001Good evening. We'll call this meeting to order. If you would join us for the flag salute, please to the stands one nation indivisible with liberty and justice for all. All right. Let the record show that all board members are present except for Dr. McNeel. Next is adoption of the agenda. Second. Mr. Nwin, yes. Miss Roman, yes. Miss McAdam, yes. Chair votes yes as well. All right. Next is consent agenda. All of the following items. Those items of a routine nature normally approved at board meetings will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and action on the following items A through E. Please note that the consent items N and P will be
002a separate vote. Move for approval. Second. Miss Roman, yes. Miss McAdams, yes. Mr. Nuin, yes. Chair votes yes as well. Consent agenda item N, student transportation contract with Tulsa Technology Center as outlined in attachment in and authorize the board president, superintendent or designate to execute the agreement. Move for approval. Second. Miss McAdams. Yes. Miss Roman, yes. Mr. Nwin, abstain. and chair votes yes as well. Consent agenda item P, facility use and license agreements with Roger State University, First Step Mail Diversion Program, North East Technology Center, Residence Center for Women, and Tulsa Technology Center, Peoria Campus to provide GED, high set, and ELCE classes for 2025 to 2026 school year as outlined in attachments P1 through P5. 5 and authorize the board president, superintendent or designate to exe execute the agreements. Move for approval. Second. Miss
003McAdams. Yes. Miss Roman. Yes. Mr. New obstain. And chair votes yes as well. All right. Information reports. USPA UCTA. Okay. Thank you. Hearings and correspondence. All right. Business agenda. Consider and take action on a two-year renewal of the Imagine Learning Software subscriptions for EL students at all elementary sites, sixth and seventh grade, freshman academy, and high school in the amount of $44,850 from bond funds. Mrs. Smith. Good evening, President Reyes, Dr. Federline, members of the board. Um, this evening, I'd like to recommend the Board of Education approve the two-year renewal of the Imagine Learning Software subscription for all elementary sites for some students at Union 67th grade center, the high school freshman academy, and the high school at the total of 44,000 800 I'm sorry, $44,850. We have used this um software product since 2012
004for our English learners um to help as a supplement. Um and at the high school freshman academy and sixth and seventh grade center, we are using it for some of our dual identified students in the ER2 program as well. Move for approval. Second. Miss, yes. Miss Roman, yes. Miss McAdams, yes. The chair votes yes as well. Thank you. Consider and take action on the expenditure of up to $274,94841 from general funds to purchase textbooks and software for the 2025 to 2026 school year. Dr. Nelson. Yes. Uh President Reyes, Dr. Federline, and the board. This is a basically the rolling over of the state textbook funds. We'll get another allocation usually later this summer. Um, and this would be so that we can continue to use those funds um under the guidelines and rules of the
005state to purchase textbooks moving forward. Move for approval. Second. Mr. Newman, yes. Miss Rome, yes. Miss McAdams, yes. Chair votes yes as well. Thank you. consider and take action on the expenditure of up to $900,000 from bond funds to purchase techbook textbooks and software for the 2025 2026 school year. Dr. Nelson. Yes. And this is similarly the bond funds that have been designated for textbook purchase and this is your authorization that we can make textbook purchases from these funds without having to bring them back to the board. Usually those purchases they're governed by our our uh textbook committee and teacher participation and then we'll make those purchases from these funds this coming year. It is uh social studies the adoption for 2526. Recommend you approve that. Move for approval. Second. Mr. New? Yes. Miss Roman?
