001uh we can begin the policy and curriculum committee meeting for September 15th. We have a item on curriculum side and then we have some policies uh to consider for revision or new policies to consider and we can begin with curriculum with the federal program update. Mr. Kyle is joining us this evening because he's um this year has taken on the responsibility of man managing our federal programs our titles one through four um and as we annually do give an update on what we are using the funding for and where it apply where it applies. I'm just going to leave this conversation again at first I just want to say thank you because it's a lot to you know come in spring and say we're going to need your help managing this. I mean, we try
002to keep it simple, not change too much this year, obviously as your first year doing it, but um still a lot of work and appreciate your time in the spring, summer, and right up until today managing. >> Yeah, no problem. I mean, learning a lot. I think as I go, I'll get better at this. Um, but already it's uh been interesting just to go through the process and understand it a little better. and um you know I look forward to working with them uh with where this money will be going through. So um yeah, so if we can go to the first slide. Um, and just so you know too, we had a stakeholder meeting um with uh parents from KBS, teachers, administrators on August 21st. Um, we submitted the grant the second. Normally that's
003on the 1, but there's a window because of just with everything that happened, funds getting held, it's actually think you can submitted by the 30th. Um, but we have pretty much everything that we send it in. So, um, just to go over this, you're probably aware of where these funds need to be allocated towards. Uh, title one's improving student achievement. And again, these are mostly are most needy students that need this and that support. Title two is teacher and principal training. you know, pretty easy just to think of professional development. Title three is the uh English language learners. Um so all that money for that goes there. And then title four is support and academic enrichment. And we'll go more into this as we go on. So again, title one is in improving basic programs.
004um increasing student achievement, literacy, math, and providing opportunities for students who need the support. So, this kind of shows how and and who's eligible for this. Um so, the first thing is we get our low income data, our free and reduced lunch count. Um, you know, I think we're always challenged to try to figure out how we can get more families to fill out that paperwork and data to to get a better idea. Um, so that's something that we're working towards to get better um better numbers uh for us. Uh the next you'll see is is ranking of schools by percentage of the low income students. So there's a 40% threshold here. So you'll see um the one school cuts down is 44.53%. Uh that is the school that's eligible. Um the high school is
00541.6. So again, they're eligible, but as a district, we um make the decision that even though they're eligible, um we don't count them in terms of this. And then 39 is middle school. I believe you could put in a waiver for that, but again, we've just always uh put this money towards our elementary schools. And then you can see Green Witch is actually 32.9%. So, um, and I think we've had conversations about how again how we move people around. I mean, we could probably manipulate this knowing that you move how many kids up to Green Witch and those students are free to reduce lunch. I mean essentially >> yeah we're not suggesting we it's that point is more just about some of the poor percentage is a poor statistic often times so if you think
006of Greenwood Elementary School you know if where students is about a percent you know so in any given enrollment year you could we could flip-flop between being eligible and not eligible looking at this year which is based off of last year's number at 32.9 9. You know, if we had a kindergarten class that happened to lean a little heavily, come in that lean a little heavily towards economic disadvantage, it could shift us in one year. Percentages just are often not great numbers, but that's what is used for title eligibility and we're bound on >> does the amount of funds change? >> No, our funding would be >> funding. >> The funding is Yeah. when we were schoolwide in both KES and Greenwood, it was approximately the same funding with the exception of, you know, small
007handling. >> Yeah. And we were grandfathered. Greenwood was grandfathered in last year, but you can only be grandfathered in one year, not after. So that's that's where you'll see all the funding this year will be going to. And our trend for the last 10 years has been a slow and there's sometimes it it bounces back but it's been that Greenwood which has lower percentage of economic disadvantage students in KS has a higher percentage. Um that's been a trend for 10 years. Go to next slide. So then that just shows you who doesn't qualify this year and then who does qualify. So all the funding will be going to um cut down elementary school for the 25 school year. And then when we jump into exactly where these funds are going one other question you combine
008those two schools. >> Yeah, maybe we can run those numbers pretty quick. as quick as I was thinking. Give me two minutes. >> So, I can jump in the one we're spending towards. So, we have a total of $289,972. Uh most of that is going towards our reading specialists and our MTSS um person what I would call like our intervention specialist teacher. Uh so most of that is in salary and their benefits. Um we also spend 15,500 for our K reinter who's it cuts down. Now, normally we would have two of those positions. Um, so that's where we allocated 13,500 for a title one coordinator, which mean that's not added onto my salary. That's pulling from my salary of the time and effort spent towards that. That seemed to make the most sense of um
009again, we could have put it towards like a paraprofessional, an MTSS parrofessional. Um, and again, it's it's all just pulled from um different buckets to to pay people, but um I think in terms of talking to Beth and just it's cleaner just to pull it from mine rather than a pair of professionals. So, uh we also have 2,000 for fall camps that obviously doesn't count cover all 70s, but that takes a little chunk out of that. Um parent involvement again through title one you need to have parent involvement days. So um usually one day a trimester. So, um, go down elementary school able to use that. And then we always do $400. Actually, each building gets $100 for homeless schools. And usually we get the combined percentage for this year for the elementary schools is
01040.01%. So, we're right on that. right on the fringe there. >> That could easily change with one or two students. >> Yes. >> Yeah. That would put us, you know, every year on that spectrum. Yeah. And I think like when we were talking to some of the families like PTO's like we stress the importance of even though a lot of families don't think that they could, you know, fill out that paperwork, you still, you know, you might not think that you qualify, but doing that process is super help because like I said, get a couple more that percentage changes. Um, so that's title one. Title two, we have $43,699 and this goes towards class size reduction. So this pays for the portion of a Kes first grade teacher salary. Title three, we're uh we work
011with Fleetwood for this. So the goals are, you know, improving WEI scores and improving student attendance, but this is for English language learners. >> Based off enrollment, if you qualify for less than $10,000, you can you can comply in consortium with another district. So we've done a race for the last seven years. >> And if you go down, it's for professional development, $2,000, supplies and resources, 3,000. again the engagement 595. So again there's not a lot of money there that we get but it is something is is that our money or is that money you split with them? >> That's our that's our money. >> That's our money. Yes. >> They have their own they're two independent budgets within one larger budget. And then moving to title four. Um again you can target these areas
012well-rounded education self uh safety and healthy schools and effectiveness of technologies or it can be transferred into title one. Um due to the fact that we utilize a lot of this money towards salaries and benefits um we did move the 21,864 to um title one which will then give um $20,000 to use for um supplies. And again, these can't be utilized as core curriculum. it has to be support. Um that's obviously one of the biggest things that I've learned is, you know, supplement, not supply. Um and again, uh a lot of people are like, you know, you're in charge of this and your school's not even involved in it. But I also think through Dev and I working together already, I mean, she pretty much comes to me and like, "Hey, can I get this
013for this?" And it's yes you can or no actually we can't use this because of this is a core curriculum piece we have to use it as supplemental so you know things that we've used I think a lot of the initiatives in terms of we were talking about math and reading but using decodable books um when you know we have I know Kes and GES has data meetings uh this week so that's when we really drill down into what students students need and get them what they need inside that small group setting. Uh that's a big push that most schools are doing this year is um you know I think we're transitioning from the spending a lot of time talking onetoone with students rather than identifying a like need for a group of kids that
