001I can grab them real quick before we get started. >> I'm trying to reset my password. >> Okay. Thanks. >> Thanks, sir. I socialized before the meeting. I should have been getting logged in. Sorry about that, everyone. All right, let's uh go ahead and get started. Tonyie. >> Okay, Douglas >> here. Dylan >> Wilson >> here. >> Washington >> here. >> Baker >> here. >> Item two, pledge of allegiance. I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. >> It's going to take us to item three, communications and public interest. We will get started with the superintendence report. Yes, as always, just want to share some of the incredible things that have gone
002on um around the district. We'll make sure to to share this with you all. So, we won't have to read every single one of them because there are, I think, about five, you know, entire full slides full of full of things that are going on. Um you all know, I mean, we're we're right in the thick of things in the spring as we roll off some of our fall and winter activities and and things that are going on. So, uh, you know, the spring sprint, those of you all that are in education under understand that, uh, lots of things going on and once we hit spring break, it's, uh, it's pretty pretty quick to being over after that. So, uh, a lot of really amazing things. Again, I know we've talked a few different times
003about some of the, um, incredible academic successes of our kids. U,, but we did have three Oklahoma academic allstators, which is as a proportion of students, more than anyone, um, in the entire state. There's only a 100 academic allstators per year out of 541 school districts in the entire state and we have three of them which is incredible. Um and not only that we had uh two of our former students that are also uh now at Oklahoma School of of Science and Mathematics which is a prestigious school in which obviously they were ours up until you know probably maybe their sophomore junior year or something like that but we're also academic allstator who'll claim them too. we'll say we have five. >> Um and then uh we talked several different times about the National Merit
004semi-finalists that we had. Um our eight National Merit semi-finalists turned into seven National Merit finalists which is uh absolutely incredible as well. Um the Oklahoma School of Science and Math Middle School math contests um almost had a sweep there in in many of those events. Um aviation uh participated in one of the very first Oklahoma high school aviation championships. Um I think we finished ninth overall um out of 102 schools that participated. But um out of that we were uh we were awarded the um spirit of flight award which was for teamwork, professionalism, you know, how our kids, you know, uh approached their challenges and and worked well with others and things. And then also we got uh an invite to another event that I believe is going to take place out here at Lake
005Carl Blackwell with some drone flight competition and things which was an invitation only thing. So that's awesome as well. Um, and out of that also in that in that aviation space, we had uh senior Gabriel Cantou uh that was uh recognized as the ODAA uh student of the month for the state of Oklahoma. Um, and if you've seen uh I think we posted some things maybe about him on social media either on the high school page or the school Facebook page um licensed pilot already um you know doing a lot of really really cool things for a high school student in the aviation space which is which is really awesome. So, uh, we had, uh, one of our students win the, uh, state mock trial, uh, courtroom artist competition. Um, so she'll be eligible to
006to go and compete in nationals. I think every year that takes place in maybe Massachusetts, something like that. So, hopefully she'll be able to uh to go on to do that. And then, as always, uh, we have tons of robotics and and STEM competitions and things that have been doing very well. Uh, also, uh, if you were had the opportunity to take in Xanadu this last week, um, it was wonderful. So, um, a lot of really, really hard work and, uh, put on by our junior high students and staff for that. Uhoh. I don't know what happened. Okay. Um, uh, so yes, again, and then same thing with uh with arts and and those kinds of things. We do have arts night coming up on March 27th. So, we'll make for sure that you have
007all the information uh for that to go up and see uh some incredible things our students are doing. It was a very good month for us athletically as well. Um, we not only won two uh two different state championships uh in boys wrestling, but also had lots of uh places at the state level um and a lot of a lot of our student athletes that made finals in on the boys side of things. Not only did we win dual state uh state championship, but also the individual uh team state championship and out of 12 weights uh that they that they wrestled through individually, we had 10 of our athletes make the finals. Um, so multiple state champions, uh, several different, uh, places, and then also we had a state runner up in our our girls
008wrestling program, which is is kind of, you know, really coming on and new for us as well. Um, same thing in uh, in swimming. Um, Elias Mendes was a two-time state champion this year. Um, has already signed to go, you know, swim collegiately. I think he has every school record in every event that he's ever participated in. So, uh, some pretty incredible things. Um, continuing to to do great things in a as well. seven seniors who have earned a prestigious state FFA degree. Um I know that show season Dr. Baker I know knows is uh coming to an end but it doesn't end. It just starts right back over again. And so so OE is coming up and all those all those types of things. So our our uh a students are are always busy
009uh doing what they do. Um and then also it is smack week. So, if you've been keeping up again, uh, high school bulletin or high school Facebook page, district Facebook page, our our district calendar, tons of events that are going on each and every night, I think tomorrow is the first time that they've done in the the Pioneer Stadium parking lot. There'll be food trucks and family games and things. So, really looking forward to that. Thinking that's going to be a really, really great event. Um, uh, Highland Park received the Synergy Award, uh, from the United Way of Payne County for raising the most, uh, money of any school site for United Way, which is a wonderful, wonderful partner for us. And then, uh, I think I saw most of you at SPF's Taste of
010Still Water, uh, which I think we had their their monthly board meeting today. They sold over,300 tickets um, and had a wonderful wonderful uh, turnout. Uh, we were able to give them a tour as a SPF board of the new high school today, which was wonderful. So, uh, just wanted to give an update on, um, enrollment as we are kind of coming toward the the two/ird or threequarters of the way mark through the school year. Uh, we're sitting as of today right at 5,700 students. Um, I know we've talked a little bit about enrollment and just kind of national trends and statewide trends as far as enrollment goes. Uh, that is down about 105 to 110 110 students from October 1st. Various reasons for that. Um we can talk about that um as we you