006Yes. Miss McAdams? Yes. Chair votes yes as well. Thank you. Thank you. Consider and take action on the purchase of professional learning and coaching management software from kickup in the amount of $118,644 from bond funds and authorize the executive director of instructional technology to execute the agreement. Mr. Morris. Uh yes. Uh President Reyes, Dr. Federaline, members of the board. Um this is our um professional learning management software. So we schedule um our professional learning sessions. Um we take attendance through this uh electronically. Um we also manage our uh instructional coaching. Um so we can track hours and um look at who's uh who's doing what with instructional coaching as well. We've been using this for the past uh I think we're going on year three now. Um, and it's been a very effective software. Um,
007has really streamlined a lot of things we do. Questions, comments? Second. Miss Roman, yes. Mr. Newman, yes. Miss McAdams, yes. Chair votes yes as well. Thank you. Consider and take action to approve the capacity levels and the calculated open transfer capacity amounts as recommended. Dr. Nelson. Thank you, President Reyes. Dr. Federal Line Board. This is our quarterly uh approval of capacity levels for our classes. Now, in the summer, we take a little bit of different approach. We have been receiving transfer requests through the spring for next year and we will accommodate those according to the capacity levels we've had and even anticipating some potential room. We'll take more in. What we really like to do for the summer now because it's very unpredictable. What will happen for the fall is to close down capacity except
008for 20 spaces at the freshman academy and then for each grade level at the high school to leave some room for some summer movement um that we believe we can accommodate. And then uh in the fall, shortly after school starts, we'll examine class sizes and capacity levels. and then we'll come back to you and open up some capacity in the fall. We usually don't have a lot of transfer through the school year, but we do open that up and we do get some, but most of our transfers occur with employees and then in the spring where the applications have occurred and we've taken those in and have been vetting those transfers up till now. So recommend you approve these capacity levels for our summer months posting uh for the July 1 posting. Have we had
009a lot of uh transfers in? It's it's um we've had some, but it it's kind of diminished now. It was really big for a while, but we have about 900 students that are attending Union on a transfer. Okay. Thank you. Move for approval. Second. Mr. New? Yes. Miss Roman? Yes. Miss McAdams? Yes. Chair votes? Yes. As well. Thank you. Consider and take action on the memorandum of understanding for Union Public Schools Head Start program with Community Action Project of Tulsa County CAPTC for the Rosa Parks early childhood education program. Miss Pennington. Good evening, President Reyes and Dr. Federline and members of the board. We are asking again that you approve the Head Start contract with uh CAP and Union. We are going to be adding 50 more slots, Head Start slots next year, which will
010give us a total of 152 Head Start uh slots. 16 of those will be two-year-old rooms uh 2-year-old slots. And then the other um I had it in my head, 134, I believe, will be three-year-old rooms. So, um, we have been given those slots and given the building, uh, all of the rooms back. So, we're adding those rooms, questions, comments. Move for approval. Second. Miss Shin, yes. Miss McAdams, yes. Miss Roman, yes. And chair votes yes as well. Thank you. Consider and take action on the Oklahoma Early Childhood Program, OECP, provider agreement with Community Action Project of Tulsa, CAP Tulsa, for the Rosa Parks Early Childhood Education Program and authorize the board president, superintendent, or designate to execute the agreement. Miss Fannington. Yes. And these are we were asking that you approve these four classrooms
011that are OCP slots. It's 88 uh students. It's the same number that we've had before. Uh they're just funded through a different source. And those are all three-year-old rooms as well. Uh this is the way that we're able to do the employee lottery because through these slots we're able to have 10% be over income in those rooms. So move for approval. Second. Miss McAdams? Yes. Miss Rome, yes. Mr. Nin, yes. Your chair votes yes as well. Thank you. Thank you. consider and take action on the proposed rate increase for the extended day program for the 2025 to 2026 school year. Miss Ker. Hi, good evening, President Reyes, Dr. Vaneline, members of the board. Um we are requesting our EDP rates um increase by $50 a month. Um we have not had a rate increase since
0122017 and due to um employee cost, food cost um we've had a significant increase in those and so we need to raise our rates. Questions, comments for approval. Mr. Newman. Uh yes. Miss McAdams. Yes. Mr. Oberman. Yes. The chair votes yes as well. Thank you. Thank you. consider and take action on the proposed rate increase for the NEST employee child care for the 2025 to 2026 school year. Miss Kiger, yes, we are requesting an increase um as we continue the operational cost of the nest. We want to ensure that our program stays um in a positive um light and that we're continuing to have enough money to um cover our cost. And so in looking at um surrounding school districts as well as other districts across the state and looking at child care that is
