001WE ARE GOING TO CALL TO ORDER THE REVIEW BOARD FOR THE CHANGE ORDER. THANK YOU, REQUESTING YOUR APPROVAL FOR A CHANGE ORDER WITH THE LAKE OSWEGO MIDDLE SCHOOL. IT IS FROM NUMEROUS CHANGES THROUGHOUT THE PAST COUPLE OF MONTHS DURING SUMMER CONSTRUCTION. SITE WORK WE HAVE BEEN DOING, FENCING, REVISIONS, ADDITIONAL LIGHTERING AND COMMUNICATION CIRCUITS THROUGHOUT THE BUILDING THAT WE DISCOVERED AND ADDED ALONG THE WAY. THE TOTAL WE ARE REQUESTING IS $212,275. I WOULD LIKE TO OPEN IT UP FOR QUESTIONS AT THIS TIME. I MOVE TO AUTHORIZE THE CHANGE ORDER IN $212, 275. I WILL SECOND. THANK YOU. CONVERSATION? ALL RIGHT, ALL OF THOSE IN FAVOR? [ ROLL BEING CALLED ] ALL RIGHT, THANK YOU. THANK YOU. >> ALL RIGHT. THAT CONCLUDES THE REVIEW BOARD AT 6:04. WE ARE GOING TO CALL INTO ORDER THE SCHOOL BOARD'S
002REGULAR SESSION AT 6:04. WELCOME AND WELCOME PATRONS, WE DON'T HAVE ANYONE WHO SIGNED UP FOR IN-PERSON TESTIMONY BUT WE DID RECEIVE WRITTEN TESTIMONY. FROM, AND I KNOW, IT IS HERE. I WANT TO MAKE SURE I SAY IT CORRECTLY. THANK YOU. REGARDING THE CELL TOWER. WE DID NOT RECEIVE ANY OTHER WRITTEN TESTIMONY. ALL RIGHT. I MOVE TO MOVE THE CONSENT AGENDA AS PRESENTED. A SECOND? I SECOND. >> THANK YOU. DISCUSSION? ALL OF THOSE IN FAVOR. ALL RIGHT. ON TO BOARD BUSINESS. 4.1. SUPERINTENDENT UPDATE. DR. SCHIELE. THANK YOU. WE ARE OFFICIAL. 3-628 IS THE BALLOT NUMBER. AS A REMINDER TO EVERYONE THIS BOND REPRESENTS THE FINAL PHASE OF OUR 3-PART MISSION FOR RESILIENT SCHOOLS IN LAKE OSWEGO. IF VOTER PASS IT $245 MILLION BOND IS EXPECTED TO MAINTAIN THE CURRENT BOND TAX RATE WHICH WOULD SEE NO
003INCREASE IN THE BOND TAX. IT WILL FUND SAFETY --IT WILL FUND SAFETY AND UPGRADES AND REPLACE THE TWO OLDEST ELEMENTARY SCHOOLS ON THEIR CURRENT SITES. WOE ALSO HAVE EXPENSION OF LEARNING SPACES INCLUDING CLASSROOMS AND BOTH SCHOOL CAMPUSES. THE CLASSROOMS AT PALISADES AND REMODELING A NEW CPT TRANSITION PROGRAM BUILDING. BOND FUNDS MAY ONLY BE USED FOR VOTER OVERSIGHTS INCLUDING A BOND RATING. REGULAR AUDITS, FINISHING REPORTS, MONITORING BY, OF COURSE, ALL OF YOU IN COMPLIANCE WITH THE BOND PROGRAM. ALL OF THIS INFORMATION WILL BE ON OUR WEBSITE AND UPDATE IT ANY TIME. IF YOU WOULD LIKE TO SEE WHERE WE ARE GO THERE. TWO LEGISLATIVE UPDATES I WANTED TO GO FREQUENTLY MENTION, EXECUTIVE ORDER PERSONALLY BY THIS. THERE IS SOMETHING WE DON'T HAVE TO WORRY ABOUT. SO, THANK YOU, AGAIN FOR PUTTING THAT FORWARD LAST YEAR. EVERYONE
004ELSE AROUND US IS PANICKING WE ALREADY DID IT. IT HAS BEEN NICE, ACTUALLY. SENATE BILL 141, EDUCATION ACCOUNTABILITY BILL. WHAT IT IS CLAIMING TO DO IS STREAMLINE REPORTS AND GRANT CONSOLIDATION, ANNUAL PERFORMANCE REPORTS AND STATEWIDE COMPARATIVE OUTCOMES. WHAT IT IS GOING TO MEAN FOR US IS, YOU KNOW, WE TYPICALLY HAVE DONE EVERY MONTH REPORT ON SOME KIND OF EDUCATIONAL THING. THERE ARE GOING TO BE SOME WE HAVE TO DO THREE TIME ACE YEAR NOW. INCLUDING REGULAR ATTENDERS, THIRD GRADE READING, NINTH GRADE ON TRACK, FOUR YEAR GRADUATION, FIVE YEAR COMPLETER RATE, WHICH IS WHAT WE ALWAYS HAVE DONE. WE HAVE TO ADD ATTENDANCE, SPECIFIC ATTENDANCE FOR KINDERGARTEN AND FIRST GRADE AND EIGHTH GRADE MATH AND A METRIC THEY HAVE NOT TOLD US YET. THEY WILL NOT TELL US UNTIL JANUARY. IT IS, THEY ARE GOING TO
005PICK FOUR OR FIVE DIFFERENT ASSESSMENTS AND WE GET TO PICK FROM THOSE WHICH TO BE USING. NICE. IT WILL BE OUR HOPE IREADY WILL BE UP AND RUNNING BECAUSE THAT IS SOMETHING WE USE. AND KINDERGARTEN TRANSITION, TODAY IS THE FIRST DAY OF KINDERGARTEN TRANSITION, GOT TO LEARN THE YOUNGEST LEARNS OF CLASS 2038. THE YOUNG GUYS ARE SAYING OH, MY GOSH. WHAT IN THE WORLD! A ONE WEEK EXPERIENCE, TWO HOURS A DAY. IT IS JUST A FUN EXPERIENCE FOR THEM TO EASE TRANSITION INTO BEING AWAY FROM MOM AND DAD AND GRANDPA AND GRANDPA WHOEVER TAKES CARE OF THEM DURING THE DAY. TODAY WAS A WARM ONE. NOT A GREAT TIME TO COME BACK. EARLIER USUALLY IN THE PLORNING WHERE IS IT? >> EVERY ELEMENTARY SCHOOL. EVERY ELEMENTARY. >> YES. AND THEN WE HAVE TEMPERATURES THAT WILL
006BE WARM AGAIN TOMORROW, WE WILL MAKE SURE THAT WE ARE KEEPING THEM COOL AND THE WINDOWS OPEN THE AIR-CONDITIONING IS NOT INSTALLED YET. WE ARE HOPING FOR IT IN THE NEXT TWO WEEKS WE ARE HOPING FOR BREAKERS. WE ARE WAITING FOR THE BREAKERS. THEY ARE ON TOP OF THE BUILDINGS BUT WE NEED BREAKERS TO MAKE IT WORK. WE ARE COUNTING DOWN THE DAYS AND WATCHING IT CLOSELY. IT WOULD BE NICE IF THEY HAVE IT FOR THEM. LAST WEEK WE HAD ADMIN RETREATS. TWO DAYS WITH ADMINISTRATORS AND DIRECTORS FOR LEARNING TOGETHER. WE HAD HR AND FINANCE AND CITY SERVICES AND FACILITIES AND COMMUNITIES AND ENGAGEMENT AND COMMUNICATION ALL KIND OF REPORTING OUT TO EVERYONE. WE ARE TRYING TO MAKE SURE WE ARE ALIGNED WITH THE GOALS FOR THE SCHOOL YEAR. IT IS FUN TO BRING EVERYONE
007BACK. WE ARE LUCKY THAT WE HAVE CONSISTENT STAFF. NOT ONLY HERE BUT IN THE OUTER BUILDINGS. IT MAKES IT MUCH EASIER FOR EVERYBODY INVOLVED. AND THEN HAVING LUNCH AT THE PARK ONE OF THE DAYS. FUN? A LOT OF OUR STAFF HAVE NEVER BEEN THERE. SO, BEING ABLE TO BEING IN THAT BEAUTIFUL PARK TOGETHER AND IT WAS FUN. BUILDING STRONG RELATIONSHIPS. WE ALSO LAST WEEK ACTIVITIES, THERE IS THE FIRST ACTIVITIES FARE WE HAD. OVER 20 VENDORS UNDER ONE ROOF. WE HAD IT AT THE MIDDLE SCHOOL. WE HAD VARIOUS K-12 DIFFERENT SORRY K-8 ACTIVITIES, CHESS, STRINGS, SPORTS, MATH, FRENCH WAS THERE. GETTING THEM INVOLVED AND MAKING CONNECTIONS AND HOW TO SIGN UP FOR THE CONNECTIONS. IT WAS REALLY FUN. WE ACTUALLY DID ONE IN THE MORNING AND ONE IN THE AFTERNOON. WE HAD OVER 300 FAMILIES COME