014we can sit and we can be super intentional and direct with our instruction and get more bang for a buck in a small group setting. So, a lot of these um funds that we have through title one allows us um the accessibility through programs and materials that will support those need kids that hopefully are going through the TSS process. We'd like to have them go through that, get those interventions for a period of time and be successful that then we can start u focusing on other students and putting them back into the regular red classroom. So, and then I'll scan uh some money there for some supplies as well. So, overall uh you know big things elementary will be getting all the funding through title one. Um our focus is staffing, instruction, student support and
015uh these funds help reduce class sizes, provide intervention and support to student success, questions. So this this bucket of funding we have, you know, we have so many different timelines that we monitor, manage and um when you when discussions are in the news about the federal budget, the congressional budget. Uh that is I mean currently they're working under a temporary extension through September 30th, but there's been talk about a halfyear budget or a full year budget. The budget that gets adopted now at the federal level will impact these numbers for next year. It's a it's a year behind. So we are anticipating a likely, you know, reduction in those. We won't know that until a budget is passed, but um that is that's definitely something we're monitoring. we look at projections for the 26 27th
016school year in for our revenue set. >> Yeah. And I would just say, you know, moving forward, um if if there's any ideas of what else we could utilize this money towards, obviously it has to fall under certain criteria, but um you know, essentially that's the whole idea of getting stakeholders involved. And I I think we're with where we are as a district, these funds do help. Um, you know, we don't get a lot of federal funding, but what we do, I think, you know, I always look at it as these this is people's money. Need to be intentional and make sure that we're spending it appropriately. We're not just throwing it around. I'm not saying that we did, but uh I just think uh any ideas um of how we can do better with
017this, let us know. And like I said, I'm learning learning a lot, but uh any feedback is much appreciated. >> I definitely appreciate your intentionality and know process and getting to where you guys have gotten. So, thank you. I think the only thing that uh next time I'll I'll definitely I think I dropped the ball. I should have invited a couple of you probably to the state board meeting. So I apologize for that. But I did, you know, Christian was like, you know, need to come here. And again, want to be transparent, show exactly where the money's going. And uh I do think there is potentially a time in the middle of the year where money can change where we get more or less. Um but again, it'll all fall under that. And I would
018imagine it will probably go under the supplies piece unless differently. >> It's not It would not be a significant change. >> No. No. I mean I already in the summer it it increased a little bit but it was just a couple hundred bucks. So >> that support money would been for this past summer. >> Yes. Yeah. Yeah. That was for which benefits all of our students not just KS. >> That's correct. Thank you. Any questions? Thanks so much, Mr. >> Thank you. Yes. Have a good one. >> And that can uh move us into some policy. We have uh two new policies to consider. And the first one on the agenda is 810.1 school bus drivers and school commercial motor vehicle drivers. >> Yes, these two policies are linked in a way. One deals with
019school bus drivers. The other one will deal with it's likely vans. So our van second one a 10.3. So vans are most of the vans that we have are 10 passenger class there are nine seats and a driver. So those those vehicles fall under 810.3. School buses themselves would fall under 810.1. Reason I'm bringing them up together is the fact that PSBA has recommended both of these policies even though we are linked with BCIU 810.1 would be relevant for us. So there is a piece about in in both of these uh alcohol awareness program there is a piece about reporting if a driver would get arrested for violation they would have to report that within 30 days we have checked off 72 hours which matches some of our other policies. 30 days is a long
020time to create that report goes along with that. So 72 hours is the standard for teachers or sort of Pennsylvania. The other option there is bet next business day which might be a little bit difficult under so many circumstances. So seems like the 72 hours teachers in that policy makes a lot of sense. So it also does mention contracted carriers which we which matches our situation. Um then if a driver was convicted they would have to report that to us within 15 days. So currently like I said we do not have policy that covers these items. >> Let's say we don't have one specifically that covers for school bus drivers. you know um previous drivers would would have fall we have employee policies and we also have contracted service personnel policies but not one specific
021to school bus drivers and it is the PSBA recommendation to have a specific school bus also have their own policies And is there a wall? >> Yes. >> Make sure everything policies cover just as a general practice with BCIU because they work with multiple different school districts with everybody under theirs. um our policy would supersede theirs in terms of contracted supervised contracted uh drivers that work for us. Um if it didn't align with them, they can move somebody to another district. There's no conflict, but there are no current Does it change anything that was? >> Yeah, I mean there is a clause in there. We have to get copy of policy or signature that someone was given the policy things of that nature but um there's nothing of substance that would change from day one.
022It's more about ensuring that we have the training requirements in place that there are reporting requirements in place um for um seeing here about the uh the texting and the cell phone usage. Do we have because I know it's state law they can't use that. However, if they're using like Google Maps or something because they don't know where they're going, do we have holders in all these vans so that they can put their cell phone on them? Maybe we should really look at that. I don't know if that's for here or for facilities, but >> I mean, it makes sense. It's coming up here. or something that um it's just common sense we should do >> because we we put them in our work trucks now and you know it's something I think it's I
023mean you can pick them up off Amazon for like 50 bucks. >> Oh yeah. >> You know cheap the nice ones that fit like every size phone out there. Just something that you know probably should think about. >> Thank you. >> I have mine is like a they call it a popet. It's a magnet. So you put a magnet on your phone, you have the magnet and it magnetizes rather than having to >> Yeah. But this would allow anybody because like this is a metal case, >> you know, but this would allow anybody to put any phone on in there. They don't have to have like a specific magnet or anything. It's just, you know, it screws into the dashboard and then it just adjusts to whatever size phone you have. So that probably be
024an easier solution than getting magnets for everybody. that I think I'd be looking for a motion and a second for the suggested items that are discussed and highlighted within the policy. >> Second. >> All in favor? >> That's board that then brings E10.3. Yeah. Once again, you know, the difference is it would be a 10 passenger van or or vehicle or less. In our case, most of the time it would be a van rather than any other type of vehicle. Um, a lot of the a lot of the wording is the same as the 810.1, the 72 hours to report and the 15 days to report conviction. Those are both included in here. Once again, supplying this policy and making sure people understand it is a big piece >> is basically the whole plan is
025basically the same. So >> yes. Yeah. >> Yeah. Like I said for us the major delineation is a school van versus school bus. pretty standard as far as those vehicles. Some school districts have many different types of vehicles, but for us it's one way to split the questions or comments on this one. be looking for the same motion in a second to move this point to the full grid as is the suggestions here. >> Make the motion >> second. >> All in favor say I. I board. And then that brings us to section B policies to consider for revision. The first one is 827 conflict of interest. Yes, number one throughout the term board member has been replaced with school director. It's something that changing a lot of our policies based on PSBA recommendation. Then
026the uh definition of conflict of interest as it relates to federal requirements has been included on the first page and then a provision of written notice to employees of protection for reporting violations related to conflict be the other major piece to this policy as far as changes questions or concerns. A27 motion and a second 827 move the full board. >> Second. >> All in favor say I. >> I. 827 moves to the full board. Brings us to policy 103. Yes. 103 discrimination and title title N sexual harassment affecting students. We also have one employees but 103 deals with students. the Pennsylvania Human Relations Act. We had dealt with that earlier over the summer. A couple policies that discussed the uh the amendments to Pennsylvania relations act regarding religious creed regarding the definition of pregnancy classifications.
