001good evening everyone I'm going to call the meeting to order would you all please stand and join me in the pledge I pledge aliance to the flag of the United States of America and to the Republic for which it stands God indivisible andice thank you let the record show that all board members are present this evening at I will entertain a motion to adopt the agenda so move second Dr mcneel yes Mr NN yes M McAdams yes Mr Reyes yes the chair votes yes as well onto the consent agenda all of the following items those items of a routine nature normally approved at board meetings will be approved by one vote unless any board member desires to have a separate vote on any or all of these items the consent agenda consists of the discussion
002consideration and action on following items a through you move for approval second Mr Reyes yes M McAdams yes Dr mcneel yes Mr NN yes the chair votes yes as well we will go on to information reports do we have a representative from USPA this evening uh ucta Miss Gunter president rman Dr Federline and members of the board um ucta has been busy lobbying at the capital we recently had several members attend the public schools day um I think that was two weeks ago maybe and we have several more scheduled to go over the next couple of weeks um so we're proud of that we also appreciate the opportunity to have a voice and just be a part of the discussion in regards to next year's calendar how to make up snow day and so we
003appreciate that and we hope everyone has a great spring break thank you all right uh we have a presentation from the darnaby ranger robotics team uh Miss mat are you guys ready for us how about a big hand for the r kind of want to say in full transparency we were asked to give a demonstration by Dr Federline months ago we put this on the calendar and then this team was a little bit busy the past couple weekends so not this last weekend but the weekend before we threw the Red Hawks robotics Rumble which that was really important because we only had one team that was qualified for State at that point in time and then Wall-E team Wall-E was able to earn their bid for State at the Red Hawks robotics Rumble the weekend
004before then both teams go off to state which hey guys we've been doing this for 10 years and there's been a lot of years we're just happy to get to State only one other time it is a it is a big deal just to get to State and these guys go and Wall-E wins a robot skills state championship Roz wins the overall Excellence award which is basically the cumul so all domains put together they were the overall state champion for elementary and they have earned a bid to the world's competition in depth I don't see all of our coaches but we do want to say uh big congratulations coach mat coach Scott and is Bedford no here coach Bedford is not here we also have a couple they're going to introduce themselves we do have
005a couple teammates at other events who could not be here tonight so I want to recognize de feaster uh Cooper Barnett Gabrielle Bedford and Katon gray and then the rest of you guys they're going to introduce themselves and kind of tell what their main job is on the team all right go ahead go um I'm a motor name my name is Jack spon my name is Ian montal and I'm a coder and Driver my name's Atlas FL and I'm a dri my name is eie heartwig and I'm and I'm a loader my name is Xander bin but with the Z and I'm a dver my name is Jacob and I'm encoder my name is m and I'm a loader my name is Evan bget and I'm a driver and coder oh you guys find I
006do want to say kind of as they're moving to their spots 10 years in the making there are a lot of folks here uh that should be thanked that are not getting credit uh we have lots of teachers in our school that are running after school programs for these kiddos um we've got Early Childhood teachers that are basically teaching them coding in K1 so you don't just show up to fifth grade and become a state champion in robotics this starts in kindergarten and goes all the way through so there's all sorts of teachers at darnaby that take credit for basically grooming and raising them up through a pipeline so hats off rang box here we go so before we get to understand what is it so we're going to give you a really quick video
007on Welcome to the 2024 VEX IQ robotics competition and this year's game rapid relay there are three ways to play in the VEX IQ robotics competition first two teams will collaborate in 60sec Teamwork Challenge matches working together to maximize their score both teams will receive the same Points each of these teams consists of two drivers one robot and one loader One driver will operate the robot for the first half of the match the other driver will operate it for the second half and the loader will perform their task for the full 60 seconds second each team will have the opportunity to play driving skills challenge matches in these matches teams have 60 seconds of driver control time to score as many points as possible third each team will also have the opportunity to play autonomous
008coding skills challenge matches in which they have 60 seconds of autonomous robot operation to score points no drivers allowed rep so that's just basically your three ways that of St there's four big uh things you can win at State and that is um kind of a breakdown of how tournaments go so the first one is Teamwork Challenge collaborate with other teams to understand what your Bot excels at work together to M maximize points and ensure you deliver on commitments like clearing a switch if you promise to do socializing with other students who have a passion about robotics so we wanted to give you our one of the teams final uh Matt so you kind of get [Music] to give you a feel of what it is to be at a robotics tournament how large it