013within our zip code, um what we are finding is that our Nest um daycare for our um employees is still very comparable. um and in some as instances um much lower if they had gone to other places within the Tulsa area. So um we I am requesting a rate increase um for our nest. Remind me how many students we have. Um we currently have 44 47. Um, can you talk us through the thought of breaking it into a 10-month school year payment or the two-month summer? Sure. Sure. So, what had happened is when we ask families if they would like if they're going to be here for the summer, um, what we found out is that some of our um, employees decide to remove their children for the summer because their plans have changed and
014they do not need child care. Well, on a 12-month contract, um, we have employees then that we don't necessarily need based upon the ratio. So, it's costing us more money. And so, what we would like to do is to have two calendars, a school year calendar so that our employees can make that choice and not worry about having a spot for the fall because right now, if you're in 12 months, you're having to stay for the summer so that you still have your place for the fall. So, there's a couple of wins here. Number one, it will help us with our employee cost. Number two, um it will help our employees not to have to pay for extra months they may not need. So they can choose the school year calendar and they can choose
015the summer calendar if they choose to work during the summer or need want child care for the summer. Um so that's how can we break that down into two. Okay. Is it an option to only do the summer? Sure. Okay. Sure. Just mostly just curious. Yeah, those are good questions for approval. Second. Mr. New? Yes. Miss Rome? Yes. Miss McAdams? Yes. And chair? Yes. As well. Thank you. All right. personnel. Consider and take action on the addendum to extend agreement to the substitute staff placement agreement originally approved at May 9th, 2022 board meeting with ESS South Central LLC in the amount of 1,500,000 from general funds and authorize the executive director of human resources to execute the agreement and authorize payments pursuant to the agreement. Mr. Lo, President Reyes, Dr. for federal line members of
016the board. Um ESS has been our substitute service group. Uh they provide the substitutes for our employees. This past year they had over a 92% coverage rate which is amazing. I know it's helped in the school sites not worrying when somebody's gone that they will be able to get a sub nearly all the time. Um we do think it's caused a little other issue that teachers feel comfortable taking off because they know there's a sub. They don't feel as guilty, but that's a whole different issue. But um we would like to continue um their service for us. They have not changed their rates for us um in providing this service to the district. Miss McAdams. Yes. M Roman. Yes. Mr. New? Yes. Chair votes? Yes. As well. Thank you. Consider and take action to name
017the associate director of sports medicine and performance. Mr. Lope. Thank you. It is my honor to make the recommendation for Mr. Dr. Dan Newman, please, please rise. Uh, Mr. Newman um has a bachelor's degree in athletic training from the University of Tulsa and his mers in kines kinesiology from the University of Nevada and has been with the district for a long time. You always see him on the sidelines or on the sides of the courts at many other union events. and is my um honor to recommend him as the associate director of sports medicine and performance. Move for approval. Second. Mr. Win, yes. Miss Roman, yes. Miss McAdams, yes. Chair votes yes as well. Congratulations. [Applause] consider and take action to name assistant principles for the 2025 to 2026 school year. Mr. Lo, thank you
018once again. It is my honor to recommend these three uh candidates to become assistant principles. Um Mr. Michael Harmon. Michael, if you'd stand up. He received his bachelor's degree from Northeastern State Oklahoma State University and his master's in special education from Southeastern Oklahoma University and did start out with Union as a special education teacher. Uh Mr. Foster, if you'd stand. Mr. Anthony Foster got his bachelor's degree from Southeastern Oklahoma State University as well as his mers in special education from Southeastern Oklahoma State University. Um, and he also has worked for us in special education, a number of other areas as well. And then Mr. Brad Sides, hiding behind the pole there. Uh, Mr. Sides has his bachelor's degree from Oklahoma State University and his masters from Southeastern Oklahoma State University. Um he's worked in us
