're doing. That's what they are trying to do. This one is they have they have a person that we didn't meet. A lot of them have to hire the person that we do work with. We already met this person and they're doing good work in Hamilton, a neighboring district. And this this company had the second or third highest return at the second lowest cost. So it was it was it was a very attractive bid on top of we felt good about it.
073But I mean honestly the thing the proposal that they brought in here and did that night of presentation if you look at it it was all sunshine and rainbows. It came across as too good to be true. And I was always raised if it comes across as too good to be true probably is. So that's the thing about this that's got me a little more skeptical than anything is it just it seems it seems like a really good deal for it. So I I hope it lives up to the expectations. To me it's like anything else. You can try to fumble through and DIY or you can consult an expert who can come in and do it quicker, cleaner, cheaper with more expertise. you know, I have all kinds of jail house lawyers that assist
074me with my clients and you know, like they want to go to the expert, not the person who, you know, like that's where you want and this is their expertise. So, I think like to me this is like anything else that we consult with people on because they are the experts and it's a linear year. I just had one question about the guaranteed return. It says on on the proposal guide it says it's $100,000 up to their management. So if their management fee is the management fee that we pay is less than $100,000 then we're not getting $100,000. The way I would treat that he when he talked us he told us we would see that he went further to share with us three districts that are comparable with our size. They're all getting that
075return as well. We're like, like we said, we're looking at that purchasing power and they didn't put it in writing, but they feel very confident that we can exceed that $100,000. I mean, I don't That's just what it says on the Yeah. right on the document. So, it is possible your management fee for less than 100,000 because you're paying 00685 per meal as a management fee. And so, if by chance you didn't spend $100,000, we wouldn't get $100,000 back, right? We're going to get they're guaranteeing $100,000 of of of profit of return, but they do have some there are some fees that are going to be backed out of that. I believe the fees the total which could be but it could go more than 100, but it's still going to be positive or still
076going to be positive as compared to correct negative. Yeah, I just might not be up. It's possible. It could not. It may not be a h 100,000. We're we're hoping we'll get as close to that. That's their goal. That's what they're shooting for. Probably right here. No doubt. We lost $9,000 last year. Go ahead. Well, I was just looking back at my notes from the April meeting when he was here and like in response to Maggie's question and concern, he did say that they will come and work directly to to help like He said he could do that. It said in the in what I read today is we will get like 12 hours of training and in all of what how I'm taking it is that uh that's a lot more than we've ever
077had. And their people come in and show us exactly what we're supposed to do. And they give us opportunities to grow in in what our knowledge base is. So they have programs to help with that which eventually will help with all this other other stuff. I mean like when you go into this you're going in a blind. So any new uh head cook anything like that if you've never done it before you're you're just going in a blind deposing that you know you have along and get where you're getting this actually you are with people who that is their expertise and they are showing you how how to do the inventory. Maybe they'll have some program that we don't have to get our inventory takes a long time and if you don't know how to
078order properly. That's what I'm hoping they show us how to do and and what they want us to do. So I I you know that is this is a very very good thing if that's the resources that we have but we've never had before. is they would be willing to come in and work monthly. Yes. Yeah. The one thing I do want to point out on this for anybody that's that's watching and it's very clear in here that it's not a reduction in headcount in any of our cafeterias that our employees stay our employees. It's not they're not coming in and taking over our program. it is a consultation um role and that they are providing an on-site manager. I I read her resume 15 years of food service background. Um she's coming to us
079basically as a fee of $67,000 I think which um you know with fringes and salary and all that kind of stuff would be probably right around what we would have to pay if we hire somebody. So, it's it's almost like we're taking on another person with the opportunity to potentially turn around this this deficit. So, I've got all the same concerns everybody else has. But, but again, it's a it's a year to see how it works. And if I was coming in as that person, I would try to make a name for myself right off the bat because I you want to bet they're probably going to watch this recording and know that if it doesn't work out well in that first year, they won't be back for a second. I believe with that, I
080think we're ready to vote on it. Mrs. Ber, would you call the role, please? Mr. Michael Presler, yes. Mrs. Amy Ash, yes. Mr. Gary G, yes. Mr. Mark Meers, yes. Mr. Andrew Presser, yes. Motion carries 50. The next agenda item is FY25 breakfast, lunch, and milk prices. Looking for a motion to approve item I as presented. So, Mr. Michael Presler, do I have a second? Second, Mr. Mr. Mrs. Bowers, would you call roll, please? Mr. Michael Presley, yes. Mr. Mark Measure, yes. Mr. Gary Gabard, yes. Mrs. Angley Ashka, yes. Mr. Andrew Presler, yes. Motion carries 50. The next agenda item is the FY2, excuse me, FY26 SOA service contract. Look for a motion to approve item J as presented. So moved. Mr. Master Schmid, do I have a second? Second, Mr. Michael Preser. Any discussion?
