001Good evening. We're going to go ahead and call this meeting to order. If you would uh join us for the flag salute, please stands one nation under God, indivisible with liberty and justice for all. Next we have oath of office. >> All right. I raise >> I >> hereby declare under oath >> that I will faithfully perform >> the duties of the board of education >> of independent school district number nine >> of independent school district number n >> Tulsa County Oklahoma >> Tulsa County >> Union Public Schools >> to the best of my ability >> and that I will faithfully discharge >> that I will faithfully discharge >> all of the duties pertaining to set office >> pertaining to set office >> and obey the Constitution >> and the laws of the United States
002and Oklahoma. >> the laws of the United States and alone. >> Congratulations. >> All right. Thank you. That was nice. Uh, next is uh the roll call. The board let the record show that uh the board is here except for Dr. McNeel. >> And do we have a motion to adopt the agenda? >> Second. >> Mr. Newman. >> Yes. >> M. Roman. >> Yes. >> Oh my god. Miss McAdams. >> Yes. >> Chair votes. Yes. As well. Uh, okay. Next. Election of board officers will entertain. I will entertain a motion for the vice president board seat. >> So moved. I move for Heather McAdams to be elected vice president. >> Do we have a second? >> Second. >> Mr. Newman. >> Yes. >> Miss Roman? >> Yes. >> Miss McAdams? >> Yes. >> Chair votes
003yes as well. >> Okay. We going to keep going. >> Okay. I will entertain a motion for the president board seat. >> I nominate Chris McNeel for board president. >> Second. >> Mr. Newman? >> Yes. >> Mr. Oman? >> Yes. >> Miss McAdams? >> Yes. >> Chair votes? Yes. As well. Do we have a motion for the board clerk seat? >> I have a motion for Miss. >> Okay, we have a second. >> Second. >> Mr. Ren? >> Yes. >> Mr. Rman? >> Yes. Miss McAdams. >> Yes. >> Chair votes yes as well. Now, do we have a motion for the board deputy clerk? >> I move for Steve Nuin to be board deputy clerk. >> Do we have a second? >> Second. >> Miss McAdams? >> Yes. >> Mr. Roman? >> Yes. >> Mr.
004Sher? >> Yes. >> Chair votes? Yes. As well. All right. Thank you. All right. The next item on the agenda is appointment of board subcommittees. Um, I will entertain a motion for uh Stacy Rorman to step down from the curriculum subcommittee and Dr. Chris McNeel to uh join the curriculum subcommittee. >> So moved. >> Second. >> All right. Mr. W. >> Yes. >> Mr. Reyes. Yes. >> Mr. Overman. >> Yes. >> And the chair votes yes as well. >> All right. Consent agenda. All of the following items, those items of a routine nature, normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and action on the following items.
005Items A through U. >> Move for approval. Second, >> Mr. Overman. >> Yes. >> Mr. W? >> Yes. >> Mr. Reyes? >> Yes. >> Chair votes? Yes. As well. >> Uh, next item, information reports. Uh, USPA report. Do we have a representative tonight? >> All right. UCTA report. Miss Gunter. Dr. Federline. Members of the board. Um, UCA is currently in the process of holding elections for our building representatives. Um, this is an important opportunity for members to step into leadership roles within our association um and ensures strong communication across all of our sites. Um, we recently concluded our um, elections for the exec committee and we do have a few changes for next year. Um, Robert Belran from Freshman Academy will be taking over membership. Um Jamie Cole will be stepping into our vice president
006role. Dena's leaving us. Um and um Ally Hyde will be taking over as secretary. So some of our meetings next year will look a little bit different. I will continue to be president. We um continue to support advocacy across um the state by sending teachers to the capitol to speak with legislators. And finally, we're proud to be sending seven of our members to OEA's delegate assembly later this week um to represent our association at that meeting. Thank you. Thank you. Uh all right, under the business agenda. Oh, I'm sorry. Under hearings and correspondence. Nope, just kidding. Sorry, guys. Under a special recognition uh of our national merit finalist, uh Mr. Brandon, >> let me call them all up here to the front. I know they want to be front and center again. >> All right,
007Dr. Dr. Pedaline, members of the board, it is my privilege to be here with you guys tonight as we honor these exceptional students and their families. I'm incredibly proud to celebrate them this evening because after all, we are who we celebrate. More than 1.3 million students from approximately 21,000 high schools enter the 2026 National Merit Merit Scholarship Program by taking the 2024 preliminary SAT or National Merit Scholarship Qualifying Test, which serves as the initial screening. From that group, fewer than 1% of US high school seniors are named National Merit Semi-finalists. The number of semi-finalists in each state is proportional to the state's share of the national graduating class. Nationwide, just 16,000 students earn this recognition, and there are only 214 students from the state of Oklahoma. Tonight, we're honored to recognize five students from Union
