001Hey, good evening everyone. Let's go ahead and get the meeting started. If you would join us for the flag salute to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. All right, we're going to start with the oath of office from Mr. New. against I see I see D hereby declare under oath hereby declare under oath that I will faithfully perform I will faithfully perform the duties of the board of education the duties of the board of education of independent school district number nine of the independent school district number nine county Oklahoma public schools Oklahoma public schools to the best of my ability to the best of my ability and that I will faithfully discharge and I
002will faithfully discharge all of the duties all the duties pertaining to set office pertaining to set office and obey the Constitution and obey the Constitution and laws and laws of the United States of the United States and Oklahoma and Oklahoma. Thank you. [Applause] Okay, let the record show that uh Miss Roman is absent tonight and Dr. McNeel. Now, do we have a motion to adopt the agenda? So moved. Second, Miss McAdams. Yes. Mr. New? Yes. And chair both? Yes. As well. Okay. Next is election of board officers. Is there a motion for a board president? Uh, I have a motion to um elect um Joey Reyes for board president. Second. Miss McAdams. Yes. Mr. New? Yes. And chair both? Yes. As well. Okay. Is there a motion for board vice president? Uh, I move to
003nominate Chris McNeel for board vice president. Is there a second? Second. Uh, Mr. Nwin? Yes. Miss McAdams? Yes. And board chair votes yes as well. Excuse me. Okay. Is there a motion for the board clerk? I move for a motion for Heather McAdams to be board clerk. Second. Okay. Uh, Miss McAdams. Yes. Mr. Nuin, yes. And chair votes yes as well. Okay. And is there a motion for board deputy clerk? Uh, I move to elect Stacy Roman as board deputy clerk. There a second. Second. Miss McAdams. Yes. Mr. Nuin. Yes. and chair votes yes as well. All right. Okay. Now, the appointment of board subcommittees. So, we need a motion that all board members remain on the same subcommittee. Is there a motion? I move that all board members remain on the same subcommittees. Is
004there a second? Second. Okay. Mr. New? Yes. Miss Mcan? Yes. Okay. And chair votes yes as well. Okay. Consent agenda. All of the following items, those items of a routine nature normally approved at board meetings will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and action of the following items A through Q. Do we have a motion? Move for approval. Second. Mr. Ren, yes. Miss McAdams, yes. And chair votes yes as well. Thank you. Information reports. USPA report. Do we have anyone? Okay. UCTA report. President Reyes. Dr. Federline and members of the board. Um, I'm happy to share that Union Public Schools was selected by OEA for the Glenn Snyder Human Relations Award.
005Um, UCA nominated Union for this award because of the support that was provided year or so ago um with during what felt like a very precarious situation both um educationally and socially. And this award will be presented at the OEA delegate assembly later this month. Um UCA is sending seven members to the delegate assembly. Um and we appreciate you allowing us to participate in the governance of our professional association. Thank you. Thank you. Okay. Next is special recognition to national merit scholars. Uh Mr. Brandon, Dr. Fedeline, members of the board, it's my privilege to be here with you all tonight to honor our exceptional students and their families. If you guys could come up, Esther, Neil, Red, I think we're we're missing a few here. Um, but I'm so so proud of these students. I'm
006proud for their families and I like to say often that we are who we celebrate. And so, uh, it's it's really awesome that we get to do that tonight. Um, I'm going to share a little bit of data with you guys just to kind of put into perspective what they've accomplished. Uh there are 1.3 million juniors that take the test that they took to qualify here and there's 21,000 high schools uh at in the 2025 National Merit Scholarship Program. Um it's just an initial screen that they take. Uh the nationwide pool of semi-finalists representing less than 1% of US high school seniors includes the highest scoring entrance in each state. The number of semi-finalists in a state is proportional to the state's percentage of the national total of graduating seniors. There are only 16,000 students
007in the nation out of the 1.3 million that are selected as National Merit semi-finalist. And there are only 214 in the state of Oklahoma and we have six of them at Union High School. In addition, there are two students who have been honored as committed scholars. Uh these students are just outside the top 1% but they are among the top 50,000 high schoolers in our nation and there are only 70 commended scholars in the state of Oklahoma and we have two of them at Union High [Applause] School. I think it's important to note that um seven of these eight students are Union Lifers. Uh when we revealed these students for the first time, I made it a point since they're lifers to invite their elementary principles for the celebration. Uh, and so quick story, I
008invited Bethany Harper was one and and she strutdded into the high school uh in rare form because four of our seven lifers come from Anderson Elementary. And so she she brought uh their fifth grade yearbook in so that way they could look back at their fifth grade pictures and reminisce for a little bit. Um, so without further ado, let me introduce you to these awesome young folks. And uh, there's a few that are not here. I'm going to go ahead and recognize them as well. Uh, we have National Merit Finalist Devenia Darrage, who's not here tonight. National merit semi- finalist Red Canal. We have National Merit finalist Ava Kenny. And I know Ava's not here, but I also want to say that Ava was uh a finalist for Mrs. Union this year as well. So
009that's a that's a big honor. We also have National Merit finalist Benjamin TR, National Merit Finalist Christina Tran, National Merit Finalist Elisha Tishchuk, and then both of our committed scholars are here tonight. We have Esther Samater and we have Mr. Neil Perk and Neil was also a finalist for Mr. Union this year. So uh obviously this is a huge honor for the students uh their families and for our school. Uh to further recognize them, if you guys when you come into the high school, if you'll notice now in our waiting area, there is a huge board up posted with all of the National Merit Scholars from year to year. And so they are going to be recognized for many years to come and you can find their names etched on that board. And uh so