081No, sir. Mrs. Power, would you call the role, please? Mr. Mark Meers, yes. Mr. Michael Presler, yes. Mr. Barry Gabard, yes. Mrs. Amy Ashcraft, yes. Mr. Andrew Presler, yes. Question 50. The next agenda item, letter K, is the FY26 Papar County ESC resolution for services. for a motion to approve item K as presented. So moved. Mr. Mr. Smith have a second. Second. Mr. Michael Presley. Any discussion with that one? Mrs. Bowers, would you call roll, please? Measures. Yes. Mr. Michael Presley. Yes. Mr. Barry Gabard. Yes. Mrs. Amy Ashcraft. Yes. Mr. Andrew Presler. Yes. Motion carries 5. Next, I would like to block L, M, and N. These are all Warren County ESC service contracts. Looking forward of a motion to approve L, M, and N as presented. So move. Mr. Mid, do I have a
082second? Second, Mr. Michael Presley. These obviously are annual contracts. Annual contracts. We I mean are we just buying seats or are we to have kids for these seats? Um we have two of these are for student specific. The other is just services that they provide. Okay. As needed physical therapy, right? Yes. Physical therapist services. Any more discussion? Mrs. B, would you call the role please? Mr. Marker Smith. Yes, Mr. Michael Presler. Yes, Mr. Garrett Gabbert. Yes, Mrs. Amy Ashcott. Yes, Mr. Andrew Presler. Yes. Motion carries 5. Uh, next I would like to block items O and P, contracts for Cincinnati Center for Healthism. Move for a motion to approve items O and P as presented. So move. Mr. Master, do I have a second? Second, Michael Presman. discussion had we provide services for the summer
083last year because we do we do provide some services not for this particular facility but we do pro provide summer services if the IEP calls for it extended school year this took the place of an extended school year based on needs great thank you welcome Mr. D call Mr. Mr. Mark Measure. Yes. Mr. Michael Presley. Yes. Mr. Gary Gard. Yes. Mrs. Amy Ashclaw. Yes. Mr. Andrew Presley. Yes. Motion carries 50. The next agenda item is the universal transportation services contract. Look for a motion to approve item Q as presented. I thought we were not using them anymore. We We do use them. We're using them less. We um also use Everdriven um when we can. Their rates are cheaper, but we can't completely get away from DTS. Yeah. Do we have multiple troops at the
084same time going different directions? Oh, I'm sorry. Let me get a motion for item Q, please. Oh, I'm sorry. I thought we did. Mr. Ash, do a second. Second, Mr. Michael Preston. Any more discussion? I mean like that's a lot of money. Is there something that you know it isn't something we could buy a van or provide transportation to do it in house or We do have a van. Um we're we're looking at utilizing one of those vans for some services. That's just not enough. We also ran into an issue with staffing of that ban last year. Um there are new laws in place. Kids have to be to school on time. You can't continually get them there late. They start dipping into your transportation funds when you do. Um so because we have kids
085in many different locations. We're going to Warren County, we're going to Cincinnati. Um we we do the best we can to get the kids where they need to be on time. I did put down in there, you can see in FY23 we spent about 155,000. FY24 it went up to 212. FY25 was only 194. But you can see there out to the side we did also pay ever driven 50,000. Um this this is not just for students that are identified and going out. This is also for homeless transportation. We take thousands of dollars for homeless transportation. We don't have a choice. It's but it's something we would have to have multiple drivers of Absolutely. Yes. All right, we're just going way too many places. No more discussion. Mrs. Bow, would you call roll, please? Mrs.