008TO THIS. WOW. >> WE DID NOT KNOW IF THERE WOULD BE EIGHT PEOPLE THERE OR WHAT BUT IT WAS PACKED. AND VERY FUN. KIDS PLAYING STRING INSTRUMENTS AND THE WHOLE FAMILY WAS INVOLVED. REALLY, REALLY LIKED DOING IT. DEFINITELY SOMETHING THAT WE ARE GOING TO CONTINUE TO MAKE HAPPEN. I WANT TO REMIND EVERYONE ABOUT TRAINING. THAT IS TRAINING STARTING UP AGAIN NEXT WEEK, TRAINING IS ON DEVELOPING STUDENT NONRESTRAINT WITHIN OUR SCHOOLS AND STAFF ABOUT NAVIGATING THE DIFFICULT SITUATIONS IN THEIR BUILDING. WORKING WITH STUDENTS. IT ALIGNS WITH RULES AND OUR POLICIES AND WE HAVE BEEN, IN THE LAST THREE YEARS, TRAINING ALL NEW STAFF ON THIS, IT HAS BEEN FANTASTIC WAY TO GET EVERYBODY TRAINED AND IT WAS REQUIRED BY STUDENT STAFF, IT HAS NOT BEEN REQUIRED FOR ANY OF OUR GENERAL ED STAFF. LASTLY, A MEETING
009WITH [INAUDIBLE] AND WE MET WITH THEM. THEY WERE ASKING, ARE ASKING FOR A TAX EXEMPTION, AS EVERYONE KNOWS. WE MET WITH THEM. WE WERE ABLE TO EXPLAIN MORE DETAIL OUR CONCERNS ABOUT THE CURRENT PARTNERSHIP AND VERY KIND OF GOING BACK TO WHAT WAS PROMISED FIVE YEARS AGO WHEN WE STARTED IT WITH THEM AND WHERE WE ARE AND THEY DO HAVE, THEY HAVE HAD A LOT OF TONOVER, A LOT OF TURNOVER. OFFERING SUPPORT AND IT IS GOING TO BE THERE. AND, SO, THAT IS SOMETHING THAT WE ARE WORKING ON. GOOD THAT WE WERE ALL IN THE SAME ROOM. I DON'T THINK AT THIS POINT I AM, LIKE I SAID, I WOULD NOT RECOMMEND WE WOULD DO IT AT THIS POINT. DOES NOT MEAN WE WON'T GET THERE. WE JUST WANT TO MAKE SURE THEY UNDERSTOOD WHAT
010OUR EXPECTATIONS WERE AND HOW THIS PARTNERSHIP WAS, LIKE A TRUE PARTNER. SO, WE HAVE COMMITTED TO MEETING WITH THEM MORE REGULARLY, WEEKLY AT THERE POINT AND THEY ARE COMMITTED TO DOING BETTER. WE WILL HAVE TIME WITH THEM AND WE WILL DO BETTER. HOW DID THEY RESPOND TO THAT STATEMENT? THEY WERE NOT SURPRISED. THERE WAS A LOT OF CONVERSATION. REMEMBERING, A LOT OF PROMISES MADE. THIS IS LIKE OUR HOPE TO DO THIS AND OUR HOPE TO DO THAT. I FEEL LIKE THEIR LANGUAGE CHANGED A LITTLE BIT ON WHAT YOU HAVE TO OFFER FOR NEW STUDENTS. THE THING THEY KEPT COMING BACK TO IS THIS COMPANY IS REALLY, THEY ARE FROM SEATTLE. SO THEY HAVE LIKE, WHETHER SOMEONE IS GONE OR SICK OR ON A LEAVE OF ABSENCE THERE, ONE OF THE MANAGERS STEPS IN. THERE IS
011NO MANAGERS DOWN HERE. SO, WHEN THE PERSON WAS ON LEAVE OF ABSENCE, THEY ARE JUST GONE FOR SIX MONTHS. AND, YOU KNOW, AT A SCHOOL WE ARE NOT USED TO THAT. WHEN SOMEONE IS GONE WE GET'S SUBSTITUTE. THAT IS NOT SOMETHING THEY CAN DO. WE DID EXPLAIN THE TAX MONEY REVENUE THAT COMES IN AND WHAT DOES NOT COME IN. THAT IS STILL DIVIDED UP AMONG STUDENT EDUCATION. IT IS NOT LIKE IT IS LOST. SO, I THINK THEY WERE A LITTLE SURPRISED. BUT, EDUCATION MANAGER GO COME DOWN, TOO. I THINK SHE WILL BE BETTER IMPACT WITH STAFF. DO YOU HAPPEN TO KNOW, OFF OF THE TOP OF YOUR HEAD, BALLPARK, WHAT THE IMPACT TO US IS? IT IS UNDER $20,000. WHAT IS THE IMPACT TO THEM? FOR THEM IT IS $100,000. IT IS CLOSE TO $100,000.
012TOTAL PROPERTY TAXES WITH THAT. WELL WORTH THAT EFFORT. DID THEY START ASKING FOR THIS AFTER WE APPROVED . YES. SO, IT WAS, IT WAS AN INTERESTING MEETING. THE BEST PART ABOUT IT, THEY GOT TO HEAR FROM THE PRINCIPALS AND THE EXPERIENCE THAT THEY ARE HAVING. AND, WE ARE ASKING FOR LIKE PENNIES. WE CAN'T FIND SOMEONE YOU HAVE SOMEONE THAT IS THERE CAN YOU KNOCK ON THEIR DOOR? AND WE DID EXPLAIN TO THEM WE NO LONGER HAVE A FULL TIME SOCIAL WORKER THAT IS TAKING CARE OF THAT --THAT WE DO NOT HAVE THE CLASS SIZES THAT WE HAD IN THE PAST. I THINK THEY UNDERSTOOD WHERE WE WERE COMING FROM. I DON'T THINK WHAT WE ARE ASKING FOR IS A LOT. THEY DID ASK, AND I ASKED THEM, IF, IF THIS TAX EXEMPTION WAS GRANTED WOULD
013THEY USE MONEY TO BACK SUPPORT IT, THEY SAID NO. THAT IS NOT WHAT THE MONEY WILL BE USED FOR. WE WILL NOT GET ANY EXTRA SUPPORT FROM THEM. WE DID TALK A LITTLE BIT ABOUT THEIR PROPERTIES CURRENTLY THAT ARE NOT OPEN YET IN THE PORTLAND AREA. THERE ARE TWO. AND OURS AND THE ONE IN VANCOUVER. AT THAT POINT, THEY WOULD NEED EXTRA SUPPORT. WHAT ARE THEY GOING TO USE THE MONEY FOR? THEY DID NOT SPECIFICALLY SAY WHAT THE MONEY WAS USED FOR JUST IN GENERAL THEY HAVE SUPPORT. OPERATIONS. IT MAKES THE OVERALL OPERATIONS OF THE APARTMENT COMPLEX, YOU KNOW, THAT MUCH BETTER. NOT TARGETED TO ANY SPECIFIC AREA. DID THEY COMMIT TO SPENDING AND -- [INDISCERNIBLE] . THAT IS HARD TO SAY. THERE WERE PROMISES ABOUT THE PROGRAM. OKAY. I THINK ONE OF THE UNFORTUNATE
014PARTS OF IT IS, WHEN YOU ARE LISTENING TO THE MANAGER FROM THE EDUCATIONAL DEPARTMENT SHE SAID, YOU KNOW, THEY HAD A BIG KICKOFF, BACK TO SCHOOL KICKOFF. I SAID CAN YOU TELL US A LITTLE BIT ABOUT THAT. THE DISTRICT WILL BE THERE TO PRESENT AND DO ALL OF THESE THING AND HAVE FOOD SERVICES. I WAS LIKE WHEN IS THIS? WE DID NOT KNOW ABOUT IT. IT IS NEXT WEEK. OKAY. >> SO, THAT IS WHEN JOE THE PRESIDENT IS LIKE OH, I THINK, WE DROPPED THE BALL A LITTLE BIT AND WE WILL GET IT TOGETHER. WE WILL GET OUR PEOPLE THERE. SO, DO THEY HAVE SOMEONE NOW? THEY HAVE SOMEONE NOW. SHE STARTED FRIDAY. AND THAT PERSON MANAGES THE APARTMENT COMPLEX OR IS THE PERSON WHO IS GOING TO SUPPORT THE STUDENTS? SHE IS NOT A
015SOCIAL WORKER BUT SHE MANAGES THE SCHOOL TO HOME COMMUNICATIONS. THAT IS WHAT THEY WERE GOING TO ADD. SOMEONE THAT DOES THAT. CHECKING ON ATTENDANCE, WORKING ON THE SCHOOL, HOMEWORK HELP AFTER SCHOOL, MAKING SURE KIDS HAVE SNACKS AND FOOD. OKAY. WITH THE PROJECT THERE WAS A DATE AT WHICH THEY REQUIRE OUR APPROVAL TO QUALIFY FOR LOANS AND SO FORTH. ANY SORT OF DATE THAT THEY ARE --SO WE ARE NOT --IS THERE A PLAN FOR APPROVAL? I WOULD LIKE TO WORK WITH THEM MORE, FIRST BUT THEY DON'T HAVE A DATE. THEY ALREADY BUILT AND PAID THE TAXES. MORE OR LESS A, YOU KNOW, IF YOU GET IT APPROVED BY A CERTAIN DATE. BUT IT IS NOT THAT IS SOMETHING THAT HAS TO BE DONE. THAT IS WHAT I AM LOOKING AT. WHAT IS SORT OF THE DATE.