008Public Schools. And this year especially uh is meaningful to me because all five of these students are Union Lifers. And when I make this announcement in September, I always try to invite the elementary principles uh to come and celebrate their accomp accomplishments with them and and uh usually a little well-deserved bragging rights for those elementary principles with their peers. So without further ado, please help me congratulate our students. National merit finalist Jacob Coulter, who's not here with us tonight due to a jazz uh event. We have National Merit finalist Edwin Chin. We have National Merit finalist Axton Ores. We have National Merit Finalist Leo Kim. And last, we have National Merit Finalist Ryland Mlan. I'll also add that Ryland was named Mr. Union this year. So, another big honor for him. This is a tremendous
009honor for these students, for their families, and for our school community. To further recognize their achievement, we've added their names to uh our permanent display board in the waiting area at the Union High School. And uh their names will be proudly displayed for years to come. And then last for you guys, I just want to let you know you represent the best of Union Public Schools and we're proud of who you are today. We're excited for your futures and wherever life takes you next, I hope you guys continue to represent Union with the same excellence and integrity that you've done for all 12 years that you've had here. So, let's give one more final applause for these National Merit finalists. Thank you. And congratulations again to all of our National Merit finalists. All right. Now,
010hearings and correspondence. Um, I don't believe we have anyone signed up to speak. No one signed up to speak. Okay. All right. Uh, business agenda under instruction. First reading of proposed board policy revisions to policy number 5031, graduation requirements, and policy number 5032, weighted grade and class ranking ranking procedures. Dr. McN Nelson. >> Uh yes, Vice President McAdams, Dr. Federline and the board. Uh this is um as Miss McAdams mentioned, this is a a first reading for you to consider uh for our later approval. The proposed revisions will add a grade forgiveness provision when calculating the grade point average. And uh what the grade provision grade forgiveness provision allows for is that a student can retake a course in order to improve the grade for that course in the calculation of the GPA. The the
011retake course has to be in person. So the student must sit for the entire course in person uh in that format and then all coursework grades are still posted on the transcript. So even though the grade forgiveness is applied both courses would appear on the transcript. Um this practice uh which is not uncommon to school systems across the nation is also known as pounding because a pound symbol or the hashtag is put in front of uh the grade on the transcript indicating that it's not being calculated in the GPA while it's still uh is preserved so that the transcript is complete and then that grade is forgiven. And there are some limitations. It can only be applied once per course things like that. uh you'll see in the policy um it this is something special
012about this that the the propo the proposed revision was originally presented to us by one of our students Charlie Silverman. Charlie did an outstanding job of researching and making a case for this revision. Uh Mr. Brandon I want to invite him back up here. Um he's here to introduce her and share a few words about her and their little story. Charlie, I won't make you come up front, but you got to stand up and give us all a wave back there. EVERYBODY, so just to provide some context about how this all uh came about, Charlie approached me, I think in September. Uh we talked today and kind of reflected on the journey that that got us to this point. And she just came to me and kind of shared her story. And so I'll share
013a little bit about that real quickly. Uh it was a summertime class. It was a virtual course that she was taking for firsttime credit. She was signed up for a couple of different courses and her primary focus was Spanish. She was working. She was on vacation. She's one of our best and brightest kids. Uh and she just the deadline to drop the course came and went and she was not planning on finishing the course and it just slipped by her. Uh a simple mistake. We all have them, right? Uh, so she signs up to take the class in person and she takes advanced geometry. The next school year she makes an A in advanced geometry. Well, she has this F on her transcript because she forgot to drop the class in the summertime when she
014was out of town when she's working and just kind of dropped the ball. And so it's not really the F on her transcript is not really a true reflection of what she knows obviously by taking the advanced geometry class. And so she proposed this policy to me um and she showed she did a lot of research. She looked up some other school districts, even other states, uh, outside of Oklahoma, and shared with me what their policies look like. And then I arranged a meeting for her, and Mrs. Calvin, Dr. Nelson, Dr. Moore, and, uh, we put together a presentation. I looked it over. I said, "This is really good. Let's get you in front of the right people." And she stood up and bravely uh, gave her pitch. And it's it's been a great journey.