086Amy Ashcraft, yes. Mr. Michael Presler, yes. Mr. Barry Gabbert, yes. Mr. Mark Meers, yes. Mr. Andrew Presley, yes. Motion carries 50. The next agenda item is the FY26 Butler County Sheriff's Office. Looking for a motion to approve item R as presented. So move. Mr. Mr. Smith, do I have a second? Second. Michael Presler. Does anything change? Is this the same contract? Yes. Okay. So, we we don't have one in here from Trenton. I called Patty today. She actually went back and looked last year what one from Trenton is written. a two-year it doesn't have a date to it. It's it's has to be written and requested in writing determinated by us or by trend. So we we have an open contract with Trenton. When I pulled the file, Mr. Gabard, there was a contract in
08724 July 24. We brought it and then we brought it in 22 and then it was brought to the board in 20. So it looks like they're hitting every other year. Do we want Do we want expiration? Yeah, I just said you have to notify with I think I think we probably want to sharpen that up a little bit. Reach out. I mean, I'm okay with doing a two-year contract, but I mean, is is that the direction we still plan to? Yes. Is that the plan moving forward? Well, they started with a contract written it is for 26 cuz it's too late to late to change anything. Okay. Maybe we get that out here next month when Patty's not so busy and we'll uh sharpen that up a little bit. But this one's the same
088like Yes. Mrs. Ver, would you call the roll, please? Mr. Mark Measure Smith. Yes. Mr. Michael Presler, yes. Mr. Gary Gabard, yes. Mrs. Amy Ashra, yes. Mr. Andrew Presley, yes. Motion carries 50. Uh, next, I would like to block items S and T. And these are proposals from the Normat Company for sidewalk and drains. Looking for a motion to approve S&T as presumed. So, Mr. Michael Presler, a second. Second, Mr. Mr. Schmidt. I know a little bit about this. The both of these things kind of come up as work was proceeding. Uh, we noticed we had some water just kind of coming out of the new black top. So, we think, uh, we think this should take care of it. No, no reason to. So, what we going to do? going to dig where the
089water's coming out and tie that into an existing grain. Is that what that is? They they did it today. It's pretty amazing. They they went around the perimeter of that old parking lot up the side right along the edge, put almost like a curtain drain around that parking lot, dug it down. They're putting in drain tile like a French drain and they cut right across that asphalt. It's all falling down right into that big storm drain. So, it's going to take all that ground water that's been getting under that asphalt, catch it, and take it right down to that storm drain. Um, I'm I'm not an expert on that. I know they put gravel I was going to ask Pete about like a sock cuz I thought when you did that, you put like a
090sock around that tile, that pipe to keep dirt and stuff getting in there. I think they call it a sock, but pretty amazing. They they were cutting that sidewalk out today, too. They're going to widen that approach there where the two front of the where the health building and our building come together. It's like a racetrack right there. It's like it's tight. So, it's going to be a little wider. It's good. It'll bust it up concrete. I don't think this quote on the drainage that they're doing is super hateful. I think for what they're doing pretty reason why I can tell you from personal experience, you start getting water moving through black top like that, it's not going to last real long. I think they thought that parking lot you got that problem in the