016THEY DID ASK THAT. THEY DID NOT KNOW. THEY WOULD HAVE TO GO TO OTHER GOVERNMENTS, ALSO, RIGHT? FOR EACH ONE, RIGHT. >> JUST THE CITY AND SCHOOL DISTRICT I THINK. OKAY. >> BUT FOR EACH DISTRICT IN WHICH THEY HAVE ONE OF THE DEVELOPMENTS THEY ARE BUILDING? CORRECT. PORTLAND, THAT IS THE NEXT ONE. THEY DID TALK A LITTLE BIT ABOUT THE, SO HERE, WE ALL TALK ABOUT IT, TOO THERE IT IS 40% CASE MANAGED. SO, 60% OF LOW INCOME, 40% OF -- THAT IS A LOT. THAT IS SOMETHING THEY WERE NOT USED TO, EITHER. I THINK THEY SAID OTHER PROPERTIES ARE 10%. SO GOES FOR 10% TO 40% AND IT IS PARTIALLY DUE TO THE FUNDING SOURCE THEY ARE USING, RIGHT? FROM THE BOND? OR THE NATURAL BOND? YEAH, YEAH. >> YEAH. >> OKAY. SOUNDS LIKE
017A POSITIVE DISCUSSION, HAS THE CITY GRANTED THEM EXEMPTION? YES. >> WAS THAT DOES THAT DONE AT INCEPTION? NO, ONLY TRIGGERED OVER 50% OF THE BASE WITHIN WHAT THEY OPERATE. WE AND THE CITY TOGETHER. YES. >> 50%. YES. THEN THEY WOULD BE ABLE TO GO FORWARD. BUT DID THE CITY APPROVE IT WHEN THEY DID THE PROJECT INITIALLY OR APPROVING IT NOW? I BELIEVE IT WAS APPROVED INITIALLY OR WITHIN THE LAST YEAR OR TWO. OKAY. >> YEAH. >> ODD THEY DID NOT COME TO US IN THE FIRST YEAR'S TAXES. YEAH. IF THEY HAD THE CITY'S APPROVAL. YEAH. >> THEY MAY NOT HAVE KNOWN AT THAT POINT. THIS WAS THE FIRST WORKING WITH THAT. YES. >> OREGON AND DIFFERENT FROM WASHINGTON AND A SPECIFIC FUNDING SOURCE AS WELL. I DON'T KNOW IF THEY UNDERSTOOD THAT PART OR NOT
018BUILT INTO THEIR STRUCTURE. I THINK IT WAS A GOOD MEETING. GOOD TO HEAR THE CHALLENGES THAT WE HAVE BEEN FACING AND HOW WE ARE WORKING BETTER TOGETHER. IT WOULD BE, YOU KNOW, HOW CAN WE EXPLORE SUPPORTING THAT EMPLOYEE? IS THERE A WAY THAT WE CAN SUPPORT THAT PERSON, I DON'T KNOW, IS THERE ANY WAY TO SHARE ANYTHING OR --I DON'T KNOW. TO HELP SUCCESS. >> MAYBE HAVE A CONTACT PERSON HERE. DO WE ALREADY HAVE THAT WITH WHOEVER THAT WILL BE? MOSTLY THEY ARE IN CONTACT WITH THE SCHOOLS AND THE PRINCIPALS. I AM WORKING WITH THE MANAGER IN SEATTLE. RIGHT. >> ALL RIGHT. OKAY. PROGRESS. THANK YOU. THANK YOU. ALL RIGHT. TECHNOLOGY DEVICE PROTECTION PROGRAM. MR. KETZLER, FOR INFORMATION. YES, CHAIR AIRD, MEMBERS OF THE BOARD. HERE TO JUST KIND OF HAVE A MORE FREE-RANGING DISCUSSION
019ON TECHNOLOGY DEVICE PROTECTION PROGRAM AND THEN KIND OF JUST TO CLOSE THE BUTTON ON INFORMATION THAT, THAT EXECUTIVE DIRECTOR WASHINGTON CHAIRED WITH THE SCHOOL BOARD BACK IN JUNE, I BELIEVE IT WAS, ABOUT YOU KNOW, OUR NEAR AND YEAR END FINAL RESULTS. AND, YOU KNOW, THE TREND THAT WAS IDENTIFIABLE THAT WE ARE GOING TO APPROACH WELL OVER $150,000 ACCUMULATED LOSS NECESSARY THAT PROGRAM WITH REPAIRS TO THE DEVICES, REPLACEMENT COSTS AND THEN THE AMOUNT OF FEES GENERATED THROUGH BOTH OF THE TECHNOLOGY DEVICE PROTECTION PROGRAM AND THEN FEES ASSESSED FOR DEVICES THAT WERE DAMAGED. AND, SO, IN YOUR MATERIALS IS, I WOULD SAY A COMPREHENSIVE ASSESSMENT OF THE PROGRAM. WHERE OUR CNS CREW HAS PUT TOGETHER, YOU KNOW, A VERY NICE COST SUMMARY AND BROKEN OUT INTO FURTHER DETAIL TO GO TO LIKE THE THIRD PAGE WHERE IT
020HAS GOT THE SIDEWAYS BAR CHART SHOWING BY GRADE LEVEL THE AMOUNT OF FINES ASSESSED AND THEN HOW MUCH HAS BEEN RECEIVED. YOU CAN SEE AT THE MIDDLE SCHOOLS IS WHERE WE HAVE INCURRED THE MOST DAMAGES. GRADE 6-9, PRINCIPALLY. AND, THEN, IF YOU GO TO THE NEXT PAGE. IT KIND OF IS SLOWING YOU THE GROWING GAP SHOWING YOU THE GROWING GAP BETWEEN THE AMOUNT OF DAMAGE FEES THAT HAVE BEEN LEVIED FOR STUDENTS THAT HAVE DAMAGED DEVICED VERSUS THE AMOUNT THAT WAS COLLECTED YOU KNOW, IN THE FIRST YEAR OF THE PROGRAM IN 2022-2023 IT WAS ROUGHLY $18,000 GAP. AND THEN OUR MOST RECENT YEAR THAT HAS GROWN TO A $47,000 GAP LOOKING AT THE $27,000 IN FEES ASSESSED VERSUS THE $9,707 COLLECTED IN '22-'23. IN CONTRAST TO THE ASSESSED AND $11,602 COLLECTED FOR THIS MOST RECENT FISCAL
021YEAR. AND THEN, FOLLOWED BY A PIE CHART SHOWING THE DISTRIBUTION OF NUMBER OF DAMAGE INCIDENTS FOR SCHOOL AND, AGAIN, THE MIDDLE SCHOOLS ARE WHERE THE VAST MAJORITY OF THE DAMAGES ARE OCCURRING. AND, AND, WE HAVE THOUGHTS AND THINGS WE ARE STILL EXPLORING. ONE OF THE FACTORS IN OUR COST PROJECT OR AS IT RELATED IN '24 AND '25 WAS THE LOSS OF THE TECH DEVICE REPAIR PROGRAM BECAUSE UP UNTIL THE SUMMER OF 2024 THEY OPERATED ORIGINAL PROGRAM WHERE ALL OF THE MEMBER DISTRICTS OF THE COUNTY COULD TURN IN THEIR CHROME BOOK DEVICES FOR REPAIRS AND THEY HAD A FULL TIME STAFF MEMBER THAT, YOU KNOW, WOULD ADDRESS THOSE KIND OF ON A -- FIRST-IN, FIRST-OUT BASIS. IT WAS NOT FAST BUT REASONABLY PRICED. THEY WERE JUST LOOKING TO COVER THEIR DIRECT COSTS ALL OF THE PARTS
022AND SOME REAL SMALL OVERHEAD. WHERE, AS THE COMPANY THAT WE FOUND PROVIDING THE FULL RANGE OF SERVICES. A COMMERCIAL FOR-PROFIT COMPANY OUR TOTAL FEES PAID TO THEM WERE OVER A QUARTER OF A MILLION LAST YEAR WHERE THE, AMOUNT WE PAID THE YEAR BEFORE WAS, YOU KNOW, ALMOST HALF OF THAT. SO, SIGNIFICANT, YOU KNOW, COMPONENT OF OUR COST INCREASE IS WITH THAT CHANGE ALONE. NOW, WE HAVE SOME NEIGHBORS THAT EXPERIENCED SIMILAR RESULTS BECAUSE OF THE CHANGE. WE HAVE HAD PRELIMINARY CONVERSATIONS WITH ONE OF OUR NEIGHBORING SCHOOL DISTRICTS. ABOUT THE POSSIBILITY OF A PARTNERSHIP. ON OUR OWN I DON'T BELIEVE HIRING A PERSON TO DO ALL OF THIS WOULD CHANGE THE TRAJECTORY OF THE COST. OR SPLIT IT AND ACCOUNT FOR ALL OF THE PARTS THAT YOU NEED TO PURCHASE DIRECTLY IN THE REPAIR AND HAVE THE
023OFFICE AND SUPPORTS FOR THAT OFFICE. WE BELIEVE THAT WE WOULD GET IT BACK NOT NECESSARILY THE LEVEL WE HAD BUT MUCH LESS THAN WHAT WE PAY NOW. AND THE STAFF ARE REVIEWING SELF-REPAIRS. IT IS RESOURCE ISSUE. WE DON'T HAVE ANY ONE PERSON THAT WOULD BE ABLE TO DEDICATE IT TO GET EFFICIENT AT DOING THIS. IT IS ALSO A, YOU KNOW, A MANAGEMENT OF THE FLOW OF THE DEVICES AND GETTING INVENTORY AND STUFF LIKE THAT FOR THEM TO DO IT. IF IT WAS SPREAD ACROSS THE CURRENT NUMBER OF TECHNICIAN THAT WE HAVE. THEY ARE LOOKING AT THAT. JUST WE HAVE NOT LANDED ON THAT AS BEING A SOLUTION YET. IT MIGHT MAKE DIFFERENCES AROUND THE EDGES. BUT, NOT, NOT SIGNIFICANTLY. WE ARE ALSO TALKING ABOUT THE POSSIBILITY OF PERHAPS IMPLEMENTING A SECURITY DEPOSIT THAT WE ARE
024ALLOWED TO DO UNDER THE OREGON REVISED STATUTES. WE CAN NOT PROVIDE A, WE CAN NOT MAKE A FEE FOR HANDING A DEVICE OUT MANDATORY BECAUSE THE DEVICES ARE USED AS PART OF, YOU KNOW, OUR CORE CURRICULUM. THEY ARE SOMEWHAT AN EXTENSION OF OUR TEXTBOOKS OF SORTS. SO, TO MAINTAIN COMPLIANCE WITH THAT WE CAN NOT CHARGE TO GIVE OUT TECH DEVICES BUT THE OREGON STATUTES DO ALLOW US TO CHARGE AS A SECURITY DEPOSIT. PEOPLE CAN GET IT BACK. NOW THERE ARE DOWNSIDES IN RELATION TO THE COLLECTION AND MANAGEMENT OF THAT IN THE SENSE THAT OUR TYPICAL PROTOCOL WITH THESE TECH DEVICES IS STUDENTS GET THEM, YOU KNOW, LIKE A THIRD GRADER WOULD GET THEIR FIRST CHROME BOOK AND THEY WOULD GET TO KEEP IT FOR FOUR OR FIVE YEARS AND TIME TO CYCLE IT OUT BECAUSE