011know move into the future. But you'll start to see especially right around spring break and then after spring break coming into a time where we're going to be actively recruiting you know prek enrollment os opening up for um for new enrollment transfers um you know all those types of things as well uh to uh to look at obviously you know planning for this next year as we're kind of in that season of staffing and doing those things right now um coming up after spring break. So things are moving quickly um into spring sports and uh spring activities and then before you know it'll be musicals and final concerts and um senior activities and those kinds of things. It'll be here um just right around the corner. So any questions or anything? >> I love that
012spring sprint. >> The spring sprint. Yes, it is a sprint for sure. >> Certainly feels that way. Thank you so much Mr. Bridges. Brings us to item 3B, board communication. um any member of the board who has uh would like to share? >> Well, I think this month was pretty fascinating in terms of being able to uh visit all of the school sites um and being able to walk with each principal um and just learn about what's happening at each school as a new school board member. Um it was very uh comforting uh to know that there's some good things that are happening across the board. Um and to see my own two eyes, it was just very uh uh enlightening. So, I I enjoyed that opportunity and I got to meet the kids. So,
013that was that was even better. >> Thank you, Marshall. >> Well, thanks. Thanks for resetting my password, Dr. Baker. >> Appreciate that. Uh, you may notice that we are a board member short today. Um, Miss Rachel Dylan is out of state for work commitments. Um, but she has assured me that she's watching us from afar. So, see her, just give her a wave. Any other board member who would like to share any comments this month? >> All right, >> I would. Uh, >> let's go. >> Mr. Bridges is correct. We just sold our sheep the >> We go to look to buy something. >> Yeah. And literally yesterday we picked the six new ones. So, I think we got three total days of not >> having >> feeding and washing these cute little animals. Um,
014I did just want to say though, it's to just see um our three a teachers out there at the barn. Teaching is, you know, a tough profession already. But those three, they don't just teach like they they they live it. They live that job. And they are at the barn at every hour. They are with those kids. I mean, I could barely get our four sheep ready. And Bailey Cleaver got like a whole flock of sheep ready. And our county is one of the toughest counties in the state. And our a department walks kids in there and they compete. And showing is hard. It's hard to compete. People spend a lot of money and it's hard sometimes to break in and it's hard for a regular old kid that doesn't live on a farm but
015wants to work out of the school farm and show an animal. hard for them to be competitive. And we got we got our butts beat by some Stillwater FFA kids that it's just cool that we give those kids the shot. Um, and my kiddo went to the FFA Discovery Night. I know a lot of parents did, but just to see what we provide kids so that there's access to a lot of kiddos. And um, Tanner and Mr. brand scum. Just the way they supported all the kids and loved on them and got them into the sale and just to watch that go down is just a real for me kind of sentimental just, you know, coming from agriculture and seeing how we still have these fairs and show off our livestock and but to see
016the barn just full of community members that are paying thousands of dollars to support kids that are learning to be entrepreneurial, learning to have a project. and and I make it very clear to our kids that they may have sold their animal, but they did not make much money. Um, but just from a career preparation and career pathway, it was just a lot of really great things at that sale and Stillwater was represented really well. So, I just wanted to give kudos. People don't see all the barn work that goes in. Um, and then also just as a parent with kiddos, just seeing how the schools have handled scheduling and I know how hard the master schedule is and I know how hard and just wanted to give kudos to folks. Um, and a subtle
017little nudge that as a parent, you know, I sent this around, but I I think it's something for us to really wrestle with. It would be a good I think public meeting discourse is to wrestle with the fact of like we know we have 30% of our kids perform really really well and we talk about their remediation rates at college and we talk about that 30%. And I think we recently highlighted the fact that that other 70% there's a gap in our district. Um, and it was just really interesting for me as a parent to fill out my kid's schedule and to see the systems that are in place that can cause some of that 30% gap. Like when it asks like, you know, your kid has to have an 80 or above or has
018to score in the top 30% of their assessments to apply for rigorous or advanced coursework. And I'm like that, you know, ideas that we have lead to how we arrange ourselves and how we arrange ourselves has effects. And it was just an eye openener for me that when we have that idea and that arrangement that like this is how you qualify for advanced coursework, it just made me wonder, we shouldn't be surprised when at the end we have 30% that are operating at an advanced level. So, I think that's a real exciting push and I know Tyler in our board has that passion, but >> how do we get more than 30% in advanced coursework and what would that look like? It would require master schedule changes. It would require different levels of support >>
019courses, >> but it would be so cool for parents more than for a parent that maybe looks and not just the top 30% parents have the option for advanced coursework. How do we push all the kids for advanced coursework? So, that's just been really on my heart this month, having a kid, having to make that decision. Um, so it's exciting because I know we've talked about that, but going through that process reminded me of that how we get to that 30% that we talked about recently. So, that was on my mind. >> Thank you, Marshall. >> Just want to remind everybody that we do have a board election coming up next month, um, April 7th. Uh, there is a board vote. So, I encourage everyone to make a voting plan. 7 a.m. to 7:00 p.m.
020on April 7th. Get out and vote. >> That will take us to item 3C, uh, public comments. So, patrons who wish to address the board of education shall be required to submit form BED prior to the start of the meeting. And it looks like we have several of those here. So, I'm going to read our public comments statement. At this time, we invite the public to address the board with comments and concerns. Patrons requesting to address the board during public comments should have completed form beed EED prior to the start of the meeting. The board will not permit verbal discussion regarding any school personnel nor discuss individuals by name or title nor permit remarks about any such individual. Speakers may discuss their children but are not allowed to discuss someone else's child under public participation.