027So you can see on page three it talks about race and religious creed. right above it. I'm sorry. H3 right above race definitions. There is a section about discipline and placement of a student convicted or adjudicated sexual assault. As far as the district compliant with departments established by state law board policy, that's a piece that's been added. Then there's a piece about the title N coordinator and consulting with the director of special education ensures. There are also various attachments regarding procedures and processes for complaints report form. I would say minor revision overall those those forms that we already have the words like the definitions that are bold um are these previously undefined are they are the definitions changing? >> Yeah, some of the if it's the term itself it it's simply bolded if it is
028the entire entire piece. So in this particular policy complaintant that was already there. So the def the word itself takes bullet. The uh the other pieces it's been a total total redo as far as language. So for example pregnancy that that's a definition that was not there before written in that manner. Same same with race. And >> now that could that could mean also at times didn't exist at all. That whole entire piece was added. >> And so where do we get the definitions from >> uh school code also public law which goes hand in hand of course. So if you look at the U references there 3435 >> anything anything with a with a source or a citation afterwards shows that it's it's public laws where it comes from sometimes shouldn't say that in
029every case sometimes it's dealing with other policies so it can link to another policy that we already have in that case that policy could link relate to a law. >> So those those definitions do come to us. >> They're both pa page eight. You can see you can see where the PA code items are versus where some of the policies are cited. >> Yeah. But some of the numbers don't match up there on average. >> Yeah. And that that's possible only because it's Yeah, it >> just as far as the numbers down there, but the links match up. You want to use the links as the reference until >> you clicked on 34 right next to pregnancy. >> Yes, exact definition >> from PA code >> in the PA code. >> When these are finalized,
030the PSBA makes sure make sure that all the citations are accurate, numbers accurate, too. In your opinion, what does the state or what does it mean the use of assisted reproductive technology? Like I just feel like that's really vague and weird sounding. So like I'm not understanding what it means in pregnancy. >> Yeah. And again that comes from the PA human relations act. Um what what do they mean by Okay. expansion of a definition, but if it's PA code don't always understand how they apply in a school setting, but again citations. >> Yeah. And this came up in the other policy dealing with, you know, a student who could be pregnant. It's really the definition safeguards them as far as services and it also safeguards them as far as supporting them academically every so yeah
031scenarios and so forth. >> Yeah, >> not so sure but >> it's just to cover everything there. Sorry. All in favor say I. I. Move 103 to the full board. And that brings us to 103.1 non-discrimination involved on students with disabilities. So there have been some changes made as far as handling reports of discrimination the language related to school safety and security reporting which we've had in many many different policies over the last year or so. Uh legal citations have been updated. Um, also reporting to law enforcement and PPE, which once again we've had a lot of policies over the last three weeks coordinator's responsibilities. So the language is the same as policy 103 as far as the definition. They're not specific to staff versus students. They reference the same vehicle. 3.1 this angle if
032you look at definition of harassment you can see words bolded is new language versus young bold is what it was before so those are anytime you see a definition if it's just if it's just the terms such as discrimination your own religious creed is already the the B pieces is what's been added by PSPA usually by by definition to move 3.1 to the full board. >> Second All in favor say I. >> I. 103.1. And timewise we can go to policy 104. Just realized a couple things I said that weren't making sense. I was actually looking at it >> just during the last >> just kind of reversed some of the language. >> So, sorry about that. Um, >> specifically the reference. >> Yeah, the the definitions I was looking through the wrong policy, so
033I apologize for that. Um so yes so this is the one this is the one as far as the definitions federal land coordinator and so with those definitions being updated and so forth What? >> Second. All in favor say I. >> I. 104 move to the full board and then that brings us to 102 academic standards. >> Yeah. So there there are some changes as far as um PBE and what we're looking at as far as academic standards. Little bit of an extension of English language arts to include reading, writing, speaking, listening. We get into the steel standards not only for grades 6 through 12 but also grades K through five. So deline delineating the difference between the grade levels. Beyond that, there were no exchanges. Basically, this policy is just telling the state that
034we're gonna promise to educate the kids. >> Correct. Yes. >> That's correct. There there has been I'd say the biggest thing the extension of great K through five location and some of the areas that are now >> we've been talking about steals for a couple years now but the end of this school year is when the level change varies by great Not a whole lot of change. What that looks at you what it looks like classroom teachers along with the computers. We have media library things we do things we do through u currently Mary Guber and John specialy classes kind of kind of reinforces what we do at the classroom level. Motion move. >> Second. All >> in favor? I >> That brings us actually covered everything. >> It's been a while. >> Has it
035ever happened? >> Not sure. I don't think so. All in favor of adjourning, say I. >> I wanted to um address something. >> Go ahead. >> Can I want to open the can of worms? >> Oh boy. >> I know. I know. >> Told you. One a month. >> One a month. >> I would like us to look into getting rid of Zoom. Um except I understand we need it for directors if they're not around. But in talking to um the JOC um directors for the other 16 school districts, I believe Antidum is the only one that still does Zoom. >> Um >> Zoom for >> for the public. >> Yeah. Public participation. >> Yeah. For public participation. I think it's a pain for Ed to try to like add one more step. >> And
036I don't know. I personally don't like it and I think it's unnecessary and we don't have the the there's little to no engagement and it's just one more thing. Um, so anyway, that's just my opinion on Zoom for public engagement, but you know, >> what were the statistics on that? >> Antum is the only other school district that still allows participation. >> Everybody else just >> committee members did read >> they were in the room when I asked the question. So I did not ask me and I just been trouble meeting the next day. >> Yeah. >> Makes sense to me. It seems like a co leftover, >> right? Like it's done >> I mean that's that is when it became regular of course. Um and when we were first returning, you know, everything was
037pretty much back to normal in person, everything. Um, the idea was floated to stop Zooming and the public reaction was quite negative to that and people felt like we were trying to be less transparent, trying to, you know, be more secretive and make it more difficult for people to be involved. [Music] Well, you know, there there's a few extra steps. Um, it's been a while since anyone has signed up to speak. >> I can't remember the last time. Have um we do we're the exact opposite. We do everything possible to allow people to speak. So there's a possibility people raise their hands at times. Uh they go on chat, they mention that they want to speak. We we've allowed that. So even though they haven't signed up through the signup sheet, we still go through
038those steps. So I don't think we've ever missed someone. There's a couple settings. There's setting with the chat. I have communicated by accident just to the panelists before rather than opening up to the to the others and then I realize I do it and open up to everybody. We we don't allow people on Zoom to communicate with each other, >> right? >> But they can communicate with me. So like I said, our procedure over the last five years has been to make sure people are included any voice. Um yeah and like I said there are some steps to it but um my personal feeling if if there were people who were participating through Zoom and for good reason be a consideration but I again I I don't know the last time someone has participated through
039Zoom to speak. Yeah, that's been a little while, but meetings have been relatively set up for recently. So there, you know, we have only staff audience at the moment. >> Um the other is there any added cost? >> There is no added cost. There there's a webinar there's a webinar cost but we would keep that anyway in order to broadcast through YouTube >> because it's not the broadcast not stop >> right right the recording won't stop the broadcast won't stop Zoom is a simple way to do it so there is a there is a annual cost for the Zoom account and for the webinars and I think last year Yeah, >> I mean we could look at other avenues to record and post but we would have to keep it due to board policy like