025OF THE TECHNOLOGY IS A LITTLE OBSOLETE AS WELL AS THE DEVICE IS SHOWING ITS AGE. SO, THERE IS SOME ACCOUNTING AND ADMINISTRATION THAT COMES WITH SECURITY DEPOSITS. BUT, WE ARE CONTINUING TO EXPLORE THAT POSSIBILITY IN THE SENSE THAT WE THINK IT MIGHT BE SOMETHING THAT WE WOULD PILOT JUST AT THE MIDDLE SCHOOL LEVEL IF WE WERE TO GET BOARD SUPPORT IS THAT AS AN OPTION AND WE TALKED ABOUT WHAT LEVEL OF SECURITY DEPOSIT, ENOUGH OF A HOOK TO HAVE PARENTS MORE ENGAGED WITH HOW THEIR STUDENTS TREAT THE DISTRICT'S ASSETS HERE AND WE KIND OF PRELIMINARY DISCUSSED IT IN A RANGE OF ROUGHLY, AT MOST, A THIRD OF THE COST OF THE DEVICE TO PROBABLY ON THE LOW END OF A QUARTER. SO, THAT IS ROUGHLY, $100 TO $120 RANGE AS A DEPOSIT. IF THE DEVICE
026GETS RETURNED IN REASONABLE CONDITION AFTER THE REPLACEMENT CYCLE IS RUN ITS COURSE THEY WOULD GET THAT BACK. AND THEN A NEW DEVICE WOULD BE ISSUED ALONG WITH THE REQUIREMENT FOR ANOTHER SECURITY DISE POSITTITY. AND UNDER THE OREGON -- DEPOSIT. FAMILIES WOULD HAVE TO ESTABLISH THROUGH SUBMISSION OF A WAIVER OR FEE REDUCTION FORM, ELIGIBILITY FOR THAT. SO, WE ARE STILL EXPLORING THAT AND THE COMPANY DOES HAVE, WHAT I WOULD CALL, A WHOLE DISTRICT SOLUTION. FOR A WHOLE SET DOLLAR AMOUNT THAT WE COMMIT TO PAY OVER THE, YOU KNOW, IF WE SUBMITTED ONE DEVICE AFTER WE SIGNED THAT AGREEMENT OR SUBMITTED 1,000 DEVICES IT IS THE SAME FEE. IT IS OVER A QUARTER OF A MILLION DOLLARS AS WELL. THAT WAS PRESENTED TO US LAST YEAR. WE WERE HOPING THAT, THAT WE WOULD NOT SEE THE RISE
027IN THE NUMBER OF INCIDENT THAT WE DID THIS PAST YEAR IN TERMS OF NUMBER OF DEVICES DAMAGED. AND, AND, YOU KNOW, THE COSTS THAT WERE WITH ALL OF THOSE DEVICES THAT WERE DAMAGED. INCREASE IN THE NUMBER OF DEVICES BUT THE AVERAGE COST OF REPAIR WENT UP. AND, WE WILL CONTINUE TO SEE THAT TREND AS WE MOVE FORWARD AS THESE DEVICES ARE NOT GETTING CHEAPER. AND, EVERY CYCLE WHEN WE GO OUT TO RENEW WILL BE, WHAT DO WE DO FOR ONE ROUGHLY NOT 2,000 BUT OVER 1500 DEVICES THAT ARE IN OUR INVENTORY THAT ARE NOW 4-5 YEAR AGE RANGE NOW, AND 5 YEARS THEY ARE GETTING LONG IN THE TOOTH AND 4 YEARS IT DEPENDS HOW WELL THEY HAVE BEEN TREATED AND IF IT WAS A DEVICE WITH NO LEMONS IN IT. SO, LOOKING AT ALL
028OF THESE THINGS AND, WANTING FEEDBACK FROM THE BOARD THIS EVENING. IT IS OUR INTENTION TO BRING BACK A FORMAL RECOMMENDATION AT OUR MEETING ON THE 25th IN TERMS OF HOW TO APPROACH THIS MOVING INTO THE '25 AND '26 YEAR. WE HAVE THE MONTH OF SEPTEMBER AS THE OPEN ENROLLMENT PERIOD, IF YOU WILL, FOR THIS OPTIONAL DEVICE PROTECTION PROGRAM. AND, AND, WE HAVE TALKED ABOUT THE, YOU KNOW, THE FEE THAT WE ARE CHARGING. THAT WAS INCREASE FRIDAY $25 TO $40 LAST YEAR. IF WE KEPT ALL OF THE OTHER THINGS EQUAL I NOTED WE WOULD HAVE TO MORE THAN DOUBLE THAT $40 FEE TO GET TO A BREAK EVEN PLACE. THAT IS NOT WHAT WE ARE RECOMMENDING. WE ARE HOPING WITH DIFFERENT ACTIONS IT WILL IMPLEMENT THIS UP COMING YEAR THAT MAYBE IT ONLY HAS TO BE
029A $10 INCREASE FROM $40 TO $50. IT IS NOT A SMALL JUMP, EITHER. IT IS 25%. LAST YEAR WE WENT FROM $25 TO $40 THAT IS A 60% INCREASE. THROWING A LOT OF INFORMATION AT YOU IN A VERY SHORT AMOUNT OF TIME. AND, YOU KNOW, IT IS SOMETHING WE ARE LOOKING FOR FEEDBACK. DOES NOT HAVE TO BE ALL IN THE MOMENT BUT, ON THE BASIS OF SUCH THAT BY THE TIME WE GET TO THE MEETING ON THE 25TH WE HAVE A FORMAL PROGRAM IN FRONT THAT THE BOARD CAN TAKE ACTION ON SO WE CAN THEN NOTICE THAT OUT TO THE FAMILIES EARLY IN SEPTEMBER AS PART OF THEIR WELCOME TO SCHOOL PROCESS AND GET IT ROLLING FOR FAMILIES TO SUBSCRIBE TO THE DEVICE PROTECTION PROGRAM AS WELL AS TO SIGN THE CONSENT FORM, THAT IS
030SOMETHING THAT WE WILL TRY TO DO ALL TOGETHER. I WILL STOP THERE AND LOOK FORWARD TO YOUR PERSPECTIVE AND QUESTIONS YOU MIGHT HAVE. WHEN WE LOOK AT THE REPORT, $275,000 FOR ONE YEAR, THAT IS WHAT WE PAY. THEY HAVE A QUARTER OF A MILLION DOLLAR OPTION THAT COVERS MANY DEVICES? THAT WAS THE OFFER FOR THE '24-'25 YEAR. WE HAVE NOT ASKED FOR THEIR PRICING FOR THE '25-'26. WE WOULD OF SAVED, YEAH, YEAH. SO, I FEEL LIKE, A, IT IS SOMETHING THAT WE SHOULD CONTINUE TO EXPLORE. AT A QUARTER OF A MILLION A YEAR JUST FOR OUR DISTRICT, YOU SAID YOU LOOKED AT MAYBE BRINGING SOMEBODY IN BUT WAS NOT SURE IT WOULD OFF SET BECAUSE WE HAVE TO BUY PARTS AND ET CETERA. IT STILL SEEMS REALLY HIGH. SOMEWHERE PART TIME, EVEN THREE DAYS A
031WEEK TO FIT UNDER THE UMBRELLA. I WOULD LIKE MORE CLARITY ON THAT. YEAH. TWO THINGS TO THINK ABOUT, THESE DEVICES HERE ARE THESE ALL STUDENT DEVICES OR ARE THEY STAFF AND . STUDENT. >> JUST STUDENT. >> WE HAVE SOME AMOUNT OF REPAIR COST FOR STAFF EQUIPMENT AS WELL. IF WE WERE TO BRING SOMEONE IN TO DO THE IP HARDWARE TYPE REPAIRS THEY COULD SERVICE MORE THAN JUST THE STUDENT DEVICES. SO, MAYBE, AS YOU GO THROUGH THAT IT MAKES MORE SENSE. WE COULD DO IT ALL IN HOUSE. SO, AGAIN, THAT MAKES ME THINK THERE IS MAYBE AN OPPORTUNITY TO BRING SOMEONE IN TO DO THAT. AND THEN LASTLY, COMPUTER REPAIR THEY ARE STAFFED BY STUDENTS. IS THERE, HAVE YOU THOUGHT ABOUT, IF WE DO IT OURSELVES OR IF WE DO IT WITH OTHER NEIGHBORING DISTRICTS IF
032WE TRY TO MAKE THIS A LIKE EXTERNSHIP OPPORTUNITY TO GET STUDENTS WHO WORK IN THESE THINGS --THEY GET MAYBE THEIR CREDITS FOR THE CAREERS, CTE IS THAT CORRECT? GREAT FOR ENGINEERING STUDENTS WITH RESUME VALUE. MAYBE ANOTHER WAY TO BRING COST DOWN AND GIVES STUDENTS OPPORTUNITIES. -- [INAUDIBLE] I LOVE THAT IDEA. IF WE HAD A PART TIME PERSON WORKING, THAT, THE KIDS COULD WORK UNDER THAT PERSON, TOO. AND THEY COULD HANDLE ALL OF THE GETS THE PARTS AND ORCHESTRATING ALL OF IT. AND THE TECHNICIAN AND ALL OF THAT. IS PART OF THIS EXPENSE, THOUGH, ALSO, THE PARTS AND THE SPACE THAT IT WOULD NEED TO HAPPEN? IT IS NOT PART OF THE COST, BUT, YES, AS IT RELATES TO AN INTERNAL PROGRAM WE WOULD HAVE TO FIND A SPACE WHERE WE WOULD HAVE SOME INVENTORY OF
033PARTS AND WE HAVE NOT EXPLORED DEEPLY WHERE THAT WOULD BE RIGHT NOW. WE JUST KNOW IT DOES NOT FIGHT OVER IN THE CNS DEPARTMENT. THERE IS NO SPACE THERE. AND -- IT IS POSSIBLE THAT THERE IS SPACE IN THE FIELD HOUSE RENOVATION IS DONE. BE ABLE TO HAVE SOME SPACE. AND, THE COST FOR A FULL TIME PERSON IN THIS ROLE AND THIS IS BASED ON JUST OUR CNS STAFFING, YOU KNOW, FOR TOTAL COMPENSATION AND THAT INCLUDES NOT JUST THE WAGES BUT ALL OF THE BENEFITS AND MANDATORY CONTRIBUTIONS AND ET CETERA, SOMEWHERE IN THAT $150,000 BALLPARK. IT WILL DEPEND A FAIR AMOUNT. THAT IS FULL TIME. >> AND IT WOULD DEPEND ON IF THEY WERE A SINGLE PERSON THAT TOOK ONLY SINGLE PARTY MEDICAL COVERAGE OR IF THEY HAD A FULL FAMILY. WE DO HAVE THAT