021All student education records including disciplinary records are protected by the family educational privacy right and privacy act in the event in that event discussion will automatically terminate. Board members and administrative staff may not respond to questions nor discussion or nor discuss issues brought up during public comment period. Doing so could be in violation of the open meetings act. The board will not vote on items discussed on public on the public participation section unless the item is already on the agenda. Each speaker will have three minutes to speak. No PowerPoints will be allowed. Conceding time to another person is not allowed. All right, let's get started. Um, our first presenter, I don't have them in order. >> Right there. Yeah, >> they're in the right order. Okay, Miss Candace Kelly. Do I just stand here? >>
022Come right up. >> Sorry, this is my first one I've ever been, so you have to >> No, no worries. >> Welcome. >> On behalf of Camille D. Young, I just feel like I have to say, please talk in the mic so everyone can hear. >> Yes, absolutely. Is that better? >> Yes. >> Is it working? >> Yes. >> Okay. Okay. So, what I would like to speak to you guys about is the isolation rooms that are in the in more so the elementary schools than any other schools. Um, I guess I just now heard your um, speech about how I can't talk about other people's children and that I had a whole presentation prayer. So, that kind of messes up everything. But, I will tell you this, my son is in the fourth grade.
023He just turned 10 years old. He came to me in the middle of January and he said, "Mom," he said, "Do you know that there is a padded room in my school that they lock kids in for misbehaving?" And my kid has ADHD. And I said, "Gayson, how do you know that?" He said, he he thought it was his friend that was in there and he was she was screaming and crying to be let out. And there was three teachers standing outside the door and he didn't understand that. You know what I'm saying? He's he's only nine. And so I said, "Grace, can we please just table this right now? I had a lot going on." Two days later, he comes back and he repeats it again. He says, "Mom, this time it was a
024boy, but this time the principal was standing outside." And he didn't understand that. I said, "Okay, Grayson." He said, "I just I know that I'm not on my medication for my ADHD anymore, and I don't want to mess up and end up in that room." And when I looked at my son, it looked like he'd aged 20 years, like he'd been carrying the weight of the world on him. And it just made me stop in my tracks. I felt so bad for him. And I was like, "Okay, let let me let me work this out." So, I spent the next two days going over the guidelines, the policies, all the things in the handbooks, all the things all the things, reaching out to people that I could. We're tribal. Um, I I I did call
025the principal and I did say that I wanted to see the I wanted to see the room and I wanted him to explain to me why the room exists, what it's purpose for, but more so, I needed him his help as far as where my son was concerned and making him feel comfortable enough to come back and finish his education at public school. I love school. I want him to have every opportunity that I had. And I I school was a wonderful experience for me and I want my son to have that same thing as well. I made a couple comments on this community page and I've just been over overwhelmed by all of these parents and all these students that have been harmed or traumatized by these rooms. It's and I understand the concept
026of the room and I get it. I I do and I get it that it's so beneficial for some folks, but it's just not for others. And it's and it's causing everlasting trauma in some of the children in our community. And I think it needs to be addressed and it needs to be looked at. I have got mounds of of of parents here and stories that are just like you wouldn't believe. And it's so sad and it's been really sad for me to have to go through and have to listen to all these stories and listen to these parents, you know, tell me these stories about these, you know, the trauma that's been g it's it's bad. You know what I'm saying? I think there's a lady here tonight that's going to tell you that,
027you know, her kid is in this is seven years old. Um, you know, isolated 20 times, restrained 10 times. She's a little girl. They're still babies. I don't understand why this is acceptable. I do understand the concept of the room, but I would just like you guys to give me a little more time so I can explain to you more about the damage that's doing to the children in your community and our community and also some more of the alternatives that I have that us parents have come together and thought of as opposed to this room or just revamping the room. You know, I mean, why does it have to have pads in it? I understand that children want to bang their heads against the wall and the things and the things, but here's the
028thing. I feel like a children wants to harm themselves. They're banging their heads to the wall that maybe something else has to has to has has to occur. I don't see why these rooms have to be padded. I don't see why they can't have colors on them. >> Thank you, Miss Kelly. >> Okay. >> Thank you. And I made some brush shows back there. They're back here on the on the table. You feel free to help yourself if you need them. Okay. >> Thank you, Miss Kelly. >> Next up, we have Miss Carrie McNichol. Hello. >> We'll have a timer up in just a second. >> Sorry, >> I could have done that. I should have rolled right there. >> I have the keyword. It just doesn't work. >> Marshall's IT textbook. >> Yeah, I'm
029it today. >> Thank you so much. It'll be great. Yep. >> You need to talk first. >> Just let you go. >> Okay. Are we good? >> Yay. Okay. Hello. My name is Carrie McNichol and I am the band booster president for Stillwater Public Schools. I am also a proud supporter of the arts community in Stillwater and I'm a founding member of the performing arts endowment committee that has recently been established this past fall. As parents, supporters, and community members who know the value of the arts in our schools, we have come together to establish a performing arts endowment committee. Our collective goals are to advocate for the band, orchestra, choir, and theater programs in the high school, as well as to help fundra for these programs, and finally to help promote the arts in
030our schools. I am excited to find new ways that we can support and enhance these programs over the coming years. So, I've come to speak to you this evening to share an exciting event that will be coming soon to our community. On Friday, March 27th at 7 PM, the High School Performing Arts Programs in conjunction with the Performing Arts Endowment Committee will be presenting our first ever Arts of Palooa community fundraising event. The evening's events will include performances by the High School Wind Ensemble, Symphonic Band, and Concert Band, as well as recorded performances by both the Blue and Gold Winter Stillwater Winterguards. Our Stillwater High School orchestra will perform and the SHS choir will share their will share their talents as well. Finally, members of the SHS theater department will perform short pieces from their