040electronics. So yes because because board members could join through zone at the same cost same setup and there is no the policy our public participation in board meetings policy doesn't say anything about it you know it just became practice and there was discussion of whether we continue the practice and decisions to continue but there is no policy stating we do or we don't you know so ultimately you know whether or not we would change that money as Mr. comes out what his advice would be. Should would it be a formal action, you know, would we edit the policy to state that we would would not because right now it's just something we started doing and stuff. >> I mean, and again, that's just me. Like, I just I don't like the idea of these floaters
041out there just watching our meetings and like I don't know. To me, it's just a little bit semi creepy. Like if you can't come to a meeting and sit here and talk to me in person, but you can be out there in the stratosphere watching us and watching our every move because you're just sitting in your home. That's to me. Now the YouTube piece you would have to decide whether going to live stream it because that live stream would do the same thing minus the participation piece or we record it save it then upload it but same thing it's a recording so I don't know how much different really is in the end >> I think have the technology we can increase availability and be all that more transparent doesn't seem that it's well it's
042not costly beyond what the district would spend anyway burdensome >> yeah I mean at this point I think Men raised the question I would like to at least ask Mr. how he would advise us to to if we were going to make a ch make a decision like you say um what he would advise whether it's through policy or just action um and I can next week I can update what his advice is on what we should do as next steps I think caveat you mentioned steps that are thinking we we've done our best with and we think we've done well but um you know just just that expectation if we were ever to miss that piece because of technology glitches or or if I would miss something if that became an issue that's that
043that's one of the advantages to to not allowing participation piece. I'll also just throw in this through frequency of meetings we are with or without the ability to participate as the most accessible board in this county. No one has more needs. That's not a criticism to anybody. I'm just saying we are already without without public participation via Zoom. We are still the most accessible. >> And I will say one thing that would be in favor of not live streaming. Like back when we were basically all in person, we would move between buildings and you know that gave everybody the opportunity to see all the different buildings and obviously you know me coming to a meeting in person that was nearer to your home elementary school um remembers And so that was was it's just not
044feasible for this setup to be floating between building. I know I'm trying to be it is >> a second to it. >> I will say the difficult thing has always been the microphones. Not difficult but just work. So without those all the microphones set up it's a lot less work. >> Yeah. where we used to we used to have a meeting at the ACTC school. >> Yeah. >> I think that also sets up like a nice timeline for decision because we would if we were going to, you know, move meetings around again. We would put that in the schedule, the the board meeting schedule in December for the following years. So, um, kind of sets everything up to align in the next couple months because December is coming quick. Well, with that, I guess we
045should have an official roll call. All in favor of adjourning the meeting. I I meeting a journal. Hi Ed, can you hear me? Not quite as bad. There was one a similar situation with county. It was the little man that lives in the office. Okay. >> Thank you. Ziggler, can you hear us? Okay. >> Yes, I can. Thank you. >> Very good. Thank you. >> Okay. Um, I'd like to call tonight's uh committee meeting for the facilities and extracurricular to order. And first on the agenda under extracurricular is the update on activity fees. >> So a brief update here first couple of couple of weeks into it. Um things have been going pretty smoothly. Had a couple questions uh come up naturally from anything new being introduced into the district. But uh once we got
046some more communication out uh people started to understand the process and uh the the online payment system was was new to a lot of people this year. But I think uh a lot of the questions came from just the setup of it. Again once people realized kind of like the allocart function of it along with the uh technology insurance fees and everything there um they became understand it pretty easily pretty quickly. Uh, so we have right now total fees collected so far this year $18,450 and kind of breaking them down by grade. We had 15 sixth graders, 45 seventh graders, 40 eighth graders. Um had 41 9th graders, 32 10th graders, 37 11th graders, and 39 12th graders pay the fee. Um some of them we we've noticed that uh we do have a couple
047about half a dozen that did double pay the $50 and $100 fee but we will be going back and marking that rectifying that issuing some refunds there. Uh new round of free and reduced lunch information is going to be coming out by October 1st. So those will be updated as well. So if there's anybody that did previously pay the fee and is now qualifies for free and reduced lunch, we will also cross check that issue some refunds there. So all in all feel like it's been a pretty pretty good roll out for for this year. I think you share too like with me what percentage do you have the percentage that have used the online payment? Where's Mr. Hoff? I may have been Mr. Hoff but a very a very high percentage used online payment.
048So that convenience definitely was worthwhile worth the time put into it from our our tech team and activities office. So a very high percentage. >> Yeah, that was we've had some people come in and pay in person but overwhelmingly it's been online. Is there some way moving forward like not for this year any but for like next year like because some kids don't participate in any sports but yet they have that athletic fee on there and it's going to be there for the whole entire year and I've spoken to a few parents who feel that they're going to be trapped into paying that because they're not going to get like their kids not going to like get their diploma or something like that and I've told them before that that's not going to happen but
049there's that fear out there. So, is there a way that we can maybe take that off until they because we know who's signing out for the sports, >> we should be able to to build those those parents and students for that sport and most of it is during the fall anyways, >> right? I I would think for for the school year, I think overwhelmingly we'll see the the largest number of payments done right at the beginning of the year. >> I mean, we had both options. Obviously one's a little bit more labor intensive than the other to go upload you know the students are participating what you know it was a debate which way we should go and kind of what pushed us over the edge was that the technology fee was the first fee
050listed in there the which is a completely optional tech insurance fee and we wanted that to be available to everybody as an option. So once that wasn't going to be available as an option it just kind of made sense to all available there options. Um but we certainly can evaluate for next year and look look in a different way. The other piece was that, you know, we figure in the end 75% just throwing that number out there of our students are going to participate in something, you know, it's it's a high high number that do um you know, so again definitely a question we picked oursel and probably almost every outside of like true just like tech issues of where do I click here? Do I need to establish an account? almost every phone call
051email we we feel of someone who was frustrated with that exact question you know or some version of it um it says because it says oh right I mean it says uh balance do is I guess theology of it you know once we explain it wasn't actually do about it but it's definitely something we'll evaluate here at the end we just you know how how much more challenging is it to just initiate the feed of I guess another another part of that conversation was if somebody was part this would be for the high school somebody who's participating in activity but they're not in a sport until the winter or the spring they usually just wanted to pay up front you know so they were able to do that but they knew that was coming versus
052paying one now they wouldn't caught the initial list when we would upload the rosters. So just There's some pros and cons, but definitely value. >> The 18,000 that you quoted, is that strictly activity fee or was is that inclusive of the insurance that we collect? >> No, that is just the >> that's strictly activity participation. >> Y >> then we just put that into the general fund. It's not like earmarked by activity. question. Oh, and we still this we're still at a point of the school year right now where a lot of our student activity groups are still kind of figuring out their rosters. Kids still have the ability to sign up. So, those rosters are still pretty fluid right now. So, um kids that aren't participating in athletics that would only pay that non-
053nonathletic activity fee, there's still a handful of them that are still unpaid yet, but again, the rosters are still very fluid right now. that by October to be able to solidify that get a better idea who's participating. What do we have any numbers on who said that they couldn't pay and if they like how assistance was provided? Don't have any numbers. It's just been any kind of outreach that we've gotten just a lot of issues. >> Okay. Just those two. So any individual that maybe had issue with that just kind of been individually like they reached out and and maybe they were having a hardship and we tried to connect them with >> I don't even know if that's happened to them. >> Yeah. >> Okay. I mean that's what we have. We asked um