034TIERED RATES FOR OUR MEDICAL. AND WE DON'T HAVE ENOUGH DETAIL WITHIN OUR SYSTEM TO KNOW WHAT THE PARTS COST WILL BE. I AM ESTIMATING IT WILL BE HALF THE COST OF THE LABOR. THAT MIGHT BE WILDLY INFLATED OR LOW. I DON'T KNOW. SOME OF THE PARTS IF YOU ARE REPLACING A SCREEN OR A MOTHER BOARD, THOSE, THOSE BEGIN TO ADD UP PRETTY QUICK. MORE THAN, YOU KNOW, CLOSE TO $200 A POP DEPENDING ON TYPE OF UNIT YOU ARE LOOKING AT. BUT, IF WE ARE ABLE TO SHARE THAT COST. BECAUSE ONE THING THAT DID HAPPEN WITH THE ESD PERSON THEY GOT HIRED, THEIR PERSON GOT HIRED AWAY BY A DISTRICT THAT KNEW OF THE PROGRAM. AND SO WE HAVE A GENERAL SENSE OF WHAT THE GOING RATE FOR THIS IS. WE WOULD HAVE TO UP THE
035ANTE SO THEY DON'T STEAL THEM AWAY AGAIN. IT IS SOMETHING THAT I THINK -- WE ARE NOT ALONE IN THIS SPACE, YOU KNOW. 1-1 DEVICES IT IS GETTING CLOSE TO BEING THE NORM. I CAN NOT SAY THAT IT IS UNIVERSALLY, CERTAINLY. BUT MOST DISTRICTS, ESPECIALLY METRO AREAS HAVE TECH DEVICES THAT ARE NOW IMPLICATED K-12, YOU KNOW, IN THEIR SYSTEMS, BEEN THERE. JUST THE LOSS OF THE ESD IT IS REALLY MAGNIFIED ALL OF OUR COSTS. IF WE STILL HAVE THE REPAIR, THE AMOUNT LOST ON DAMAGES. WOULD NOT HAVE STOOD OUT. THAT IS ALMOST A QUARTER OF THE 160,000 PLUS WE LOST IN THE PROGRAM THIS LAST YEAR. SO, THAT DOES REMIND ME THAT I PUT IT IN THE NOTES THAT WE ARE CONSIDERING MAKING A FORMAL RECOMMENDATION THAT DAMAGED FEES, YOU KNOW, SO WE HAVE THE
036TECH DEVICE FEE, OR THE PROTECTION INSURANCE PROGRAM FEE THAT IS OPTIONAL AND, WE SET IT UP LAST YEAR. THE DATE IS IN HERE. SO IT WAS 50%. AND SLIGHTLY OVER 50%. WE CAN'T MAKE ENROLLMENT IN THE INSURANCE PROGRAM BECAUSE IT VIOLATES STATE AND WE RECEIVED COUNSEL ON THAT AS WELL. BUT DAMAGE, THE DAMAGE, THE COST THAT WE ENCURE CAN BE PASSED ON AND MAKE IT MANDATORY IN A SENSE THAT A FAMILY IS OBLIGATED TO PAY THAT. IF THEY DON'T PAY IT, ITS FORS THEM FROM ENROLLING IN OTHER OPTIONAL PROGRAMS. MIDDLE SCHOOL THEY WOULD NOT BE ABLE TO PARTICIPATE IN EXTRACURRICULAR ATHLETICS, EXTRACURRICULAR PROGRAMMING THAT MIGHT HAVE A FEE ASSOCIATED WITH IT OR CHOIR OR CHEER AT THE HIGH SCHOOL LEVEL AS WELL. RIGHT NOW, AS OUR CNS STAFF FOLLOW UP WITH FAMILIES THAT HAVE STUDENTS
037INCURRED COSTS WE HAVE NO LUCK. THEY IGNORE US, DISMISSIVE, SOMETIMES A LITTLE MORE THAN THAT. BUT, THAT IS SOMETHING THAT WE ARE CONSIDERING AS PART OF OUR FORMAL ACTIVITIES TO MAKE IT A MANDATORY FEE. YOUR CHILD, TOOK ALL OF THE KEYS OFF THE DEVICE AND IT COST $60 TO PUT IT ON, THE FEE IS NOW MANDATORY. HIGHLIGHT THAT AS WELL. HAD IT IN THE BLURB BUT I DID NOT ADD TO THAT. [INAUDIBLE] IS THERE A DEPOSIT AS WELL? PARENTS MIGHT FEEL MORE INVESTED. I THINK THAT IS A GREAT IDEA. $125, KNOWING YOU WILL GET IT BACK, IT GIVES US A LITTLE BIT OF INSURANCE. I THINK PARENTS WILL RESPOND WELL TO THAT. OKAY. OUR CHROME BOOKS ARE OVER $400, APPROACHING $500. YOU CAN BUY A REAL CHEAP CHROME BOOK FOR $200. IT WILL BE A
038THIN COVER, FIRST DROP, GOING TO BREAK IT. AND, OFTEN THEY, THEY COME WITH A, YOU KNOW, REAL LOW AMOUNT OF RAM AND HARD DRIVE AS WELL AS A PRETTY LOW QUALITY VIDEO PROCESSOR, IF YOU ARE WATCHING A 4K VIDEO IT WILL LAG. WE HAVE MOVED ON ONE MODEL NUMBER BEYOND WHAT WE PURCHASED OUT IN 2023. IT MIGHT BE HELPFUL TO LOOK AT COST COMPARISONS OR REVENUE COMPARISONS BECAUSE IF --THERE ARE DIFFERENT WAYS TO GET IT, YOU CAN DO A MANDATORY WAIVER, NOT WAIVER, DEPOSIT. HOW MUCH MONEY DOES THAT BRING IN AND HAVE AS A SECURITY BLANKET OR A, YOU DON'T GET TO DO WHAT YOU WANT TO DO IF YOU HAVE A BROKEN COMPUTER YOU HAVE TO PAY AND THEN THERE IS A STICK THAT COMES WITH YOU DON'T GET TO DO WITH WHAT YOU
039WANT TO DO AND THEN INCREASE INSURANCE AND DO YOU MAKE THE REVENUE IN THE INSURANCE? IF ONLY HALF OF OUR STUDENTS ARE PAYING AND ALL OF THE FAMILIES PAID FOR ALL OF THE STUDENTS YOU HAVE REVENUE THERE. RIGHT? $140K BECAUSE ONLY HALF OF WAYING. I WOULD BE CURIOUS TO LOOK AT THAT. I THINK $125 IS A LOT OF MONEY FOR FAMILIES TO PUT UP. AND, SO, I WOULD LIKE TO SEE WHAT THE DIFFERENCES ARE BETWEEN CAR ON THES AND STICKS AND THE AMOUNTS ON WHAT MIGHT BE POSSIBLE. THAT COULD BE THE BEST ROUTE I WOULD JUST BE INTERESTED IN WHAT THE DIFFERENT AMOUNTS COULD BE. OKAY. >> ALONG THE SAME LINES WE CURRENTLY HAVE WAIVERS OR THINGS FOR SOME STUDENTS NOW. WOULD THOSE EXTEND TO A DAMAGE FEE? PROBABLY NOT. NO, WE DON'T WAIVE THOSE.
040AND WOULD IT BE APPLICABLE FOR THE DEPOSIT? I BELIEVE, I AGREE DIRECTOR AIRD, YOU HAVE TO WRITE THE CHECK TODAY IT COULD BE EXPENSIVE AND OFFPUTTING. SOME CASES NOT DOABLE. BUT IF WE HAVE A MECHANISM FOR FAMILIES TO WORK AROUND THAT I AM MORE COMFORTABLE WITH THAT. YES. >> I DON'T KNOW IF WE CAN APPLY IT TO THAT. WELL, ACTUALLY OREGON STATUTES TELL USES TO DO IT. IT IS CALLED OUT IN THE STATUTES TO DO THAT IF WE HAVE A DEPOSIT TO DO THAT AND THERE IS AN EXPECTATION TO DO THAT. THAT SECURITY DEPOSIT. WE CAN NOT MAKE IT A MANDATORY FEE IN THE SENSE THAT IF A FAMILY QUALIFIES THE SAME WAY WE DO FOR OUR SPORTS, EXTRACURRICULAR SPORTS AND EXTRACURRICULAR ACTIVITIES. HOW DOES THAT WORK? [INAUDIBLE] THAT IS REASONABLE. HOW DOES THAT WORK,
041THOUGH, SAY, IF YOU ACQUIRE A FEE AND YOU HAVE PEOPLE THAT QUALIFY FOR WAIVERS, BUT THEN THAT, THAT STUDENT, DOES IT COME OUT OF THE WAIVED FEE? SAY IT IS $100, DOES IT COME OUT OF THAT? SO, THE, FOR THE FAMILIES THAT DID NOT PAY A SECURITY DEPOSIT -- [DROPPED AUDIO ] --SO, WE WOULD NOT HAVE A DEPOSIT ON HAND TO PAY IT AND THEY WOULD BE ASSESSED A FEE IF THEIR STUDENT DID DAMAGE A DEVICE. FOR THE FAMILIES THAT DID PAY DEPOSITS THOSE ARE NOT GOING INTO A GENERAL POOL. WE HAVE TO TRACK THOSE SPECIFICALLY AND INDIVIDUALLY SO THAT WHEN THE TIME COMES AND THEIR STUDENT RETURNS THEIR DEVICE AND THAT, THAT WE HAVE THAT MONEY ON HAND TO, YOU KNOW, PAY THEIR DEPOSIT BACK. WHY ARE WE DOING BOTH? WHY WOULD WE DO
042BOTH? IF IT IS $50 HERE AND $125, WHY NOT JUST $175? FROM THE STUDENT'S PERSPECTIVE ISN'T IT THE SAME? I UNDERSTAND THE FEE, THE BOOKKEEPING PART OF IT. THE INSURANCE WE DON'T GET BACK. INSURANCE YOU DON'T GET BACK. THAT PORTION OF THE FEE WOULD COVER NORMAL WEAR AND TEAR KIND OF REPAIRS. THE SECURITY DAMAGE, AS I UNDERSTAND IT WOULD JUST BE, I WAS STICKING IT IN THE CHARGING PORT TO SEE WHAT HAPPENED AND THAT COST $100 TO FIX. THAT IS DAMAGE NOT WEAR AND TEAR. THAT WHOLE REPAIR COMES OUT OF THAT OR GETS SET OFF AGAINST YOUR SECURITY DEPOSIT. WHERE YOUR KEYS POPPED OFF, WHATEVER HAPPENS. FROM THE FAMILY'S PERSPECTIVE. CHARGING $175. POTENTIALLY. YOU KNOW, THE DEVICE PROGRAM IS OPTIONAL. I AM ALREADY PAY 125 WHY WOULD I PAY ANOTHER 40, THAT IS WHY I