091winter. Yeah, I think it's four separate areas that they have cut across the parking lot to tie in the drain. So, my only concern is as I was driving around looking at all the new all the asphalt repairs and everything like that. And I noticed in front of the middle school, the old part of the middle school facing Boozenberg there, the sidewalk is in really bad shape. And I mean, I don't know. I almost feel like I I could tell where we patched it time and time again and there's uneven all the way down through there. Now, the rest of the middle school looked good. I drove around and looked at all the sidewalks and stuff, but I almost And it's not a big drop or a big sidewalk. I mean, it's only a small
092section, but I bet it's the original concrete from West side of the building. Yeah, the west side. Yeah. I almost think we need to look into repairing that, tearing that out and repairing that cuz somebody's going to get hurt right there. There's chunks. Yeah. off the curves. I think right now Rusty's patching the worst of it, but I think we're not going to do a whole lot of patching and maybe look at getting replaced maybe. Oh, it Yeah. Yeah. It's It is original. It's from 1970. There's not much that still. I am. Mrs. Bower, would you call roll, please? Mr. Michael Presler. Yes. Mr. Mark Measure Schmidt. Yes. Mr. Barry Gabbert, yes. Mrs. Amy Ashcraft, yes. Mr. Andrew Presler, yes. Motion carries 5 Z. The next agenda item is a proposal for playground. Move forward
093motion to approve item U as presumed. So move. Mr. M. Second. Second. Mrs. Ashcr. So, this works out to about $67 a yard. And I think that's pretty reasonable. That's I think it's installed delivered. That's a pretty good price. Well, I asked him to see if he could fluff it to save us that cost for this year. And he did. And he called me back and said that it's just turned to mud. I mean, it would have been really bad. He said it was just it was just going to be very muddy. And I said, "Well, we don't want to do that." No. So So I agree. It's not a bad price. We bought 300 yards. So hopefully that discount that a lot of Any more discussion? Mrs. Bowers, you call the RO, please. Mr.
094Mark, Measure Schmid. Yes. Mrs. Ashcraft. Yes. Mr. Greg Gbert. Yes. Mr. Michael Presler. Yes. Mr. Andrew Presser. Yes. Motion carries. 50. The next agenda item is a donation for $1,500 to the girls basketball. Looking for a motion to approve item V as presented. Mr. Michael Presto. Do I have a second? Second. Mr. Mr. Schmidt, wherever you are, thank you very much. Thank you. Mrs. D, you call the role, please. Mr. Michael Presler, yes. Mr. Gary Gabard, yes. Mrs. Amy Ashcraft, yes. Mr. Andrew Presley, yes. Motion carries 5. Mr. Gabbert, that's all I have for this evening. Thank you. Thank you, Mrs. Power. That's it. Are you sure you don't want anything else? What do you do with X, Y, and Z's without three more? I'm sorry. She run out of letters. Well, mine will be
095as long. I've only got a couple things. Um, item A in the superintendent items. Um, the elementary uh Neola student handbook. I I I pulled the secondary one last minute. I know you guys saw that for a first read last one. I had to pull it. I just we just I caught a board. It was a last minute board policy change. It didn't get reflected in that handbook. I didn't want you to approve it. So, and Doug Jagens already revised it, but I'm going to throw it on the agenda next month. Um, it was literally just a board policy. It didn't get reflected in the handbook, and I don't want that handbook approved with a with an outdated policy in there, and we just caught it. So, we're just going to just double check it.