010when you're when you're in there, take a look. It's a really nice board. Uh lastly, I'd like to to briefly address our students. Uh my hope for you guys is that when we look at you guys, we we think of it like looking into a mirror where we can reflect on our own backgrounds and our own uh education classrooms, our favorite teachers. Um but more than that, mirrors reflect light. And that's what you guys have done all year. And so just keep being a light and reflecting the light of Union Public Schools wherever you go. Okay? I'm proud of you guys and I can't wait to see what you do in the future. [Applause] All right. Very well. Congrats everyone. Next we have hearings and correspondence. Uh opportunity for comments from the audience regarding the
011agenda. Nope. None. Okay. Next, we move on to business agenda. Uh number A1 is consider and take action on the purchase of a two-year license for Union Virtual Learning Academy and Firsttime Credit Summer Virtual from Flex Point Education Cloud, a Florida virtual trademark in the amount of $24,490 from bond funds and authorize the executive director of instructional technology to execute the agreement. Mr. Morse. Yes, President Reyes, Dr. Federal line, members of the board, this is our uh core curriculum we use for our union virtual learning academy at the high school. This is our part-time virtual. So, these are students who take two or three hours of virtual within their day. It's not our not the same stuff we use for our full-time virtual students um in that academy. Uh nice thing about this is the
012price did not increase this year. Um so, this two-year agreement actually kept the price the same as we paid the previous two years, which we're very happy to have. questions, comments? U M. Morris, I do have a question. Sure. The two-year um contract is the 204,000 divided over the two years. So like half of it will be this coming year. We we get a we get the number of licenses. We get the same number of licenses each year. So we we I think it's like a thousand licenses or something like that. It's per class or or per student depending on uh what course we're purchasing. Um, so the 204 roughly is 104,000 a year or 102,000 a year is what we roughly pay. We pay it all up front and um in order to be
013able to use bond funds, thank you so much. Yep. Move for approval. Second. Okay. Mr. New? Yes. Miss McAdams? Yes. And chair votes yes as well. Thank you. Uh, next is consider and take action on the purchase of a 2-year 10,00 seat license from E Dynamic Learning for Union Virtual in the amount of 130,000 from bond funds and authorize the executive director of instructional technology to execute the agreement. Mr. B. So, these are the electives that we offer in our UVLA program at the high school. Um, the Florida virtual content or the flex point content is our core curriculum, English, math, science, history. These are the electives that we offer as well like criminology um different things like that that are offered in our virtual program. Um so the we have to buy from two
014separate companies because they're they're not um they're not offered um through flex point. We have to buy them through e dynamics. So do these go with um the virtual academy and the uh part-time virtual? These only go with the with the part-time virtual at the high school. these licenses here. Um we use uh another product um Egeneuity for our full-time virtual. We still use E Dynamics for some of the electives we have in that virtual program, but we buy that through Egeneuity um to because we have to use it through their LMS instead of our own. Thank you. Move for approval. Second, Miss McAdams. Yes. Mr. Newman, yes. And chair votes yes as well. Thank you. Thank you. All right. Next we have consider and take action to approve board policy revisions to policy number
0155026 observation of minute of minute of silence as recommended. Dr. Nelson, President Reyes, uh Dr. Federline and the board. Um I recommend that you consider and vote to approve the proposed revision to policy 5026. it uh it is a revision that didn't change any of the wording, but we've uh added the display of the United States flag and some instruction uh policy about that and then as well as the pledge of allegiance and the reason why this policy had those additions is it is now a state requirement that we have uh those two um topics in our board policy. It's not a change of practice for our district. The recitation of the pledge of allegiance is a regular uh act that our students participate in. They get instruction on that as well as the display
016of the United States flag. But it is required that we have that in policy and uh if you don't mind, it would be wonderful to approve this yet tonight. our regional accredititation officer comes in the morning. Um and and although she would be gracious and allow us another month, it's just icing on the cake to already have it done when she arrives. Move for approval. Second. Mr. Nuin, yes. Miss McAdams, yes. And chair votes yes as well. Thank you so much. Next is personnel. uh consider and take action to name the associate director of special services, Mr. Lo. Thank you so much, President Reyes, Dr. Federline, members of the board. It is my honor to recommend Crystal Sto. If you please stand. Oh, no, you got to stand. Um Crystal joined Union in 2012 after
017she had previously taught for 11 years elsewhere. Then she, you know, came to the the light side. Um after joining Union in 2012, uh she did become an assistant principal in 2019 and has been serving us in that capacity. Uh she has her bachelor's degree from TU. Sorry. Um and her masters from NSU. I don't get to do the TU thing very often. It's always U or OSU. So for those few of us TU grads, we got to be proud of that. So, but it is my recommendation um and many other peoples to recommend Miss Crystal Sto as the new associate director of special services for union. Move for approval. Second. Uh Miss McAdams. Yes. Mr. New? Yes. And the chair votes yes as well. Thank you. Welcome. [Applause] All right. Next is school operations.