015and we re we started rewriting the policy in January and proofed it and bounced it back and forth until we kind of landed at a spot that we would love to propose to you guys. And we think that that's a perfect example of why the policy uh would exist. And I can think of another one last year, one of our national merit semi- finalist, did not earn finalist. She scored very high on her PSAT, but due due to some medical conditions one semester, uh her her grades faltered and her GPA faltered. And I think that's another example um you know of a unique case where this policy would really be beneficial. So that's Charlie's story. And I think it's also significant to note that even though uh Charlie knew she would likely not benefit from
016this policy change herself, she did it on behalf of her fellow students uh that would need it in the future. So, thank you for taking time to consider this. >> Thank you very much. Thank you, Charlie. >> Um all right. Uh the next item on our agenda is under personnel. uh consider and take action on the mid-year change to the workers compensation carrier moving to CompSource Mutual beginning May 1st, 2026 and to authorize the executive director of human resources to sign any associated contracts as well as initiate payments under the associated contracts. Mr. Login. >> Thank you, Vice President McAdams and board. Uh we're bringing this to you today. Um, as you know, we don't make changes lightly, but OSAG, um, just before July started with this current year, they changed their claims carrier back
017behind the scenes. Uh, two week notice. Um, since that time, we have struggled as a district with our workers comp program. Um, the carrier that they brought on has dropped the ball many times as going to raise our costs for workers comp. They've not taken care of our employees the way they needed to. Um, after working with Bank First trying to find us other options, they did come up with another option for us for a new workers comp carrier. Uh, we felt this was serious enough to change midyear rather than wait for a July 1. Um, so that's why we're proposing the May 1 change um to CompSource Mutual. Compource Mutual is actually the company that was behind the scenes originally with OSAG. um and they were very excited to come forth with us. Um
018and they're actually projecting a decrease in costs for the next year having worked with us for the past 15 plus years knowing our history and how we take care of our employees. So, uh we bring this change to you. Um as I said, we don't do this often, but we feel this is very relevant to help take care of our employees and hopefully lower some costs in the future for the district as well. Um, can you talk about what this is going to look like at all to employees or is it going to be anything that's even noticed? >> It won't be noticed by employees. The only difference is the person contacting them behind the scenes from CompSource would be different. But our our district um Christine Mason and Jasmine Levvenos do an amazing job
019contacting our employees on behalf of the district. The problem is the claims group randomly dropped the ball, told them incorrect things, and we've had to go behind the scenes regularly. So for the employee, they'll still be contacted by us at the district, and they'll be followed up with the same good followup with CompSource, whereas the current carrier has been not telling them the correct information. >> And what about uh any claims that are in process at the time of the switch over? Um any claims that are in process will continue um under OSAG through the since they occurred during their care and will carry over but as of May 1st any new claims will move over to that. Um and we will also work and Comor said they will work with us and looking at
020our past claims and see if there's anything they can do that are ongoing to help mitigate those claims as well. >> Okay. Any other questions, comments >> for approval? >> Second. Right. >> Mr. Reyes. >> Yes. >> Mr. win. >> Yes. >> Miss Roman, >> yes. >> The chair votes yes as well. All right. Under school operations, consider and take action on the purchase of 150 laptop carts from SHI in the amount of 255,58.50 from bond funds. Mr. Borland. >> Yes. Good evening. This will um be used at the sixth seventh grade center. So next school year, the students at sixth and seventh won't take their laptops home. So, we need a way to store the laptops and charge them overnight. So, there'll be a cart per classroom um at the sixth, seventh grade. >>