019for us as an aid, a tech, master teacher, been many things here along the district and we're honored to recommend these three gentlemen to become our new assistant principles. For approval, second Miss McAdams, yes. Miss Roman, yes. Mr. Shwin, yes. Chair votes yes as well. Congratulations [Applause] consider and take action to appoint Charles Justice as a certified adjunct teacher for a section of world history for the 2025 to 2026 school year. Mr. Lorine, yes, the next three people are people we are asking to be adjunct teachers. uh they have other certifications but with the change in the world history and the social studies um curriculum there have to be some additional courses taught this year. So they need to be certified in this and they're unable to be emergency certified to teach the one course
020they're teaching. Therefore we are asking for them to be named as an adjunct to be able to teach that one course during the day. They teach other courses they're certified for. Um but these are the next three candidates we're bringing forth for you. And can you just for all of us walk us through what does it mean to be a certified adjunct teacher? Yeah, to be a certified adjunct teacher means you have to have a teacher certification already in some area. Um being adjunct certified just means that you are being able to teach in another area um outside your main certification. Um, a number of times we would get people emergency certified, but they've tightened down on the requirements for emergency certifications and therefore you it limits the number of times people can be emergency
021certified in different areas. Therefore, we're now having to go to the adjunct. Um, we are one of the districts that we do these are our only adjunct teachers, but we do want them to be certified adjunct teachers. The law does allow us to have non-certified. You can have people without a college degree teaching and at Union we have been very against that so far. We're not looking to do that for our students. We don't feel that's the best for their educational future. So okay. Is there a motion for Mr. Charles Justice? Move for approval. Second. Miss McAdams. Yes. M. Roman. Yes. Mr. New? Yes. And chair votes? Yes. As well. Thank you. Consider and take action to appoint David Gerard as certified adjunct teacher for job code 2913 moving image arts film one for the
0222025 2026 school year. Mr. Loi, uh this is the same situation. Mr. Gerard was our one adjunct last year to teach this section of fine arts. Um he needed this special certification to be able to do that for the high school. So he does have that again for one year. He is close to uh getting his regular certification. So, we're hoping maybe by next year that'll be taken care of and we won't have to do this again. Second. Mr. New? Yes. Miss McAdams? Yes. Miss Roman? Yes. Chair as well. Consider and take action to appoint Blake Andrews as a certified adjunct teacher for a section of world history for the 2025 2026 school year. Mr. Uh this is once again one of those he will be teaching one section of world history and has other
023certifications but is unable to get the emergency certification for world history. So we ask that we approve your you approve the adjunct for him. Second Miss Roman. Yes. Miss McAdams. Yes. Mr. New? Yes. Chair votes yes as well. Thank you. Consider and take action on insurance renewals for general liability, auto, and other specified coverages for the policy year beginning July 1st, 2025 from general and building funds and authorize the executive director of human resources to sign any associated contract contracts and initiate payments under the contracts. Mr. Logan, thank you. Uh we actually have Aaron Reinhardt and John Wingard uh from Bank First here with us if you have additional questions. Uh but we are very happy to report this year that we have essentially a flat increase in our flat rate for our insurance. Um
024we're very excited. We actually have gotten our workers comp insurance with it's a slight increase there. So it puts us almost slightly under what we paid last year for our total insurance costs. It's less than a percent, but hey, it's not more. So, that's always an exciting thing. Um, Bank First has been a great partner working with us with all of our insuranceances, uh, trying to find options for us, trying to make sure that our district is covered at the highest levels. Um, and giving good recommendations of areas to avoid so that we don't have excess liability in the district should something happen when those storms come through. I don't know if you're like me, but when they start showing the path of the storm, I'm like, wait, just avoid our schools. Um but um
025especially before um we get these locked in. But but it's my recommendation that we approve all of the insurance uh amounts this year, which we're very excited, which I know Dr. Williams is as well, that we weren't having an increase this year. There was a slight increase in property, um but just based on the value of the property, but the other insurance costs went down. So that did keep our total cost essentially neutral compared to last year. Questions, comments? Second. All right. Miss McAdams. Yes. Miss Roman. Yes. Mr. New? Yes. And chair votes yes as well. Thank you. Consider and take action on the service agreement with American Checked, Inc. for background check services and authorize the board president, superintendent, and design to execute the agreement. Mr. Luger. Um, American Checked does our background checks