054teachers and staff that they kind of an ear to the ground they heard somebody talking about it because you know obviously if someone came to us we'd have some avenues to connect them with or just to do it for them. Um, you know, but here was more that the unspoken need that wouldn't come up. So, we ask our staff to let us know. Okay. >> And I guess we're not going to really know numbers until like the end of the maybe first half of the school year until we have a good idea of like if it affected fall sports sign up or anything like that >> without having exact numbers. I mean, I can tell our girls soccer team, their numbers are up. We have a full KB team this year. Of course, soccer's always
055been strong with their football numbers are up last year. So, I think just not having an exact number to quote, it does seem like our overall our athletic participation number seems to have increased this year. Okay. And couple that with um enrollment is down 10 students at the high school. uh you know so we so that would impact it obviously too like I heard that lower number in 10th grade but we only have 89 students in 10th grade so we're going to have >> right >> and uh that point will have the high school will be I think the lowest enroll it's been in the last seven or eight years next year we're in eighth grade because it's eighth grade is small too it's 86 so it'll go off and have two small grades at
056the same time so we will see lower I just say like our percent of student interaction dips at all rather than just maybe a whole number because of those bubbles. Next, we're booster club and district sponsorship discussion. This is kind of a continuing discussion, but I mean it's developed somewhat over the last, you know, each of our last few meetings. We've had some kind of conversation for it. Um I think we left last uh ECC meeting where we have some groups, booster groups, teams going out and soliciting some sponsorships. Um and where we will have to come to kind of an agreement on if unless it is a direct team sponsorship, it's something team handles, we'll have to come down to like what is a percent what's the share the revenue share of the district
057to what goes directly to the team. Um so let's dig out. He has he had some paperwork and language, but I thought it was best just to have a discussion philosophies here. So, this is a campaign that we started um back in 2011. He was a garden spot. I was the assistant A back then at that point as the athletic director. We uh we were going that most school districts in that time they've been looking at different ways to kind of increase funding, increase revenue for extracurricular programs. And this is a marketing campaign that we came up with and um we used the entire time until I left there at Garden Spot in 171 18 school year. I'm not exactly sure if they're still using this campaign still, but essentially the basis was to get
058the booster clubs uh involved in soliciting sponsorships for signage in uh some of the athletic facilities there. We used our stadium and also our high school gymnasium. Um and there are some of the prices that we used at the time on that second page there. It's kind of short form agreement that we had in place. uh $500 for the stadium sign, $800 for uh the high school gymnasium, and then a combo fee in there. And then the cost of the signage would come out of uh would be paid for by athletics from their revenue sharing part of it. And what it was, a booster club would go out, solicit the sponsorship, and then it would be a 50-50 split. say they they sold a $500 sign, um the booster club representative or uh they would
059get 50% to go directly to the booster club, 50% go directly towards athletics and um we kept a like a like a Google sheet to kind of mark down who made contact, what business made contact, what their answer was. Um some businesses out there were very particular about which booster club they wanted kind of their their revenue sharing to go to. So they've kind of reached out on their own to some of the local community members that they knew about that. But in this graph here, you can see the total amount of revenue that was made every single year that we did it. And again, the uh the 50-50 split, the athletics revenue was a little bit lower than the boosters revenue because we took the cost of the signage out of the athletics portion
060of it. But we can see that over, you know, those seven years, the uh booster gloves combined down at Gardens Spot made almost $73,000 while the athletic department got a little over $66,000 in that sevenyear span. So, it was a pretty successful campaign. You know, had some revenue that that wasn't there before and was able to kind of provide some extra resources, you know, throughout the school district. So figured dust this off, bring it out and just kind of have it up here for for discussion and maybe it's not something like this that's used here, but maybe it kind of evolves into something else that maybe might fit a little bit more here for good. I mean, anything that could help bring more money in, you know, is a big help. And and I do
061think that some of these booster clubs should be kind of helping out a lot considering the support that we're giving some of these athletic programs. >> You know, it's tremendous on our side and you know, some of these because I've had, you know, like we talked about the last one about some of the smaller sports maybe combining and having one booster club. I don't know if we looked into that yet or not at all. Not not particularly. No, we have I know Brandy Wine has a they have an all support booster club. Um there's different kind of avenues to to take that there pluses and minuses. And I I think what is kind of nice about having the boosters do this is that it's not taking away the school resources from doing school work, which
062is I mean we're becoming increasingly dependent on, you know, lower and lower resources to do school jobs and to not have to have our administrator or or our athletic director have to go out and try to market for, you know, some banner campaigning or something like that. I think if the boosters could do that, I think this kind of idea is is nice because the booster clubs are at least in Kutztown, we have so many of them, they probably know almost or connected in some way to almost every single business in the school district. So they are likely able to maybe just talk to a friend who owns a business and say, "Hey, the football booster program is looking for somebody to sponsor a banner like out of the stadium for x amount of money.
063Would you be willing to do that?" And um I think making that happen is probably going to be much easier for the booster club. So I think something along this line kind of makes sense in terms of the the effort from the school district like the width is going to be very minimal. the booster like it could make the connections much much easier as long as I guess it doesn't impede upon the school district's kind of bigger um like marketing campaigns where we're trying to raise bigger pots of money for like naming rights of the stadium and those kind of things where I think the district needs to be more involved maybe than a fooster because we're doing some some more major commercial signage like at the stadium or inside of the school board that
064might be a fiveyear commitment or something like that whereas this is year to year. I mean, I do think that's an important part of what we whatever we do put in writing is what is eligible for boosters to go out and for what they are what they are not. Um, you know, I think and there's a balance like we want boosters to have that autonomy because like said they have um a lot of power behind them, you know, to to recruit folks to do that, but there's probably a few key pieces rights that we might, you know, I I think as I talked like we wouldn't want to prevent them from finance type sponsor, we might need to reduce the percentage just might have to go down if it's that type of sponsor. Yeah, that
065we rather, you know, you get 50% of the sign. Great. But >> you take this idea, you combine some percentages into the corporate sponsorship that we've already approved and >> put it together and see what happens. >> Yeah. >> Doesn't mean somebody >> and there's going to be discussions, you know, on those big ones where they're they're the boosters actual step is going to be getting to to you on those bigger one. But encourage that first that first step is a big first step, right? Um, so we'll put it together. Um, but I think start with the smaller end 50% and work, you know, work our way up to lower percentages. >> So that brings to the question, now we have all those signs in the stadium. How long were those installed? When was the
066last time that there was any >> most There was one that was reuped like just over a year ago because what was over the summer I think last year. It was right before we had um before the sponsorship program was approved and it was a renewal. >> That's we have to look at all those out there. I think I think overwhelmingly a lot of them have expired. >> Yeah. Five years to get them on this >> on this program >> because these banners seem like more of a year-to-year kind of thing. Maybe not as expensive as a big sign. Probably more of kind of what we see when we have like the senior banners out there. Maybe not that small, but assuming it's going to be something along those lines in terms of these like