009is teamwork Alliance challenges will go and they'll find their partner who they're done they really get to tell them what's your Bot good at what's my bot good at how can we maximize the strengths of our bot in order to score as many points as possible a lot of other sports you play against this one you play with your alliance partner is both there to score as many points as possible and in a Teamwork Challenge there are two winners so those two winners got the bid the other two bid for [Music] Worlds the final score this last at state was 48 was the winning thing team Wall-E scored 44 team Ross SC 45 so we really are just a pass or two away to possibly being the teamwork challenges as [Music] well so so that's
010one part of the competition the mornings are and with state it was the night before where we got to do our autonomous scoring so I have my autonomous coating skills team here ready to [Music] go showing off the coding skills you've developed since the beginning of the robotic pathway you begin at little bots in second grade little Bots excel in third grade non comp competitive range robotics you use fun LED sensors to enhance your robots performance and increase your score we also have bumper [Music] sensors cating is always the the most most complicated one because variables change from each competition board that you go to but I will also say that I looked at the middle school quoting School coding score from St and there was actually only two teams in Middle School who outscored
011the coding scores on um rer robotics so it really is a strength driving skills I like them because you get to troubleshoot problems and real time we had to fix a rubber band issue in our first tournament you get to overcome nerves in high stress environments spending half the year building then making modif modifications while you're driving adding improvements like a guard for lining lining lining it up so it's a guarantee make every time and a starting platform so you can make it in that first shot every time [Music] ready and so during um driving skills and when you're doing teamwork challenges there's a one minute thing obviously my timer here but you have 30 seconds to drive after 30 seconds you have to change with your driver um so 30 seconds for each driver
012to score as many points as possible switch so it really does its job to get as many people involved in the play as possible and I got to admit we had a after going to the rumble we saw a team be able to shoot two at the same time and we got to give mad props to atlas there who was really insistent on making it happen and in doing so we were able to let have the last two adjustments that allowed us to kind of guarantee our shots and honestly that is what got us to State at that point in time so lastly I just kind of wanted to give you guys kind of a a visual of what it is to do so again at any Vex competition there are four big Awards to
013get there's a lot of little Awards too you have a Inspire award which we won the um at the rumble but our robot skills are based off of our coding on our driving skills with just our team on the board so that is what these guys team Wally won for there uh teamwork challenges again you'll have those two winners both people who got points you're not fighting against each other you're fighting with so that there's two there's a judges award throughout this process we have to journal what the Engineering Process looks like so we are in charge of keeping an engineering notebook together and we get judged on a rubric at every competition to make sure the kids are the ones that this is they're very big on student Le um learning through this and
014then on top of it we have a a group of Judges that go around and interview each kids so this is real life skills here being able to teach the kids during our first thing they were like well the thingy and the thingy and I was like no guys you know what a drag train is you know what a catapult is so we worked on our interview skills and so in order to get this Excellence award they take you have to be in the top 40% here the top 40% here and you have to be towards the top on your engineering Notebook on interview to be able to get this so needless to say we were in tears cuz we did not expect to go um that but I was really super proud of that
015so and because the excellent award and the two teamw work towards uh winners are our bids so our next step is X world's down in Dallas so um there is literally we get to play up against the the China Shanghai and Beijing were the biggest winners last year we get to play Canada won a bunch um so it's really fun to get to see the next level of what these Bots can do and and what they're doing all across the world so that's it are coming to we're get right behind you guys we're tall so we're GNA get [Music] [Laughter] behind over here there we go all right gu say Rob [Music] Rob all right [Applause] that was very exciting it was best board meeting this [Laughter] year all right we will move on to
016hearings and correspondence I don't think we have anything there we will start the business agenda under instruction consider and take action on the proposed 2526 School calendar Dr Federline all right well that's a very tough act to follow but I'll do my best uh board members as you know um the proposed 2526 calendar has been out for public review for the last 30 days uh we've gotten little to no feedback on it and it is my recommendation to you tonight uh that we approve the calendar as was presented at the last board meeting for the 25 26 school year move for approval second any discussion no Dr mcneel yes Mr NN yes Mr Reyes yes M McAdams yes the chair votes yes as well item number two consider and take action to approve the capacity