021Anything else? >> Is there a motion? >> Move for approval. Second. >> Uh Mr. Nuin, >> yes. >> Miss Rome, Mr. Reyes, >> yes. >> And the chair votes yes as well. Thank you. >> Thank you. uh consider and take action on the purchase of 2200 student laptops and accessories from Trfera in the amount of 1,713,800 from bond funds. Mr. Borland, >> yeah, computer buying's been funded. Um we've been dealing with this for probably about six months now. Um this purchase will cover the high school. Um in January we purchased 1,200. Um we did that preemptively with the money we had available um because we knew the prices were going to go up. Uh we also knew that the availability was going to be very limited. So we bought 1,200 ahead of time. Um the
022remaining um 20 it was supposed to be 2400. Um but the budget just doesn't allow it. Um the way the prices have increased when we first did oneto ones with Dr. Moore years ago was $450 a laptop. They're now $800 a laptop. Um, and we have full faith that they're just going to continue to go up in price. Um, in the last three weeks, they've gone up um, significantly. So, that's the reason we've had to scale back the number, but we still will have enough to cover the entire high school. And then we'll move those laptops to the sixth, seventh grade to replace those laptops because they have to be replaced. And then we'll have uh enough left over for loss from the summer and broken laptops and replacements. >> Okay. >> So you you
023sorry the 200 short we still have enough for all the rotation. Is that what you're saying? >> Sure. I hope so. Um you know it it's all going to depend on how many we get back this summer. Um you know last day of school if if you know if all the kids have returned their laptops we'll have we'll have enough. If we have a significant not return them, that's we're going to have to use laptops that cover the loss. >> So, as long as long as students do what we ask them to do, we should be okay. >> Okay. >> Did we move away from uh VDI? >> We we never use VDI um fully. We used uh pilots and and different little programs. We just couldn't at scale do it. Um the cost was
024it was just prohibitive. Really wanted to. We tried numerous times but we could never by the number 7,000 laptops the the server cost alone was just too much for us. >> Move for approval. >> Mr. >> Yes. >> Mr. Reyes. >> Yes. >> Mr. Nuen. >> Yes. >> Chair votes yes as well. Thank you. >> All right. consider and take action on an agreement with Active Internet Technologies LLC DBA Final Site for web hosting and mass notification solution in the amount of $188,50 from bond funds. Mr. Payne, >> uh, Vice President McAdams, Dr. Federline, and members of the board, uh, this is a pretty routine item. It's the uh renewal of our agreement with final site that covers both uh web hosting for our website and also uh the system that we use for emergency
025uh contacting of of parents. Um and that's uh pretty much it. Hope you will consider >> questions. >> Second. >> Mr. Reyes. >> Yes. >> Miss Rome. >> Yes. >> Mr. Nuin. >> Yes. Chair votes yes as well. Thank you. >> Thank you. >> Consider and take action on the services contract agreement with Ideal Impact Incorporated in the amount of $2,67,43 from bond funds. Mr. Fencel. >> Okay. Good evening, Vice President McAdams, Dr. Federline, members of the board. I am excited and this has been a long time coming. Okay. Long time Emmy. I think you guys know that. So, this is an agreement with Ideal Impact. Ideal Impact is an energy management consulting company, but they're a little bit more than that. Their philosophy is to make churches and public schools uh specifically more efficient.
026And I have here with me some several representatives. not going to give up a little presentation here in a second ago, but I wanted to say that this started back in December when I was presented with the contract and it just seemed like every month we were running into issues and so I just wanted to thank Ideal Impact working with us and negotiating in good faith and we have come to an agreement this evening that we can um finally have an agreement made with Ideal Impact. So, I'm going to let Roger Flood, he's union's representative for Ideal Impact. And then we have Wes McDaniel, the owner and CEO of Ideal Impact, here as well. So, I'm going to let them give a bit of a presentation here. All right, Thank you. >> All right. Thank
027you, members of the board. Um, so I wanted to start off by uh recognizing the employees at Union, Dr. Robinson, Dr. Williams, Mr. Bush, Head, the entire staff has been wonderful to work with throughout this entire process. I just wanted to get that out there before we get going. So, Ideal Impact was formed as a company in about uh 2009. Uh we initially provided our services to Christian ministries and then in 2015 we expanded into uh education, both higher ed and uh school districts. Since then, well, all right. Since then, this is what we've accomplished as a company. Um so, we have a lot of experience. Uh right now we do work in Texas, Oklahoma and Arkansas and then we have licences that do uh the same type of technology projects throughout the United States.