018Consider and take action on the bid for the backstage renovation at Performing Arts Center and award the contract to Magnum Construction Inc. in the amount of $21,700 from bond funds. Dr. Robinson, President Reyes, Dr. Carterline, this is uh to renovate the uh backstage dressing rooms and bathrooms. Uh both the set directly behind the PAC and then the set in the hallway adjacent to the uh studio theater. We had three total bids. very pleased with the price on this and we ask for your approval. Dr. Robinson, when will the U construction begin and about how long it will take? So after approval, we can start cutting POS tomorrow. Uh so we hope for this uh work to be completed this summer in time for next school year. We hope second. Miss McAdams. Yes. Mr. New? Yes.
019And chair votes yes as well. Thank you. Next is consider and take action on the purchase of custodial warehouse supplies from Brady Industries in the amount of 115,847.15 from general funds. Dr. Robinson. Yes. So, this is um this is one single vendor that happened to have won several uh of the custodial warehouse uh bid items. They won 24 different items. The vast majority of this contract is for toilet paper and paper towels, though. So, it's about $85,000 of that. The other is miscellaneous items such as gloves, hand soap, wet floor signs, all the things that we keep in our warehouse. We seek your approval. Move for approval. Second, Miss McAdams. Yes. Mr. Nuin, yes. And chair votes yes as well. Thank you. All right. Next is consider and take action on the bids for Cedar
020Ridge Elementary Playground Improvements Project and award the contracts to Magnum Construction Inc. as the construction manager at risk and to execute the contracts within the guaranteed maximum price GMP $457,941 from bond funds. Yes. So this Dr. Robinson, sorry. Excuse me. This is uh this is a package to completely uh demo and reconstruct the Cedar Ridge playground. So, it'll be a new box, new drainage, uh lots of new flat work around it. So, there'll be a walking path around it. It reduces the size of the box somewhat. Um if you go out to a lot of our older boxes, they're really big and they're really hard to maintain. So, this reduces the footprint of it and it changes out the nonADA compliant pravel fall protection uh for engineered wood fiber, which is an ADA compliant uh
021fall protection. Um and we seek your approval. Move for approval. Second, Miss McAdams. Yes. Mr. New? Yes. All right. Chair votes yes as well. Thank you. Next is consider and take action on the bid for the locker room flooring remodel at Freshman Academy and award the contract to TNS Taylor Enterprises, Inc. in the amount of $113,500 from bond funds. Dr. Robinson. Yeah. This is a small flooring package. Uh this uh removes all of the vinyl composite tile, the old stuff that you have to wax uh in the locker rooms between gyms one and two at the freshman academy and also all the hallway spaces in the freshman academy. So it replaces it with a luxury vinyl tile that you don't have to you don't have to wax. So the the maintenance cost on it from
022year to year is is much lower. Um and it's got a nice like a gray slate pettor color. Um we've uh used it around the district in several different projects. We're we're pretty happy with the price as well. Move for approval. Second. Mr. New? Yes. Miss McAdams? Yes. And chair votes yes as well. Thank you. Next. Consider and take action on the bid for flooring replacement at Peters Elementary and award the contract to Limestone Construction LLC in the amount of $949,725 from bond funds. Dr. Robinson. Yeah, this is a larger flooring package. This uh is a complete flooring uh job. So, every piece of flooring in the entire building is being replaced. Uh for the most part, that's carpet, but in our common spaces, we'll go with that similar LVT product. Uh it also includes
023new countertops uh buildingwide. Uh the countertops at Peters, while the mill works in pretty decent shape, the countertops are the um the the uh oh, the particle board stuff that tends to swell when it gets wet. So, we're replacing it with a solid surface countertop. And uh again, that's that's wallto-all throughout the throughout the building. This price also includes quite a bit of moisture mitigation contingency. There's a small but there's a small chance that this uh actual price will be less than this. Uh but we included a very conservative amount of contingency to address any moisture issues we find when we when we start pulling the carpet and flooring up. questions, comments move for approval. Second, Miss McAdams, yes. Mr. Nuin, yes. And chair votes yes as well. Thank you. Next, we have um consider
024and take action on the bids for the sixth and seventh grade center renovation and award the construction contracts to Navolts Construction Corporation with GMP amendment number two in the amount of 1,397,8842 from bond funds. Dr. Robson. Yes. So, this package is the work that's going to take place this summer in preparation for the larger work that will that will take place uh towards the end of this year and the beginning of 26. So, this package builds out some of the locker areas into restrooms because the existing restrooms in the future work are going to be replaced uh by mechanical air handler rooms. So, it preps the site and allows for the west side of the building to still have access to restrooms in close proximity. It also builds out a couple of unused classrooms right