067temporary banners, not gigantic signs that we're we're going to be hanging up. At least for this booster kind of park. >> Well, the ones on the the stadiums are like 3x5 on the >> on the fence all the way across the way. Soccer benches are >> somewhere. Yeah, that's the same size they have at the park. Yeah, I think 4x6. >> Yeah, I think we >> Yeah, definitely something to work on. I think that there could be an opportunity as well to really engage students uh to be able to make some of the outreach. Um you know, some of our high school students could probably benefit from um the preparation and and skill of picking up a phone call or stopping by um and and helping to make that ask. So, I don't know if
068there's um you know, a a class or a club opportunity um within within the high school that this might be a a possible activity that they could consider that would have educational value in addition to financial support for the school. >> Great idea. Um we have the remember if you recall newly formed FBLA last year. Um and any of the classes in that business realm, Mr. Simmons leads. So we can we can have a conversation with him and see um see how we can get some students involved. >> Yeah. >> Thank you. >> You know we have one middle school Preston that's already been out knocking on doors for wrestling program sixth grader out there trying to find sponsorships to say no to a 12y old. >> Um just curious do we know roughly how
069many booster clubs we have? Is it probably just one for each of the major sports and then the music association? I can't I mean I apologize. I don't know. I imagine it's like soccer. So soccer is probably combined like boys and girls or is >> Boys and girls are separate. Boys and girls are separate. >> Okay. Trying to think of sports that do not have one. >> Well, golf doesn't have one. >> Golf does not. tennis is uh and the Eastern Burks Tennis Association. They do a lot of fundraising through that. They have an impact that you'll talk through, >> correct? Yeah. Yes. But boys volleyball a small one concession stand that goes to golf. Jasmine and then um the kind of in question a little bit of know whether the croissant association is a
070bookster club or if it's its own organization still gather some information and how to what that kind of categorize that because it seems to fall somewhere in between. Um, yeah. And again, I think like as long as I how you say this, as long as they're not like, sorry for like stepping on each other trying to to get, >> you know, sponsorships from the same people. >> Yeah, that that's probably the biggest thing I think we need to be worried about going after the same, you know, it's frustrating to sponsors. I mean, those who get hit up all the time, that's the conversation. So they just they love they enjoy receiving their requests because many of them are very small things they take care of in the moment but when it comes to bigger monetary
071donations I think they're >> unifying that have always and Ed had shared just keeping a shared document everybody has access to the no but they also the other side is we don't want to any turf disputes of I know you secured that one that's especially when they're using the same >> still. Yeah. >> So, any kind of like way to formalize just to say like so and so already got sponsorship from good. >> Uh next we're moving on to facilities and looking at the major mechanicals review. >> Yeah. I just want to Dr. Myers, could you bring up that first one that I put on there? Is that the major mechanicals or >> first? I I sent him something. >> Is it this one? >> Uh, that's the second one. But I shared that's I
072shared that document with everybody on the committee just because >> the first one I just wanted to how I established some of those numbers and with that chart is from Ashray which is the uh American Society of Heating Refrigeration Air Conditioning Engineers that you know a lot of our stuff inside the buildings that's their recommendations on replacement and life expectancy as well as some other trade groups uh you know of what items should be lasting. So yeah, that document there is uh kind of as much as we can go back as I know I have a lot of question marks in there or some question marks based on I'm not sure when the sidewalks were done or paving of certain buildings were done. So that's just a kind of a snapshot in color kind of
073shows of where we are with green uh you know getting yellow where questionable and then reading red is when it's should be replaced or when it's going ahead. Now obviously some things on this are uh have been replaced already. there's certain things that uh are have failed prior to the red zone and there's things that are still going that are currently in the red zone. So again, that's just a a number to snapshot to kind of look at of where we are. So anybody have any questions on those? >> What are RTUs? Rooftop rooftop units. We did those three, four years ago now. We just did the rooftop units and the chillers at the two elementary schools and uh the middle school. And then now in the middle school this year we're doing the inside
074games that survey certain things and again down at the bottom I have you know vehicles and stuff and that's based on a tenure and that's and we see more rust on a lot of our stuff and it's not the mileage >> like flooring ceilings. It's kind of hard to know like if was it original with the building or Yeah. and it's uh renovation. You know, again, that's trade recommendations, but also PTE in the past. Uh I guess just about 10 years ago, they did away with a program was called Plancon. And Plan Con was basically based on a 20 to 25 year cycle of redoing their buildings at that rate. So that kind of kind of puts you in the same thing. I believe Puts down Elementary, Max Tony, Albany, Middle School were all done
075in the year 2000. >> 99. >> Yeah. Yeah. 99 to 2000. They were they were all done at that period of time. So that was a lot of work all going on. And that was multiple vendors as well. You kind of can see that. >> Yeah. >> You know, it's very challenging to get the same vendor to be able to do five, six buildings at once. 2000 seems like that wasn't that long ago. >> It doesn't years ago. So, a lot of those things are based on 25 years. I mean, I do think we do. I mean, and you really see it at the beginning of the school year, but um I think our maintenance on in all of our buildings is exceptional because when you come into school, those I don't want to say
076it's not kept up during the school year because it is, but coming into the school buildings like at the beginning of school year, it's like, wow, everything looks brand new. like hopefully that helps stretch some of these out as long as we can. But >> yeah, it all were a little bit different, you know, again some of the small uh units at Kenan Elementary recently some of the valves are, you know, starting to fail, you know, coming on. We're right in this shoulder season that we're starting to sometimes you need heat in the morning and then cooling in the afternoon, which you know, that's when you kind of find some of your problems. For whatever reason, because it's not elementary, the flooring shows a lot more wear, like a lot of cracking on the vinyl
077floor than any other building for some reason. And it was again done the same as the other buildings. So, I don't know if that was a again the vendor who did it, the floor with the subbase underneath, but you know, just things like that. Now, that doesn't it's not really impacting, but it's you can see you can see it. Is there anything here that jumps out to you that says like this these things have to be prioritized because you feel like like they're over like well overdue for replacements. Uh we're struggling with or I shouldn't say struggling a lot of a lot of work is going into both uh at Goodtown Elementary and here at the high school with a lot of the classroom units and the classroom units at the high school here are
078much newer but we seem to have a lot of issues with the classroom heating and cooling units. Goodtown Elementary is probably right now that's our we spend the most time there. on on those. But uh look just as old, but they haven't had any issues. >> It's it's like almost entire different animal again. Could have been a vendor. They do have different slightly different products. Again, doing the same thing, but slightly different product, >> different material, same. So, and I bet you our Fitztown Elementary is once once a day, maybe every other day depending on Hey, just a little little warmer. It's getting a little warmer, so you got to go and make an adjustment like that. We haven't had any busted pipes at all, but the cleanliness that's the custodians spend a lot of
079time in the summer making that making that really look look good. They spend a lot of lot of hours of what they do. go to the replacement of those kind of big items at at Costa Elementary maybe namely is that where like our doing that whole facility scope and and building usage and kind of mapping out what we're going to do with those but that's where that comes in because it's hard to do anything until the school makes a decision on the board makes a decision on how we're going to move forward with the building usage. >> Yeah. And related related to that um you know we as we know you know till it's actually a year ago I think this week where we would have um approved the bond issue you know so that
080we were able to do the work at elementary school and still have money for some of that necessary in the future items at either of the elementary buildings but we also today filed an application for all cap which you know is a um construction grant program through the state that we've talked about a few times. So that was filed today looking um at at a version of those projects as well. Um as and we will reach a point where all those decisions on how we address these systems come um and if we receive significant grant funding might be done by a decision. So, um, in the meantime, you know, we are fortunate that even with aging facilities, they look great, they function great, people work hard to keep them that way. But, um, we're in