028So our focus is generating savings through optimizing existing systems. So this is not an equipment replacement program I guess is kind of the point behind knowing that. Um we want to utilize our expertise to optimize what you have to bring savings back to the school. that is a fundamental uh purpose that our company was founded for by Wes all those years ago. So the scope of work and what we're going to be doing is going to be bringing our expertise from several thousand buildings that we've done in the past uh to each of your campuses. Uh we're going to make improvements to roughly um 1312 pieces of equipment throughout the district. We're not going to do work in the sixth and seventh grade center because there's a project obviously under the way underway there. And
029we're not doing work at the high school campus uh because there's significant upgrades planned there over the next couple of years. And so, but all the other uh district buildings are included. Uh 139 units are going to get new thermostats and controls in the buildings. Uh that's that's the uh early childhood, that's this building, uh that's the operations building, and um and the enrollment center. And the rest of them, we're going to be optimizing what's already there. Um a real focus of what we're doing is to improve comfort in the spaces. That was when we had our initial meetings with Dr. Robinson and Mr. Bushy Head, we really talked a lot about how we control humidity and temperature and improve comfort in the space as part of the energy savings program. And so, um, improvements
030for the students in the environments that they they work is just as important as delivering the savings. And so, there's a savings associated with this program that we'll talk about in a minute. And we'll monitor and analyze those results. As part of this program, we'll be doing some weatherization to the buildings. That's basically keeping the bad air out and the good air in. We're going to be uh doing around windows where it's needed. Uh door sweeps and and things like that. So, um one of the prominent things or or technologies we're going to implement is called Campus Optimizer. Um Ideal Impact owns a patent on this product and this will give you an idea of what Campus Optimizer is all about. So, within this project, there's 1300 pieces of equipment that we'll be dealing with.
031Uh there's roughly 1,600 rooms. We didn't count that, but that's an approximation in the buildings that we're working in. And each of those and all these combined have about 1,900 events going on. And so your staff is trying to manage all of that. At the same time, they want to control kilowatt hour usage, which which is electricity. They want to reduce and control gas consumption in MCF. They want to uh control the demand charge on your electric bill. improve comfort andor air quality. Um, ramp times are times it takes to warm up and cool down a building. Whenever uh you start in the morning, so like in the winter time, you got to get the temperatures up up to uh uh comfort levels. In the summertime, you've got to get the temperatures down to comfort
032levels depending on the outside air temperature. So ramp times are all different for different parts of a building. Weather matters from the standpoint of are we trying to start a building in January, are we starting a building in May, or are we doing it in August? Those are all different circumstances when you're starting a building up and trying to get it comfortable. And so, um, and on top of that, we're having to do this in this circumstance with 52 meters that your staff is trying to manage the costs on. At the same time, they're they're doing all that other stuff that I that I just mentioned in the in the overhead. So, it's a pretty daunting task that just really is kind of impossible to do if you're trying to do it with just people.
033And so that's where uh campus optimizer comes in. The technology uses an event calendar that your district already uses with Google uh Google calendar. Um it looks seven days ahead on the weather forecast. Uh campus optimizer loads all that in. It does a multi-level mathematical calculation and downloads information to the controls in the building. So that's the primary technology that campus optimizer employs to uh accomplish all the things on the right hand column to save money and make things more comfortable for students. Um while we're on site, we'll be building a detailed energy plan that we'll leave behind for the team so that not so that the the knowledge doesn't all resolve in uh reside in one person's head, right? It's it's in a binder. You can see the strategies. uh anyone that comes along