026for all of our new hires as well as our annual criminal background checks. Uh, they also coordinate all of our pre-employment um and questionable drug testing if we have to take somebody during the year for possibly being under the influence. Um, and we do that all through American Check. They have an amazing turnaround. Um, we're very happy to have that background check because we get their background check usually within a day. So, if we're offering to somebody and get their background check, we don't have to wait for uh the OSBI report, that sometimes can take up to two months to get to us. And usually an employee started by then um if something would show up there. We know ahead of time with American Checks background check and feel we can take care of our
027students and our staff much better and keep people from being here that shouldn't. So, move for approval. Second. Mr. Newman. Yes. Miss McAdams. Yes. M Roman. Yes. Chair votes. Yes. As well. Thank you. All right. School operations. Consider and take actions on the award of food, juices, dairy, produce, snacks, beverages, and paper bids for the 2025 to 2026 school year and associated blanket purchase orders for the same. Mrs. Pal, President Reyes, Dr. Federline, members of the board. um in addition to the purchase orders that were approved by you all in February. Um these purchase orders are for more food items moving into the next school year. So as you mentioned um fresh produce, um bread, dairy, and then a variety of different foods that we purchase in addition um paper goods supplies. So tonight I
028ask that you consider approving um a variety of different purchase orders in the aggregate amount of 4,35,000. Second. Mr. New Miss McAdams. Yes. Miss Roman. Yes. The chair votes yes as well. Thank you. consider and take action on the purchase of Microsoft Office 365 licenses from Soft Choice Corporation in the total amount of $575,881.71 from bond funds. Mr. Borland. Yes. Good evening. This one's not so fun times. We'd come back to the board and say we're correct. Um last month when we asked for approval of this exact software and we said we're not really confident in the pricing but we asked numerous times but once they got the PO they're like no this isn't right. Thank you. So unfortunately the price that we are excited about was not the price that we have to pay
029and this is the new price from a new company. Questions comments. Move for approval. Miss Roman, yes. Miss McAdams, yes. Mission, yes. The chair votes yes as well. Thank you. Consider and take action on the renewal purchase of incident IQ facilities platform with IQ assets and IQ ticketing for a total purchase price of 127,8411 from bond funds. Yes, this is the software platform we use to track all of our assets um laptops um anything that we are managing um is done through the IQ system. So when we check out laptops to kids, we know exactly who has which laptop and who hasn't returned a laptop. Um we also use this for our help desk system so we can track work orders and reassign them to our texts as well as operation. They use it for
030the facilities management piece. Second Mr. Win. Yes, Miss McAdams. Yes, Miss Roman. Yes, the chair both. Yes. As well. Thank you. Consider and take action on the extension of contracted services agreement with American Waste Control, Inc. for Waste Control and Recycling Services in the amount of $148,000 from general funds. Mr. Bush, good evening. Uh, President Reyes, Dr. Federline board. Uh this is a renewal of a an agreement we started in July of 2021 with American Waste when we started to outsource our trash and recycling services. Same amount that we've brought every year. Uh we try to keep that we uh down as we go through the year uh shutting down service when we don't have school. So uh we are anticipating taking on the cost of the ECE this year. Um and this past year
031we did exceed this amount but we we're going to work to try to keep it under that. uh with again we have fewer schools doing summer schools since the asker funds have have gone away and so we think we'll be able to stay within this amount so ask for your approval questions comments approval second Miss McAdams yes Mr. Win. Yes. Miss Roman. Yes. Chair votes. Yes. As well. Thank you. Consider and take action on the purchase of two special needs school buses from Holt Truck Centers in the amount of $336,392 from transportation bond funds. Mr. Bushette. Yes. This is a little bit of a different purchase and normally we go out for bid on our our fleet. Uh this is bond money that we set aside for this this year. Uh but there was an
032opportunity where a school district didn't fulfill their request for their order and so a couple benefits to this. They are on state contracts were able to purchase them that way. The other thing is they are built and complete. Uh with the anticipated increase in pricing, uh we feel like we're going to get as good of a price right now as we would waiting. And some of our buses, I'm going to look at Kurt and Rob on this, but our our lead time on our buses has been over 13 months. So getting these now would be very helpful, especially as our our numbers grow in the area that we have these these needs. So I ask for your approval. Approval. Second. Miss McAdams? Yes. Miss Shuan? Yes. Miss Roman? Yes. The chair votes yes as well.