031spring performance of Shrek the musical. We will have highlights from each performing arts group at SHS along with some interludes for students, parents, and directors to share their thoughts and experiences within these programs. The evening is sure to be an incredible event for our community and we look forward to making this an annual tradition. On behalf of the performing arts endowment committee, I would like to formally invite each of you to this event. We would also like to invite our entire Stillwater community to attend and to help support our incredible performing arts students. Admission is free to the public and all are welcome. As we hope this event will sell out and in order to make sure that we have adequate seating for all of our guests, we would like to ask anyone who would
032like to attend to event to the attend the event, excuse me, to register for tickets on the Stillwater Bands website at stillwaterbands.org. Once you enter the site, simply scroll down to the Arts of Palooa night link and register for your complimentary tickets. Doors will open at 6:30 with the show starting at 7:00. We hope to see our entire community come out to support our students and share in a night of incredible talent. Thank you for your time and I look forward to seeing you all in the evening of March 27th. >> Thank you, Miss McNichol. >> How fun. >> All right, Miss Carol Anderson. If I can get out of this chair. Okay, I'm getting older. I'm sorry. This I'm Carol Anderson and Valerie is holding the sign. I'm here. We're here from the League
033of Women Voters, Stillwater Branch, and we're a civic organization that joins with journalists each year in celebrating Sunshine Week, which celebrates the Freedom of Information Act, which is a federal law. and more importantly for you and you've already mentioned it, the Open Meetings, Open Records Act of Oklahoma. Um, now it's called Sunshine Week because we think you should open the doors, let the sunshine in, let all the information out out. The week is next week. That's the birth date. uh Septe excuse me, March 16th was 1751, but March 16th was James Madison's birthday. And because he's called the father of the Constitution, he was the one who wrote so many amendments that were condensed into the Bill of Rights. And of course, the first one is freedom of the press and freedom of speech that
034we think is very important. Unfortunately, it took a long time to get freedom of the information and open meetings, open records in Freedom of Information Act was first signed in 1966. Yes, I was alive then and many of you may have been too. Um, and it's been it was amended after Watergate. It was then of course improved once we got into the computer and electronic records age. Obviously, it needed that. Oklahoma was actually advanced before the federal. The Open Meetings Act was enacted in 1959 here and opened records was added in 1985. So in your packet, you're supposed to have a form that really talks more about the open meetings, open record since that's what affects you. And I hope you read it and look at it and think of it and I'm sure all
035of you are following it and I hope you continue to do so. Thank you. >> Thank you. >> Great reminder for us. >> All right, that is going to take us to item number four, our consent agenda. All of the following items which concern reports and items of a routine nature normally approved at a board meeting will be approved by one board vote unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of discussion, consideration, and approval for the following items. Item 4 A through 4. Does any member wish to have something pulled, removed, or discussed? I do want to mention one thing even though I mean just just for clarity sake for L um considering vote to declare equipment at Stillwater High School
036a surplus property just making for sure that you know everyone is fully aware that that our operations of facilities uh and maintenance uh crews will go through and anything that can be you know reserviced in another place within the district and still has useful life in it uh will obviously be you know we will do that. Um and there's already been you know some inventory taken of things that that still have useful life left in them. Uh but then outside of that, there will not be, you know, a technical emptying of the building in any way. Anything that is is obviously not, you know, considered salvageable or reusable in another place. Um or doesn't have any real value. Um once you all surplus it tonight, obviously it will literally go down with the building. So,
037um, we'll have we don't we don't we're not required to empty the contents of the building, um, outside of any, you know, dangerous chemicals or anything like that and, you know, in labs or anything, but just to let you know that, you know, we'll we'll scavenge any anything that has any value and then the rest of it is is just going to be demoed with the building. So, I just wanted to clarify that >> sounds so finite. >> Absolutely. And I don't want to pull anything, but on 4, I just wanted to make sure that with the KState agreement, I'm all about teacher education being that that's my doctoral degree, br. But I also know from being in teacher education how hard it is to find placement. So, I just want to always I don't
038know anything about this, but when I saw the KState agreement, I just want to make sure we have room for our local universities. >> 100%. Yes. 100%. That placement is always tough. >> For certain. For sure. >> And a lot of that turns into recruitment for us. Yes. >> So, we don't want to hire some Manhattan. >> We don't want a bunch of Manhattan interns that go back to Manhattan. >> No. Um we actually have had um even just recently to your point um uh some really good partnerships meetings with um education college at at Oklahoma State um about some of these things. So, yes, we have >> we'd welcome Norman. >> We'll steal them from Norman Tyler anywhere, but maybe not Kansas. I'm a teacher. >> I'm not sure. >> I just all joking
039aside, that's just a very crowded space and everybody's looking for >> wants the teacher. Y >> Thank you very much. >> All right. This is an action item. >> I move to approve the consent agenda as presented. >> Second. >> Okay. Douglas, >> yes. >> Wilson, >> yes. >> Washington, >> yes. >> Faker, >> yes. >> Thank you very much. That brings us to item five, business and finance. We'll receive and vote to approve or not the treasures report with Miss Christy Newbie. Come on down. >> Come on down. >> Right. Let's make a video. >> I think it's a good sign. >> It's very It's very like price is right. >> I think it's a good sign, Christie, that the clapping and celebrations have gone down. >> It's a sign of your stability and