034behind us can look into it and see what we were trying to accomplish. So, it just makes the project more sustainable. And on top of that, we'll train your personnel to use all the tools and the and and the technologies that we're putting in place. So, uh throughout the term of the agreement, we'll have a coach that will be assigned to Union Schools to help the staff operate everything and and and make sure that it stays comfortable. Um each month, we get your gas and electric bills and track how much energy that you save and give reports. um we take into account read dates, weather data and um added or subtracted space. So things outside of our control we account for in the energy savings calculations and provide reports to the staff each month and
035then um the savings go to your bottom line for years to come. So this is what we expect to see for union schools. So on the bottom end is uh we always give two savings numbers. One's called basic commitments, one's committed steward. basic commitment is if we implement the the retrofits and um let the technology work, you'll get that. We feel like committed steward is when your staff really embraces what we're doing, works with the technology, works with our coaching, and really implements the program to its full degree. We feel like you'll see $581,000, which is a 33% reduction in the campuses that we're working in. So over a 15-year period after you pay for the program that that should result in about 11,999,000 in savings to union's bottom line. In that scenario, we're taking
036into account about a 7% um escalation in electricity rates, but um sometimes it's more, sometimes it's less. Lately, it's been more. So um so anyway, so that's the the um performance we expect to see. These are some examples of school districts that we've done in this part of the world. Obviously, some are in Texas, some are in Oklahoma. And so, an energy use indices is a gas and electrical, um, conversion into BTUs, um, and divided by square feet. And so, you can see in red what each of these districts did before we arrived, and the green is how much energy they were using after we finished. Below you'll see what our union projections are. So, um, we feel like union can actually do even better than we're projecting right now. So, we have a lot
037of confidence that the the $580,000 is achievable. So, this is what it looks like. Um, your current annual spend on these buildings that we're working in is a million7. We expect to save 581,000. The cost of the program is a 2,60743. Uh, there's other benefits that go along with this in the form of comfort and reduced equipment run times, which which should make equipment last longer. And so, um, overall that should result in, um, the 11,999,000 in savings. So, um, that's it. That's my presentation. That's kind of what the program's about. Um, does anyone have any questions? >> Does this contract also include the high school when the high school's finished? >> Say again. >> Will this contract include the high school once the high school HVAC is system or is this only for >>
038this? This is for all the campuses except for the high school and the sixth and seventh grade center. When we um well when the high school gets done, if the school likes what we've done on this phase, then we can add those in. So So right now it does not include the high school. >> How long will this take to implement? >> About two months. Well, two months to do the field work and get everything done and then we'll be coaching for the next seven, eight years to make sure that everything performs as promised. >> Uh our uh your your payment is that an all upfront payment or is that come in stages as things are completed? It comes in stages as we install the project over the next 60 days and then the final
039payments in August once uh once everything once the school district sees everything is done and they can tell that the work is done and inspected and um uh per contract questions. >> I'll motion to make a motion for approval. Second. >> All right, Mr. Nwen. >> Yes. >> Mr. Reyes. >> Yes. >> M Roman. >> Yes. >> And the chair votes yes as well. >> Thank you. Appreciate the confidence. >> Thank you very much. >> All right. Consider and take action on the purchase of custodial warehouse supplies from Brady Plus in the amount of 160,277 from general funds. Dr. Robinson, >> Vice President McAdams, Dr. Federaline, members of the board, this um this agenda item is for our annual warehouse items for uh custodial supplies. Ready Plus won several of the items and the grand
040aggregate of that resulted in the price that's in front of you. The two big items on this uh on this purchase from Brady are our two large paper orders. So paper towels and uh toilet paper, but there's also a myriad of different uh smaller items that uh Brady was low on as well. So this is the aggregate for all those items uh that we're purchasing from Brady. We seek your approval. Second, >> Miss Roman, >> yes. >> Mr. Nuin, >> yes. >> Mr. Reyes, >> yes. >> Chair votes yes as well. >> Thank you. >> Uh, next, consider and take action on the bid for the bus loop replacement at Freshman Academy project and award the contract to Builder Unlimited Incorporated in the amount of $43,147 from bond funds. Dr. Robinson, >> I'll be here