081good shape considering our, you know, all things considered, I mean, again, some of the repairs are hundreds of dollars, some are thousands of dollars. you know, it leans more towards here at the high school, we're in the thousands of dollars and KZtown Elementary is more of the hundreds of dollars, but it's just because the older equipment, you know, more basic of parts. >> It's like hard to source things that are like 25 years old or not so much. >> Not so much. But again, believe it or not, here at the high school, they're harder to get. These parts are harder to get. It's a different brand. Again, I don't know who recommended this brand. Uh the units that are going in at the middle school uh are completely different brand USmade much more parts available
082and that's from multiple vendors telling me you know that that's a good unit. That's just not that's just not what we're putting in there. That's other vendors telling me yeah that's a that's a unit that's used a lot of I don't think any other person that I've spoken to is familiar with the units here at this high school. working good. When they work, they work good, right? >> Any other comments, questions that we'll move on to the fuel station. >> So, we're revisiting uh this. Dr. Marge, you had the other sheet there. Uh I had again quotes from Hay for Petroleum, Western Global Petroleum, PWI and Diesel Direct. Hey for Petroleum again came out visited it still did not provide a quote multiple times. They didn't provide a quote in 2023 even though they just
083never sent it. uh Western Global uh they have a standalone tank with a solar power option pump and they came in at 13,449. Uh when I asked them about getting some type of software so we could use some type of uh key tag whatever so we could track any type of tracking that's when they put me in contact with PWI PWI's uh quote of $25,328.3 uh is the standalone tank, solar powered pump as well as with the car tracking system and remote level indicator. So they would they could potentially hook up that to our whatever supplier we have. um Diesel Direct, who we looked at before, even though Diesel Direct, they provide all types of fuels. Uh they do not sell tanks. They only rent. That's who the BCIU had been using on uh different
084occasions. Uh they're 200 a month. If you want to add the tracking fuel tracking software, it uh is additional three 3.99 a month. And then you have to uh purchase the fuel through them. And their their fuel rate was uh 248 a gallon current. Again, I don't know going further. >> I say compared to what's BCI, but >> well, that's what I was going to get into. So, uh, we were looking at if depending on BCU's BCIU's quote comes in depending on the amount of fuel you're predicting to use throughout the year and the delivery. So, [Music] The transport is 7,200 gallons or more last year was $24 $2.15 a gallon. Our our price would have been 27 278 a gallon because we're we're looking under under 7,000 gallons and that's in one shot. Uh
085I just spoke to or contacted BCIU and they're now at 182 a gallon. Again, that's quite a bit. We can't get there because of the quant. So what in discussion my question back to them was will they be willing to sell fuel to us at a rate or at least you know maybe a slight markup because that's still under you I'm hoping under $2 a day. Uh so depending on that, we were looking at potential cost savings at the on the high on the low end of cost savings is uh $2,383 per year. And on the high end, if if they sold it at let's say that they sell to us with zero markup, we're a little bit over 6,000 gall $6,000 a year of savings. So we would purchase fuel from them to refill
086our fuel tank or tanks that we have here. We would put again my thought is that we purchased the tank because that's something we we needed. Um BCIU would put fuel in our tank. They would use it. Yep. And then we would use it as well and would track it and then we would be charged for the fuel that we use. That's thought I was trying to think because they get that quantity discount of fuel, >> right? Okay. So, this still needs to go through them asking Rob Rosenberg >> if uh if that you know they they think that should be no problem with us. They were just trying to come up with what price would they be at. But again, it's you know trying to do a payback of I mean that's the tank
087was just 25,000. We still need to put it on something. So whether we put it on a concrete slab or, >> you know, or or you know, do we do stone? You know, we can potentially dig it out ourselves. >> Roughly $500 of stone. >> Well, that's another thing that we have to look at. And we were looking at potential two locations if you can imagine the loading dot at the middle school right at that corner that's kind of a little bit down from the commons entrance or just around that corner uh on this side where the line where the buses are kind of a jet out of the parking lot. Um both of those locations would stop traffic potentially if you parked and fueled with a vehicle. Okay, not a problem for us because
088we can fuel any time of the day and it's import it's challenge for them. Right now BCIU is driving each one of these buses to their lot on 61 to fuel. >> I was just going to ask where are they currently refueling because they don't have a small fuel truck. Well, I think it's cost again, you know, they don't they don't necessarily they were using diesel direct, but again, a lot higher pricing. So, right now they're paying drivers to drive drive there. And, you know, again, and the fuel that it's using to get there, they feel that they'll have to fuel uh their fuel once a week, something like that. They're anticipating their the way their uh buses are running. Uh they're right now >> once a week if we have something here. >> Yes.
089I mean they're I guess once a week here. They're not fueling every single vehicle every single day. >> Uh their fleet right now is a mix of gasoline and diesel vehicles. Their goal is to have everything uh to gasoline by two by 27 something around there. >> Gasoline. No. No. We would still we would still be able to, you know, have a delivery of fuel once a week. >> But what if we have a mix of gas and diesel? >> They would still do their diesel on their own until they until they get everything switched over. They feel that they're closer to 700 a week, 700 gallons a week that they would potentially use. We also save time by not going to rule. So I think you know to me it's what I look at
090the question is what cost we we will make back the cost over time is how how long are we willing to say that that takes um you know is it five years that worth it you know what's the life what's the life of the tank >> yeah how do you how do you take care of it >> I mean I've seen I've seen farm tanks that are 50 years old and they're still being used >> and those are farm tanks given with that diagram there. I don't know if that's at, you know, the current usage, but that's about $7,7500 a year in savings as opposed to going out to writers to refuel. Now, now I don't know if that's that's not where all the buses are going, but that was me doing that live in
091the document. I mean, I took our 2025 usage and put it at those two rates. Um, you know, we I would anticipate save a little less than that. for whatever reason, but for project to be conservative, but you're still looking that over, you know, well, it depends on all those prices. So, if we're looking at uh concrete slab plus one card, of course, in that system, so we're we're looking at 35,000. So, it would take five years to to save money. Uh the other thing with if we did uh again just thinking about the future if we did stone you know a stone pad we have the option to move this tank because that that tank is solar powered standalone we don't have to run electric to it we don't have additional cost for electric
092we don't have is a canopy over top of it so the weather you know we got to deal with that but we could potentially move it this is something that's not you in the ground or set up or like that. >> So, this is just your gasoline. >> Just gasoline. Yes, just gasoline. >> I mean, if we do the if like I just did a quick number on the rental and for five years with those two numbers, that's almost $36,000. So, that's >> Yeah, that's mostly for job sites, but they offered it. You know, that's when I called, >> right? just look at this as a long-term investment and I think kind of helps make sense of it pretty quickly. >> But where so is the burrow going to approve us putting this in and
093what do we have to do for the spill response? Because if we put it on top of stone and it leaks, it's no longer contained. >> From what I I did check with the burrow and this is this is under a thousand gallons, 101 gallons. The rule the regulations don't change as far as that. Also, this is quote a a double wall tank which tells you a little bit different of rules on but does not have any specific rules. You still have to register tech, but not with the burrow. It's with the state. >> Does this also fall under the uh weight set measures bureau? >> No, because we're not reselling. >> So, Richard, are you leaning towards stone like area in case we would have to move it somewhere different? >> Well, obviously when
094you go to concrete, you're a little you're a little bit more well, you don't have to lock, but you're committed. I mean, that's >> how many square feet that we don't have to mow again >> if we do move it. But it's, you know, it's another thing. So, we want to be sure it's where we want. Okay. >> You know, I'm sure we could do a couple mockups of what it looks like, you know, with with the vehicles, the fuel. I said the vans and and maintenance vehicles have to worry about. Uh my initial thought was to actually have it here behind the high school going down below. uh you know who would that buses back there it seems buses would buses are a challenge you know there's some other other issues there because you