096But, uh, so item A is just the elementary only. We'll get the, uh, the secondary to you next month. Looking for a motion to approve the elementary student handbook as presented. Second, Mr. Michael Presler. Second. Second. Mr. Mr. Smith. Looks like all the changes was pretty much kind of done at the top level. Neiologist. Okay. Any discussion? Mrs. Bower, would you call the RO, please? Mr. Michael Presley. Yes, Mr. Mark Measureman. Yes, Mr. Harry Gabard. Yes, Mrs. Amy Ashra. Yes, Mr. Andrew Presler. Yes. Motion carries 5 Z. Uh, the next item are two uh DECA, which is Butler Tech, uh, field trips for summer leadership retreats for students involved in the DECA program. Super uh, successful program. Again, Butler Tech figures the cost of that because overnight trips that require board approval. Looking for a
097motion to approve item B, overnight field trips as presented. So move. Mr. Measure Schmidt, I have a second. Mrs. Ashcraft. Mrs. Bowers, would you call a roll, please? Mr. Mark Measurement. Yes. Mrs. Amy Ashcraft. Yes. Mr. Barry Gabard. Yes. Mr. Michael Presley. Yes. Mr. Andrew Presley. Yes. Motion carries 5. So, last thing I got just a couple just I I want to make a couple comments prior to going into executive session because I realize our public probably won't be here when we return. Um, but I I I know that later on um we will vote on the the ETA and OC contract and um you know, I've been involved in this process a few times over the years in my career, but I really thought these were really good processes with both groups. Um, I
098I just I thought the just the the mood, the temperament was fair. It was people were working together. People were honest and open. Wasn't contentuous. You know, there was times where it might have got a little heated for a second or two, but really came back and uh it was just a positive process. I I really enjoyed it. And that's something that I used to hate. I mean, I hate it. There's times you hate it. It's just like going to give her a root canal or something. But it was really a positive process. I thought the ETA and the OC, the representatives did a really nice job and I felt like both parties, you know, came out with some things they felt good about and maybe made some sacrifices along the way, but that's what
099negotiation is. So, I just want to put that on the record that uh I appreciate that process and how it went here at Edgewood, especially me coming in brand new, not being really a part of the prior planning to all that. I I was very happy with that. Um, and then the second thing, um, you know, we, uh, we lost two, uh, assistant principles at Edgewood High School. We, uh, um, you know, we just hired them. We just hired both, uh, Ally and Caleb. They were very, very good assistant principles. It was, it was a big loss for us to lose to lose both of them. Um, but I I want to commend Doug because Doug, you know, we we posted the positions and uh Doug and his his team, his building leadership team, which
100was some of his department heads, his counselors. Um, I think even uh Eric P, the ETA president, was a member of his his interview team. No, no, no central office people. They screened, they interviewed, and um they went through quite a few candidates. Um, we had no internal candidates. Um and uh they presented uh their top four I believe to uh to myself Alex Aaylor sat in on that. Scott Clemens to get to get another look and uh um really even though we lost really quality people, we we really got some good people and I know we're going to be hiring those later. I'm super excited about the the I call it the dream team. Uh he Doug found a really strong candidate from from out of state, but her background, her resume, uh super
101smart is is unbelievable and I think she's going to really take the curriculum part and the math and science and that's what she's been doing is like a coach and she's super smart. She's a PhD and uh um and then when Caleb left uh we had we needed kind of a relationship person that could kind of maybe do the discipline and uh um there's a familiar face back in town. Um, and uh, Mr. York, one of my old teachers and principals, uh, one of the best administrators in Butler County, in my opinion, is going to not go to Kings and and take a $10,000 pay cut and come back to Edgewood. And, um, the two of them together, in my opinion, along with Doug and John Caesar and his counselors, it's a it's a dream