040normality that has returned. >> No, thank you very much. And I'm grateful that we are stable. Yes. Um and thank you for the PowerPoint. Um okay, Mac is out on a road trip. So I provided you all with these this month. Um you can see that we have received in um a lot more adorum. And so you can see that our little green section right over here on front under fund 11 is looking really good right now. We will of course receive in more but then we will spend down. But it is um holding as anticipated. So we are in good shape there. and then you can see all the rest of them across the board there. So if you have any questions please let me know. Um with regards to general fund revenue talking
041about advalorum um and again this is as of February 28th because we've received some more in since then but we are at 18.3 million and in our current advalorum receipts and general fund which is 86.7%. And that is normal. Um we are as you well know everybody pays um even you know companies if you're paying in your mortgage every month the company waits and uses the money and then pushes it to the county slides it right under um so we will get we expect to get another goodsized chunk in April and possibly even in May. So we're on track. Um same thing with building fund revenue. We're at 2.6 million which is 88.1% of budget. child nutrition revenue. Um it's all normal and same thing with bond revenue. Again, we don't receive any in there
042until around May or June when we sell our bonds and that'll be bond 34. Syncing fund revenue, the current adorum receipts there are 12.7 million which is 86.5% of budget. So we're on track there too. And again, as far as gift fund, we received those $600,000 uh donations from Google and there's no more in there right now and those are being spent down. Any questions on revenue before I move on? >> That's good. >> I like ads to learn. >> Absolutely. >> Gift fund. We love it coming in. >> And and on that um we've had conversations. You you're going to get to this next. >> No, I just was talking about it before. >> Oh, okay. Go ahead. So, just something to look at that that trend wise as we kind of look at
043some monthly things. Um um Christie came down and gave me the the updated uh you know basically the the updated u revised budget that we've had on revenues collected thus far and things like that. We were I think we were 66.5% through the school year at that point in time and the amount of um uh budgeted areas that we were between 60 and 70% which was right on par. um the vast majority of them were were really right on par, especially those state and local sources. But one of the things that you'll look at which has kind of been a really good indicator from last year to this year has been the fund balance in in general fund as of you know this revenue month. We have been sitting at you know anywhere from three
044to six or seven million on the top side this year in comparison to last year. So again, just all that budget work. This month we're at about half a million more, but she was speaking to Advalorum and things. We're essentially a month behind in in Advalarm revenue collections this year. The assessor is about a month behind in sending out checks. Um so that was something that I I looked at that and I picked up the phone and called Christie. I was like, we were $4 million last month and now we're $500,000. What's the you know, what's the deal? Well, I I even think we had some some other school districts uh within Payne County that called and said, hey, have you guys experienced this as well? because they're essentially a month behind. So, to her
045point, not only do we do we expect to get to the full 100%, I think we will hopefully we will we will exceed that and then hopefully we'll see some some good prior year payments like we did this last year. That was a huge boon as well. So, but just as far as the the the pacing of revenue collection, it's um that's really the only thing that's kind of out of balance has been being a month behind um with regard to that, but we'll be made whole. So, >> and we're going to be keeping that trend analysis so that we can find out is last year the norm, is this year the norm? >> Um, you know, with the new assessor coming on, just different things. There's there's a lot of things in play there
046that could cause that. But, >> okay. >> So, pay your taxes, >> please. >> Pay your taxes, >> please. >> Um, on general fund expenditures versus budget, here's the graph that tracks everything for us. Um, as far as the general fund's concerned, the acred payroll cost inched up slightly about $200,000 to 39.3 million. Again, just as a reminder, that's projects 100 through 114. So, when we collapse those lines from being way big 14 still a lot of numbers, but it's much better than what we had. Um, this is due to um subpayroll cost and a little bit of overtime for when we take some activity fund transportation. Um and then as I budget as budget preparation starts um and I need um to give a good estimate of our fund balance to superintendent Bridges and
047the board. If you look at on our expenditure analysis, you see them broke out by projects. You will see me at different times possibly um pulling those funds away as we get close to our PO deadlines and our departments finishing up their years of year of expenditures. You're going to see me actually pull the funds back and it'll be just whatever they spent as whatever they were budgeted and the rest of it goes back to try to estimate a good fund balance where we're going to end up for the board and the superintendent. So on occasion you'll see you know me so those starting to go back starting probably in April. >> Okay. >> Um other than that um all expenses are normal there in the building fund. Our acred personnel cost we inch down
048a bit. If you remember, I talk about that eb and flow of employees coming in, going out and some of them may not be um terminated is not a good word, but um finished out in our system until after, you know, if they've resigned or whatever there we may have people on while we still have people um on, you know, that are going off that haven't been processed yet. So that that just comes up and down a little bit, but um I am watching it it to be like two $2 million or less. And so we're at 1.71. So, we're in good shape there. As far as child nutrition expenditures, the accured personnel costs there are holding at 3.12 million. As a reminder, those are the project codes 100s and 763 to 766. Our bond
049expenditures, all departments are spending down appropriately in fund 31. Um, the starting balance has now been 42.63% has been spent. uh fund 32 starting balance if you remember those roll over. Those are not the new ones. Um 34.37% as I forgot to go through those graphs. Um 34.37% of fund 32 has been spent and then the bond funds that we received for this upcoming this year that were received in June 14.35% have been spent in fund 33. As far as the syncing fund, expenses are normal. Again, one more reminder. I don't I know you don't need me to remind you this every month, but the largest payment of principal and interest is going to occur around our May June time frame. And we now have um the second revised budget in place from when y'all