017levels and the calculated open transfer capacity amounts as recommended Dr Nelson you don't need that chair do you it it was tempting there was a day when I did believe it not so uh president rman uh Dr Federline and board I recommend the Board of Education consider and vote to approve the capacity levels in the calculated open transfer capacity amounts by school and grade level for posting on the district website these need to be posted for April 1st uh what you see in the chart is very similar there are a few minor changes since the December January posting that we did there's just not a lot of transfer AC AC ity during these months of the winter it it becomes active of course in the spring as we look at next year so any questions
018move for approval second Mr Reyes yes Miss McAdams yes Dr mcneel yes Mr n yes the chair votes yes as well thank you thank you all right item number three consider and take action on the contract renewal with light stream networks LLC for district district wide area network services in the amount of $35,800 from General Building funds before applicable discounts Mr Borland yes good evening this is the uh wide area network between the buildings the fiber connection that connects all of our buildings together um this is covered under erate as well as o USF so eate will probably give it 90% discount off this amount and the REM remaining balance ousf should cover the rest of it so there should be a a zero hit but we're going to encumber the funds just in case
019something doesn't go right move for approval second Mr nen yes Dr mcneel yes Mr Reyes yes Mr McAdams yes the chair votes yes as well item number four consider and take action on the purchase of 650 docking stations for Teacher laptops from CDW government LLC in the amount of7 $152.50 from bond funds yes this will allow us to replace a majority of our teacher laptops uh the docking stations the current ones we have are pretty old now um they don't have any the new technology built into them it's all old uh HDMI um HDMI is kind of going away so we kind of future proofing it we also have a problem with our docs and the connectivity to our smartboards it times out and teachers have to recalibrate the boards all the time time uh
020this dock will fix that problem so they don't have to recalibrate nice will the new computers just stream to the computer or no the new ones will be USBC so instead of running HDMI and usba we can just run one USBC cable instead so it' be easier um just not so thick cables and just shorter runs gotcha move for approval second M M Adams yes Mr Reyes yes Dr mcneel yes Mr NN yes the chair votes yes as well item number five consider and take action on the purchase of 1,200 student laptops and accessories from traera in the amount of $ 73,800 from bond funds yes these will replace the laptops at the Freshman Academy um we're pretty fortunate we were able to um keep the same pricing that we received last year from our
021RFP so they're honoring the price um we have been told that after this purchase the next price will go up at least 25 20 to 25% because of the tariffs so we're we got in right at the last minute so these will be the last cheap ones we get for a while but um we're able to get at least the whole grade level done when will we need another batch in a year from now um that's to be determined um if every kid returns our laptop like we asked them to a year from now if they they don't Summer Okay move for approval second Mr nin yes Dr mcneel yes M McAdams yes Mr Reyes yes the chair votes yes as well thank you Tod all right under Personnel item number one consider and take
022action on the changes to the 2425 early retirement incentive programs participation list Mr lugering thank you president romerman members of the board um you thought you were done with me but no uh we did have one 34-year support employee who is needing to retire at the end of the year um who does qualify for ER so they have been added to the list with Dr federline's approval um and no other changes beyond that but we do ask for your approval move for approval second Mr Reyes yes M McAdams yes Dr mcneel yes Mr NN yes the chair votes yes as well thank you thank you all right under Finance item number one consider and take action on the 2526 application for temporary Appropriations for the 2526 fiscal year for the general building and Child Nutrition
023funds Dr Williams good evening president R and members of the board um this item is uh a request for the board to consider and approve the application for temporary Appropriations this is for the 2526 uh fiscal year starting July 1 uh this temporary appropriation is something of a placeholder for the three large appropriated funds it allows us to begin spending uh and ENC uh encumbering monies and spend uh beginning July 1st uh so since these are limited by the current level of the Appropriations established by the estimate of needs this is kind of a pro fora that we do at this year every time be glad to answer any questions move for approval second second Mr Reyes yes M McAdams yes Mr NN yes Dr mcneel yes the chair votes yes as well item number
024two consider and take action to receive bids for the purchase of the 37,500 th000 combined purpose General obligation bonds of the district and vote to award said bonds to the lowest B bidder complying with the notice of sale and instructions to bidders than thank you um this evening we have Jerica Dawson uh with us uh Jerica as you all know is with Municipal Finance Services uh they handle the electronic bids and calculate the uh true interest cost and help us make our recommendations so I'll ask her to present the bids and carry the recommendation good evening so you should have in front of you a list of the bids that we received tonight or today earlier today so the bond sale was at 11:00 a.m. today and um I'll mention just a little bit about