102team. So, I'm really excited about the direction at Edgewood High School. even though we lost really good people, man, I feel good about this the direction we went. So, hats off to you and your team for really doing a thorough and complete job. And uh I was able to sit on those meetings remotely, but uh I was very impressed with the whole process. Great. Sound very positive. Yeah, I appreciate you talking about that, too, because we we had a earlier this year, you presented current status of the high school with your two assistant principles that we just lost. And we all sat up here and we're just at all in the success that you were having and the team that you had built and the and all those things. And as we found out that
103we were losing losing both of both of our high school assistant principles, obviously we were all pretty concerned because you had a really good thing going. You know, I just I'll be honest and you know, I think Tom Bour is probably one of the best administrators that you're going to find in Butler County and he's touched a lot of lives and changed a lot of uh you changed the trajectory of several districts over the course of his 50 years in in education. Um I I think there'll be some people out there that look at this and know he was a former board member and he's coming back here to work and I think there'll be some critics of that. But, you know, to your point, you know, there were no internal candidates. We had a
104very diverse panel uh of people from across the district to include ETA that sat in on it, and that's who they chose as the as the best candidate. And I think, you know, you're you lost a really talented group of people, but I I think what I'm seeing, you're getting another really talented group of people to come in. So, um and to your point, you know, Tom could have went anywhere. He chose us over at district. He had one of the top jobs probably state. Kings Kings High School is they they can pretty much hire who they want. I think Tom shows loyalty. But you know with the with the we had two brand new assistants this year. They were both first year and and Mallerie the the the lady from out of state. She's
105not first year but uh um she's new to our community. I I just think, you know, of course Tom and Mallerie rose to the top, but uh I don't know. I just like me coming back. There's something about being back home. It's not just a job. It's it's it's more of a calling. Serving those kids and giving them the guidance they need, the kick in the butt in a in a in a in a in a pull up when they when they're down. And I think that's what Tom is all about, too. I I think it will this year all the classes at the high school will be the kids that I have as a principal. I think Tom and I I probably learned a lot from Tom. So, I'm just excited. I know Doug
106is is really concerned about the curriculum and I I feel like he got that that really curriculum-minded person and to have Tom pick up kind of where Caleb was with the relationships and the discipline and discipline. I mean, there's a right and wrong way to do discipline. Tom will do it the right way. So, I'm excited. The other thing I want to mention, you know, on the public participation, we had a public comment the issue of reemployment. That's just procedural only time you hire a rehire retiree. And of course, that's that's Miss Becket. And um you know, I've known her a long time, but just kind of worked on the periphery, but nobody outworks her, nobody's smarter than her. Uh she she is really an asset to this district. So, I'm I just want to
107say that. I mean, I I know that uh um I could never be successful in this role stepping in, you know, just kind of cold like I did in April without these two ladies right here. So, I'm very happy, very, very pleased that they're a big part of my team. So, I just wanted to say that on the record. Thank you, Mr. Phil. Thank you. You said you're up for success. You did. Thank you very much. Appreciate it. And you set us up for success. All right. Next up, we have items from board members. Mr. Retrospect, if you'd like to start. Yeah. So, on an administrative note, just to make sure we don't have any conflicts, I'm going to be out of town on July the 28th. So, that's our next scheduled board meeting. Just
108want to make sure we've got a quorum. If anybody else is planning to be out, we may need to look at rescheduling that. Otherwise, I think you all be fine without me being here. Um, wanted to make you aware of that. And then um you know we with with the passing of the the the renewal the the levy whatever we want to call it um you know we still had to make some pretty deep cuts and the board office is not nearly as big as it it was before and there's a lot of people wearing multiple hats and taking on um additional responsibility. I know I've I've had a couple conversations with Patty and I know there a lot of hard work that's taken place in that board office. So, I would encourage you guys