050approved that last month. And so we have our PO in place for that and we're ready to pay whenever it comes time. And as far as the gift fund is concerned, all 600,000 Google donations have been covered except for a small amount in ED services as you can see. and payments are being made as products and services are received. Any questions? >> No. Looks great. >> Thank you. >> This is an action item. >> I move to accept the treasures report. >> I second. >> Okay. Douglas, >> yes. >> Wilson, >> yes. >> Washington, >> yes. >> Baker, >> yes. >> Miss appreciate it. Bringing us to item six, operations with superintendent Mr. Bo Gamble. >> This I think this room's bigger. That walk seemed a lot longer than it was a couple of days
051ago or something. Let me see here. Our architect is not >> um do we have I don't remember the order. Do we have >> Yeah, 6A is the the fieldhouse for >> item 6A consider to vote and award contract for the Stillwater High School athletics phase one fieldhouse renovation project. So, we have uh this is kind of one of the beginning projects for the athletics portion. Um we actually pulled this part out of the bond expenditures for the the high school phase one project. We're kind of doing this internally. We're using pond funds, but we're managing this internally. It's not under Willoughbrook scope. And so this is just going into the existing fieldhouse which will remain and doing some refresh and some some updates in that uh with some lighting, some paint, some flooring updates,
052uh some mill work as well in there to try to try to freshen that facility that's a little over 20 years old. >> And how much just so that you're aware, how much does that save? How much is Brook's fee that obviously we're saving ourselves? Uh well, so the bid came in about 17,000 under what we had estimated. So there's some savings there on what we would what Willoughbrook had actually estimated off of off of their if they were running the bid package. So and then their fee on top of that is 5 to 8%. So >> So saving money on top and then saving money on the project. >> Any questions for Bo? any local comments? >> So, we had uh we had two, three, four, five uh bids that we received. Um I
053believe two of those are local if I remember correctly. >> Okay. Is this an interesting just like you know me, you you and I have been here long enough, Bo, that I always I have always uh This bidding process is always I don't know why it's just a rub for me of like I always feel like if you come in that far under everybody else. It seems like a strategy to a strategy is like if you don't have a lot of work and you need work, you just come in and super undercut a bid and it's an easy way to get a a job. You feel confident that that's not >> I don't >> I think this is well within the range we have had some bids that that we've because of the bidding process
054that we have to adhere to through title 61 everything we've had some bids that have come in very low and we did accept those. Um we have the ability to reject bids if we feel like they're not meeting the scope or not meeting the specs and not fulfilling. So at once we receive the bids, we go back through with with our architect and review those bids to make sure that they're meeting meeting what we're asking them to meet and that there's not anything. >> And they signed off on that and sent you their recommendation, right? >> Yes. Yeah. So, >> y >> I mean, I love saving money, but I'm always just nervous that >> you get what you pay for, and we have some buildings around here that we continually pay for >> what
055we got got. >> That's that's such a valid question. And I think just looking at the numbers, >> the bid that is selected is quite a bit under the others or in a very close range of each other. So, >> yeah, you always have the the typical bell curve, right? the really two outliers and then those that are kind of hitting. >> Were there any low bids that you just rejected because they were just too low? >> Um, not not necessarily because of the cost, but because of maybe in the bid they didn't pick up all of the scope of work or they didn't address uh some of the requirements of the bid, those types of things. How does someone do the same work for >> that much less? >> Could be how they're their
056subs that they're using. Sometimes it's self-performing. Sometimes a bid may come in. So Mr. Bridges and I are bidding against each other. I may use subcontractors which is going to have a markup and an increased cost. he may be able to self-perform that within his his business and so there's less cost for him to do it because he can do those things within the scope of his business. He has people within his company that can do those things and self-perform them whereas I have to go out and find somebody to come in and do the sheet rock or do the painting. >> And and also sometimes you have some to your point that they need to keep their employees busy. They're going to lose their employees. So, they will take a job at virtually no
057profit margin whatsoever just to keep their employees busy. Um, and then also some of the ones on the high side, you could ask the same question. Well, why is that one so high? Are they how much money are they making off of us? I mean, you can you can ask the same question on the low end and the high end as well because also part of the bid uh part of the bid scope and something like this is obviously a smaller job. It's not a multi-million dollar job, but part of the bid scope is always as well, you know, proving to us that that you can actually come through on a job of this scope and size. They have to have references. they have to have. Here's, you know, here are these jobs that we've
058done and, you know, all those kinds of things because if not, I mean, I could go I could go bid the demo of the of the high school and be half million dollars under anybody else and, you know, and think I'm going to make some money, but if I have a tractor and a sledgehammer, I'm not going to be able to, you know, I mean, I can't do that scope of work >> lines, meeting the scope of work, all of those things. >> And I looked at their portfolios like all these companies look great. >> They're all legit. Yeah. I mean ultimately in the end if you feel comfortable with this because I mean the dynamics of us is like that's we vote >> and then like our action would be if you feel good
059with this bid and that the construction will come out high quality >> then I mean you really assume that responsibility because our action is then to come back to you and say this building wasn't done right. No, I mean I have faith and trust in that. Not only because, >> you know, Bo's been through this process numerous times, but also I mean, our architect is is excellent. He's looking at all those things. He signs off. I mean, our CM, you know, that oversee some of these bid packages and things. Well, even though they're not doing some of the work, they're still helping just because they're, you know, a good partner and things. And yeah, I mean, multiple multiple entities sign off on something like that and they have a good track record of work. Yeah.