033Thank you. Consider and take action to accept a bid for the job order contract JOC for multiple minor renovations and small capital improvement projects throughout the district and award the contract to BTB Builders LLC with the initial funding cap request of $500,000 from various funds. Dr. Robinson and president board Dr. Federline members of the board. This is our rebid of our jock contract. The job order contract is a delivery method where basically we put out um and we put out a solicitation that asks companies to uh bid on their overhead and profit to a fixed price amount for unit pricing for all manner of different future potential projects that we would have. It's based on something called the RS Means Guide. It's a big telephone book that sets the pricing for Tulsa, Oklahoma, for all
034manner of different uh construction projects from concrete to flooring to roofing to glue um any manner of different things. The actual construction price is set by that. Uh and then the companies simply bid on what their uh overhead and profit will be on top of what those costs are. This is not an in an incumbrance right now. Uh it's basically just approving the contract and then when we have small jobs that we um need around the district to kind of fill that gap between large bond projects that we would bid out uh in a sealed solicitation or uh repair internally with operations funds. Uh this kind of bridges that gap for this this small projects that we need around the district. And we ask for your approval. Questions, comments? Move for approval. Second, Miss Shuan,
035yes. Miss McAdams, yes. Miss Roman, yes. Chair, yes. As well, thank you. Consider and take action to accept the bids for sixth and seventh grade center renovation and award the construction contracts to assign such construction contracts to NAV Holtz Construction Corporation with GMP amendment number three in the amount of $2,63,62943 from bond funds. Dr. Robinson. Yeah, this um this project is basically the next phase of the sixth and seventh grade center renovation. And for all intents and purposes, this is the temporary classroom uh phase. So, this is the purchase of uh a modular classroom building and all of the associated site work and utility work that uh is in uh required to set those uh on the property. So, this is in anticipation for later phases that we'll uh seek approval for for the actual
036interior remodel. So, in order to accomplish that remodel, we've got to move kids out of the classroom section of the sixth and seventh grade center. So, this uh involves the purchase of those classrooms to house those kids while we're doing the internal remodel. And are we looking at that for this coming school year or are we looking more next like 26 27? We're hoping that they are uh delivered, set, and ready to receive kids by January of 2026. Okay. How many are we going to receive building wise? It's one building, but it's eight sections or eight trailers, so to speak, but they're then once they're on site, they're they're put together into one single building. You'll be in the front of the 67, right? Correct. Security. Okay. Approval. Second. Miss Roman, yes. Miss McAdams, yes.