043AM SAYING WHICH IS BETTER. IS THIS BETTER FLOW OF RESOURCES AND TAKING CARE OF THE COMPUTERS AND MORE, YOU KNOW, DOES THIS GIVE US MORE MONEY, BETTER FLOW BUT IT COMES WITH A STICK. WHICH ONE GIVES US WHAT AND EASIER FOR THE FAMILY ON THE UP FRONT. THAT IS WHAT I AM SAYING. THAT IS --I UNDERSTAND $125 YOU CAN GET THREE YEARS BEFORE WE WOULD TAKE A LOOK AT THE MACHINE AND SAY, YOU KNOW, $50 IS WEAR AND TEAR. WELL, REASONABLE WEAR AND TEAR WOULD BE ACCEPTED. THAT IS PART OF THE STATUTE. MISSING KEYS, THERE WOULD BE A THRESHOLD WE WOULD HAVE TO IDENTIFY. AND ONE THING FOR THE DEVICE PROTECTION PROGRAM, TOO, IS THAT YOU KNOW IF THERE IS DAMAGE THERE ARE CERTAIN NUMBER OF INCIDENTS THAT IT IS COVERED, YOU KNOW, AND THE
044DISTRICT AND THE POOL OF THE FEE REVENUES REFLECTED. FORMAL ASSESSMENT ON THE PARENT. NOW, IT IS WILLFUL MALICIOUS CONDUCT FROM THE STUDENT THAT DAMAGES THE DEVICE WE ARE TRYING TO ADDRESS THOSE. BUT, THAT IS, THAT IS NOT EASY TO DO, A LOT OF DAMAGE THAT, YOU KNOW, JUST MORE THAN NORMAL WEAR AND TEAR OR NOT NORMAL WEAR AND TEAR BUT NOT WHAT WE WOULD CHARACTERIZE AS NECESSARILY AS MANDATORY FEE. SO, I THINK, CERTAINLY IN IS AN OPTION FOR US TO LOOK AT, SECURITY DEPOSIT, IT DOES REMOVE SOME OF THE PROTECTIONS THAT OUR TECH PROTECTION PROGRAM COVERS THAT IT IS LIKE UP TO TWO INCIDENTS A YEAR OF REPLACING THE MORE BENIGN FEATURES. I DID NOT BRING THE FULL SUMMARY. IT IS A LARGE NUMBER OF DIFFERENT MENU-TYPE ITEMS. IF THIS HAPPENS AND YOU ARE IN
045THE DEVICE PROTECTION PROGRAM YOU DON'T PAY ANYTHING. YOU ARE COVERED, YOU ARE INSURED FOR THAT LOSS. IF YOU ARE IN THE DEVICE PROTECTION PROGRAM AND YOU BROKE THE SCREEN YOU MIGHT HAVE TO PAY, MAKING THIS NUMBER UP, MIGHT HAVE TO PAY $50 EVEN THOUGH IT COST US $150 TO REPAIR IT. THERE IS STILL SOME INCENTIVE TO HAVE THE INSURANCE AND THE SECURITY DEPOSIT AS A HOOK. FROM THE DISTRICT'S PERSPECTIVE JUST A SECURITY DEPOSIT WOULD BE A HUGE ECONOMIC LOSS FOR US. FIVE YEARS, WE ARE TALKING $25 A YEAR, WE DEFINITELY STILL WANT THE PER-YEAR COVERAGE. MAYBE IT IS $25 A YEAR OR MAYBE YOU SCALE IT FOR THE FIRST THREE YEARS TO MAKE IT EASIER? I UNDERSTAND THE POINT YOU ARE MAKING. IF I AM PAYING THIS AND THAT IS ALL I AM EXPOSED TO
046WHY ALSO FOR THIS? BUT I DO THINK THAT THERE IS AN OPPORTUNITY TO USE THEM BOTH. I UNDERSTAND THE CARROT/STICK THING. YOUR SECURITY DEPOSIT SITS AWAY. ESPECIALLY IF WE CAN FIND A WAY TO PROTRACT ALL OF THE COLLECTION OF IT. IT IS NOT COVERING YOUR MINOR INCIDENTALS THROUGHOUT THE YEAR. WE WOULD BILL THE FAMILIES FOR THOSE. THE ONLY THING IS IF YOU REPRESENT A CAR OR LEASE A CAR, BRING BACK A CAR TOTALED YOU LOSE YOUR DEPOSIT. BRING IT BACK AND IT NEEDS A OIL CHANGE WE WILL COVER THAT. BUT YOU GET MY POINT. THERE IS AN OPPORTUNITY FOR BOTH AND THEY EACH HAVE THEIR OWN ROLE. YEAH, AND I AGREE WITH YOU, ALSO, THE CARROT AND THE STICK THING. I WOULD LIKE --I WOULD LIKE THE FEE TO BE THE DEPOSIT IS MORE RESPONSIBILITY
047OR OWNERSHIP. THIS IS AN IMPORTANT DEVICE. I AM PAYING $100. I THINK IT SHOULD BE LOW ENOUGH YOU WANT TO ENCOURAGE PEOPLE TO GET THE DEVICE FEE AS WELL. SECURITY DEPOSIT DOES NOT COVER ANYTHING THEN WE WOULD BILL THEM OR TAKE THEM OUT OF SPORTS OR MUSIC OR MUSICAL. OR THE DRAMA. CAN WE TALK ABOUT THE COLLECTION OF OUR FEES AND HOW THAT, HOW THAT REALITY WORKS? IS THIS UNTIL GRADUATION OR PEOPLE PAY THEM AS THEY GO ALONG? WHAT IS OUR COLLECTION RATE? IT IS NOT CURRENTLY . THIS ONE IS NOT BUT WE HAVE OTHER FEES? LIBRARY BOOK FINES. [ LAUGHTER ] YES. I COULD NOT PAY FOR LA CROSSE UNTIL I PAID FOR THE LEDGER BOOK. THEY DON'T WAIT UNTIL THE END THEY GO --SO, IF YOU SIGN YOUR KID UP FOR CROSS-COUNTRY IN
048EIGHTH GRADE AND YOU ARE LIKE, YOU ARE LOCKED OUT. YOU CAN NOT DO IT BECAUSE YOU OWE A FINE. YOU HAVE TO PAY THE FINE. OR CAN NOT SIGN THEM UP. THE FINE COULD BE AS MUCH AS $500? IF IT IS TOTALED WE WILL NOT CHARGE THEM. WHAT ABOUT LOST? CHARGE THEM THE WHOLE DEVICE? $400. >> FOR SOME OF OUR OLDER TWICES THEY ARE ABOUT $400 DEVICES THAT ARE NOT REPAIRABLE? YEAH. THAT IS $400. BUT IT WILL BE $500. WHAT IF THE STUDENT LOSES IT. LEFT IT ON THE BUS, CAME BACK, IT WAS GONE, THE STUDENT PAYS THAT FIVE BILLS? RIGHT? THE FEE IS ASSESSED, YES, AT THAT AMOUNT. YES. >> THEN THEY DON'T PAY IT. AND WE CAN NOT HOLD THEM NOT TO HAVE A DEVICE FOR SCHOOL. THEY NEED THEM. >> YES. THEY
049NEED IT. THEY GO TO THE LIBRARY AND CHECK OUT ANOTHER. YES. BUT THAT GOES ON THERE. WE HAVE HAD PEOPLE WHO HAVE HAD THREE. WOW. THIS IS HUGE. THEN IT GOES ON THERE, ON -- ON THEIR RECORD OR ACCOUNT. OKAY. >> WHAT IS THAT? >> OKAY. SORRY. NO, I MEAN YOU ARE ON THE OTHER END OF THIS. DO YOU HAVE THOUGHTS? I WAS JUST THINKING FOR LIKE THE SECURITY DEPOSIT, IF LIKE LOSING A DEVICE FOR $500 IS LIKE IT WOULD BE A LOT. ESPECIALLY IF YOU NEED A DEVICE FOR LIKE, A STUDENT. SO, I AM THINKING LIKE THE $50 A YEAR COULD COUNT TOWARDS SECURITY DEPOSIT AND THEN LIKE, THEY GET BACK WHAT THEY INITIALLY PUT INTO THE SECURITY DEPOSIT. $250, ASSUMING IT WAS NOT DRAINED FOR LOSING A DEVICE OR SOMETHING. BUT THE $50
050A YEAR COULD CONTRIBUTE TO WHATEVER THAT POOL MIGHT BE AND THEN THEY GET THE $250 BACK AND KEEP THE INSURANCE WAS BUT ASSUMING THEY WERE PAYING THE $50, AND THEY DID HAVE TO BANK ON THE SECURITY DEPOSITORY WE DID HAVE TO TAKE THE DEPOSIT. IT WOULD TAKE WHAT WAS CONTRIBUTED. ALL RIGHT. THERE ARE A LOT OF WAYS TO SET IT UP. LOTS OF WAYS TO SET IT UP. I WILL PUT A PIN IN IT FOR YOU, STEWART. TO CONSIDER. AS WE ARE ALWAYS THINKING ABOUT REVENUE STREAMS FOR THE DISTRICT AND WE BILLED OUT THE SERVICE STUDENTS SERVICE OUR OWN DEVICES. THINK OF THE REVENUE STREAM. $20. LIKE YOU SAID $260,000 IS, YOU KNOW, A LARGE AMOUNT. 642 DEVICES. LASAY LOT. --THAT IS A LOT, A LOT. >> YES. A LOT, A LOT. YES. >> LIKE
051YOU SAID, SOME PEOPLE ARE GOING TO LOSE SEVERAL OF THEM. IF THEY ARE GOING TO GET A NEW ONE IT WILL GO ON THEIR BILL UNTIL THEY COME TO A POINT WHERE THEY WANT TO SIGN UP FOR CROSS-COUNTRY OR GRADUATE OR WHATEVER. THEN IT WILL BE A HARDSHIP FOR PEOPLE. CARROT AND A GENTLE NUDGE. INCENTIVE. INCENTIVE. >> THAT IS IT SOUNDS LIKE. THAT IS WHAT THEY USE. YOU CAN NOT BUY YOUR YEARBOOK IF YOU DON'T HAVE IT. EVERYTHING IS THAT WAY. YEAH. AND IT MAY MAKE, I THINK, THE WHOLE IDEA OF EVEN THE SECURITY DEPOSIT THAT WE WERE TALKING ABOUT IS MORE SO THAT PARENTS UNDERSTAND. WE ACTUALLY HAVE HAD CONVERSATIONS WITH PARENTS WHERE THEY ARE LIKE YOU, GAVE IT TO THEM. OH, OKAY. NO... [INAUDIBLE] >> THAT IS WHAT JAMES IS LOOKING INTO. AS
052FAR AS IF SOMEBODY WENT BACK. I GUESS I AM CURIOUS HOW ARE THEY DEALING WITH A STUDENT WHO LOSES THREE CHROME BOOKS AND THEN WANTS TO SIGN UP FOR ORCHESTRA. THEY DON'T GET TO. THEY DON'T. THEY CAN'T. UNLESS THEY CAN COME UP WITH $1500. YES. I AM JUST WONDERING HOW THAT GOES. WE HAVE A NUMBER OF THEM AND WE IMPLEMENTED NEW SOFTWARE THIS YEAR THAT WESTLAND IMPLEMENTED A SIMILAR TYPE, A DIFFERENT VENDOR. THEY HAVE THE ABILITY LOOK ACROSS THEIR WHOLE SYSTEM AND PICK UP OLD FEES THROUGH A PROGRAM THAT WE BOTH USE CALLED DESTINY. WE NOW HAVE DESTINY INTEGRATION WITH OUR STUDENT ACCOUNTING SOFTWARE THAT ALLOWS US TO LOOK ACROSS THE WHOLE SYSTEM. SO, WHEN WE INITIALLY IMPLEMENTED IT AND INTEGRATED DESTINY WE TURNED THE MANDATORY FEATURE ON. BUT IT CREATED SUCH A PAIN POINT