109to try to find make some time for yourself and make sure you got a work life balance. So, be looking at opportunities to to time try to take some time because y'all can take on a lot more than than you were doing last year. I'm talking to you, Patty specifically. But anyway, um find some time and uh for for yourself cuz you're you're working six and seven days a week and that's that's not healthy and that certainly isn't sustainable. That's all I've got. Thank you, Mr. Mr. Smith. Mr. Presley, I got nothing. Mrs. Ashcraft, thank you. I know you're going to be surprised. I want to put a plug in for FFA. They have their sweet corn sale going on right now. So, if anybody wants to support that and get some corn, they have
110an order form. It's um available. I can email it to whoever. And then also just remember I think our next meeting will be during fair. Is it during fair? It's the week after fair. The week after fair. Okay. So we have lots of kids who have projects up there. So I just want to encourage everybody to get out and support our children at the fair. Um endure the heat, buy an animal, you know, have some fun, get a sweet tea slushie. So that's all I have. Thank you, Mr. Ashra. Uh what is the corn like readily available or is this something you got to order? You're they're doing pre-order. Last year they had a whole big debacle. So um I mean it's definitely grown local, right? Definitely. Okay. That was the main question. Yeah. And
111I can forward Adam Smith. Does he? I think he does. Yeah, I think so. There's a flyer. It's supposed to be ready mid to late July. They'll be contacted in advance to schedule pickup times and days. That's what it says. I don't I thought there was a different flyer. Thank you very much. Send that to me. Please. Okay. Thank you, Mrs. Ashra. Mr. Mr. Michael Press. That's all right. Thank you. I'm just going to piggy back off a little bit of what's already been said. The fair is a big big thing for our kids in this district and I know there's a lot of them working hard right now in that heat. It's tough, but it's big thing for this district. Uh, I do hope some of you, not all of you, get out to
112to make a tour, buy something, look for Edgewood Kids. Um, but that's about all I got. So, at this time, I'm going to look for a motion to move to executive session to consider the appointment, employment, dismissal, discipline, promotion, demotion, or compensation of a public employee or official. Michael Presler, do I have a second? Second. Mrs. Mrs. Hower, you call the role, please. Mr. Michael Preso. Yes. Mrs. Amy Ashcraft, yes. Mr. Gabbert, yes. Mr. Mark Schmidt, yes. Mr. Andrew Presley, yes. Motion carries 5. Thank you all for coming. Enjoy the rest of your evening. All right, we are back at 9:02. Yep. And at this time, I'm going to look for a motion on personnel items. Item A, certified ETA contract. So, Mr. Michael Pressler. Do I have a second? Second. Mr. Mr. Schmidt. Mrs.
113Bower, would you call a roll, please? Mr. Michael Presler? Yes. Mr. Mark Measure? Yes. Mr. Gary Gabard? Yes. Mrs. Amy Ashcraft? Yes. Mr. Andrew Presler? Yes. Motion carries 5. Personnel items. Item B, classified OC contract as presented. So moved. Mr. Master, do I have a second? Second. Mr. Michael Presford. Mrs. Bow, would you call the role, please? Mr. Mark Measure Schmidt. Yes. Mr. Michael Presler. Yes. Mr. Barry Gabard. Yes. Mrs. Amy Ashcraft. Yes. Mr. Andrew Presley. Yes. Personnel items. Item C, supplemental salary schedule as presented. So move. Mr. Measurement. Do I have a second? Second. Mr. Michael Presler. Yes. Mrs. Bowers, would you call the role, please? Mr. Mark Measure. Yes. Mr. Michael Presler. Yes. Mr. Gary Gabbert. Yes. Mrs. Amy Nashcraft. Yes. Mr. Andrew Presley. Yes. Personnel items item D administration certified classified exempt
114and supplemental nominations as presented. So move Mr. Michael Presley. Do I have a second? Second. Mr. Messer Schmidt. Mrs. Bowowers, would you call the role, please? Mr. Michael Presley. Yes. Mr. Mark Measure. Yes. Mr. Gary Gabard. Yes. Mrs. Amy Ashcraft. Yes. Mr. Andrew Presler. Yes. Personnel items. Item D, certified ETA salaries as presented. So move. Mr. Michael Preer, do I have a second? Second. Mrs. Ashcraft. Mrs. Bowers, would you call the roll, please? Mr. Michael Pressler. Yes. Mrs. Amy Ashcraft. Yes. Mr. Gary Gabbard. Abstain. Mr. Mark Meer. Yes. Mr. Andrew Pressler. Yes. Personnel items. Item F. Certified ETA salaries as presented. So moved. Mr. Michael Presler. Second. Mrs. Ashcraft. Mrs. Valer. Would you call the role, please? Mr. Michael Pressler. Yes. Mrs. Amy Ashcraft. Yes. Mr. Gary Gabbert. Yes. Mr. Mark Measure Schmidt. Abstain. Mr.