041for a while. >> I know. Uh this project is to replace the failing asphalt bus loop of the freshman academy. If you've driven through the bus loop, uh you'll notice that the asphalt is separating. There's a couple of large uh separations, cracks, stretch stretch marks, so to speak. Um that asphalt is really not that old, but it gets so much heavy traffic so often every single day that we have school uh that we're going to tear that out and replace it with reinforced concrete. We uh seek your approval. for approval. >> Second. >> Mr. New? >> Yes. >> M. Roman? >> Yes. >> Mr. Reyes? >> Yes. >> And the chair votes yes as well. >> Thank you. >> Next. Consider and take action on the bid for the countertop replacement at Anderson Elementary Project
042and award the contract to Magnum Construction Incorporated in the amount of $287,000 from bond funds. >> Still me? >> Yep. Still you. Uh this project is to replace the countertops, uh the sinks, and the plumbing valves in all of the um for those sinks in all of the classrooms at uh at Anderson Elementary. If you've been through Anderson Elementary, sinks and small children get water everywhere. Uh the countertops that were installed uh a little more than 10 years ago are the the particle board and laminate. Um, our district standard now is a solid surface that you can have standing water on and it doesn't uh it doesn't destroy the countertop. So, there's several countertops at Anderson that are beyond repair. We have to replace them anyway. Um, we uh decided to simply do the do
043the entire building at once so we didn't have a hodgepodge of laminate and solid surface. >> Second. >> Did you have a question? >> No. >> Okay. Uh, Mr. Roman. >> Yes. >> Mr. Yes. >> Mr. Reyes. >> Yes. >> The chair votes yes as well. >> Thank you. >> All right. Next. Consider and take action on the bid for the freshman academy gym one duct replacement project and award the contract to shoemaker mechanical in the amount of $235,143 from bond funds. Mr. Dr. Robinson. >> Jim one at the freshman academy. The um the the large ducks that run through the ceiling uh from the air handler penthouse. um just uh adjacent to gym one, the insulation is shot on it. And so when those air handlers put out 55 degree cold air in the
044middle of a hot Oklahoma summer, it rains in the gym. Uh and so we're replacing that metal duct works with what are called duck socks. They're more of a fabric that doesn't sweat when it gets cold. Um we have this type of duct work in the baseball facility, the indoor baseball facility. Um, and so this is in hopes of uh protecting the wood floor uh and also to provide better uh def diffusal or um kind of spreading of the of the chilled air into the gym. A lot of the duct work has also been beat up by soccer balls and footballs and uh volleyballs through the years as well. >> This will double up as a protectant as well for that. >> Yes. Yeah. It doesn't dent. >> Okay. Move for approval. >> All right.
045Mr. Reyes. >> Yes. Mr. Enwin, >> yes. >> Miss Roman, >> yes. >> And the chair votes yes as well. >> Thank you. >> All right. Next, consider and take action on the bid for the high school studio theater envelope renovation project and award the contract to Magnum Construction Incorporated in the amount of $169,000 from bond funds. Dr. Robinson. >> Uh yeah, last fall we operations received a work order for uh the wood floor in the studio theater starting to to buckle. Um when we got down there, we realized that there was water infiltration through that south wall. Um the studio theater sits underground. The floor of the sits below the grade of the south entry. Uh so this project is to excavate around that south wall, repair uh and replace all the waterproofing for
046that and then on the inside uh lay down a new wood floor uh to replace the the buckled floor. >> Move for approval. >> Second. All right, Miss Roman, >> yes. >> Mr. Nuin, >> yes. >> Mr. Ro Reyes, >> yes. >> Chair votes yes as well. >> All right. Consider and take action on the bid for the roof replacement at high school sections 910 1112 1819 PAC project and award the contract to Sooner Recon LLC in the amount of $1,420,000 from bond funds. Dr. Robinson. So, this is the next section of roof in our multi-year master plan for replacing the roof at the high school. Um, the size of the high school, it makes it cost prohibitive to replace all the roof at one single time. It would also take several years to do.