060I have no I have no >> I have no heartburn about it at all. No, >> it might just be >> trauma from like elevator at the football thing, >> the second floor of the performing arts that we were worried was going to fall, >> the wall at the junior high of the theater that we were nervous was separating. You know, all these things. I'm always like, that was a bad contractor somewhere. >> But I appreciate you giving me the time to talk through that because I just >> I just get very suspect when the bid is so low, but I love to save money, too. So, >> y Appreciate that, Marshall. >> All right. This is an action item. >> Bam, bam, bam. >> I move to award the Ross Group construction, the interior
061renovation bid in the amount of $113,500 for Stillwater High School athletic phase fieldhouse renovation project as presented. Second. >> Okay. Douglas, >> yes. >> Wilson, >> yes. >> Washington, >> yes. >> Baker, >> yes. >> Thank you. And item six moves us to item 6B. Um, receive bond information. >> So, uh, Mr. Thomas a little under the weather. He's not here this evening. So, I'm going to run through this. I know we have had um three of the board members here this evening that have been able to walk through in the last what couple of weeks. I think Dr. Baker maybe Friday. >> On the list, >> you're on the list. So, um and we we as Mr. Bridges alluded to earlier, we walked the SPF board through today earlier as well. And so I'm
062I'm going to go through this, but knowing that you guys have had some eyeballs on the on the project, too. I understand that. Um, just real quick, we're continuing with our monthly meetings on the OAC to to review and coordinate on things. We've also uh just the the phasing has now moved into where we're uh looking at getting we've got our contractors, our subcontractors that are coming in and doing some items that are district provided but they're still under the scope of Willoughbrook. So like our AV, our low voltage, all of our like our uh interactive flat panels, phone system, intercom system, that work has begun as well. We we provided that through our own bid, but it's under the scope of Willoughbrook. They oversee that. Those subcontractors work with Willbrook and coordinate that. So,
063those things have started and we have kind of side meetings with those vendors and contractors uh on that as well to help make sure everything's moving along. Uh punch punch list has started uh as of yesterday. our uh consultant for FF and E and then interior design was on site yesterday and they did a walk through uh areas one, two, and three which are the northern portions of the building and then architect was here today. Uh also uh Jeff and Annie were here today to walk through and they started working on a punch list. Uh when we walked through, we saw a few tape marks on the on the walls and on different things where they'd marked some some items to look at and to to address, but things are going well. Uh we'll continue
064on those punch lists as we as the uh project uh continues on. And then furniture and everything are set to start uh coming in in the next probably uh 90 days, something like that, where we can start getting start setting actual rooms up where it actually starts looking like an instructional area. Just a picture of a difference in a month. Again, the outer part there's not a whole lot going on. They're finishing up some some areas around, but most of the work's going on on the inside of the building. Um, real quick, just run through these outside landscaping areas one, two, and three. They're finishing up final touches as we start through and do those uh punch list walks. Area four, which is uh, as you can see on here, is that central area, the
065student center. So, there's a lot of work going on in that area, a lot of finish work. Uh, and it all changes daily uh, with all the finish work that's taking place in there. Area five is the u that southern area right before you get into the PA wing. They're beginning to do some finishes in that area as well. And then also in the PA wing uh the finishes are going on in that space uh as things are kind of starting to wrap up down there and they'll they'll start with flooring and those types of things down down in that area. Real quick through some pictures. Front entrance. So, uh, as long as the weather's cooperating, they will start putting in the colored concrete, which will be the last part of kind of the the
066concrete, the exterior concrete that has to take place. It'll be on the east side as well as the the west side here. Uh, so that that area that looks like gravel that will have colored concrete. Same on the back side. This is the bus loop. There'll be a large patio area that will have some seating areas as well out there, but that will be a colored concrete uh finish as well. Uh, this is the main entrance. Uh they have one more storefront to put in in this area just below that kind of banner that you see running across. That will be another set of security doors there. Uh so once people get in that first vestibule, they'll be directed to go into the main office. Uh attendance office or I'm sorry, guidance office. This is
067just off the student center. This is the work room on the first floor in the uh office area. Uh it has those uh teacher suites. There's two of those in this area and you can see those on the back side as well. Uh the gym looks nothing like this. Uh they've got the floor down >> saw the floor today >> and they have started striping the floor and so it's starting to look like a a really look like a gym in there. Uh once they get the flooring done and the striping completed then they will start with the installation of bleachers. Uh just a classroom. Uh I believe this is on the social studies wing. So again, the interactive flat panel will go between where those two whiteboards are situated there. Commons area. These are
068duplicated on first floor and second floor, one above the other. And then off to the right is a presentation room and that's what that is. We have two of those. This is the aviation lab. Um, it will have areas also will have a drone cage in there where they can work on their drones in indoors as well as then take them outside. >> That's cool. >> Uh, science classroom. These are these classrooms do have some mill work in them. Most of our classrooms do not, but the science classrooms do just because we wanted those setups to where they could do uh lab experiments and things like that in the classroom. This is the uh visual arts sculpture lab. Um you can see there's a large rollup door there to the right and then to the
069left where that gentleman is standing is where the kils will be located. Student center from the second floor looking down. This is from the south looking north. The the uh large storefront area faces the east. That's where the bus loop will be. Uh media center. Uh this is completely changed. They've got carpet down in here now and all of the the clouds the the ceiling panels have been installed. So it looks uh completely different than than this. This is the patio um outside of the media center. Uh there's still they've completed a few more final touches in this area as well. This is the kitchen serving lines. And then the kitchen area, they're getting all of the uh appliances set up in there. That's that moved pretty quickly. That seemed like that happened in a