025the competitive process as a reminder we only do this once a year um and for those in the audience who may not deal with it quite as much as well but this is a competitive bid process it's considered a closed bid they all come in through an electronic bidding system called parity and they're all received at the exact same time and um bids are originally calculated by that system and then we do a second check against all the terms of sale as well as the calculations to ensure that we have the low bidder um presented for you tonight and so we were fortunate we had quite a few biders we had seven biders on the sale um that is a very high number for a competitive Bond sale um but that is very typical for
026Union you all are very um highly sought after Bond high rated there's a lot of things that we can't control on the day day of the sale but you all control well what you can which is good financial performance that um leads to your doublea plus rating for these bonds which is um one of the highest determining factors of your interest rate outside of all the things we can't control in the market so I think that's reflective of the bid we received today if you look at comparative sales that are going on right now um the last couple of years we have been kind of in a very similar range in terms of the rates so the low bid that we received today was from UBS Financial Services with a 3.08 n293 the next bid
027which we call our cover bid was very very close from bar Robert W bar at 3.09 455 and the next one was even closer to that one B financial securities 3.09 5699 I won't read all of the others um exact bids through the list but the next was mesro Financial we had Key Bank Capital markets bid bny melon Wells Fargo bank so a lot of big Banks competitive Banks looking at the purchase of these bonds today um with that information is there any questions that I can answer about the process or the bids that were received today are these bids pretty close to what we've gotten historically they are um last year in fact at the bottom i' kind of tried to go toward doing a comparison of what's happened over the last 5 years
028because your bonds are very comparable from year to year that's another thing that you all do well as you do 5year term bonds um it's a short payoff period so it's gets you an even more competitive rate and so it's easy to compare year toe so you can see last year we were 2.78 eight I'll tell you we hit the market on a great day last year that was a very low rate for where we were at last year the Year prior it was 3103 and that's not too far off from where we are this year um the three years prior to that are kind of in historic Clow ranges that we don't anticipate seeing for a long time so you took advantage of them when they were here um rates set just under 2%
029and then under 1% again very low in the those years but what we saw today is very um comparable to what we have seen in the past few years any more discussion approval second Mr NN yes Dr mcneel yes M McAdams yes Mr Reyes yes the chair votes yes as well right item number three consider and take action on a resolution providing for the issuance of combined purpose General obligation bonds of 2025 in the sum of 37,500 by th000 by Independent School District number nine of Tulsa County Oklahoma authorized at an election called and held for such purpose prescribing forms of bonds designating bonds as combined purpose General obligation bonds of 2025 providing for the registration thereof providing for the levy of an annual tax for the payment of principle and interest on the same
030approving the form of a continuing disclosure certificate and fixing other details of issue this is um an action item for you but I have no additional information to present on it mostly it was presenting those low bids and um at this point now you're approving the resolution that will allow us to yes to finalize the bond sale move for approval second Mr Reyes yes M McAdams yes Dr mcneel yes Mr NN yes the chair votes yes as well thank you so much appreciate it all right we will move on to an opportunity for comment anyone on the board Mr Federline have anything to share do have one I have just some uh very brief comments uh in light of some of the news stories that you may have heard about some school districts and financial
031issues I just want to share with you a couple of things about unions finance department uh you heard uh Miss Dawson say some things about our consistency about our doua bond rating which are excellent in addition to that um the finance department has won the certificate of achievement for excellence and financial reporting uh by the government Finance Officers Association won that award every year since 1992 they earned the certificate of excellence financial reporting from asbo uh which is the highest recognition for a school district offered received that award every year since 1991 the association of school business officials asbo again recognized Union public schools for excellence in budget presentation with a meritorious budget award for excellence in budgets prep the digit the district has received that award every year since 2021 all that is to
032say I want to recognize Dr Williams and her team but also let our patrons and our taxpayers know that our finances are extremely transparent and we have a very high degree of accountability and uh it is in good hands so Dr Williams and your team thank you very much the only other thing that I wanted to mention is both our girls and boys basketball teams are bound for State this week and so if you can get to the Oklahoma City fairr rounds the uh the schedule is out the girls play at 9:00 a.m. tomorrow the boys play at 6:00 p.m. and best of luck to both those teams go Red Hawks go Red [Applause] Hawks I will entertain a motion to adjourn so moved second Mr AES yes Miss McAdams yes Dr McNeil yes Mr
033NN yes the chair votes yes as well we are adjourned