037Mr. Nuin, yes. Chair votes yes as well. Thank you. Consider and take action on the annual blanket purchase order incumbrances that that exceed $100,000 from general and building funds and authorize the incumbrance clerk to adjust all utility and freight expenses as necessary and adjust any non-blanket purchase orders up to 15% to cover overages and pricing price variance when paying claims without prior approval of the board for the 2025 to 2026 fiscal here. Mr. Frenzel. Good evening, President Reyes, Dr. Federline, members of the board. This is our annual list of over $100,000 blanket purchase orders that we get approved early before the next fiscal year so operations can continue. Uh, in addition, we do ask for an increase in any non-blanket POS up to 15% for variations such as just an increase in the price. And
038with the way inflation's been, it's definitely been occurring. Um, and then any price increases possible with utilities or freight charges. So, um, I request your approval. Questions, comments. Move for approval. Second. Mr. New? Yes. Miss McAdams? Yes. Miss Rome? Yes. Chair votes yes as well. Thank you. Thank you. consider and take action on a contract with RSMUS LLP to perform an external financial audit of the 2024 2025 fiscal year at a fee not to exceed 102,000 for professional fees for audit services and an additional $7,500 per federal program from general funds. Dr. Williams. Good evening, President Reyes and members of the board. Uh as you all know, we are required under state law to uh enter into an engagement with a uh CPA firm to conduct the district's uh external audit each year by June
03930th. Uh this year again, we are recommending that RSM continue in their work uh on our audit. They will uh perform a financial audit of our uh annual financial statements uh as well as prepare the compliance report. The fee for the audit is $102,000 uh plus $7,500 for each pro federal program in excess of the one that is required as a major program under uniform guidance. I'd be glad to answer any questions for you. Questions? Move for approval. Second. Mr. New? Yes. Miss McAdams? Yes. Miss Rman? Yes. chair both as well. Thank you. Thank you. Consider and take action on the purchase of the Kronos UKG Ready Software Support Agreement renewal from Kronos SAHR, Inc. in the amount of $136,957.76 from bond funds. Dr. Wea. Yes, sir. This is a 24-month renewal for our Kronos
040timekeeping system. Uh the cost is $136,957.76. We've utilized this software for many years now. It handles not only our timekeeping for our assignments that require clocking in and out, but it also handles what we call our acrruals, which are vacation time, sick time. All of all of those uh are are managed through the Kronos system. Kronos uh interfaces with our MUN financial system in the payroll uh office. So it's it's been a good fit uh for our district for many years. Recommend approval. Move for approval. Second. Mr. Shuin. Yes. Miss McAdams. Yes. Miss Roman. Yes. Chair both yes as well. consider and take action on the 2024 to 2025 general building and child nutrition budget revisions. Dr. Williams. Thank you, Mr. Reyes. As we do normally at this time of year, we bring our current
041year 2024 2025 uh operating budgets uh back to the board for approval, making necessary adjustments as we have experienced revenue and expenditure fluctuations throughout the year. Um on the board agenda item there is a a sheet with a two yellow columns. The lefth hand yellow column is the 2425 proposed budget. I'll highlight a couple of changes uh that we've observed this year. Um our advorum uh came in higher than expected. Uh so we always try to budget again very conservatively for that but at the end of the year we can see that you know those those dollars have uh materialized a little uh over budget. Our interest earnings came in a little over budget which is a good thing. We're pleased that those continue uh to be healthy. Uh on the uh the other addition
042there is the uh uh contingency in our state aid uh that we add back into the budget. So we didn't need all of that. So we added that million dollars back in. We also make a couple of adjustments to our federal programs uh uh revenue budgets knowing that uh those claims are based on expenditures. So in areas where our expenditures have been a little bit slower, we can predict those claims far more accurately at this time of the year. Uh so uh in the uh uh building fund um we are bringing an increase uh on the revenue side of a million58227. uh that is due to interest earnings uh primarily in our bond funds uh that have picked up this year uh higher than we expected. We are uh asking for no uh change on
043the expenditure side on the building fund uh that that would remain uh as is. And finally, the child nutrition budget um reflects a few minor adjustments based on our revenue. Uh again, as we get to this point, mid June, uh we can see pretty much how our revenue is going to come in. Uh so we're pretty close. We make those adjustments. Likewise, on the expenditure side, again, we always set that child nutrition budget a little higher to allow for commodities and other things that we have to account for at the end of the year. In all cases, I will say that we uh approach uh revenue on on a on a conservative uh basis as well as I guess I could say expenditures too. Uh right now our projected revenue in the general fund is