115Andrew Presler. Yes. Personnel items. Item G, classified salaries as presented. So moved. Mr. Master, Mrs. Ashcraft, Mrs. Bowers, would you call a role, please? Mr. Mark Measure Schmidt, yes. Mrs. Amy Ashcraftoft, yes. Mr. Barry Gabard, yes. Mr. Michael Presler, stay. Mr. Andrew Presler, personnel items. Items H, supplemental nomination as presented. So move. Mr. Michael Presler. Second. Mr. Measure Smith. Mrs. Bowser, would you call the role, please? Mr. Michael Pressler. Yes. Mr. Mark Measure. Yes. Mr. Gary Gabbert, abstain. Mrs. Amy Ashcraftoft. Yes. Mr. Andrew Presler. Yes. Personnel items. Item I, supplemental nomination as presented. So move. Mr. Mr. Schmidt. Mrs. Ashcraft. Mrs. Bowers. Would you call the role, please? Mr. Mark Measure. Yes. Mrs. Amy Ashcraft. Yes. Mr. Gary Gabbert. Yes. Mr. Michael Presler. Mr. Andrew Pressler. Personnel items. Item J, exempt salary schedule as presented.
116So move. Mr. Michael Presto, I have a second. Second. Mr. Mr. Schmidt. Mrs. Bowowers, would you call the role, please? Mr. Michael Presley, yes. Mr. Mark Measurement, yes. Mr. Gary Gabbert, yes. Mrs. Amy Ashcco, yes. Mr. Andrew Presler, yes. Personnel items. Item K, exempt salary list as presented. So moved. Mr. Michael Presler. Second. Mr. Meers Smith. Mrs. Bowers, would you call the role, please? Mr. Michael Presley. Yes. Mr. Mark Measure Schmidt. Yes. Mr. Gary Gabbert. Yes. Mrs. Amy Ashcco. Yes. Mr. Andrew Presley. Yes. Personnel items. Item L exempt salary list as presented. So move. Mr. Master Schmidt. Mrs. Second. Mrs. Ashcraft. Mrs. Bowers. Would you call the RO please? Mr. Mark Measure. Okay. Mrs. Ashcraft. Yes. Sorry. Mr. Gary Gabbert. Yes. Mr. Michael Presler. Stain. Mr. Andrew Presley. Stain. Personal items item in. Administrative salary
117list as presented. M. M. I list them up. It's my administrative salary list as presented. Y. So move. Mr. Meers. Do I second? Second. Mr. Michael Presler. Mrs. D, would you call the role, please? Mr. Mark Measure. Yes. Mr. Michael Presler. Yes. Mr. Gary Gabbert. Yes. Mrs. Amy Ashcraft. Yes. Mr. Andrew Presley. Yes. Personnel items. Item N. Resolution to suspend teaching contract as presented. So moved. Mr. Measure Schmidt. Do I have a second? Second. Mr. Michael Preer. Mrs. Bowers. Would you call the RO please? Mr. Mark Measure. Yes. Mr. Michael Presler. Yes. Mr. Gary Gabbert. Yes. Mrs. Amy Ashcro. Yes. Mr. Andrew Presley. Yes. That does personnel items for tonight. I didn't get to abstain anything. You were supposed to. I know everybody else did. Mrs. Power, we're going to let Amy abstain on item
118O. We'll make up something. This time we'll look for a motion to Yeah, we're looking for a motion to adjourn. So, Mr. Michael Presler second. Mr. Mark Measure. Mrs. Bowers, do you call roll, please? Mr. Michael Presler. Yes. Mr. Mark Measure Smith. Yes. Mr. Gary Gabard. Yes. Mrs. Amy Ash. Yes. I mean, I'm saying Mr. Andrew. Sorry. We can hold.