095would potentially like make a circle there we have like a T but not a circle you know to have you know a true island but you know we came up with a better suggestion I mean we were kind of going through a bunch of different scenarios of where we could have it uh and those are two locations we came up with that are up there that aren't a problem for us. It would potentially work for them. You know, if they fuel a couple buses a day, you know, >> so much easier that's right there, >> right? You know, and they might have buses fuel, you know, probably recommend that they fuel on their uh their morning after the morning run. So, right, students are already in students are in, traffic is low. >> That would
096be potentially uh what we'd look at. I mean thing we could always do is just do a stone option for now. Just dig a little deeper and then if we want to go concrete we can move some of the stone go right over top of it. >> I think that might be the better option. >> The tank is that easily movable. >> Sure. We might have to depend on the size of thousand gallon tank. That's going to be, you know, a fairly large thing that we might have to cut a rigger or somebody with, you know, a larger grain >> grain or pork. What the weight of that is there like do we have to have a fence around this thing? Is there like liability issues with it being like right next to the school
097or we don't really these things? You don't >> We have to guess we should check with our insurance company. Yeah. Mr. >> Sman and I can look into Okay. I mean, this this unit that we're looking at is a a one that's supposedly be able to leave out on a job site. I think there's more around you just don't know they exist. >> Oh, they have though. >> Yeah. I think lots of local businesses have just insurance company. >> Yeah, you don't want anybody to be able to drive into so you'll need like this. >> Yeah, that's the thing to look at the insurance. >> We could purchase some state. Well, again, putting ballards in isn't bad, but then if you do move it. >> Yeah, >> we've been talking about this for what, like
098two years. >> We've looked at 23 and again on that sheet. >> I'm sure it hasn't gotten cheaper in the last two years. >> Uh, it it went up, but not as much as I would have thought. >> The rentals stay the same. I mean, now that we have our we don't have our own buses, but now that we have our own buses kind of here, seems like this is the decision to make. >> Yeah. If we can take advantage of that pricing. >> Yes. Yeah. >> Right. >> Then that fuel can be used for like the lawnmowers and all that stuff too. >> That's all included in our number. So that's the food truck, >> vans, you know, all our vans and maintenance vehicles, lawnmowers, everything. to renters I guess essentially that are hill
099or something >> and Mr. site. And from the accounting side, there's one thing. If we did this purchase, we would not have to there's something that we have to eliminate the tax. What was the tax? >> Oh, right. So, we would be able to get this fuel um without paying the fuels tax. Currently, we go down to another gas station, pay the fuel tax, and then we have to apply to get a refund. Okay. >> So, we do a liquid fuels tax refund. Okay. >> And that would eliminate that another. >> So, as far as next steps, again, we've talked about this a couple times over two years. I mean, I guess I would ask the committee's comfortable with Richard put together the whole scope of it and maybe staying in touch with Jeremiah just
100about location conversation if that's still something we need to do. You want to see it again when we have everything together or just send it right to the full board? >> Yeah. So as long as the >> insurance sounds good >> stuff like square cubes are more difficult to hold pressure but I guess they're Not really holding pressure. It's not propane, just liquid gas. >> Yeah. >> I mean, further down the road, we want to can be just one quick and easy, too. >> If we have a lake pole on the thing as well, >> snow past couple years said it's almost December now. There's ants. No. >> Okay. Uh well, I guess look for a motion to move it to the full board with those questions answered later on then. >> So moved. >>
101And all in favor say I. >> I. I. >> Okay. Probably not till what? October. I will say I think so. Yeah. Okay. So next is the middle school HVAC update. Um, we have all but one of the units installed. That last unit is scheduled to arrive this Thursday and they're planning already to install that on Friday. That was a factory delay that was coming. That's for the split unit. That's for the band room. It actually is, you know, it's just like a mini split, but it's not mini. It's uh it's got the uh the unit up on the roof and then the other unit is down in the one mechanical room. Uh we plan on doing that during the day on Friday. It's uh just over the admin office. So we're going to evacuate
102those areas when we're using the crane to get that on there. That was our plan to do that. So it be zero disruption to the students. But then >> well yeah also it's going to be assess if it's you know >> right that's right >> yeah so that actually >> that's next Thursday that's right >> 26 yeah should be should be what do you say 9:00 I think we 9:00 that we could we could be with or booking something else for next Friday. So that's why there um so that'll be happening and again the uh the work is in the mechanical room and on the roof so we get no disruption to students for that. Uh we have a small punch list from for the carpenters which the floor has a company called Wyinners Construction
103that they're working on. Again, waiting until this last unit goes in to really wrap them up to get them back here. Uh Johnson Controls is working on building the homepage and integrating the uh the graphics for the whole project. Even though, you know, it's the same building, they have to integrate every single one of these units that's into the uh control system we see. So, they're working on that now. The building that worked out square, but that's so the head custodian can see his whole building. You're running and then you go to the first floor. You see there's all question marks. So nothing is opened up now. So that's how a head custodian can see all. >> So does a head custodian kind of control the overall system and then individual classroom instructors have like
104a limited control over like a couple degrees up. It's four degrees, right? >> Uh we can set it whatever we would like. Uh still because of this is a an esco project the visa guaranteed energy savings there's certain numbers that they have to set these things at uh and to allow a little bit of control so we can get that energy guaranteed in guaranteed energy uh but we we have control to make some adjustments. It's really just for the head custodian to look at that building and make sure everything is within the range. He shouldn't be making any change at you know to really the build but that shows exhaust fans uh and then you know the temperature and some other things going on each building. So Johnson Control has to build what they call
105building that that's on computer and they go and build that whole system up. So >> this does this do a tracking or energy usage dur you know compared from the daytime to the night time this does not know that software does not this is strictly the operation of the units I believe mcclur does that through our uh seeing the bills I believe we've gone through with uh seeing the bills both from uh the sound power department or gas. That's epic. I mean, um there one we're working through that there was a firmware update between some of the units that came in and came in at different BA ph b ph b ph b ph b ph b ph b ph b ph b ph b ph b phes. So we're still working on a a
106firmware update through the vendor. So look forward to getting that done through the vendor who was uh again on >> overall impression of that project and it was run well and did a good job. >> I think they did an extremely good job. It's the uh the struggles the last bit of called commissioning getting up and running and they just discovered this firmware update that happened. So there's a little bit there at the end that we're struggling but we're working through it. Yeah, it's I mean the I know again we live there like so some of the backend controls the firmware update and you come in the morning and it doesn't think your room's occupied because it just kicked it off schedule as soon as you press the occupy button. It's like it's almost instant
107how quickly it takes the humidity out. It's it's impressive. It shows the impressiveness of the system how quickly it can work once you know you're there. >> I will say that that you know again the uh instantaneous. You know, we used to have them some people request that the room get started up, you know, hours ahead of time because it just was so slow to react. Literally take an hour, hour and a half to get your room comfortable, you know, when we whether it was in the summertime or the or the winter time, you know, when too cold or too warm. And these things do. It was it was like five. I was gonna say it just handles that much air like that volume. I think it's the distribution really with that, you know, elevated
108trunk up top where the air is going over top and I I think it really >> Yeah, they were talking like uh it went from like 77.5 to 72 in just a couple minutes. >> Good to hear. That's it. Let's look for a motion for German. Second. All in favor? I I