044about 154.5 million. So we are already projecting that we will exceed what we've budgeted in revenue. Likewise, we expect that we will be below on the expenditure amount. Questions, comments? Move for approval. Second. Miss Roman, yes. Mr. Newman, yes. Miss McAdams, yes. Chair votes yes as well. Thank you. Thank you. consider and take action on the 2025 to 2026 temporary operating budgets for the general building and child nutrition funds. Dr. Williams. Thank you, Mr. Reyes. Uh we bring to you this evening our initial 25 26 uh what we call our temporary operating budgets so that we can start the year off uh with a solid financial plan. Um we uh uh don't have a lot of information on our state aid allocations, on our evaluation, all of those things that come a few months down
045the road. Uh but we do use our best information uh that we have at the time. We do know that this year uh we had er money, we had revenue and expenditures that the very end of that program coming in. Of course in 2526 those those things will go away. Uh so it looks like a decrease in federal money, but it's actually the planned uh conclusion of that program. Um likewise in in the building fund, we base our 2526 estimates on the little information that we have right now. Again, that's dependent on valuations and we don't have that information quite yet. Likewise, in our child nutrition, uh we uh try to set a conservative budget uh knowing that we will need to allow for a higher level of expenditures for a couple of reasons. in
046case we have unforeseen price increases that we have sufficient money to make those purchases. Um but also to account for the various uh the commodities and things of that nature that we have to process uh as part of the child nutrition program. I'll be glad to answer any questions, questions, comments. Move for approval. Second. Miss Roman. Yes. Miss McAdams. Yes, Mr. New. Yes. Chair votes yes as well. Thank you. Thank you. Consider and take action on the payment of a one-time 2024 to 2025 retention stipen for the work performed during 2024 to 2025 if funding allows on June 30th, 2025 to be paid on spec specified dates in July of 2025 to eligible employees as per the allocation plan terms and conditions discussed with the UCTA for all certified teachers. ERS the USPA for eligible
047support employees and as recommended by the superintendent for administrative associate exempt curriculum coordinator personnel classes with funding from the 2024 to 2025 general building and/or child nutrition funds as deemed appropriate by the chief financial officer based on available resources as of June 30th 2025. Dr. Williams. Thank you Mr. Reyes, I'm very pleased to be able to recommend to the board tonight uh that we authorize a 5% retention stipen for the 2425 fiscal year. This money is available due to the ongoing efforts by I think just about everyone you heard from tonight uh to conserve district resources to spend our dollars wisely and uh those efforts pay off over the course of the year. uh we are able to I identify those funds and make this recommendation. We have negotiated these items with both unions and
048uh as as you mentioned those uh the language that you have uh in the item is our practice that we've had in place for many years now as far as uh hire dates and and so forth. This is uh again a retention stipen. So we do require our employees to complete their 24-25 contract and if they are returning uh or not retiring uh certify to us that they are going to return to work in 2526. Uh we would like to uh pay this stipen on July 17, 2025 by direct deposit. It's how we've done this um actually since the COVID days and it's works much better. It's far more efficient way for us to to pay this stipen. So with that be glad to answer any questions. Questions, comments? Move for approval. Second. Mr. New?
049Yes. Miss Roman? Yes. Miss McAdams? Yes. Chair votes yes as well. Thank you so much. All right. New business. Okay. Opportunity for comments from audience and board members. President Reyes, members of the board, audience members, I would be remiss if I did not mention this has been a tremendously difficult time frame for the Union Public School District. Over the last calendar year, we have tragically lost five students with three of those over the last six weeks. Uh I'd ask that you please join me in a quick moment of silence to remember these students. Thank you. This is a difficult time for our school community and an an unimaginably difficult time for those students, families, and loved ones. Uh we keep them in our thoughts and prayers always. Uh I do also want to recognize the
050work of the hope team, Scott Pennington, Jessica Hogaboom, and our administrators who recently completed a tremendous amount of work on our loss protocols. Administrators went through training for that. It's uh unfortunate that we have to use it so quickly afterwards. Uh but it is helpful in times of crisis to to know what we're doing and so we appreciate them and appreciate you as administrators going through that. Uh thanks to all of you. I want everyone here to know and anyone watching to know that we do have resources available uh for students and for adults even though it's summertime. Uh they're on our website. There's some listed on the email that I sent. And if you are still in need of assistant, feel free to reach out to me personally. We'll get you set with the
051right person. Thank you, Dr. Federin. Board, anyone? Okay. Adjournment. Move for approval. Mr. Newman. Yes. Miss Roman. Yes. Miss McAdams? Yes. Chair votes? Yes. As well. Thank you.