053IN ALL OF OUR SCHOOLS AS STUDENTS STARTED TO GO OUT AND LOOK FOR ENROLLING IN BASKETBALL OR WHATEVER EXTRACURRICULAR ACTIVITY THEY NEED TO PAY THIS FIRST AND IT, IT WAS NOT, IT WAS NOT A SMOOTH ROLL OUT. SO WE AGREED TO SET IT ASIDE FOR ALL OF OUR OLD FEES BECAUSE IT WAS NOT ADEQUATELY NOTICED BUT MOVING FORWARD WE ARE LOOKING AT, YOU KNOW, MAKING IT MORE MANDATORY THAT IF YOU DON'T HAVE THE FEES PAID, WE ARE GOING TO EVENTUALLY AT SOME POINT FLIP THE SWITCH IN THE SYSTEM AND SAY IT IS A MANDATORY FEE WE ARE DESTINED. WE HAVE DESTINY INTEGRATION. [ LAUGHTER ] ALL RIGHT. ANY OTHER QUESTIONS ON THIS INFORMATIONAL SUBJECT? ALL RIGHT, NOW WE ARE ON TO POLICY WITH MS. WASHINGTON. WE HAVE A WHOLE ALPHABET SOUP FOR YOU. I WILL
054LET YOU RUN DOWN IN THE ORDER IN WHICH YOU WANT. OKAY. WELL, GOOD EVENING TO YOU ALL. IT IS GOOD TO SEE YOU. IT HAS BEEN A WHILE. SO, THIS IS THE SECOND READING. IN MAY I PRESENTED THESE POLICIES TO YOU ALL. I PRESENTED THE NEW OSBA POLICY IIKJ, ARTIFICIAL INTELLIGENCE AND REVISED EXISTING POLICIES, POLICY EHB-IIBG, IBBJ, IKI, AND JBB. SO, DURING THAT PRESENTATION, QUESTIONS WERE RAISED ABOUT POLICIES. ON THE IKJ, THE NEW POLICY, THOSE QUESTIONS WERE RAISED BY DIRECTOR BILLS REGARDING STUDENT USE. AND THEN ALSO DIRECTOR WALLIN RAISED A CONCERN AFTER THE MEETING REGARDING SUSTAINABILITY. THEY PROVIDED REVISIONS TO THIS NEW POLICY WHICH IN THE PACKET IS LABELED LOSD REVERSION REVISED. IN THE ORIGINAL AND THEN YOU WILL SEE THE NEW REVISED VERSION OF THAT POLICY. AND THEN THERE WERE NO QUESTIONS RAISED ABOUT
055THE OTHER REVISED POLICIES. SO, WITH THE FOCUS IS THIS NEW POLICY, THE ARTIFICIAL INTELLIGENCE POLICY. SO, IF YOU LOOK AT THOSE TWO THEY LOOK DIFFERENT, WE WERE ABLE TO GET SOME INSIGHT AND SUPPORT FROM DIRECTOR BILLS IN THE NEW REVISION. ARE YOU SATISFIED DIRECTOR BILLS AND WALLIN WITH THE REVISIONS AND IS EVERYONE SATISFIED WITH THE REVISED VERSION OF THIS POLICY? I LIKE IT. ONE LINE HERE, GUIDANCE AND TRAINING ABOUT THE A.I. TOOLS AND ALSO, CREATING MORE EFFICIENT PROMPTS, ALSO A GOAL. THAT IS GREAT. AND WE ARE DEVELOPING A PROFESSIONAL DEVELOPMENT SLIDE DECK FOR OUR STAFF. THAT IS NOT JUST FOUNDATIONAL ASPECTS OF A.I. LITERACY TO LEVEL SET THE DISTRICT. THE FOCUS IS ON A.I. LITERACY. NOW, NOT REQUIRING EVERYONE TO USE A.I. BUT EXPOSING EVERYONE AND CREATING AWARENESS. THERE IS A PORTION THAT ADDRESSES SUSTAINABILITY
056AND THEN RIGHT AFTER THAT WE TALK ABOUT PROMPTING. PERFECT. LOVE IT. A LOT OF GREAT, THOUGHTFUL WORK WENT INTO THIS. ARE THERE ANY QUESTIONS OR ANYTHING ELSE THAT YOU WOULD LIKE FOR ME TO DO? SO IT IS AS IT IS INFORMATIONAL BUT WE CAN DO ACTION IF WE SO CHOOSE. SO, DO IT ON THE COLLECTION OF ALL OF THEM IF WE WANT TO BE SO KIND TO MS. WASHINGTON, I CAN SET THE MOTION IF FOLKS WANT TO. I WOULD MAKE A MOTION TO APPROVE THE POLICIES IN SECTION 4.3 AS WRITTEN. I WOULD SECOND THAT MOTION. THANK YOU DIRECTOR WALLIN AND DIRECTOR LUPTON. ANY CONVERSATION? I WOULD OFFER THIS. WE HAVE TRAINING THIS WEEKEND AT THE CONFERENCE AND IN THE PUBLIC MEETINGS TRAINING THAT WE ARE REQUIRED TO DO, TALKING ABOUT WHAT YOU CAN SHARE OUTSIDE
057OF MEETINGS AND IT IS JUST ASKING THE QUESTION, IF YOU HAVE A BOARD MEMBER THAT MIGHT BE THE DIRECTOR OF HEALTH FOR YOUR STATE AND WANTS TO SHARE INFORMATION WITH THE REST OF THE BOARD MEMBERS WITH WHOM IT IS NOT THEIR SUBJECT MATTER, AREA OF EXPERTISE AND SHE HAS INFORMATION AND DOES IT VIOLATE THE LAW. THEY DID NOT HAVE AN ANSWER. IT COMES DOWN TO IF IT IS CHALLENGED CAN YOU MAKE THE CASE IT WAS OBJECTIVE, SO, MAYBE DID YOU GIVE PROS AND CONS, OR JUST SAY HEY, THIS IS KIND OF THE STATE OF THOUGHT ON THIS THING BUT YOU DON'T GIVE THE OTHER SIDE MAYBE IT VIOLATES THAT. I SAY JUST TO SAY, I DID PREPARE WHEN WE PUT IT TOGETHER SORT OF A, AN ANALYSIS WHY SOME OF THE CHANGES WERE MADE. I
058AM HAPPY IF IT GETS APPROVE SAID JUST TO SHARE SO PEOPLE CAN UNDERSTAND HOW WE GOT HERE. THE ONLY REASON I HAVE NOT DONE THAT PRIOR TO THE MEETING -- [INAUDIBLE] IT IS RATHER LONG. THANK YOU. >> ALL RIGHT. LET'S VOTE. THE MOTION IS ACCEPTING ALL OF THESE POLICIES AS 4.3. SO, ALL OF THOSE IN FAVOR OF DOING SO. MOTION CARRIES. THERE YOU GO. INFORMATION TO ACTION. THANK YOU. I AM SO HAPPY. OKAY. 4.4. APPEAL OF ADMINISTRATIVE DECISION THIS IS FOR MYSELF. WE HAVE A REQUEST TO CONSIDER THE FIELD FOR A COMPLAINT THAT MOVED FORWARD TO BE ONLY CONVERSATION THAT IS ON THE TABLE RIGHT NOW IS IF WE WILL HEAR THE COMPLAINT. WE ARE NOT TALKING ABOUT THE INFORMATION JUST IF WE WILL HEAR IT. SO, THE --YOU ALL HAVE IN YOUR BOARD PACKETS
059WHAT THE COMPLAINT WAS, WHAT THE RESPONSE HAS BEEN FROM THE DISTRICT NOW, THE CONVERSATION AMONG OURSELVES. QUESTIONS. I HAD A CHANCE TO LOOK AT THE INFORMATION PROVIDED TO US. AND AT THIS POINT, I THINK IT IS PRUDENT TO ENLIST THE ADVICE OF COUNSEL REGARDING NEXT STEPS. SO I WOULD MAKE A MOTION THAT WE TABLE A DECISION ON THE APPEAL AND SEEK ADVICE OF COUNSEL BEFORE WE VOTE. MOTION ON THE TABLE, -- THERE IS A MOTION TO TABLE THIS SO WE CAN SEEK ADVICE OF COUNSEL. IS THERE A SECOND? CAN I GET AN INQUIRY? WHAT IS THE PERIOD OF TIME IN WHICH WE NEED TO PROVIDE THIS DECISION? WE HAVE 30-DAYS TO RESPOND. OKAY. >> WITH A, WE HAVE 30-DAYS TO REACH OUT AND RESPOND TO THE PEOPLE SEEKING THE APPEAL. IF WE CAN AGREE ON
060A LINE OUTSIDE OF THAT, IT CAN BE OUTSIDE OF THAT. WE HAVE TO AGREE. OKAY. OKAY. WE NEED A SECOND TO THE MOTION I JUST TOOK PARLIAMENTARY LESSONS, IS THERE A SECOND TO THE MOTION? THAT IS WHY I WAS CONSIDERING IT THAT IS WHY I MADE MY PARLIAMENTARY INQUIRY. YOUR POINT OF ORDER. [ LAUGHTER ] BUT I AGREE. I SECOND THE MOTION. DR. BILLS. OKAY. >> NO, I JUST THINK, YOU KNOW, SOME OF THESE, WHAT IS, SOME OF THE ISSUES ARE OUTSIDE OF MY SCOPE OF EXPERTISE AND I WOULD WANT THE ADVICE OF COUNSEL TO SAY WHAT SHOULD, COULD, SHOULDN'T OR COULDN'T BE DONE. AND I WOULD ASK OUR --OKAY. THAT IS, YES. HER HEAD IS NODDING FOR THOSE THAT CAN NOT . YES. >> JUST A CHAIR. ALL RIGHT, I VIEW IT OUTSIDE OF
061MY SCOPE. OKAY. SO, ALL OF THOSE IN FAVOR TO SEEK GUIDANCE AND TABLE --I AM GOING TO DO, I NEED TO DO IT, I LEARNED THE CORRECT TERM IS NOW. TABLING MEANS YOU HAVE TO TALK ABOUT IT LATER IN THE SAME MEETING. IT IS POSTPONING ALLOWING US TO POSTPONE TO A LATER MEETING. FRIENDLY AMENDMENT, I WILL ACCEPT. I WILL SECOND YOUR FRIENDLY AMENITIMENT. NOW WE ARE VOTING ON THE AMENDMENT. I TOLD KATE WE DON'T GET THIS COMPLICATED. [ LAUGHTER ] IT WAS JUST. NOW WE ARE VOTING ON THE AMENDMENT TO CHANGE IT FROM TABLING TO POSTPONING. YES. I LOVE TO SAY SOMETHING BEFORE YOU VOTE. I AM SO SORRY. WE ARE NOT ALLOWED TO ENGAGE AT THERE POINT. SO CAN WE PLEASE VOTE ON THE AMENDMENT TO POSTPONING FRIENDLY AMENDMENT TO POSTPONE. CHANGE THE WORD