047Um, so this next section is basically from what we did last summer, um, which is just north of the main office, kind of that main, um, that central hallway that goes from the grand stairwell all the way to the track. That was replaced last summer. So, it's the next section south of that. uh all the way to the PAC um and then the PAC roof itself as well. In addition to replacing the roof, there's an old skylight on the back of the main office. Um that is very leaky. Uh you can't get replacement parts for it anymore. We've slathered it with as much waterproofing cocking as we possibly can. We felt like it uh it is is time to do away with that skylight. Uh so we'll deck over that and then uh provide new
048lighting on the on the inside of the building right there as well. That's included in this price. >> So how much of the high school will we have left to roof after this? >> Well, there are 30 sections of roof at the high school. Um so we're as far as section 19. However, not all sections of the high school are the same age. Um that the building was added on in stages over the decades. So, the UCA is not something that we'll touch anytime soon. There's an ' 04 um uh edition in the fine arts wing um that we probably won't do uh in the in the anytime that soon. So, we still have sections over art, sections over the volleyball area, and then the old gym and the activities comments as well. Those would
049be the most immediate roast that we would do after this. Move for approval. >> Second. >> Mr. Reyes, >> yes. >> Mr. Nuin, >> yes. >> Mr. Roman, >> yes. >> And the chair votes yes as well. >> Thank you. >> Consider and take action on the bid for the UMAC lighting and controls renovation project and award the contract to Barrier Electric in the amount of $56,830 from bond funds. Dr. Robinson. >> Yeah. So, this uh this project is to replace um some of the original metal halid lighting and dimming controls both in the red zone room and for the house lights of the main arena. Um there are several components of both of those sides of the system that you again can't get parts for any longer. They're original to the building. Um and
050so as we lose those, there's we have no we have no way to repair them uh without you know replacing the entire system. So again, this puts modern LED and new control systems in both the red zone room and for the house lighting. Not the sports lights. We've replaced the sports lights already, but the house lighting in the main arena. >> Move for approval. >> Second. >> Miss Rome, >> yes. >> Mr. Nuin, >> yes. >> Mr. Reyes, >> yes. >> And the chair votes yes as well. >> Thank you. >> All right. consider and take action on the purchase and installation of a new dedicated outdoor air system DOAS unit for the Union Collegiate Academy from Harrison Energy Partners in the amount of $518,789 from bond funds. Dr. Robinson, >> thank you. Yeah, this
051is the we call a DOAZ unit, a dedicated outdoor air system. There is an existing DOAZ unit for the UCA. It provides the conditioned fresh air for the classrooms. However, in our large um the snow event we had last year and the really cold temperatures, the the coil ruptured, so it's no longer serviceable. Um in addition to that, there's some design flaws to that DOAZ unit. Um one of which is there's no reheat on it, so it really doesn't control humidity for the air that's come in. It simply cools it down a little bit before it dumps it into the classrooms. In addition to that, there's no protection for that coil uh save for a very small unit heater and that's what failed. So when that unit heater failed in twoderee temperatures overnight during that
052snowstorm um it couldn't protect the water in that coil and so it it ruptured the coil. So, we felt like a new modern system that does have reheat that can help control humidity in the classrooms and also has a more robust protection uh hot water coil in it to protect it in those cold temperatures uh would be a better investment than trying to repair it. >> Move for approval. >> Second. >> Mr. New? >> Yes. >> Mr. Roman? >> Yes. >> Mr. Reyes? >> Yes. >> Chair votes yes as well. >> Thank you. consider and take action on the agreement for the architectural design services related to the Lux building renovation project and award the agreement to CJC Architects Incorporated in the amount of $219,550 from bond funds. Dr. Robinson, >> thank you. Yeah, so
053this is the architectural design of the remodel for the Lux building. We purchased the Lux building uh last year. Um the current layout of that building, although the large practice spaces are perfect for what we need, the the locker room spaces, the office spaces, they're not usable whatsoever. So, uh it would be a design uh fee to help us lay out the interior um and uh provide us with a usable space besides the the open uh practice spaces. >> Move for approval. Second, >> Miss Rome, >> yes. >> Mr. Nuin, >> yes. >> Mr. Reyes, >> yes. >> And the chair votes yes as well. >> Thank you. >> And consider and take action on the purchase and installation of a new chiller at the high school from Harrison Energy Partners in the amount of
054$674,800 from bond funds. Dr. Robinson. >> Yeah. The uh the the workhorse for the old high school, the 500 ton train chiller, uh which was installed, I believe, in 1998. Now, however, it's been rebuilt several times since 1998. Uh, failed again, uh, and was looking at another full rebuild, which is several hundred,000 potentially. Um, so we felt like it was time to put the put the old girl out to pasture and uh, get get us a new modern uh, magnetic bearing 500 ton chiller that's reliable uh, for the old part of the high school. >> Move for approval. >> Second, >> Mr. Reyes. Yes, >> Mr. Roman. >> Yes, >> Mr. Nuin. >> Yes. >> Chair votes yes as well. Thank you. >> Um, any new business? >> Uh, any uh comments from the audience
055or board members? >> All right. I will uh entertain a motion for adjournment. >> So moved. >> Second. >> M. Rome. >> Yes. >> Mr. Reyes? >> Yes. >> Mr. New? >> Yes. >> Chair votes? Yes. as well. We are journed.