070day or two. From the time we went in, there wasn't anything. And then we went in and it was set up. >> The amount of finishes that has change that have changed in the last 10 days is incredible. >> Today it was like >> that's why I wanted I wanted it to be a little >> I'm thinking, man, I was in here last week and these these were not here. uh fax culinary classroom. So they uh they'll start getting appliances set up in there. That's kind of the next thing in mill work. This is the teacher workroom upstairs or lounge. And again, those teacher suites are on the back back wall there. And there are five of those in that room. This is a choir room, I believe. This is the uh commons area in
071the PA wing and large band room. Uh athletics phase one. So we had our 75% uh construction document uh documentation meeting with key user group. Yesterday was pretty much the administrative key user group to refine some things and answer some questions. Uh we've kind of got a list internally of things that we need to go in and check off to keep that keep that moving forward. Um we are looking at uh furniture and uh and those types of things. We will have some of that some of that project will will be ahead of others. So like the renovation of the current wrestling room which will be uh become locker room area and then the renovation of the existing weight room which will become cheer and palm. Those are all going to be bid out together
072in that package, but those two areas will be at the front end. And so we hope right now we're looking at probably October for those to be completed and ready for use as we get into next school year. uh we were going to push those a little bit sooner, but when we got to talking with Willougherbrook, we found some cost savings by combining all of that into that one bid package and rolling those out together uh from a demo standpoint as well as just the the contractors being mobilized to do those kind of all at once rather than doing and leaving and having come back. And so, uh that will come to you. Um it's uh the civil and landscape is out to bid right now. We will bring that in April for uh to
073award uh to approve that uh and and turn that over to Willoughbrook for them to manage. And then we look to do the main package in June that will coincide with our uh bond sale and then the lease approval of the the lease for the for the payment on the on the project. Um I think that's pretty much what I covered right there. So got ahead of myself a little bit. Questions. >> No, absolutely. >> Thank you. >> I think how many slides is that? >> 50 like >> that was now >> 12. >> That was impressive with the sense of emergency. >> Well, again, >> yeah, >> you guys have had eyes on so project. >> Really impressive. I was able to be there today with the for the spec meeting um which was
074hosted there and it's just I think I was there about three weeks ago. The difference in three weeks was just amazing. Um I'm thinking to myself, we are going to have lots of visitors and lots of guests who want to tour our high school over the next couple of years as we're getting in and getting going. So >> if you ever need tour guides, like I bet you have some volunteers up here. So excited to show people >> the high school. >> And I've been every school I've been a part of that was rebuilt, which for some reason when I was a teacher, they were all being built. They're just never done on time. They're always hard to move into and I'm not going to say it but like we're at >> you guys have
075been very fervent on timelines >> and so to see carpet down and >> you can start to read the tea leaves on >> you know are we in tr you know where are we at and you guys have been that project has moved really well to date >> we don't talk about Bruno right >> no um a lot of a lot of credit to Willoughbrook. They've been outstanding partners in in the management of that. And um I really it's it's neat because there's a couple of uh Stillwater people on that on that and one former student of mine. So that gives you a little bit of pride too, right? >> But uh they've been very coordinated and the communication's been great to catch some things that could have created issues had we not had we
076not caught them early on. But they've done a great job with that. And then and then obviously with 505 and Brian and his team uh addressing things and getting just that communication back and forth quickly to be able to move on stuff and not have things hanging out there. So yeah, we'll stay on the timeline >> for sure. >> I didn't say anything about timeline. >> Appreciative of the work you guys do on Thank you. So good. Not >> Thank you so much. >> Thank you. >> All right. Agenda item seven, discussion and possible motion to acknowledge at SPEF participating in the Oklahoma Equal Opportunity Scholarship Act. >> Any questions about that? Do >> you guys have time to take a look at it? I didn't see any downsides. Really? >> No, it's really just
077us approving them as the as the pass through organization. Yeah, >> perfect. >> Okay. I move that we acknowledge Spef as a participant in the Oklahoma Equal Opportunity Scholarship Act. >> Second. >> Okay. Douglas, >> yes. >> Wilson, >> yes. >> Washington, >> yes. >> Baker, >> yes. >> Thank you all. That brings us to item eight, proposed executive session to discuss the following. uh employment of those employees listed on attachment on the attached exhibit A250 section 307B1 and evaluation of the superintendent. A super a routine evaluation session that may be super that the board may conduct monthly pursuant to executive session authority Oklahoma statute 25 section 307 B17. This is an action item. I move to convene an executive session. >> Second. >> Okay. Douglas, >> yes. >> Wilson, >> yes. >> Washington, >>
078yes. >> Baker, >> yes. >> Thank you. Turn of the board to open session and uh would love to hear a statement of the executive session minutes. I would love to provide it. >> So excited. >> The executive session convened at 6:30 p.m. The board returned to open session at 8:10 p.m. During the executive session, the following people were present. Robera Douglas, Clyde, Dr. Clyde Wilson, Dr. G Washington, Dr. Marshall Baker, Mr. Tyler Bridges, Dr. Trent Swanson. Um, all of all but Trent were um there from 6:30 to 7:10. They left the room for 10 minutes from 7:20 to 8:10. Um, they were in executive session. Dr. Trent Swanson was there from 6:30 to 6:48. Uh, the executive session. In the executive session, the board discussed the employment, appointment, and resignation of those employees listed
079on attached exhibit A as authorized by Oklahoma statute title 25 section 307B1 and evaluation of the superintendent, which is a routine evaluation session that the board may conduct monthly pursuant to executive session authority Oklahoma statute title 25 section 307B1 and 7. Nothing else was discussed in executive session. No votes were taken in executive session. This constitutes the minutes of the executive session. >> Thank you, Dr. Baker. Item 12, consider and vote to approve or not approve the appointments, resignations, and employment recommendations listed on exhibit A of the agenda. This is an action item. >> So moved. >> Yes. I love that. >> Second. >> I put my paper up. Oh, >> okay. Douglas. >> Yes. >> Wilson. Yes. >> Washington. >> Yes. >> Baker. >> Yes. >> I was afraid you weren't going to accept
080that. >> That's totally legal for >> um item 13, adjournment. >> This is an action item. >> I move. >> Go. You go. >> I move to adjourn the meeting at 8:15 p.m. >> Second. Sorry. Dr. Wilson seconded by Gay. >> All right. I have clutch in the system. >> Okay. Douglas, >> yes. >> Wilson, >> yes. >> Washington, >> yes. >> Baker, >> yes.