062TO POSTPONING. ALL OF THOSE IN FAVOR. OKAY. NOW WE ARE VOTING ON THE FIRST AMENDMENT OR THE FIRST MOTION WHICH IS TO POSTPONE SO WE CAN SPEAK TO OUR ATTORNEY. ALL OF THOSE IN FAVOR. OKAY. PERFECT. NOW. WE WILL MEET WITH OUR ATTORNEY. AND I WILL FOLLOW UP WITH --CAN YOU TALK A LITTLE ABOUT PROCESS AND TIMING AS YOU EXPECT IT? KELLY? SO, YOU HAVE 30-DAYS IN WHICH TO RESPOND TO THE INDIVIDUALS THAT FILED THE COMPLAINT. AND, THAT MEANS THAT YOU HAVE TO RESPOND TO EACH OF THE AREAS OF THE COMPLAINT UNLESS YOU REACH OUT TO CLIENTS AND THEY AGREE TO ALLOW FOR AN EXTENSION OF THAT TIME LINE FOR YOU TO SEEK YOUR ADVICE IN ORDER TO IF YOU WANT TO HEAR IT. SO, THEN, ARE YOU EXPECTING CHAIR AIRD THAT WE WOULD DO
063EXECUTIVE SESSION WITH COUNSEL PRIOR TO THE NEXT MEETING OR JUST BEFORE THAT AND PUT IT ON THAT AGENDA? YOU HAVE 30-DAYS? I WILL HAVE TO DO SOME MATH AND TALK TO SOME PEOPLE AND REACH OUT AND FIND OUT WHAT OUR ATTORNEYS TIMELINE IS, THERE WILL BE FOLLOW UP, IMMEDIATELY FOLLOWING THIS MEETING. OKAY. >> YES. AND WE WILL MOVE TO BOARD OPERATING AGREEMENTS. AND I, SO, 4.5 IS BOARD OPERATING AGREEMENT AND 4.6 IS BOARD/SUPERINTENDENT OPERATING AGREEMENTS, WE HAVE COMBINED THEM INTO ONE DOCUMENT. SO, ARE YOU OKAY IF WE COMBINE 4.5 AND 4 .6 TOGETHER, BOARD? YES. >> YES. >> YES. SO, THIS IS, IT HAS NOT BEEN UPDATED IN A WHILE. YES. I WILL ENTERTAIN THOUGHTS ON THIS. UPDATING? DO WE WANT TO UPDATE THEM? WHAT DO YOU THINK? SO, ONE OF THE THINGS THAT I
064NOTICED WHILE I WAS REVIEWING IT. I FEEL LIKE OPERATIONALLY, APRILLY, WE HAVE DONE A GOOD JOB FOLLOWING THE AGREEMENT. HAVING ONE TERM ON THE BOARD I THINK WE DO THAT. MAYBE IT HAS NOT COME UP IN MY TERM. SO, I THINK IF MIGHT BE HELPFUL. I DON'T HAVE A PROBLEM KEEPING THEM TOGETHER. JUST THE WAY OUR SYSTEM WORKS IT MAKES SENSE. I THINK IT MIGHT BE HELPFUL FOR ME TO HAVE MORE TIME TO KIND OF CROSS REFERENCE MAYBE AGAINST OUR EVALUATIONS AND SOME OF THE RECOMMENDATIONS IN HERE TO GET OPPORTUNITY TOSSUP DATE OR CAPTURE THINGS THAT ARE NOT -- OPPORTUNITY TO UPDATE OR CAPTURE THINGS THAT ARE NOT THERE. I THINK I WAS ON THE BOARD IN '21. YEAH, YEAH. I THINK JUNE 2020. WE MUST HAVE DONE SOME OF THE WORK. I THINK THE
065REVISION. YES. OKAY. I THINK IT WAS. [ LAUGHTER ] I THINK, I THINK THE BEST THING ABOUT THIS, THE EXAMPLES THEY ARE A LITTLE HARD, HIGH-LEVEL. I THINK WE GO INTO DETAIL ON A FEW THINGS, I THINK SOME OF THE DETAILS WE SHOULD LOOK AT. I AM LOOKING AT BOARD DEVELOPMENT AND I AM THINKING OF, YOU KNOW, DIRECTOR ON BOARD, IT WOULD BE GREAT FOR HER TO LOOK AT IT AND SEE, YOU KNOW -- ARE WE DOING THAT? I FEEL LIKE WE COULD BE BETTER ON THAT ONE, MAYBE MORE DETAIL THERE. YOU KNOW, LINKS, THE DOCUMENTS, I DON'T KNOW. HOW DETAILED WE WANT TO BE HERE. I ACTUALLY PICKED UP A NEW DOCUMENT THAT ONBOARDING SCHOOL BOARD MEMBERS YES. WE WENT TO ONE OF THE HOT TOPICS. YES, THEY HAVE A YEARLY CALENDAR FOR ONBOARDING
066NEW SCHOOL BOARD MEMBER AND THE STUDENTS? DO YOU SEE ANYTHING IN HERE THAT COULD BE BETTER CALLED OUT THAT MAKES IT MORE CLEAR YOUR ENGAGEMENT AND ROLE OR HOW YOU WANT TO SEE IT? IT IS NOT A TEST. YEAH, WE JUST STARTED THAT. I HAVE ONE THING, ONE THING, ONE THING THAT I THOUGHT WAS INTERESTING AND I THOUGHT IT WAS GREAT. AND THIS IS NOT THE PART THAT YOU REFER TO. FOR THE MOST PART IT SEEMS LIKE IT IS HAPPENING AND I THINK, YOU KNOW, WE HAVE IT. AT THE BOTTOM OF THE SECOND PAGE I FOUND IT WAS INTERESTING HERE IT SAYS ADDITION ALLEY BOARD MEETINGS AND TOWN HALLS SHOULD BE HELD IN LOCATIONS OTHER THAN DISTRICT -- [INAUDIBLE] AND LIVE STREAMING, SO, YOU KNOW, THAT IS 2021. I KNOW, I KNOW, I AM SURE
067IT IS REALLY, REALLY HARD [INAUDIBLE] I THINK IT SAY NOBLE CALL WE ARE ALL GRINNING FOR A REASON, BY THE WAY. THERE IS A REASON. I WILL TALK TO KELLY. BUT, WE DID. WE DID, FOR ONE FULL YEAR. [LOW AUDIO ] AND SHE IS STILL HERE. SHE CAME BACK. >> YES. >> THAT IS WHY WE NEED A NEW BOARDROOM. [LOW AUDIO ] --MAYBE WE CAN TAKE IT OUT. A LOT OF IT WAS DEALING WITH TECHNOLOGY. NOT ALL OF THE SCHOOLS WERE TECHNICALLY CAPABLE IN THE STREAMING SYSTEM THAT WE CURRENTLY HAVE IS DIFFICULT TO KEEP IT GOING. THERE IS A PROCESS IN ORDER TO, FOR THE STREAMING TO TALK TO THE UNIT HERE AND THEN BEING ABLE TO STREAM IT ONLINE. WHEN YOU ARE REMOTE. OH, OKAY >> SO, THERE IS JUST A SIGNIFICANT PROCESS IN
068TRYING TO DO THAT AND WE RAN INTO ISSUES WITH, YOU KNOW, INTERNET CAPABILITY IN THE SCHOOLS AND FOR PEOPLE TO BE ABLE TO HEAR. YOU GUYS CAN CHIME IN. A LOT OF IT WAS IN AN EFFORT TO GET PEOPLE INVOLVED AND COME TO THE MEETINGS, BRINGING THE MEETINGS TO THEM AND WE JUST GOT MORE COMPLAINTS AND EMAILS. COULD NOT HEAR YOU. COULD NOT HEAR YOU. >> IT WENT DOWN OR THINGS LIKE THAT. IT SOUNDS LIKE ACCESSIBILITY IS PART OF MAKING SURE LIVE STREAMING IS DO WILLING. MAYBE WE NEED TO TAKE THAT PART OUT. I THINK IT IS. IN ALL FAIRNESS, WE STILL DO DO IT. WE DO OUR DISTRICT BOARD MEETINGS WITH THAT. WHEN YOU HAVE HEARINGS OR TOWN HALLS. THOSE ARE TYPICALLY OFF SITE. >> YES. AND I GET, THERE IS A DIFFERENCE BETWEEN
069A MEETING AND BEING OUT IN COMMUNITY. I THINK LIKE WHAT WE DID, WE WENT OUT AND WE DID THE WALK AROUND TO EACH OF THE BOARDS. AND WE HAD THE TWO . >> WE HAVE TO RECORD IT AND VIDEO IT. THAT IS LAW NOW. >> WHICH IS THE LAW NOW. A PUBLIC MEETING. YES. IT IS COVERED IN BOARD MEETING. YEP. YEP. THANK YOU FOR INFORMING ME. ALL OF IT IS IN THE ONBOARDING. [ LAUGHTER ] SO, IT WOULD BE NICE TO ADOPT UPDATED ONES. IS THAT SOMETHING THAT WE CAN DO IN SEPTEMBER? I WOULD SAY NEXT TIME BUT I WILL NOT BE HERE AND I WOULD LIKE TO BE HERE. I THINK SEPTEMBER SOUNDS GREAT. WE ARE IN THE SCHOOL YEAR, GIVES US A CHANCE. SEPTEMBER 8th? I THINK SO. >> WHAT PROCESS WOULD YOU
070LIKE THE FOLLOW UP? WHAT I WOULD LIKE IS FOR EVERYONE TO READ THEM AND PLEASE MAKE SURE, THERE ARE NOT A LOT OF REFERENCE TO STUDENTS HERE. IT WOULD BE GREAT HERE EVEN IF THERE IS A SPECIFIC SECTION IN HERE. MAYBE WE CAN LOOK AT THAT PART, THE AGREEMENTS DURING ONE OF OUR MEETINGS AND THEN WE CAN GET FEEDBACK FROM EVERYONE AND THAT COULD BE SHARED THROUGH A FRIDAY MESSAGE FOR PEOPLE TO GET FEEDBACK ON THAT PIECE OF IT AND THEN HAVE YOUR THOUGHTS AND IDEAS AND INPUT, SHARE THEM WITH KELLY AND MAYBE WE CAN GOOGLE DOCUMENT WE CAN'T DO THAT. GIVE YOUR INDIVIDUAL THOUGHTS TO KELLY. AND I CAN JUST PUT CREATE AN UPDATED DOCUMENT OR REVISED RED LINED DOCUMENT AND THEN THAT CAN BE SHARED OUT WHEN WE DO IT. ON SEPTEMBER 8th.
071THE NEXT MEETING DOES THAT SOUND OKAY? >> YES. SURE. >> YEP. >> THEN WE CAN DO THAT. YES. COOL. HOT DOG. ALL RIGHT. THAT TOOK CARE OF 4.5 AND 4.6. IS THERE OTHER BUSINESS THAT YOU WOULD