025now into office suites so that the center office suites can move into those spaces when the center, which is the first kind of full scale package that'll happen later this year, uh gets underway. So, this is really preparatory work for the larger package that we hope to approve later this summer uh for work that'll uh start later this year, beginning of 26. Okay. And when will this begin? This will begin as soon as school is out. Okay. And how many restrooms are we putting in? Four right now. Two on each floor. Yeah. So, the corner the eastern most locker banks on the west side of the building. Uh so two up and two down are going to turn into new new restroom suites. So a boy and a girl suite for each of those. Ultimately
026when we're done with the entire package uh all four corners of each side uh both up and down both west side and east side those will be restrooms. But we wanted to get a couple of four of them in. Now um these four can use some of the existing sewer line. the four on the far end towards the west. We'll have to dig out more sewer line to get those over there. So, these are the easiest way to start work that we're going to do anyway uh and allow for restroom access when we start the central areas of the building. Thank you. Move for approval. Second, Miss McAdams. Yes. Mr. Newman, yes. And chair votes yes as well. And next, consider and take action on the purchase and installation of the building automation system BAS
027controls for the sixth and seventh grade center from Harrison Energy Partners in the amount of $23,874 from bond funds. Dr. Robinson. Yeah. So, building automation systems are the computer systems that automate the air conditioning of a building. Um, as you know, a large driver of the sixth and seventh grade center remodel is the failing HVAC system over there. This is actually the BAS portion of that that'll um that will control the offices and and non-classroom space areas. So, the offices uh the fine arts area and the pool and gym areas um are on an older BAS system that's uh run by a company called Seaman's. It's proprietary, so only one company can ever come work on it, and it's also failing, and you can't get parts for it any longer. So, we want to go
028ahead and update that so we can continue to control the office and gym spaces and fine arts spaces during construction. The the classroom spaces will be updated as well in a future package. Questions, comments? I just want to make a comment that there's so many moving pieces to this project and I know we've been talking about remodeling the sixth and seventh grade center for several years now and I'm excited to see that we're at the point to start working on it and I just also want to express my gratitude to your department because I know there's it's just taken so much to figure out the order to do things in all the things that need to be updated and upgraded and how we're going to move students safely and appropriately. ately and I just want
029to express my gratitude for all the work that you've put into that because it's a a beast of a project. So, thank you. Thank you. Much appreciated. Move for approval. Second, Mr. Newman. Yes. Miss McAdams. Yes. And chair votes yes as well. Thank you, Dr. Robinson. Thank you. Next. Uh, any new business? None. Okay. Opportunity for comments from the audience and board members. Board members, Dr. Federal, uh, just a couple of quick things. Uh, President Reyes, members of the board, uh, first of all, I just want to thank, uh, UCA for the nomination for the Glen Snider Human Relations Award. Uh, we appreciate their, uh, teamwork and cooperation throughout the school year, but this is a very nice award for the Union Public School District and reflects a lot of teamwork and a lot of
030hard work by by teachers, administrators, counselors, really everyone that works here. So, thank you for that. Uh we're excited to to have that award uh later on this month. And then another thank you to uh Todd Borland in the IT department. You may have noticed some renovations to this room. Uh we no longer are peering at you over computer screens. We have an updated sound system. We have two new uh screens behind us that will make presentations and videos much easier to see and hear for everyone, including the board members up here. So, so thank you to it for getting that taken care of. Thank you. All right. Next on the agenda is executive session. So motion and vote pursuant to Oklahoma statute title 25 section 307B1 to go into executive session and discuss and
031review the revision of the chief financial officer's contract. Move for approval. Second. Mr. Nwin, yes. Miss McAdams, yes. Chair votes yes as well. We are now in executive session.